HomeMy WebLinkAboutDocumentation_Regular_Tab 02_01/08/2015 VILLAGE CLERK'S OFFICE
AGENDA ITEM TRANSMITTAL FORM
Meeting Date: Meeting Type: Regular Ordinance #:
January 8, 2015
Consent Agenda: Yes Resolution #:
Originating Department: Manager
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1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council:
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Account #: Various Amount of this item: $4,987.50
Current Budgeted Amount Available: Amount Remaining after item:
N/A N/A
Budget Transfer Required: Yes Appropriate Fund Balance: No
Budget transfer at a later date
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1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council:
a. Florida League of Cities, Inc. Proposal for preparation of GASB 45 Disclosures Valuation Report.
$4,987.50.
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Department Head
Finance Director
Reviewed for Financial Sufficiency ❑
No Financial Impact ❑
Attorney: (for legal sufficiency)
Village Manager: �. �-- __�\
Submit for Council Discussion: �
Approve Item: ❑
Deny Item: �
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Form Amended: 7/12/12
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-- ------� FLORIDA LEAGUE OF CITIES, INC.
301 South Bronough Street, Suite 300 • Post Office Box 1757 • Tallahassee, FL 32302-1757
(850) 222-9684 • Fax (850) 222-3806 • Web site: www.flcities.com
December 2, 2014
Jody Forsythe
Village of Tequesta
Re: Preparation of GASB 45 Disclosures for the Village of Tequesta
Dear Ms. Forsythe:
Pursuant to your request, I have set forth below our fee to provide the actuarial calculations required by
Governrr�ental Accounting Standards Board Statement No. 45 (GASB 45), along with a detailed listing of the
services covered by the fee.
It is my understanding that the Village currently: (i) has approximately 84 active employees who potentially
may become eligible for post-employment benefits; (ii) has approximately 3 individuals who are receiving
post-employment healthcare coverage; and (iii) provides fully-insured post-employment healthcare benefits.
Based on our email conversation and my understanding of the number of employees and retirees entitled to
post-employment benefits, as well as the type of post-employment benefits currently offered by the Village of
Tequesta, I have prepared the following fee quotation.
Our fixed retainer fee will be $4,987.50 for the following services:
1, Preparation of an annual actuarial valuation report as of October 1, 2014 which will be used to develop the
GASB 45 liabilities and expense for tl�e fiscal years ending September 30, 2014 and September 30, 2015,
complete with all necessary calculations, information, and disclosures as required by GASB 45 anci other
applicable actuarial professional standards, including the following:
a. A summary of current plan provisions;
b. A summary of all assumptions and rr�ethods applied in developing the plan expense and liabilities;
c. Liabilities and expenses by employee group based on covered medical benefits;
d. Liabilities by active, deferred vested, retiree, and beneficiary status; and
e. A projection of the cash flows to provide a forward-looking estimate of the financial impact to the
Village of Tequesta of retiree health care costs, liabilities, and contributions.
2. Up to 15 bound copies of the final valuation report prepared as descrebed in item 1.
3. Miscellaneous telephone calls between our actuary, Charles Carr at Southern Actuarial Services and any
Vlllage employees or other professio�als connected with the cited work, ancluding co�ference telephone
calls as needed to discuss the assumptions used in the calcuiations and to explain the results of the
valuation to Village offccials.
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°The report will be provided approximately 12 weeks from the date on which we receive all necessary
information, including but not lirnited to employee and retiree data, claims experience (if applicable), retiree
premiums, City contributions and/or premiums, and other information set farth in our standard data request
letter.
In addition, if you would �ike for the actuary to attend a meeting in person to discuss the results of the
valuation, the fee will be $2,500.00. The cited meeting attendance fee includes all associated travel
expenses. The $2,500.00 fee is in addition to the fixed retainer fee of $4,987.50.
If you agree to this proposal, please have this signed and dated by the appropriate official and send a copy to
me.
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Signature �`" ���'� ����; `��. Title �
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Printed Name Date
Sincerely,
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JefF Blomeley
Investr�ent and Retirement Services Manager
Florida League of Cities, Inc.
P.O. Box 1757
Tallahassee, FL 32302
800-616-1513 x 3614