HomeMy WebLinkAboutDocumentation_Regular_Tab 09_12/11/2014 VILLAGE CLERK'S OFFICE
AGENDA ITEM TRANSMITTAL FORM
Meeting Date: Meeting Type: Regular Ordinance #: N/A
12/11/14
Consent Agenda: No Resolution #: -�E-�4� 3 �4
Originating Department: Various Departments
� �� •• • • - : -• • -�•
Amending the Fiscal Year 2014/2015 General Fund #001 Budget by increasing revenues and expenses by
$26,390.00 to recognize revenues received from a Code Enforcement settlement and to fund the asphalt overlay
of Waterway Road.
� . . ..
Account #: Amount of this item: $26,390.00
Code Enf. Fines & Court Costs
# 001-180-354.102
R 8 M Roads
# 001-210-546.350
Current Budgeted Amount Available for Amended Budgeted Amount Available for this project:
this project: $0.00 $26,390.00
Budget Transfer Required: Yes Appropriate Fund Balance: No
�' • � •' .• � •- • • • .�- �.
Amending the Fiscal Year 2014/2015 General Fund #001 Budget by increasing revenues and expenses by
$26,390.00 to recognize revenues received from a Code Enforcement settlement and to fund the asphalt overlay
of Waterway Road.
� . , -. ,
Department Head Submitted by Legal
Finance Director ,—,/ '
Reviewed for Financial Sufficiency I� , �,��
No Financial Impact ❑ 4 ---- -� �
Attorney: (for legal sufficiency)
Village Manager: ���___--------�--�
Submit for Council Discussion: �
Approve Item: ❑
Deny Item: �
• •' . . - _. -- - • -• •- - • •- -
•- • • • - • • -• . • • _ - • - - - • -
Form Amended: 7/12/12
RESOLUTION NO. 37-14
A RESOLUTION OF TI� VII..LAGE COUNCIL OF THE VII..LAGE OF
TEQUESTA, FLORIDA, AMENDING THE FISCAL YEAR 2014/2015
GENERAL FUND #001 BUDGET BY INCREASING REVENUES AND
EXPENSES BY $26,390.00 TO RECOG1vIZE REVENUES RECEIVED
FROM A CODE ENFORCEMENT SETTLEMENT AND TO FUND THE
ASPHALT OVERLAY OF WATERWAY ROAD AND AUTHOR�ZING
THE VII.LAGE MANAGER TO PROCEED ON BEHALF OF THE
VII..LAGE PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the Village received a Code Enforcement Settlement which was not
budgeted;
WHEREAS, the Village wants to fund the asphalt overlay of the north side of Waterway
Road from US 1 to 72 Wateiway Road which was not budgeted;
WHEREAS, the following budgeted revenue and expense accounts will be increased:
Revenues: Code Enf. Fines & Court Costs, 001»180-354.102 -$26,390.00
Expenses: R& M Roads, 001-210-546.350 -$26,390.00
WHEREAS, this will not require appropriating Fund Balance;
NOW, THEREFORE, BE IT RESOLVED BY THE VII.,LAGE COUNCIL OF THE
VII..LAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 37-15 is hereby approved, amending the Fiscal Year
2014/2015 General Fund #001 Budget by increasing revenues and expenses by
$26,390.00 to recognize revenues received. from a Code Enforcement settlement and to
fund the asphalt overlay of Waterway Road and authorizing the Village Ma.nager to
proceed on behalf of the Village pmviding for severability; providing an effective date;
and for other purposes.
FISCAL YEAR 2015 Villaqe of Tequesta
BA # Budaet Amendment Reauest JE #
� m � ._,, i�, i t� aT •fi:-� °s T,;
.��6f�.$��*� '�}� �-°' 1t 'i �:*; i` 5 _ �° � � �' �+ � ,�}�'���.t'�"`,q � � � l � � � rr � r ' ; I �_e 1 ! a� e ' _ J, �_ ' � �^d". n.,1' "^�
.._ __ . .:` r <.._.�+_:i.;�s �. �_.. .. -. _ . , , .._,�.�.�2..T'?�.�.a .�z�.� _ . is.�..:r. � . � _., . .. . �.,, _„ , _+_J_,�.,._,. _....._. ��3�.:d, ._ �,.�,.� . I� __ : �t�'alr�i�i
Department: Building & Zoning Account: Code Enf. Fines 8� Court Costs Account #: 001-180-354.102
Orlglnal Budget Balance Available Increase Amount Amended Budget
$ 4,500.00 $ N/A $ 26,390.00 $ 30,890.00
Justlflcation / Comments: Increasing FY2015 General Fund budget recognizing revenues received from a Code Enforcement
settlement and fundin� the asphalt overlay of Waterway Road.
Department: Account: Account #:
Original Budget Balance Avallable Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Avallable
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Orlginal Budget Balance Avallable Transfer Amount New Balance Avallable
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justiflcatlon / Comments:
,�,�.. ..,.,,,�,��-,,�,-,<..n -� -
�__ i � .� ,; f� ��-� �„ � �--,. �- -� � r �R<
�nc a�e:::� � F s � ti. .���` � , �z. -� � jri, � , .� ,, �, x � _ ;� � � � � �
�� ..�_�_� __.��1:t . �._�� �.� ..- .,.�,..._ "____._._ - -�, --_�_ ..<�_.�--�--- =� _ _...s __. �.�,�,_.��� �_ _._. �....�__��:. �
Department: Public Works Account: 001-210-546.350 Account #: 001-210-546.350
Original Budget Balance Avallable Transfer Amount New Balance Available
$ 30,000.00 $ 27,150.00 $ 26,390.00 $ 53,540.00
Justlflcation / Comments: increasing FY2015 General Fund budget recognizing revenues received from a Code Enforcement
settlement and fundin the asphalt overlay of Watennray Road.
Department: Account: Account #:
Original Budget Balance Avallable Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justiflcatlon / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Avallable
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justiflcation / Comments:
Department: Account: Account #:
Origlnal Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justiftcatlon / Comments:
�� .� �..,r,.,, _,... ,-� - w::.,,�.��. _... . _..., _. -�, - - - - - : s; ��
- - x'- - �. - - �4� - _ - - ..�.
,�_ _.��, . � _ .� �. } . � ,� � ., , . 4 .,r _ , � ._ ,_ _, ,.� « _ .. �_,s.., _�__ „_�..u.._':��
r��a�.s. -{' _ � iu�1,y.� __:3� � _ �i�, -, ti t'+:� . , _ �!,..'_ _ �''a. . ',�.��wl. �.iUL_ L �� . - i 1' _ ? !.`
Department Head: Da �
Budget Officer: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution Number Date:
Village of Tequesta Date: 12/11/2014
Purchase Order Requisition Date Purchase Order is Req'd: ASAP
(Not a Purchase Order) Department: 210
'ReHsed Alovember 14, 2011 Req. #:
�uotes Received: 3 (See Attached) Recommended Vendor: Vendor #:
Vendors
4S1 Paving Inc. $ 26,390.00 Address:
:..C.U. $ 29,000.00 City:
�BK Industries Inc. $ 32,400.00 State & Zip:
:,omments:
4sphalt overla on north side of Wateruva Road from US1 to 72 Waterway Road.
Manuf./ Available Balance
Item Description Part# Q. Unit Price Total Cost Account # (Finance Use Only
asphaltOverlay 1$ 26,390.00 $ 26,390.00 001-210-546.350
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
Total: $ 26,390.00
Finance/Administrative Use Only:
The Department Directors / Designee's signatuie below certifies that (1) this puichase order requisition is compfete and in compliance with the Village's
Purchasing Policies and Procedures and (2) a!1 procurement requirements have been saBsfied.
De artment Director / Designee Signature: Date:
The Finance Department signature below certifies that (1) this requisition has been approved by an author'rced Department Director/ Designee, (2) that the
conect account numbers have been used and (3) there is adequate iunding in the accrounts listed.
Finance Signature: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution #: Date:
=� ���.:;=: . ._. � �.k �
:��,
;:
� � " 3 � ��� �1.�
:,
-` :' ,� i- . ;;., ; :: , , , , . , a , ._ � w: :;�;� .:�� . ��'_
a; �a�����s�������,�����s��������.�xs��a.�?��a �' :�' ...,_
- ;� � ., - ;" ,. . , ., ' ' . ., �` „ -�` �.���3'..� � ,�:Ct d� 6 n�,"�:.lv"�
�i ��as� � e:.:�.+'� � s�`� c� �s �s � c� x� � c� � e� .� s� � � �s � �i c�:� �����,���
3.,.
ESTIMATE
Village of Tequesta October 8, 2014
345 Tequesta Drive B-14-091
Tequesta, FL 33469
Attn: Matt Haluck
Ph (561) 262-4339
Office: (561) 768-0480
Fax: (561) 768-0708
Email: mhaluck@tequesta.com
Re: Waterway Road at US Highway 1
To 72 Waterway Road, Tequesta, FI.
Asphalt Overlay
Based on a site inspection and specifications by matt Haluck the following estimate is based on
completing the asphalt overlay of roadway from US 1 to 72 Waterway drive. This area includes the
portion within the Village boundary and does not include the portion / half that was recently
completed by the Waterway Homeowner Association.
A. Where necessary saw cut key ways at Driveway, Roadway and shopping center Entrances (2).
B. Remove and patch any severely cracked or damaged areas of asphalt prior to overlay and fill and
compact with Asphalt.
C. Cover area to be overlayed with DOT approved Tack Coat.
D. Provide and Install 1" average of DOT approved Hot Mix Asphalt to entire area.
E. After completion of Paving Layout and restripe with paint as it exist now for Arrows, 6" single Line
White Divider Lines and 6" double Yellow Divider Lines
F. Install 12 Yellow / Yellow RPM's
$ 26,390.00
Notes:
1. Permit fees if required to be billed additionally.
2. Engineering, Layout, testing, Survey, As-Builts etc by others
3. Maintenance of Traffic and Flagmen not included
4. Payment terms to be determined prior to commencement.
P.O Box 741272 • Boynton Beach, Florida 33474-1272
Telephone: (561) 737-2024 • Statewide 1-888-577-0100 • Fax: (561) 784-9560
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintai.n this Agreement and any other records a.ssociated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereo£ Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
r �
' �.�.U.
� ��� �. �, ��t
. � j coNS�xucTrorr carnv�c�xa�x
viv�.,�n, nvc. ��f
. �-��
Proposal
October 17, 2014 Page 1 of 2
Job Info.: Waterway Drive
Tequesta FI.
Asphalt Overlay from Us Hwy One to east end of community
Attn: Matt Haluck
Phone: (561) 768-0480
Fax: (561) 768-0708
CCU, Inc. proposes the following asphalt overlay as described below
1. Sawcut tie in areas as needed, clean, tack and provide 1" of S-3
A.C.S.0 to entire area as noted. Restripe entrance at US 1
Total $29,000.00
* Permits additional. MOT excluded
* Payment 50% Deposit, 40% at Commencement, 10% at completion of
inspection.
� •
,
Acceptance Date:
Page 2 of 2
Authorized Person(s) accepting Proposal
Signature Title
CCU Construction Connection Unlimited
Signature
Commencement Date
Estimator
DBK INDUSTRIES, INC.
GENERAL CONTRACTORS
Licensed & Insured
C-GCO5946I
DBKindustries.com
January 10, 2013
Matt Haluck
345 Tequesta Dr 561-768-0480
Tequesta, Fl. 33469 10-06-14
Project Number 005964-2014
The following Quote is based on the owner's representative request for an Asphalt Overlay on the
remainder section of Road that was not recently paved. This area starts at US 1 and stops approz.
1100 feet into development. We will also include the painted markings as it ezists.
(1). Sawcut appGcable joint tie-ins'. (2). Power broom and apply tack coat bonding agen� (3). Install
1" of A.S.S.0 S-3 Asphalt mechanically appGed. (4). Layout and repaint with traffic paint control
markings at US 1 intersection at tie in.
Total contract amount $32,400.00
Provisions; permitting / plans / fees / inspections, traffic control not included. Testing not
included. l/3 deposit and additional payments upon request until balance is completed.
Thank you
James Fitzgerald
President
Approved by Owner / Agent
Printed name Date
AILING ADDRFSS: OFFICE�9541 58I-I994
i60 N.W. I3 PLAN1"ATION, FLORIDA 333I3 FAX: (954) SSI-8872