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Home My WebLink AboutDocumentation_Regular_Tab 08_12/11/2014 VILLAGE CLERK'S OFFICE • AGENDA ITEM TRANSMITTAL FORM =; Meeting Date: Meeting Type: Regular Ordinance #: December 11, 2014 - � ' �;; Consent Agenda: Yes Resolution #: 28-14� Originating Department: Utilities � � • • • e : - • • -�• Purchase of a new truck. � � Account #: 401-411 664.602 Amount of this item: $30,219.25 Current Budgeted Amount Available: Amount Remaining after item: $36,000.00 $5,5780.75 Budget Transfer Required: No Appropriate Fund Balance: Yes • • - .. . .- . . . ..- .. This item is for the purchase of one (1) 2015 Ford F-150 for use by the Water Distribution Supervisor. • � �-v Finance Director or Representative Reviewed for Financial Sufficiency No Financial Impact ❑ Attorney: (for legal sufficiency) Village Manager: � -._---------� Submit for Council Discussion: , r Approve Item: ❑ Deny Item: � • •' . • - .. -- - • -• •- - • •- •- • •• - • • -• . • • . - • - - • Form Amended: 3/14/14 Y a �" MEMORANDUM s„ r� � Village of Tequesta Water Distribution TO: Michael Couzzo, Village Manager FROM: Mark McClintock DATE: November 21, 2014 SUBJECT: New Truck Purchase Attached please find agenda item for the purchase of one (1) 2015 Ford F-150 pickup truck for use by the Water Distribution Supervisor. Pricing is from Florida State Term Contract 25100000-15-1. RESOLUTION NO. 28-14 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VII..LAGE OF TEQUESTA, FLORIDA, AWARDING A CONTRACT TO ALAN JAY FORD, FOR THE PURCHASE OF A 2015 FORD F-150 PICKUP TRUCK WITH FUNDS BUDGETED IN THE WATER DISTRIBUTION FUND #401 PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WI3EREAS, the Village is piggybacking off of the Florida State Term Contract #25100000-15-1 for the purchase of this vehicle. WI3EREAS, the amount to purchase the vehicle pursuant to the contract is $30,219.25. WHEREAS, the Water Distribution Fund #401 has $36,000.00 budgeted in account #401-411-664.602, Vehicles, for this purchase. NOW, THEREFORE, BE IT RESOLVED BY THE VII..LAGE COUNCIL OF TI3E VII..LAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 The Village Council hereby adopts Resolution 28-14 approving a Contract with Alan Jay Ford for the purchase of a 2015 Ford F-150 in the Water Utility Fund #401; Section 2 This Resolution shall become effective immediately upon passage. i ._ . „� � � �- , �a � ._ ---- � � �� CaU Us t, or aU o our Fleet Automotive, & Lt ht Truek �eeeds. Quote PHONE (800) ALANJAY (252-6529) DIRECT 863-402�292 WWWALANJAY.COM 1545-3 Cnrporafe Z003 U.S. 27 South MOBILE — ktlaifing P.O. BOX 9200 pff�ea Sebring, FL 33870 FAX 863-402�221 Address Sebring, FL 33871-9200 QUICK QUOTE SHEET PAGE 1 of 1 REQUESTING AGENCY: TEQUESTA, VILLAGE OF ORIGINAL QUOTE DATE: 17178l2014 REVISED QUOTE DATE: 11/20I2074 CONTACT PERSON: JANET MCCORKLE QUOTED BY S�tt WOson PHONE NUMBER: 561-768-0480 FAX NUMBER: EMAIL imccorkleC�Dteauesta.ora Florlda State Term Contract No. 25100000-15-1 Motor Vehicles http://www.myflorldamarketplace.com MODEL: W1E SPECIFICATION#2510507-D-047 LIne:O 2015 FORD F150 CREW CAB 4WD 145° WB BED H 8.5' BED BASE PRICE: All vehlcles wlll be ordered wh(te w/ darkest lnterlor unless Clearly steted otherwlse on purchese order. $Z5,639.00 FACTORY OPTIONS DESCRIPTION N1 CG EXTERIOR COLOR BLUE JEANS METALLIC WITH DARK EARTH GRAY CLOTH INTERIOR 99F 5.OL V8 FFV MOTOR $1,595.00 $1,515.25 POWER EQUIPMENT GROUP INCLUDES: POWER WINDOWS, LOCKS, REMOTE KEYLESS, AUTO 85A HEADLAMPS DAYTIME RUNNING LIGHTS, AND POWER SIDE VIEW MIRRORS $1,170.00 $7,111.50 64F 17" SILVER PAINTED ALUM WHEEL $0.00 $0.00 TRAILER TOW PKG WITH TRANS OIL COOLER, CLASS IV RECEIVER, SMART TRAILER TOW 53A CONNECTOR 4l7 PIN HARNESS ENGINE OIL COOLER FRONT STABILIZER BAR $495.00 $470.25 98W FACTORY SPRAY ON BED LINER $475.00 $451.25 824 REAR FIXED WINDOW PRIVACY GLASS $100.00 $95.00 188 BLACK PLATFORM RUNNING BOARDS $250.00 $237.50 FACTORY OPTIONS ,085.00 ,880.75 MSRP DISCOUNT 5.00% $204.25 CONTRACT OPTIONS DESCRIPTION ADJUSTED FACTORY OPTIONS $3,880.75 53,880.75 TEMP TEMPORARYTAGDECLINED $0.00 $0.00 DTF DEALER INSTALLED DEEP TINT FILM ON FRONT TWO DOOR GLASS $149.00 $149.00 W-VERTEX WHELEN VERTEX 4 CORNER LED KIT $550.50 $550.50 NON-IDENTIFIED CONTRACT OPTIONS DESCRIPTION CONTRACT OPTIONS TOTAL $699.50 699.50 EXTENDED WARRANTY DECLINED $0.00 $0.00 NON-IDENTIFIED CONTRACT OPTIONS TOTAL $0.00 $0.00 MSRP DISCOUNT 0.00% $0.00 ADJUSTED NON-IDENTIFIED CONTRACT OPTIONS 50.00 $0.00 TOTAL COST 530,27925 TRADEIN �' q� $D.00 TOTAL COST LESS TRADE IN(S): QTY 1 = 5�.� Comments: VEHICLE QUOTED BY: Scott Wilson FLEET SALES MANAGER scott.wilsonCa�alaniav.com � "1 Want to be Your Fleet Provider° I appreclate the oppatunity to submd this quotedon. Please reNew H cerefully. !f fhere are any errors of changes, plesse feel free to contacf ine at any time. 1 am elweys happy to be of ass�tence. STATE-TEQUESTA, VILLAGE OF-W1E_1545-3xism THE VILLAGE OF TEQUESTA PIGGYBACKING CHECKLIST Instructions: This form is to be completed for any purchase of goods, or contract for services where the Village will utilize a contract competitively bid by another governmental agency (i.e. "Piggyback"). Department: Water Distribution Date: 11/21/2014 Item/Service Ford F150 Pickup Truck Vendor/Service Provider Alan Jay Ford � State Contraci 25100000-15-1 � Other Governmental Agency *Chapter 287, F.S_ If box beside "Other Governmental Agency" is checked above, complete the remainder of this form. 1 Governmental Agency YES NO � � 2 Is the contract current? Effective date: Expiration Date: � � 3 Was item/service bid out in compliance with the Viilage's Purchasing Policies & Procedures? Is the price that the Village will receive by piggybacking equal to the price obtained by the agency � � 4 named above? � � 5 Does the contract contain an assignability clause? If the answer to question # 5 is no, has the governmental agency given the Village permission to � � 6 piggyback on the the contract? � � 7 Has the vendor/service given the Village permission to piggyback on the contract? �� %��--- �� z s �, y � / Date i Village of Tequesta Date: 11/24l2014� Purchase Order Requisition Date Purchase Order is Req'd: 12/12/2014 (Not a Purchase Order) Department: Water Distribution `Revised November 14, 2011 Req. #: Quotes Received: N/A (See Attached) Recommended Vendor: Vendor #: Vendors Bids Alan Jay Ford /00701 Address: 2003 U.S. 27 South City: Sebring State & Zip: FL 33870 Comments: Purchase of 2015 one (1) Blue Ford F-150 for use by Water Distribution Supervisor to replace aging 2003 vehicle. Florida State Term Contract 25100000-15-1. Manuf./ Available Balance Item Description Part# Qty. Unit Price Total Cost Account # (Finance Use Only) 2015 Ford F150 Truck 1$ 30,219.25 $ 30,219.25 401-411 664.602 $ - $ - $ - $ - $ - $ - $ - $ - Total: $ 30,219.25 Finance/Administrative Use Only: The Department Director's / Designee's signafure below certifies that (1J this purchase orde� requisition is complete and in compliance with the Village's Purchasing Policies and Procedures and (2J all procurement requirements have been satisfied /f/f � /< z�r 2,/Y / Designee Signature: / `" � �j�G Date: The Finance Department signature below certifies that (i) this requisition has been approved by an authorized Department Director / Designee. (2) fhat the correct account numbers have been used and (3) there is adequate funding in the accounts listed. Finance Signature: Date: Villa e Manager Approval: Date: Village Council Approval: Resolution #: Date: ��, � �� '�� _ _ _ _�� Ca!l Us rrsr, or all o our F[eet Automotive, & Li lit Truck needs. Quote PHO,NE (800) ALANJ,4 Y(151-6519) DIRECT 863-402�292 VVWW.ALANJAY.COM 1545-3 Corporata, 2003 U.S. 27 South MOBILE — Maflirtg' P.O. BOX 9200 Offtee Sebring, FL 33870 FAX 863-402-0221 Addres Se6rfng, FL 33877-9200 QUICK QUOTE SHEET PAGE 1 of 1 REQUESTING AGENCY: TEQUESTA, VILLAGE OF ORIGINAL QUOTE DATE: 11H912014 REVISED QUOTE DATE: 1112 0120 7 4 CONTACT PERSON JAIVET MCCORKLE QUOTED BY Scott WOson PHONE NUMBER: 561-768-11480 FAX NUMBER: EMAIL ImccorkleCa?tequasta.orq Florida State Term Contract No. 25100000-15-1 Motor Vehicles http:l/www.myflorida'marketplace.com MODEL: W1E SPECIFICATION#2510507-D-041 LIne:O 2015 FORD F-150 CREW CAB 4WD 145°WB BED LfNGTH.: _, 6.5 BED BASE PRICE: "All vehirJes Kn116e ordered whife w/ darkest inferior unless Clearly stafed ofherwise on purchase order $25,639.00 FACTORY OPTIONS DESCRIPTION N1 CG _. EXTERIOR COLOR BLUE JEANS METALLIC WITH DARK EARTH GRAY CLOTH INTERIOR 99F 5.OL V8 FFV MOTOR $7,595.00 $1,51525 POWER EQUIPMENT GROUP INCLUDES: POWER WINDOWS, LOCKS, REMOTE KEYLESS, AUTO 85A HEADLAMPS, DAYTIME RUNNING LIGHTS, AND POWER SIDE VIEW MIRRORS $1,770.00 $7,111.50 64F 17° SILVER PAINTED ALUM WHEEL $0.00 $0.00 �� TRAILER TOW PKG WITH TRANS OIL COOLER, CLASS IV RECENER, SMART TRAILER TOW 53A CONNECTOR 417 PIN HARNESS ENGINE OIL COOLER FRONT STABILIZER BAR $495.00 $47025 96W ` FACTORY SPRAY ON BED LINER $475.00 $451.25 924 � REAR FIXED WINDOW PRIVACY GLASS '� � $100.00 $95.00 18B �� BLACK PLATFORM RUNNING BOARDS � � $250.00 $237.50 FACTORY OPTIONS 54,085.00 E3,880.75 MSRP DISCOUNT 5.00% �204 25 CONTRACT OPTIONS DESCRIPTION ADJUSTED FACTORY OPTIONS §3,880.75 53,880.75 TEMP ^ TEMPORARY TAG DECLINED $0.00 $0.00 DTF DEALER INSTALLED DEEP TINT FILM ON FRONT TWO DOOR GLASS $149.00 $149.U0 W- VERTEX WHELEN VERTEX 4 CORNER LED KIT $550.50 $550.50 NON-IDENTIFIED CONTRACT OPTIONS DESCRIPTION CONTRACT OPTIONS TOTAL $699.50 $699.50 EXTENDED WARRANTY DECLINED $0.00 $0.00 NON-0DENTIFIED CONTRACT OPTIONS TOTAL $0.00 $0.00 MSRPDISCOUNT 0.00% $000 ADJUSTED NON-IDENTIFIED CONTRACT OPTIONS $0.00 E0.00 TOTAL COST E30,219.25 TRADEIN tYE9 YNE'tAtt�TFtADE,�IS -=-- A9KABOUT A1UN�IPALFB�FANCING =-^•+�*_ - - .- _ _ :. _ ;" 50.00 TOTAL COST LESS TRADE IN(S): QTY 7 = �30,21925 Comments: VEHICLE QUOTED BY: Scott Wilson FLEET SALES MANAGER scott.wilsonC�a.alanjay.com °I Want to 6e Your Fleet Provider" 1 appreciate the opportunity to submd this quotadon. Please review d cere/ully. If there are any err�s of changes, please feel fiee to confad me af any time. 1 am always happy to be af ass�stance. STATE-TEQUESTA,VILLAGEOF-W1E 1545-3.xlsm THE VILLAGE OF TEQUESTA PIGGYBACKING CHECKLIST Instructions: This form is to be completed for any purchase of goods, or contract for services where the Village will utilize a contract competitively bid by another governmental agency (i.e. "Piggyback"�. Department: Water Distribution Date: 11/21/2014 Item/Service Ford F150 Pickup Truck Vendor/Service Provider Alan 1ay Ford � State Contract 25100000-15-1 � Other Governmental Agency *Chapter 287, F.S. If box beside "Other Governmental Agency" is checked above, complete the remainder of this form. 1 Governmental Agency YES NO � � 2 Is the contract current? Effective date: Expiration Date: � � 3 Was item/service bid out in compliance with the Village's Purchasing Policies & Procedures? Is the price that the Village will receive by piggybacking equal to the price obtained by the agency � � 4 named above? � � 5 Does the contract contain an assignability clause? If the answer to question # 5 is no, has the governmental agency given the Village permission to � � 6 piggyback on the the contract? � � 7 Has the vendor/service given the Viilage permission to piggyback on the contract? �� /�%! �� y�� l I� Z S yo � ti / l Date , . 1L ) C�F�. ?...;.:2lMf."�tI c�` ht��o;��,h?.iF`l��Ei2Vl(F7 , �•, `? d ��,�, ` state purchasing � Wc srrvr. chose .vh> se%ve FbnAa , � . CERTIFICATION OF CONTRACT TITLE: Motor Vehicles CONTRACT NO.: 25100000-15-1 SOLICITATION NO.: 01-25100000-V EFFECTIVE: November 17, 2014 through November 17, 2015 Revised: CONTRACTOR(S): 1. Alan Jay Chevrolet Cadillac, Inc. dba Alan Jay Chevrolet Buick GMC Cadillac 2. Alan Jay Ford Lincoln Mercury, Inc. 3. Alan Jay Import Center, Inc. dba Alan Jay Toyota 4. AutoNation Chrysler podge Jeep Ram Pembroke Pines 5. AutoNation Honda Miami Lakes 6. Cruise Car, Inc. 7. Daytona Harley-Davidson 8. Don Reid Ford, Inc. 9. Duvai Ford, LLC 10. Garber Chevrolet Buick GMC Truck 11. Garber Chrysler podge Truck, Inc. 12. Garber Ford, Inc. 13. Gatormoto Utility Vehicles & More LLC dba Moto Electric 14. Moore Family Management, LLC dba Rountree-Moore Chevrolet Cadillac Nissan 15. Rountree Moore Motors, LLP dba Rountree-Moore Toyota 16. Tampa Truck Center, LLC A. AUTHORITY — Upon affirmative action taken by the State of Florida, Department of Management Services, a Contract has been executed between the State of Florida and the above designated Contractors. The Certification of Contract is not a contract, but is used when a large number of contractors are covered under the same contract. It allows the Department to display a single version of the contract and lists the contractors included under that agreement.