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Home My WebLink AboutDocumentation_Regular_Tab 04_12/11/2014 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING NOVEMBER 13, 2014 �- � � ��:�� CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Assistant to the Village Clerk Deanna Mayo. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Paterno led the pledge of allegiance. Pastor Paul Beresford of First Baptist Church spoke of their successful Fall Festival and recalled a call received from the fire department recently and the sadness associated with the incident. Pastor Paul then offered the invocation. PROCLAMATIONS 1. A Proclamation of the Village of Tequesta Proclaiming December 1, 2014 as World AIDS Day in Tequesta Mayor Brennan welcomed Mr. Laurence Osband, Prevention Planning Partnership Chair and presented him with the proclamation. Mr. Osband offered local statistics and encouraged awareness. APPROVAL OF AGENDA MOT/ON: Council Member D'Ambra moved to approve the agenda with items four and five pulled for discussion; seconded by Council Member Okun; motion carried unanimously 5-0. CONSENT AGENDA MOT/ON: Vice Mayor Arena moved approval of the Consent Agenda with items four and five removed; seconded by Council Member Patemo; mofion carried unanimously 5-0. 2. MINUTES — 9/18/14 Special Meeting (2" Budget Hearing); 9/18/14 Special Meeting, 9/29/14 Workshop; 10/09/14 Regular; and 10/24/14 Special 3. Approval of Contracts Signed by Manager under $25,000 a. Betty Laur and the Village of Tequesta Contractual Agreement increasing her fee by 2% resulting in an hourly pay of $36.39. b. ComLog 1 year Warranty Service Agreement Contract $2,889.00 c. Gehring Group Business Associates Agreement $0 d. Gehring Group Confidentiality Agreement $0 e. MCCI, LLC and the Village of Tequesta Legislative Management $16,000.00 Software 3 Year Agreement f. Miracle Recreation Equipment Company Contract to replace non- $3,552.46 Villag� Council Minutes November 13, 2014 Page 2 warranty equipment g. Miracle Recreation Equipment Company Contract to replace $0 warranty equipment h. REP Services Inc. Proposal to purchase recreation equipment $1,481.22 6. Approval of the Ratified PBA Three (3) Year Contract for the Period 2013-2016 7. RESOLUTION 30-14. AMENDING THE GOVERNMENTAL MONEY PURCHASE PLAN AIVD TRUST ADOPTIDN AGREEMENT FOR CERTIFIED POLICE DEPARTMENT EMPLOYEES 8. RESOLUTION 31-14, AWARDING A CONTRACT T� PROFESSIONAL PIPING SERVICES, INC. FOR PIPE CLEANING SERVICES WITH FUNDS BUDGETED IN THE WATER UTILITY FUIdD #401 9. RESOLUTION 32-14. APPROVING A ONE YEAR (1) PROPOSAL FROM SHEEHAN TURF CARE INC. OF JUPITER, FL FOR THE MAINTENANCE OF THE BALL FIELDS AT TEQUESTA PARK IN THE AMOUNT OF $30,000.00 10. RESOLUTIOId 33-14. AVVARDING A CONTRACT TO AIJ�N JAY FLEET SALES FOR THE PURCHASE OF A 2015 FORD F-450 WITH FUNDS BUDGETED IN THE WATER UTILITY FUND #401 11. RESOLUTION 34-14. AUTHORIZING PIGGYBACKING THE CONTRACT BETWEEN ODYSSEY 11IIANUFACTURIIVG COMPANY AND THE CITY OF PLANTATION FOR THE PURCHASE OF SODIUM HYPOCHLORITE AT THE PRICE OF $0.67 PER GALLON 12. Council Approval of a Interim Employment Agreement for Firefighter Jarrett Monde for the Period of 11/13/14 through 9/30/15 END OF CONSEIdT AGENDA 4. RESOLUTION 29-14, Amending and Increasing the 2014/2015 General Fund #001 Budget by $13,600.00 and Water Fund #401 Budget by $324,44�3.00 to Fund th� Completion of Projecf� that were Approved and Funded but not Completed in the Budget Year Ending 9/30/2014 and Expect to be Completed in Budget Year Ending 9/30/2015 Attomey Davis ofFered clarification regarding a scrivener's error in the item and noted that the amount Council would approve was $409,133.00 and not $324,443.00. Council Member Patemo questioned the completion dates of previously budgeted items. Manager Couzao explained that some projects budgeted within the year had been held up but would be completed in the near future. Nate Litteral, Water Plant Superintendent explained that Village Council Minutes IVovember 13, 2014 Page 3 fabricated components had to be corrected for compatibility and the invoice had not been received by the plant. MOTIOAI: Council Member Patemo moved approval of Resolution 29-94; seconded by Council Member Okun; motion carried unanimously 5-0. 5. Council Approval of Budget Am�ndrr�enl� for FY 2013/2014, Prepared by the Finance Department at the Year End to Fund Nvgaf�ve Accounl� Manager Couzzo explained that the item offered balancing / housekeeping to the budget. Council Member Patemo questioned numerous transfers and legal costs. Manager Couuo responded that existing legal cases approached closure, and he felt legal opinions were being sought unnecessarily. Ms. JoAnn Forsythe, Finance Director, stated that inter-department transfers had been allowed to offer flexibility to department heads. MOTIOAI: Council Mem6er D'Ambra moved approval; seconded by Vice Mayor Arena; motion carried unanimously 5-0. COAAMUNICATIONS FROM CITIZENS Harold Taylor, 13 Chapel Court, voiced his feeling regarding some neighbors he believed where in violation of the �Ilage code. Manager Couzzo responded that he w►ould have code enforcement check the addresses. COMMUNICATIOPIS FROM C011NCIL • Council Member D'Ambra offered an update regarding the US1 project. •�ce Mayor Arena commented on the success of recent events and offered insight on the �Ilage budget. • Mayor Brennan echoed praise for recerrt �Ilage events and noted that management from Marshalls and Home Goods offered positive comments regarding the area and its residents. She also noted the success of the Chili Cook OfF and that a presentation would be held at the December Council meeting. Mayor Brennan spoke about the importance of a train trestle in conjunction with projected traffic from All Aboard Florida (AAF) and, that the Coast Guard would speak on the subject tomorrow. She noted that Mr. George Gentile, Jupiter Inlet District Chair was in attendance and also had pertinent information to ofFer regarding the AAF project, fihe boat traffic and the aged trestle. STANDING REPORTS Villaste Attornev Attomey Keith Davis stated that a decision in the Inspector General funding litigation case ruling had not been adjudicated. He also noted thafi Amendment Two did not pass during the November election, but believed it would retum in 2015 legislative session. Villa�e Mana�ter Manager Couzzo thanked Council for their congratulations regarding his daughter's wedding. Council Member Patemo questioned the police budget regarding forFeiture funds and vehicle Village Council Minutes November 13, 2014 Page 4 purchases for the police department and if a budget adjustment was necessary. Manager Cou�o noted that he, Chief Elg and Attomey Davis had explored the �Ilage's options with the Department of The Treasurer and would have a determination soon. REGULAR AG�NDA OLD BUSINESS 13. ORDINANCE 19-14. SECOND READING. ANIdEXING THREE (3) PARCELS OF REAL PROPERTY COMPRISING A TOTAL OF 1.7934 ACRES, MORE OR LESS, LOCATED AT 3774, 3764, AND 3754 COUNTY LINE ROAD, AS WELL AS THE ADJACENT SOUTHERLY HALF OF COUNTY LIWE ROAD, AS MORE PARTICULARLY DESCRIBED HEREIId; PROVIDING THAT THE SUBJECT PARCELS ARE HEREBY ANIVEXED PURSUANT TO SEC. 171.044, FLORIDA STATUTES AND SEC. 4.02 OF THE VILLAGE OF TEQUESTA CHARTER; DIRECTING THE VILLAGE MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS ANNEXATION; DIRECTIIdG THE VILLAGE CLERK TO FILE A COPY OF THIS ORDINANCE WITH THE CLERK OF THE CIRCUIT COURT IN PALM BEACH COUMTY, THE CHIEF ADMINISTRATIVE OFFICER OF PALM BEACH COUNTY AND WITH THE DEPARTMENT OF STATE WtTHIIV SEVEN (7) DAYS AFTER ADOPTION Attomey Davis read Ordinanc� 19-14 title into the record. Mayor Brennan opened the public hearing. Council Member D'Ambra questioned the property division and road re-surFacing responsibilities. Attomey Davis responded that the County woutd not relinquish their maintenance responsibilities. Mayor Brennan opened the hearing to the public; there being no public comment the hearing was closed. MOT/ON: Council Member Okun moved approva! of Ordinance 19-94; seconded by Council A/lember D'Ambra; motion carried unanimously 5-0. IVEW BUSINESS 14. ORDINANCE 2414. FIRST READING. AMEIVDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. ARTICLE III. OFFICERS, EMPLOYEES AIVD DEPARTMENTS. BY AMENDING THE GENERAL EMPLOYEES' PENSION PLAN TO AMEIVD THE FINAIdCE AND FUND MA(VAGEMENT PROVISION REGARDIWG INVESTMEMTS IN REAL ESTATE Attomey Davis read Ordinance 24-14 title into the record. Council Member D'Ambra voiced his concem w�ith the liquidity aspect of the proposed investment change and offered his expertise. Village Councit Minutes Idovember 13, 2014 Page 5 Bonni Jensen, Pension Attomey, representative for both boards and their requested proposal noted the change came from the boards desire to replace bonds and from the plans investment consultant. She present� a detailed presentation regarding the proposal and noted that the boards felt the core real-estate (proposed) would offer diversific�tion and higher retums than they believed bonds would continue to generate. She explained the product was income driven by quality rental properties and, had a historical makeup which offered stabiliiy, quarterly liquidiiy and met the benchmark guidelines. Ms Jensen noted that historically bonds fell once interest rates rose. AAayor Brennan questioned if Council would like specific changes before second reading and stated she was comfortable with the concept. Council Member Patemo voiced his feelings regarding the change and, the funds present performance. He felt high expectations were being placed on the proposed real estate investments, which could be risky and suggested that Council be surveyed for input by the boards when change was desired in the future. Council Member Patemo recommended goals be specified and parameters be plac:ed on the new investment before moving forward. Ms. Jensen responded that constraints to coincide with the National Councit of Real Estate Investrnent Fiduciaries-Open-End Diversified Core Index (NCREIF-ODCE) could be specified. Attomey Davis stated that modification would not change the intent or the title of the ordinance. Mayor Brennan opened the hearing to the public; there being no public comment the hearing was closed. MOT10N: Council Member Okun moved approval of Ordinance 24-94; seconded by Council Member D'Ambra and amended for the fund fo participate in the Na�onal Counci! of Real Estate Investment Fiduciaries-Open-End Diversified Core lndex (NCREIF-ODC�; mofion carrieal unanimously 5-D. 15. ORDINANCE 25-14. FIRST READING. AMENDING THE VILL�►GE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. ARTICLE III. OFFICERS, EMPLOYEES AND DEPARTMENTS. BY AMENDING THE PUBLIC SAFETY OFFICERS' PENSION PLAN TO AMEND THE FINANCE AND FUND MANAGEMENT PROVISION REGARDING INVESTMEIdTS IW REAL ESTATE Attomey Davis read Ordinance 25-14 title into the record and explained that this ordinance applied to the public safety pension plan as discussed in the previous item regarding changes to the existing investment guidelines. Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public commerrt the public hearing was closed. A90 r►oro: Council Nlember Qkun moved approval of Ordinance 25-14; seconded by Council �Ilage Council Minutes November 13, 2014 Page 6 Member D'Ambra and amended for the fund to participate in the IVa6onal Council of R�a1 Es#ate Investment Fiduciaries-Open-End Diversified Core Index (NCREIF-ODCE); motion carried unanimously 5-0. 16. ORDINANCE 21-14, FIRST READIMG. ADOPTING A SMALL SCALE AMEMDMENT TO ITS COMPREHENSIVE DEVELOPMENT PLAN Ild ACCORDANCE WITH THE MAND,4TES SET FORTH IN SECTIOfV 163.3187, ET. SEQ., FLORIDA STATUTES, PURSUANT TO A VILLAGE INITIATED AMENDMENT NO. LUPA 1-14 WHICH PROVIDES FOR AN AMENDMENT TO THE FUTURE LAND USE MAP, DESIGNATiNG ONE POI{VT FIVE THREE ONE SIX (1,5316) ACRES MORE OR LESS OF LAND RECENTLY ANNEXED INTO THE VILLAGE LOCATED AT 3774, 3764 AND 3754 COUNTY LINE ROAD, AS "MEDIUM DENSITY RESIDENTIAL°; PROVIDING FOR COMPLIANCE WITH ALL REQUIREMENTS OF CHAPTER 163 Attomey Davis read Ordinance 21-14 title into the record. Nilsa C. Zacarias, Director of Community Development noted that the Village's Future Land Use and Zoning maps would be updated following the adoption of Ordinance 21-14 and, would be made available for stafF and residential use. Mayor Brennan opened the public hearing to the public; there being no public comment the public hearing was closed. MOT/ON: Council Nlember Okun moved approval of Ordinance 21-94: seconded by Council Member D'Ambra; mofion carried unanimously 5-0. 17. REQUEST FOR RE-PLAT — Application of Mlr. Frank J. Sr. Broedell and Frank J. Sr. Trust, 19 and 23 Country Club Circle, Tequesta, FL 33469 Nilsa C. Zacarias, Director of Community Development explained the application and accompanying request. Mayor Brennan asked if the change complied writh �Ilage code. Ms. Zacarias responded that it did. MOTION; Council Member Okun moved approval of the re plat: seconded by Vice MayorArena; motion carried unanimously 5-0. 18. RESOLUTION 26-14. A RESOLUTION OF THE VILL.AGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, STRONGLY OBJECTING TO RECENT ACTIOIV TAKEN BY THE PALM BEACH COUNTY BOARD OF COUMTY COMMISSIONERS TO WITHDRAW PALM BEACH COUNTY FROM THE TREASURE COAST REGIONAL PLANNING COUNCIL AND TO REQUEST MEMBERSHIP IN THE S�UTH FLORIDA REGIONAL PLANNING CDUNCIL INSTEAD; AND STRONGLY SUPPORTING THE COUNTY'S CONTINUED MEMBERSHIP IN THE TREASURE COAST REGIONAL PLANNING COUNCIL Attomey Davis read Resolufiion 26-14 title into the record. �Ilage Council Minutes November 13, 2014 Page 7 Mayor Brennan noted local meetings and local consensus supporting the objection and opened the hearing to the public; there being no pubiic comment the public hearing was closed. MOTION: Council Member Okun moved approval of Resolution 26-14; seconded by Council Member Patemo; mofion ca�ried unanimously �0. 19. ORDINAIdCE 20-14. FIRST READING. API ORDINANCE OF THE VILLAGE COUNCIL OF THE VILI�►GE OF TEQUESTA, FLORIDA, AMENDING INFRASTRUCTURE ELEMENT, POTABLE WATER SUBELEMENT, AND THE CONSERVATION ELEMENT OF ITS COMPREHEWSIVE DEVEL�PMENT PLAfd 70 ADOPT AIV UPDATED TEN YEAR WATER SUPPLY FACILITIES WORK PI�4N IN ACCORDANCE WITH SECTION 163.3177, FLOR/DA STATUTES; PROVIDIIVG THAT THE TEXT, AS AMENDED OR REVISED, SHALL BE SUBSTITUTED FOR AIdD REPLACE IN FULL THE EXISTING TEXT; PROVIDING FOR TRANSMITTAL TO THE STATE LAND PLANNING AGEfVCY Attomey Davis read Ordinance 20-14 title into the record and offered a brief history on the revisions. Nilsa C. Zacarias, Director of Community Development offered clarification and noted deadlines and changes writhin the �Ilage's Comprehensive Plan. Mr. Tom Jensen, Arc�dis Consultant explained the process and their analysis, necessary improvements and the estimated costs associated. Council offered their input and reminded Mr. Jensen that they had not supported a tum lane on Tequesta Drive at Country Club Drive. Mr. Jensen responded that the lane would be removed from the plan. Council discussed funding and budgetary aspects related to the item. Manager Couzzo offered clarity regarding altemate projects, pipe replacements and time lines. He stated he would forward figures to Council. Council Member Patemo questioned if the Village rates would need to be raised to bring in extra revenue to cover costs. Manager Couzzo responded that the option would need to be explored, that the Water Fund was healthy and the million dollars estimate excluded pipe. Mr. Jensen spoke about the age of the plant and explained that water finds the weakest point in piping and, it was not meant to be moved once the pipe was in place. He suggested the Village begin a plan for the aged infrastructure. Mayor Brennan opened the hearing for public comments; there being none she closed the hearing. MOT/ON: Council Member Okun moved approval of Ordinance 2Q14; second�al by Vice M�yor Ar�ena; motion carried unanimously 5-0. Viliage Council Minutes November 13, 2014 Page 8 20. ORDINANCE 22-14, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE �F TEQUESTA, FLORIDA, AMENDIMG THE VILLAGE CODE OF ORDINANCES AT CHAPTER 46. MOTOR VEHICLES AND TRAFFIC. AT ARTICLE I. IN GENERAL. BY CREATING AN ENTIRELY NEW SECTION 46-3. "COMMERCIAL VEHICLES; CONTRACTOR IVUMBER." TO REQUIRE COMMERCIAL VEHICLES CONDUCTING BUSINESS WITHIN THE VILLAGE TO DISPLAY THE APPLICABLE CONTRACTOR LICENSE NUMBERS OF THE CONTRACTOR ON THE VEHICLE; AND AT ARTICLE III. PARKIfVG, STOPPING OR STANDING. DIVISION 1. GENERALLY. BY UPDATING AND REVISING REGULATIONS FOR UWLAWFUL PARKIIdG THROUGHOUT THE VILLAGE, AND PROVIDING FOR TOWING AND IMPOUIdDMEMT UIdDER CERTAIN CIRCUMSTANCES; AND BY CREATI(dG AN ENTIRELY NEW DIVISION 3. TO PROVIDE PROCEDURES AND NOTICE REQUIREMENTS FOR TOWING AND IMPOUNDING ILLEGALLY PARKED VEHICLES; PROVIDING THAT EACH AIdD EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 46 Attomey Davis read Ordinance 22-14 title into the record. Council Member D'Ambra felt the ordinance read as all parking on Tequesta Drive was illegal and felt it too restrictive. Attomey Davis explained that the Police Chief had requested the wording but that it could be removed. Councit Member Patemo voiced his feelings regarding parking ticket fees. Assistant Chief Rick Ricciardi agreed that the fees were not in order and suggested research be perFormed to bring the fees in line with surrounding areas. He then responded to �ce Mayor Arena's suggestion to increase fees to an individual on their second infraction, and stated that would make book keeping difficult. Chief Ricciardi poinfied out that illegal parking calls were received nightly. Manager Couuo noted that the new language offered needed cla 'nf'ication for addressing problem vehicles. Mayor Brennan questioned problem vehicles on private property. Assistant Chief Ricciardi stated that the Vllage was lim'rted on approaching residents regarding their personal property and that towing could only be made on public properties where issues existed. He noted that the department attemated use of Iocal towing companies wrhen towing was required. Mayor Brennan opened the public hearing to the public; �there being no pubtic comment the public hearing was closed. MOT/OAI: Council Member Okun moved approval of Ordinance 22-14; seconded by Council Member Patemo; motion carried unanimously 5-0. ANY OTHER MATTERS Mayor Brennan updated Manager Couzzo that Council had met with the Treasure Coast Regional Planning Council (TCRPC} recently (whife he was on leave) and decided to move forward v►rith utilizing their services regarding to the US1 project and confirmed that he would be overseeing the progress. �Ilage Council Minutes November 13, 2014 Page 9 ADJOURNMEN7: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor Arena. The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjoumed at 7: 51 p. m. Respecifully submitted, Deanna Mayo, CMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the �Ilage Clerk's office. P�,��