HomeMy WebLinkAboutResolution_02-15_12/29/2014 RESOLUTION NO. 2-16
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING
RESOLUTION 31-08 AND PROVIDING FOR ACCESS TO PUBLIC
RECORDS BY REMOTE ELECTRONIC MEANS IN ACCORDANCE
WITH THE REQUIREMENTS OF CHAPTER 119, FLORIDA STATUTES;
FURTHER APPROVING THE KEEPING AND MAINTAINING OF THE
VILLAGE'S RECORD (MASTER) COPY DOCUMENTS ON
ELECTRONIC MEDIA, NAMELY THE VILLAGE'S LASERFICHE
IMAGING SYSTEM AND CITIZENSERVE, IN ACCORDANCE WITH THE
REQUIREMENTS OF F.A.C. RULE 113- 26.003; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, Sec. 119.01(2)(e), Florida Statutes, provides that access to public
records by remote electronic means is an additional method of access that agencies,
including municipalities, should strive to provide, to the extent feasible; and
WHEREAS, the Village Council desires to provide, to the extent feasible, access
to public records by remote electronic means via the Village's Laserfiche imaging
system and Citizenserve; and
WHEREAS, Florida Administrative Code Rule 1 8- 26.003 provides regulations
relative to electronic recordkeeping which are applicable to the Village; and
WHEREAS, said Rule provides that the records custodians for agencies,
including municipalities, may designate specific records as the official record, said
records being named the "record (master) copy"; and
WHEREAS, said Rule further provides that the record (master) copy may be
maintained and kept on electronic media so long as the enumerated requirements in
said rule are met; and
WHEREAS, the Village Council desires to approve the keeping and maintaining
of the Village's record (master) copy documents on electronic media, namely the
Village's Laserfiche imaging system and Citizenserve; and
WHEREAS, the Village has met all the requirements of the Florida Administrative
Code Rule 1 B- 26.003 for maintaining and keeping record (master) copy documents on
electronic media.
1
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 The above recitals are true and correct, and are adopted and incorporated
herein.
Section 2 The Village Council of the Village of Tequesta hereby provides for and
approves, to the extent feasible, access to public records by remote electronic means
via the Village's Laserfiche imaging system and Citizenserve, as an additional method
of access.
Section 3 The Village Council of the Village of Tequesta hereby approves the
keeping and maintaining of the Village's record (master) copy documents on electronic
media, namely the Village's Laserfiche imaging system and Citizenserve. In
accordance with the requirements of F.A.C. Rule 1 B- 26.003, all records imaged into the
Laserfiche imaging system and Citizenserve, are hereby classified as the official record
(master) copy and the records custodian in accordance with state law may dispose of
duplicates of such records.
Section 4 This Resolution shall take effect immediately upon adoption.
2
RESOLUTION
2 -15
MOTION SECOND
Council Member Okun Council Member D'Ambra
VOTE
FOR ADOPTION AGAINST ADOPTION
Mayor Abby Brennan Absent
Vice -Mayor Vince Arena El El
Council Member Steve Okun
Council Member Tom Paterno
Council Member Frank D'Ambra E
The Vice -Mayor thereupon declared the Resolution duly passed and adopted on 01 -08 -2015
VICE -MAYOR OF TEQUESTA
Vince Arena
ATTEST:
% O F
�,• FIFO '
Lori McWilliams, MMC SEAL m•.-4'
Village Clerk ` INCO RPORATED A
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