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HomeMy WebLinkAboutMinutes_Workshop_11/03/2014 MINUTES VILLAGE OF TEQUESTA WORKSHOP NOVEMBER 3, 2014 AIL% r CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:05 p.m. A roll call was taken by Assistant to the Village Clerk Deanna Mayo. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun and Council Member Tom Paterno. Council Member Frank D'Ambra was absent. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda, seconded by Vice Mayor Arena; motion carried unanimously 4 -0. 1. Discussion and Direction on Sale of Seabrook Property Attorney Davis noted an appraisal had been completed on the property and advised a sealed bids process would be necessary if the property was to be sold. He noted that the land was accounted for in the Village Comprehensive Plan and offered a break down regarding Village properties and how they qualified under the plan. Council Member Paterno stated he was against selling the property and suggested expanding small parks within the Village. Council Member Okun agreed with keeping the parcel and voiced concern with limited options regarding the locations of the property. Vice Mayor Arena expressed his feelings that, if a park was developed it should exist as a quiet park. Mayor Brennan noted previous considerations and noted consensus was not to move forward at this time with selling the property. 2. Discussion on Pending Regulations Reference Florida Amendment 2 — Medical Marijuana Attorney Keith Davis noted details of the amendment and suggested an ordinance be prepared and in place to address the allowance of facilities (if the ordinance was passed). He pointed out the businesses could exist in C3 as Special Exceptions and explained limits within the ordinance. Discussion ensued regarding restrictions, placement and, the benefits of a moratorium to join surrounding municipalities. Attorney Davis voiced his concern with a catch all phrase and compared the possibilities with the pill mill topic. Council Member Paterno suggested language added to restrict discounts offered on cash purchases, along with Village Council Workshop Minutes November 3, 2014 Page 2 camera installation to cover 360 degrees of parking areas and the building(s) mandated. Mayor Brennan suggested police accessibility to in -store videos as a mandate. Attorney Davis clarified that retentions associated with video would be subpoenaed for criminal prosecutions and maintained for 90 days. Vice Mayor Arena asked if the requirement could be extended to 120 days. Mayor Brennan suggested the attorney bring the ordinance to the next meeting. Attorney Davis clarified that the ordinance would only be necessary if the amendment passed. Consensus of Council was for the ordinance to be placed on the upcoming agenda if Amendment Two was passed. 3. Discussion on US 1 Highway Project Update Mayor Brennan noted that Council Member D'Ambra, who was absent, was the lead Council Member on the item, and questioned Council support regarding four lanes. She explained rapidity of timelines through the FDOT (Florida Department of Transportation), funding, and possible grant money and suggested moving forward with the project and committee plans. Council discussed ideas for changes to the US1 roadway plan, offered input and choices for and against committee participation along with historical data and cost concerns; they also debated Village involvement and/or withdrawal on the project. Mayor Brennan stated she would like to withdraw her request at the State level for funding on the project as soon as possible if Council withdrew from the project. Mayor Brennan noted all proposed items such as speed reduction, bike lanes, etc. would be requested through the FDOT for approval and, questioned if a workshop with FDOT and key people to answer Council's questions would be necessary and felt input from Council Member D'Ambra was crucial. George Ralston, 405 Beacon Street, voiced his support for the project along with a protected bike path and expressed his understanding of the FDOT traffic projections. 4. Discussion on All Aboard Florida Mayor Brennan presented a detailed update regarding AAF (All Aboard Florida) and voiced her dissatisfaction with the trail of events associated. She felt that many, if not all of the original Village requests had not been heard and the assemblies held regarding AAF had not been honest or forthcoming in their depiction of what the project offered. Council Member Paterno voiced his opinion that the Coast Guard would dictate what was Village Council Workshop Minutes November 3, 2014 Page 3 acceptable regarding the venture and felt the train would be an economical positive. 5. Discussion on Capital Improvement Plan Council Member Okun voiced his concern with the safety aspect of unlit sidewalk areas and felt the necessity had been put off too long. He felt frustrated that items needing immediate maintenance or replacement were addressed and all else was ignored. He suggested better planning being put into place with the development of a three year plan. Mayor Brennan expressed that the Village Manager had a clear idea of the Village needs and that the budget dictated what was considered on the Village's list of priorities. Council Member Paterno pointed out that changes may occur in the budget regarding the police vehicles purchase and the Treasury Department ruling on the use of forfeiture funds. Attorney Davis explained the overall budget was reduced inappropriately to guidelines. Council Member Okun voiced his feeling that the Village desired to keep their quaint Village feel with regards to consistency within all Village items and, his aversion to the recent change in police departmental graphics. He felt the Manager should monitor consistency with Village items. Vice Mayor Arena questioned the color change on the new vehicles and the reason it veered off of a decision made from many hours of Council discussions. Mayor Brennan suggested Manager Couzzo obtain quotes from graphic companies to develop a package for consistency within all Village departments. She stated she was not opposed to the cars display of large lettering and felt that departmental knowledge and input was important. Mayor Brennan felt standardization was a must and suggested Council Member Okun and Manager Couzzo work with the Chief to be certain a standard was met. Consensus of Council was for Council Member Okun and the Village Manager to establish a comprehensive uniform standard relating to the Village's image. ANY OTHER MATTERS Council Member Patemo questioned the progress of the recently discussed evaluation form. Mayor Brennan voiced that she would like to see an outside firm do a full managerial review on staff and Council. She felt concern had existed for years regarding moral and management and this would be the best way to address the concerns. Vice Mayor Arena questioned if Council was willing to listen to any evaluation concerns directed at them. He voiced frustration that Council had met numerous times to discuss topics which needed attention, then never did anything about them. Mayor Brennan clarified that the evaluation would focus on the management structure as a whole. Attorney Davis pointed out that an outside firm would observe, interview and evaluate. Village Council Workshop Minutes November 3, 2014 Page 4 Mayor Brennan pointed out that an objective view was needed and that Attorney Davis had one firm as a contender out of three that he had contacted. Council agreed that one bid was not enough and asked the attorney to search for additional qualifying firms if available. Vice Mayor Arena reiterated his surprise regarding the color change on the police cars and recalled examples such as pet signs and banners that Council as a whole had been left out of during discussions. He stated decisions as these always had been a five person consensus and felt that should not change. Consensus of Council was to bring an outside firm in to evaluate management and Council, with Attorney Davis locating qualified local firm(s) for a completive bid process. ADJOURNMENT Council Member Okun moved to adjourn; seconded by Vice Mayor Arena. The motion to adjourn carried unanimously 4 -0; therefore, the meeting was adjourned at 9:21 P. M. Respectfully submitted, )I Deanna Mayo, CMC Assistant to the Village Clerk Note These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.