HomeMy WebLinkAboutHandouts_Regular_Tab 04_11/13/2014 VILLAGE CLERK'S OFFICE
AGENDA ITEM TRANSMITTAL FORM
Meeting Date: Meeting Type: Regular Ordinance #:
3/14
Consent Agenda: No Resolution #: 29-14
Originating Department: Various Departments
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Amending and increasing the 2014/2015 General Fund #001 Budget by $13,600.00 and Water Fund #401
Budget by $409,133.00 to fund the completion of projects that were approved and funded but not completed in
budget year ending 09/30/14 and expect to be completed in budget year ending 09/30/15.
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Account #: Multi — See attached Amount of this item:
"Schedule A" $422,733.00
Current Budgeted Amount Available: Amount Remaining after item:
$0.00 N/A
Budget Transfer Required: No Appropriate Fund Balance: Yes
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"°nending and increasing the 2014/2015 General Fund #001 Budget by $13,600.00 and Water Fund #401
�get by $409,133.00 to fund the completion of projects that were approved and funded but not completed in
budget year ending 09/30/14 and expect to be completed in budget year ending 09/30/15.
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Department Head
Finance Director or Representative
Reviewed for Financial Sufficiency ❑
No Financial Impact ❑
Attorney: (for legal sufficiency}
Village Manager:
Submit for Council Discussion: ❑
Approve Item: ❑
Deny Item: �
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_ orm Amended: 3/14/14
RESOLUTION NO. 29-14
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2014/2015
GENERAL FUND #001 BUDGET BY $13,600.00 AND WATER FUND
#401 BUDGET BY $409,133.00 BY AMENDING EXPENDITURES AS
SPECIFIED IN THE ATTACHED "SCHEDULE A" PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER
PURPOSES.
WHEREAS, $409,133.00 of the Fiscal Year 2013/2014 Budget remained
encumbered at fiscal year-end 09/30/14 and the Departments are
requesting that the funds be rolled forward to fund the completion of
purchase orders that were approved and funded but not completed in
budget year ending 09/30/14 and expect to be completed in budget year
ending 09/30/15 and;
WHEREAS, $13,600.00 of the Fiscal Year 2013/2014 Budget was
earmarked for a specific purchase and the Department is requesting that
the funds be rolled forward to complete the purchase that was approved
and funded but not yet completed in budget year ending 09/30/14 and
expect to be completed in budget year ending 09/30/2015 and;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 29-14 amending and increasing the 2014/2015
General Fund #001 budget by $13,600.00 and Water Fund #401 budget by
$409,133.00 by amending expenditures as specified in the attached Schedu{e A
providing for severability; providing an effective date; and for other purposes is
hereby approved;
Section 2 This Resolution shall become effective immediately upon passage.
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Funds to Roll
Outstandina Forward as
Ori inal Encumbrances Requested
GL Account # PO # Vendor Descriotion Encumbrences as of 09/30/14 bv Departments
WATER FUND # 401
401-241-531.302 3088 ARCADIS TEQUESTA DRIVE WATER MAIN REPLACEMENT $ 76,500.00 $ 22,950.00 $ 22,950.00
401-241-534.300 3082 PUBLIC RESOURCES MGMNT GRP UTILITY CONSULTING SERVICES $ 6,500.00 $ 6,500.00 $ 6,500.00
401-242-546.310 3108 PANTROPIC POWER PRODUCTS INC CAT-3512 GENERATOR UPGRADES $ 45,490.00 $ 45,490.00 $ 45,490.00
401-411-549.671 2974A ARCADIS WTP-MISC. REAHBILITATION ITEMS $ 22,750.00 $ 9,750.00 $ 9,750.00
401-411-549.671 3094 TLC DIVERSIFIED WTR PLNT RENOVATIONS & TANK DEMOLITION $ 530,518.00 $ 324,443.00 $ 324,443.00
Water Fund Total: $ 409,133.00
Total Roll Forward Request for Encumbered Funds: $ 409,133.00
Funds to Roll
Outstandinq Forward as
Ori inai Encumbrances Requested
GL Account # PO # Vendor Description Encumbrances as of 09/30/14 bv Departments
GENERAL FUND # 001
001-175-531.327 N/A PALM BEACH STATE COLLEGE POLICE ACADEMY TUITION FOR MILITARY TO N/A N/A $ 13,600.00
MAIN STREET PROJECT (4 INDIVIDUALS)
Storm Water Fund Total: $ 13,600.00
Total Roll Forward Request for Non-Encumbered Funds: $ 13,600.00
Ma�o, Deanna
''�om: Gload, Michelle
nt: Thursday, November 13, 20141:57 PM
_ o: Mayo, Deanna
Cc: Forsythe, Jody
Subject: FW: Resolution # 29-14
Attachments: 2014 NOV-ROLL FY2014 ENCUMBRANCES FORWARD-RESOLUTION.doc; 2014 NOV-
ROLL FY2014 ENCUMBRANCES FORWARD-ROUTING SHEET.docx; 2014 NOV-ROLL
FY2014 ENCUMBRANCES FORWARD-SCHEDULE A.xlsx
Deanna,
f understand that Lori went home sick. Can you please help me with this?
Thanks,
Michelle
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from: Gload, Michelle
Sent: Thursday, November 13, 2014 12:27 PM
To: McWilliams, Lori
Cc: Fors�+the� Jody
Su13j��C: R�iliitioii # 29-14
Good a�temafln,
Jody discovered a typo on Resolution # 29-14. The amount needed to be appropriated in the Water Fund #441 should be $409,133.00,
�t $324,443.00. The same mistake was made on the routing sheet. I have attached corrected documents. Can you please let me
�now what I have to do to get this corrected?
Thank you,
Mi�.�-�.(d,� Gt.o�u.d�
Accouritirig Mariager
The Village of Tequesta
mpload(c�tequesta.or�c
Phone: 561-768-0425
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