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Home My WebLink AboutDocumentation_Special Meeting_Tab 04_12/29/2014 EMAIL CLERK Print Form � VILLAGE CLERK'S OFFICE ' � AGENDA ITEM ROUTING SHEET .� . Meeting Date: Meeting Type: Special Ordinance #: Dec 29, 2014 Consent Agenda: No Resolution #: 41-14 Originating Department: Police �• .. . . - : -. . -.. Approve the purchase of seven (7) Ford Police Interceptor Utility vehicles. � Account #: 001-175-664.605 ' Annrsc�nt of t�is item: $235,000.00 Budgeted amount available: $0.00 Amount remaining after item: $0.00 Budget transfer required: Yes Appropriate Fund Balance: Yes � •- .• . .- .. . ..- .. Approve a request to purchase seven (7) Ford Police Interceptor Utility vehicles from Don Reid Ford, Maitland, Florida per the Florida SherifPs Association Bid Award 14-22-0904. • Department Head � - . Legal (for legal sufficiency) Finance Director or Representative Reviewed for Financial Sufficiency d / �1�� No Financial Impact � `- � Village Manager: Submit for Council Discussion: � l,� - ��n _ Approve Item: � � �� Deny Item: ❑ � • - • • - _• - - • -• •- - • •- - •- • •• - • • -• _ • • _ - • - - - • - Form Amended: 10/30/14 � r 'IL1 �+i a 1�� `"" i�F�`fl�„ , { Lav e � �a %'� ,�� fr s�a¢,ritrPlr{�n-�tr�,�lTiv,r.r - `. � �� +- � � � k " ' ��.�� _ - z `r, �`� s� ,� �, � t f �, , � ,� G y i,� n_��''r' � .� � - ' ,f9 '�., �� a ro �� E, , q �C �� r ` i � J � � ` 1' d 3 ' Rr G { R�}� j r� fJ _ � � ' 4 r��h +`£� tx- ^-a�X�. t� ,��i� ��_'� f g � N ,�.I k, fi�, � F�,�J ��+ k Ji_ l�y'� d'� - _ . ,,'� -�+ r';'� � .7r.t � 3 � °` ��, L �C3'� d ffi � �9 r � i � , _ � �`.. �•_�.'�?_..-� 1` .,.._ �-�w.,' S., . ...�+..,_�;�fc..e. .a.�i�, y.+-a iaL3f_u� t.'6i _ ..�-uw--at.� �� . � - � I l4AS'' . s�^� _ � vr.. � ws �° FIN�INCE DEP �R'T14•�NT DATE: DECEMBER 23, 2014 TO: MICHAEL R COUZZO, VII,LAGE MANAGER FROM: JOANN FORSYTHE, FINANCE DIRECTOR RE: AMENDING THE 2015 BUDGETS IN THE GENERAL FUND #001 AND THE LAW ENFORCEMENT TRUST FUND #605 TO FUND THE PURCHASE OF POLICE VEHICLES At the December 29, 2014 Special Meeting of the Village Council, three agenda items related to the purchase of 7 police vehicles through a lease purchase agreement will be brought before the Village Council for approval. The first two agenda. items address the issue of the funding/budgeting of th� lease/purchase of the PD vehicles. This purchase was originally budgeted in the Special Law Enforcement Trust Fund #605 and the Village Manager has determ.i.ned that it is to be funded out of the General Fund #001. Therefore, the first resolution reduces the budget in the Special La.w Enforcement Trust and the second resolution increases the budget in the General Fund. Additionally, in this circumstance there are five accounts affected. First, the Village is required to record the fair value of the vehicles at the inception of the lease which is the present value of the minirnum lease payments. The amount is budgetedlfunded in `Capital Lease at Inception' and `Capital— Vehicles'. Second, the current yeaz's lease payments aze budgeted/funded in `Principal — 2015 PD Vehicles' and Interest — 2015 PD Vehicles'. Finally, the debt service amount is funded by increasing `Appropriate Fund Balance'. 12/23/141039 AM \ ,' TEQUESTA POLICE DEPARTMENT i " i �� MEMORANDUM To: Michael R. Couao, Jr. From: Christopher L. Elg, Chief of Police Date: December 22, 2014 Subject: 2014/2015 POLICE VEHICLE LEASE/PURCHASE Attached for your consideration is an agenda item for the Council Meeting on December 29, 2014; a request to purchase seven (7) Ford Police interceptor Utiltty units. I respectfully request that Council approve Resolution No. 41-14. RESOLUTION NO. 41-14 A RESOLUTION OF THE VII,LAGE COUNCIL OF THE VII,LAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A CONTRACT TO DON REID FORD OF MAITLAND, FLORIDA, FOR THE PURCHASE OF SEVEN FORD POLICE INTERCEPTOR UTILITY VEHICLES IN THE AMOUNT OF $235,000.00 AND AUTHORIZING TI� VII.LAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF TII� VII.LAGE PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Village is `piggybacking' on bid award #14-22-0904 with the Florida Sheriffs Association and; WHEREAS, the Village will be financing the purchase of the vehicles through a three year lease to be brought before the Village Council at a later date and; WI�REAS, the purchase of the vehicles and the related debt service has been funded in the current budget (see Resolution 40-14); NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1: The Village Council of the Village of Tequesta, hereby approves awarding a contract to Don Reid Ford of Maitland, Florida, for the purchase of seven Ford Police Interceptor Utility Vehicles in the amount of $235,000.00. Section 2: This Resolution shall become effective immediately upon passage. Vllage of Tequesta Date: 12/79/2014 Purchase Order Requisition Date Purchase Order is Req'd: ASAP (Not e Purchase Orde� Deparlment: Police Req. #: Quotes Received: 1 (See Attachea� Recommended Vendor. Dan Reid Ford Vendor #: 00227 Vendo� Bids 1 Don Reid Ford $24,699.00 Address: 1875 S. Orlando Ave. 2 City: Maitland 3 State 8 Zip: FL 32751 Comments: Florida Sheriffs Association Bid Award �� q� �-� M��./ Available Balance Item Descri tion Part# Unit Price Total Cost Accourrt # Finance Use Onl 2095 Ford Util' Irrterce K8A 7 $ 24,699.00 $ 172,893.00 001-175-864.602 Rear poor Locks Ino . 68G 7 $ 34.00 $ 238.00 001-975-884�.602 Dual S t Lam s 51 � 7 $ 349.00 $ 2,443.00 001-175-E64.6D2 c S stem 53M 7 $ 294.00 $ 2,058.00 001-175-664.602 Courtes Disable 43D 7 $ 19.00 $ 133.00 001-175-664.602 Rear Windouv Delete 18 7 $ 34.00 $ 238.00 001-175-664.602 Steerin Wheel Slwitch 69S) 7 $ 954.00 $ 1,078.00 001-175-664.602 Reverse Sensin 6R 7 $ 274.00 $ 1,918.00 001-17�664.602 Ke ed Alike 1435X 59E 7 $ 49.00 $ 343.00 001-175-664.602 Rear vew Camera 21 B 7 $ 244.00 $ 1,708.00 001-175-664.602 Total: $ 183,050.00 Flnance/Administrative Use Only: De rtment Head Si nature: Date: Finance Si nature: Date: Vlla e Mana er A roval: Date: �Ila e Council A rovat: Resolution #: Date: P�: Processed B : Date: Manuf./ Available Balance Item Descri tion Part# Q. Unit Price Total Cost P►cxount # Finance Use On! Carrled Forward from Pa e 1 $ 183,050.00 Frorrt Lam Housin 86P 7 � 124.00 $ 868.00 Plew State Ta AG 7 $ 200.00 $ 1,400.00 U fits 7 $ 7,097.43 $ 49,682.01 � - $ - $ - � - $ - $ - $ - $ - $ - $ - $ - $ - $ - � - $ - $ - Total: $ 235,00�1_01 NOTE: Up-fits inciide all Ilghting� siren� cage, �reapons l�ks� etc. FISCAL YEAR 2015 VillaQe of Tequesta Bn # Budaet Amendment Request JE # - - , . - - - - --- _ - - - - -- -- -- . — - ---- - - - - - — — --- - - - --- -- , . .._ -T— l'ncrease• , , , . , , _ _ �, � - .. � . ��___' '�,. __ __ _ __` " _ __ _ "", , ___-.� .� -5 f _'_ _ �.. . _ ,-� .�..__..�_.. ...� �� ...�..._....�_ Department: Police Account: Vehicles Account #: 001-175-664.602 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 235,000.00 $ 235,000.00 Justification / Comments: Funding for the purchase of (� Ford Police Interceptor Utility Vehicles per Florida SherrifPs Association Bid Award # 14-22-0904. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Mcrease: , . - - p.. - z Departrnent: Other/Reserves/Cont Account: Appropriate Fund Balance Account #: 001-990-399.999 Original Appropriation Appropriated to Date Approprfation Request New Approp�iated to Date $ 0.00 $ 13,600.00 $ 235,000.00 $ 248,600.00 Justification / Comments: Funding for the purchase of (7) Ford Police Interceptor Utility Vehicles per Florida ShemfPs Association Bid Award # 14-22-0904. Departrnent: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification I Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Departrnent: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Auprcvals: _ , _ ° - --- � .�-,, , _ _ � �._ � _ - ---- : _ ----�__ _- ____ _�__._... _.__-.i - - - - - - -- - ---- � ,y _._ �_.. . _. Department Head: Date: Budget Officer: Date: Village Manager Approval: Date: Village Council Approval: Resolution Number Date: