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Home My WebLink AboutDocumentation_Pension Public Safety_Tab 12_05/07/2007TO: Pamela Ersly/Karen Russo SALEM TRUST COMPANY • DEERFIELD BEACH FAX: X354-725-4433 FROM: Lort c i yams DATE: March 16, 2007 PAYMENT FROM STC ACCOUNT: Te4uesta Public Safety Pension Fund A/C #80103784 Please make the following payment from the above referenced trust account: PAYABLE TO: IIANSON, PERRY & JENSEN. P.A. AMOUNT: $ 1,200.69 PAYMENT DESCRIPTION: Legal Services through February 15, 2007 for Public Safety Pension Fund AUTHORIZED BY: (2 SIGNATLTRF,S RFOIA~~-- • ADDITIONAL COMMENTS: INFO+RIVIATION BELOiV T>EIIS LINE FOR IJSE PY VYLI_,A.Q~E (AF 'I'E.~[JESTA FINANCE DEPARTMENT ONLY Vendor # Charge to ccount 601.000-531.304 Charge to Account # POLICE 603.000-531.304 Charge to Account # Amount: TOTAL $ 1,200.69 i l Requested By: ~`-c~-4-,~'~:..{>- ~=~+-~-'-2::. _~~.. Approved By: ~''"^ ~`~d ~~t`rt~~;[r~ `~ ~ ~?1.,~~,~:a~-~=°,., ension oar oor orator • REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED: ~gnature ,s~~ 9. ~ ;,J ~ ~"'~ -,t% ,fir ~ ~.,~ ..;~, ..,!'. HANSON, PERRY ~ JENSEN, P.A. 4OO EXECUTIVE CENTER DRIVE, SUITE 207 -WEST PALM BEACH, FLORIDA 33401-2922 JILL HANSON" mJhanson ®hpjlaw.com H. PERRY rry~hpJlaw.com BONNI SPATARA JENSEN bsJensen®hpJlaw.com N.SO ADMITtEO IN N.Y. Via Email Village of Tequesta Public Safety Pension Fund Betty Laur, Pension Administrator Post Office Box 3273 250 Tequesta Drive, Suite 300 Tequesta, FL 33469-0273 Dear Betty: February 22, 2007 TELEPHONE (561)686-6550 FACSIMILE (561) 686-2802 Re: Hanson. Perry & Jensen Billing Statement Enclosed please find the Firm's invoice for services rendered for the period that ended 2/15/2007. Thank you for your payment of $475.90. Your current balance due is $1,200.69. If you have any questions, please do not hesitate to contact me. • Sincerely, Bonni S. Jensen BSJ/edt EnGosule Copy to: Ray Giblin, Chairman Via Email Only U ~, i•iANSON, PEF$RY ~ JENSIEN, P.A. 400 Executive Center Drive Suite 207 • West Palm Beach, FL 33401 Phone: 561-686-6550 Invoice submitted to: Tequesta Public Safety Officers Pension Fund Pension Administrator, Village of Tequesta -via email P.O. BOX 3273 250 Tequesta Drive, Suite 300 Tequesta FL 33469-0273 ATTN: Betty Laur /Copy to: Ray Giblin, Chairman February 22, 2007 In Reference To: For professional services rendered as follows: Client /File No.: 1011 Invoice # 61306 Professional Services • Hrs/Rate Amount Attendance at Trustee Meeting 2/2/2007 KA Prep Atty Rept 1.50 97.50 Prepare Attorney Report, Handouts, and Notebook for 65.00/hr upcoming Meeting - 02/05/07 Attendance at Trustee Meeting 2/5/2007 BSJ Attend 2.00 340.00 Attend meeting 170.00/hr Attendance at Trustee Meeting SUBTOTAL: { 3.50 437.50] Participant Education 1 /26/2007 KA E-Mail 0.25 NO CHARGE E-Mail to Betty Laur to confirm Bonni S. Jensen 65.00/hr participation at 02/05/07 participant meetings Participant Education Tequesta Public Safety Officers Pension Fund • 1/30/2007 KA Telephone call Telephone call with Merlene Reid re: Bonni S. Jensen does not need to attend meeting -Joe Bogdahn will do Participant Education 1 /31 /2007 KA E-Mail E-Mail to Merlene Reid comparison FRS/DB and General Employees plan provisions Participant Education SUBTOTAL: Plan Document 1 /31 /2007 BSJ Draft Draft Memorandum to Trustees re: Internal Revenue Service 2007-7 Interpretation and Memorandum to Trustees re: Standard Mileage Rate Plan Document • SUBTOTAL: Trustee Form 1 1/17/2007 BSJ Draft Draft appeal Draft letter to Shirley Taylor Draft Affidavit Telephone call with Shirley Taylor Trustee Form 1 BSJ Conference with Conference with Ken Nielson re: Form 1 filing Telephone call with Shirley Taylor re: Form 1 Research Form 1 F filing Review Documents from Ken Nielson Trustee Form 1 KA Research Research Form 1 Filing for Ken Nielson Trustee Form 1 Page 2 Hrs/Rate Amount 0.25 NO CHARGE 65.00/hr 0.15 NO CHARGE 65.00/hr [ 0.65 0.00] 0.75 127.50 170.00/hr [ 0.75 127.50] 1.00 170.00 170.00/hr 1.00 170.00 170.00/hr 0.50 32.50 65.00/hr • Tequesta Public Safety Officers Pension Fund 1/19/2007 KA Draft Draft cover letter to Ken with letter from Commission on Ethics Scan and E-mail to Betty Laur and Ray Giblin Trustee Form 1 SUBTOTAL: Trustee Information 2/2!2007 KA E-Mail E-Mail link to 28th Annual MP&F Trustee Trustee Information Page 3 Hrs/Rate Amount 0.65 42.25 65.00/hr [ 3.15 414.75] 0.20 NO CHARGE 65.00/hr SUBTOTAL: [ 0.20 0.00] § 1751185 Compliance 2/7/2007 BSJ Telephone calls 1.00 170.00 Telephone calls with Bill Doney 170.00/hr • Research Florida Statutes §624 Telephone call with Trish Shoemaker § 175/185 Compliance SUBTOTAL: [ 1.00 170.00] For professional services rendered 9.25 $1,149.75 Additional Charges Qtv/Price Bill File 1/17/2007 HPJ UPS overnight$ 1 19.76 United Parcel Service Invoice No.: OOOF49280037 19.76 Tracking #1ZF492801399435381 to Shirley Taylor (Form 1 Filing Appeal / Nielson) Bill File 2/15/2007 HPJ Postage$ 1 0.78 Postage 0 78 Bill File U Tequesta Public Safety Officers Pension Fund • 2/15/2007 HPJ Fax$ Fax Charges Bill File HPJ Photocopies$ Copy Charges Bill File SUBTOTAL: • Total additional charges Total amount of this bill Previous balance Total payments Balance due Page 4 Qtv/Price Amount 2 1.00 0.50 147 0.20 29.40 [ 50.94] $50.94 $1,200.69 $475.90 ($475.90) $1, 200.69 • A~A~~f'~ Olr g I~USTEES • TEQUESTA PUBLIC SAFETY ®FFICERS PENSI®N TRUST FUND MEEgT~ING MINUTES AUGUST 7,~®®6 PAGE 6 Attorney Jensen advised that as noted by I3oardmember Nielson at the last meeting, there was a Florida statute regarding timely payment of invoices, which was Statute 218.74 that stated invoices should be paid within 45 days of the due date. Statute 2l 8.73 established the due date--if you received an invoice it was 45 days from that date; if~ you did not receive a proper invoice then there was a list of criteria to follow to determine the due date; but it also provided that the board could agree separately in regard to a contract, so she could add in her invoice that it was payable quarterly so the board would not be in violation. Boardmember Nielson suggested authorizing Pension Coordinator Carlisle to pay invoices and then bring to the board for approval Ms. Carlisle agreed so long as the board agreed to accept two signatures, and that would mean boardmembers would be called at times throughout the quarter for signatures instead of one time. Chair Sabin clarified that Boardmember Nielson was suggesting that between quarterly meetings the Pension Coordinator obtain boardmembers' signatures to go ahead and pay invoices. Consensus of the Board was that the Pension Coordinator would pay bills in between • quarterly meetings so long as they were recurring payments on a contract basis or consistent payments to a vendor. If an invoice was something different it would be brought before the board. Boardmember Nielson stated he was recommending the board authorize expenditures in advance. Ms. Carlisle indicated then she would call two members of the board when there were invoices to be paid, and they would essentially be paying ahead of approval. Attorney Jensen clarified that the board would be ratifying payments that had been made at their next meeting. MOTION: Boardmember Nielson made a motion that invoices submitted in accordance with authorized expenditures by the board can be paid timely without having to be subsequently approved by the board. Secretary Giblin seconded the motion, which carried by unanimous 5-0 vote. 9. REVIEW OF ACTUARIAL REPORT TO BE TABLED TO NEXT QUARTERLY MEETING (STEVE PALMQUIST UNABLE TO ATTEND TODAY'S MEETING) Chair Sabin commented this matter had been discussed earlier in the meeting, and requested that Ms. Carlisle contact Mr. Palmquist to attend the next quarterly meeting. VII. STANDING REPORTS (INFORMATION ITEMS) • The following items were noted as information items:: • L T'O: Panlela Ersly/Karen Russo SALEM TRUST COMPANY • DEERFIELD BEACH rAX: 954 725 4493 f yy FROM: a'1~«F; ' ~ ~;- ; ~ rti -.- 4 ~('4 hdd0 DATE: a '',~ ~~; t' ~~ PAYMENT' FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784 Please make the following payment from the above referenced trust account: PA Yl:3LE TC: AMOUNT: Dept. #78009 GABRIEL ROEDER SMITH & COMPANY D A $ 1,937.00 PAYMENT DESCRIPTION: Actuarial Services rendered through 1/31/06 AU 1 HOK1LEll ADDITIONAL COMMENTS: INk'OT~-1~'LQ'I'IOI~T BLl<,OW TI~~S LIIeTE FOR USE 18Y V>1b,I,AGE OF T'EQUE~T'A FINANCE DEPARTMENT ONLY Vendor # Charge to ccount 601.000-531.309 Charge to Account # POLICE 603.000-531.309 Charge to Account # Amount: ,r TOTAL 1937.00 Requested By: c,~.-~..,~' c :r r ~C~ ~.t ~. 4 = y Approved By: ~,-, `' ~'" ~'~ ~ ~ f,~';~.~e~'~e~< ension oar oor mator • REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED: ignature Gabriel Roeder Smith & Company ?_ .. ~~, Consultants & Actuaries 301 East Las Olas Blvd. Suite 200 Ft. Lauderdale, Florida 33301-2254 (95~) 527-1616 <:. .. ,. - u 9 TEQUESTA POLICE AND FIREFIGHTF,RS PENSION TRUST Ms. JoAnn R. Forsythe, CPA Finance Director Village of Tequesta 250 Tequesta Drive. Suite 300 Tequesta, FL 33469-0273 services rendered through 1/31/07 1. Preparation of page 6a for 2006 State Report Preparation for and attendance. at 11/6/06 Board Meeting 3. Charges to date for preparation of actuarial study requested by the Board (Study will be completed in February). Invoice ,~, - - 1 /31/2007 100344 Dept.. # 78009 Gabriel Roeder Smith & Company PO Box 78000 Detroit, Michigan 48278-0009 or ACH Payment to: Gabriel Roeder Smith & Company JPMorgan Chase, ABA #: 072000326 Account #: 0486723 103570-106 ~ $550 103570-106 I $850 103570-206 ~ $537 Invoice Total $1,937 Paid to Date Client No. 103570 Amount Due $1,937 PLEASE INDICATE THE INVOICE NUMBER ON YOUR REMITTANCE. THANK YOU. I30 OF TRUSTEES • TEQUESTA PUBLIC SAFETY' ®FFICERS PENSI®N 'T'RUST FUND MEETING MINUTES AUGUS'T' ~, 2~®(~ PAGE 6 Attorney Jensen advised that as noted by Boardmember Nielson at the last meeting, there was a Florida statute regarding timely payment of invoices, which was Statute 218.74 that stated invoices should be paid within 45 days of the due date. Statute 218.73 established the due date-if you received an invoice it was 45 days from that date; if you did not receive a proper invoice then there was a list of criteria to follow to determine the due date; but it also provided that the board could agree separately in regard to a contract, so she could add in her invoice that it was payable quarterly so the board would not be in violation. Boardmember Nielson suggested authorizing Pension Coordinator Carlisle to pay invoices and then bring to the board for approval. Ms. Carlisle agreed so long as the board agreed to accept two signatures, and that would mean boardmembers would be called at times throughout the quarter for signatures instead of one time. Chair Sabin clarified that Boardmember Nielson was suggesting that between quarterly meetings the Pension Coordinator obtain boardmembers' signatures to go ahead and pay invoices. Consensus of the Board was that the Pension Coordinator would pay bills in between • quarterly meetings so long as they were recurring payments on a contract basis or consistent payments to a vendor. If an invoice was something different it would be brought before the board. Boardmember Nielson stated he was recommending the board authorize expenditures in advance. Ms. Carlisle indicated then she would call two members of the board when there were invoices to be paid, and they would essentially be paying ahead of approval. Attorney Jensen clarified that the board would be ratifying payments that had been made at their next meeting. MOTION: Boardmember Nielson made a motion that invoices submitted in accordance with authorized expenditures by the board can be paid timely without having to be subsequently approved by the board. Secretary Giblin seconded the motion, which carried by unanimous 5-0 vote. 9. REVIEW OF ACTUARIAL REPORT TO BE TABLED TO NEXT QUARTERLY MEETING (STEVE PALMQUIST UNABLE TO ATTEND TODAY'S MEETING) Chair Sabin commented this matter had been discussed earlier in the meeting, and requested that Ms. Carlisle contact Mr. Palmquist to attend the next quarterly meeting. VII. STANDING REPORTS (INFORMATION ITEMS) • The following items were noted as information items:: 1~OARD OF'I'RUSTIFES • TEQUESTA PUBLIC SAFETY ®PEICERS PENSI®N TI~.UST FUND MEETING MINUTES AU~TUST 7, ~~~~ PAGE 6 Attorney Jensen advised that as noted by Boazdmember Nielson at the last meeting, there was a Florida statute regarding timely payment of invoices, which was Statute 218.74 that stated invoices should be paid within 45 days of the due date. Statute 218.73 established the due date-if you received an invoice it was 45 days from that date; if you did not receive a proper invoice then there was a list of criteria to follow to determine the due date; but it also provided that the board could agree separately in regazd to a contract, so she could add in her invoice that it was payable quarterly so the board would not be in violation. Boazdmember Nielson suggested authorizing Pension Coordinator Carlisle to pay invoices and then bring to the board for approval. Ms. Cazlisle agreed so long as the board agreed to accept two signatures, and that would mean boazdmembers would be called at times throughout the quarter for signatures instead of one time. Chair Sabin clarified that Boardmember Nielson was suggesting that between quarterly meetings the Pension Coordinator obtain boardmembers1 signatures to go ahead and pay invoices. Consensus of the Boazd was that the Pension Coordinator would pay bills in between quarterly meetings so long as they were recurring payments on a contract basis or consistent payments to a vendor. If an invoice was something different it would be brought before the board. Boazdmember Nielson stated he was recommending the board authorize expenditures in advance. Ms. Carlisle indicated then she would call two members of the board when there were invoices to be paid, and they would essentially be paying ahead of approval. Attorney Jensen clarified that the board would be ratifying payments that had been made at their next meeting. MOTION: Boardmember Nielson made a motion that invoices submitted in accordance with authorized expenditures by the board can be paid timely without having to be subsequently approved by the board. Secretary Giblin seconded the motion, which carried by unanimous 5-0 vote. 9. REVIEW OF ACTUARIAL REPORT TO BE TABLED TO NEXT QUARTERLY MEETING {STEVE PALMQUIST UNABLE TO ATTEND TODAY'S MEETING) Chair Sabin commented this matter had been discussed earlier in the meeting, and requested that Ms. Carlisle contact Mr. Palmquist to attend the next quarterly meeting. VII. STANDING REPORTS (INFORMATION ITEMS) • The following items were noted as information items::