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HomeMy WebLinkAboutDocumentation_Regular_Tab 01_02/12/2015 MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING , DECEMBER 29, 2014 Call to Order and Roll Call The meeting was called to order at 6:�2 p.m. A roll call was taken by Assistant to the Village Clerk Deanna Mayo. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. Mayor Brennan led the meeting with the pledge of allegiance. She then asked that item five be removed from the agenda; support was not received, the request died. Mr. Ralston, 407 Beacon Street voiced his gratitude and commended Tequesta's fire department on a recent call that was required at his home. APPROVAL OF AGENDA MOTION: Council Member D'Ambra moved approval of the agenda; seconded by Vice Mayor Arena; motion carried unanimously 5-0. 1. Discuss Tequesta Park Non-Ad Valorem Sewer Assessment Ms. JoAnn Forsythe, Finance Director offered an explanation of the Vitlage's budgetary obligations and the two options with regards to the assessment. She noted the cost was approximately $19,000 for payment made in full or installment payments which would accrue 6.875% interest. Mr. Greg Corbitt, Director of Parks and Recreation, noted a possible park property adjacent to the Jupiter lighthouse the Village could possibly acquire but explained there were many hurdles in obtaining the land. Council Member Paterno pointed out that the land held rare vegetation which had stringent protective guidelines and could add to the difficulty in developing the area. Ms. Forsythe explained that a decision was needed since terms of the Village's agreement could be affected if too much time passed and, the assessment was due in May 2015. Mr. Corbitt noted many features of the park and pointed out the approximate maintenance figures of $100,000 versus $8,000 in revenues. Council Member Paterno felt the park was of great benefit to the residents and voiced his support for the Village continuing with their agreement associated with the park property. He also felt the process could take years to obtain an alternate property, which may not be the best decision. Council discussed options associated with the park property such as releasing the lease, grant and enhancement funding and appointed law enforcement to patrol events. Manager Couzzo stated a mutual agreement with the Sheriff could be an option. Council agreed that it was not a well known park and felt more promotions could increase attendance along with a backup option for the yearly Tequesta Fest. Minutes — Special Meeting 12/29l14 Page 2 Council and Manager Couzzo discussed labor options through Village staff and obtaining quotes for comparison purposes for the sewage project. Mr. Corbitt advised that he would put some of his ideas and suggestions in writing for Council to review. 2. RESOLUTION NO. 39-14, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, REDUCING THE BUDGET IN THE 2014/2015 SPECIA� �AW ENFORCEMENT FUND #605 BY $325,040.00 AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Resolution title was read by Assistant to the Clerk Deanna Mayo. Chief Elg noted that the three resolutions on tonight's agenda were iinked to one another and explained the auction process utilized to surplus the Village's used vehicles. Ms. JoAnn Forsythe, Finance Director, gave details regarding the cash flow. MOTION: Counci! Member Okun moved approval of Resolution 39-14; seconded by Council Member D'Ambra; motion carried unanimously 5-D. 3. RESOLUTION NO. 40-14, A RESOLUTfON OF THE VtLLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, INCREASING THE GENERAL FUND #001 2014/2015 BUDGET IN THE AMOUNT OF $289,660.00 TO FUND THE PURCHASE OF POLICE VEHICLES AND AUTHORIZING THE VILLAGE � MANAGER TO PROCEED IN ACCORDANCE WiTH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Resolution title was read by Assistant to the Clerk Deanna Mayo. MOTION: Council Member Okun moved approval of Resolution 40-94; seconded by Vice Mayor Arena; motion carried unanimously 5-0. 4. RESOLUTION NO. 41-14, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A CONTRACT TO D4N REID FORD OF MAITLAND, FLORIDA, FOR THE PURCHASE OF SEVEN FORD POLICE INTERCEPTOR UTILITY VEHICLES IN THE AMOUNT OF $235,000.00 AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Resolution title was read by Assistant to the Clerk Deanna Mayo. MOTION: Council Member Qkun moved approval c�f Resolution 41-?4; seconded by Vice Mayor Arena; motion carried unanimously 5-0. Minutes — Special Meeting 12/29/14 Page 2 5. ORDINANCE 2-15. FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL. OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING AN INCREASE IN THE ANNUAL SALARY FOR VILLAGE COUNCIL MEMBERS; PROVIDING THAT SAID SALARY INCREASE SHALL NOT BE EFFECTIVE DURING THE CURRENT TERM OF ANY COUNCIL MEMBER IN ACC�RDANCE WITH SECTION 2.01 OF THE VILLAGE OF TEQUESTA CHARTER; PROVIDING A CONFL.ICTS CLAUSE AND A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Assistant to the Clerk Deanna Mayo read Ordinance tile 2-15 into the record. Council Member D'Ambra offered clarification on a recent article relating to Ordinance 2-15 and that the salary had remained unchanged for 26 years. Council Member Paterno questioned the health insurance made available to members and voiced his feelings that the position was more of a volunteer position to represent residents and, an opportunity to give back. He stated his preference was to leave the salary as is. Vice Mayor Arena believed raising council's salary was as di�icult as r�ising �a�te� buf, �Fi� in�r��se w�s �ot out bf lii�e. M���g�r C�uzzb �z{�I�in�d �hat health insurance had been discussed previously and had been agreed that all council members could obtain insurance, through the Village, at the member's expense. Council Member Paterno also suggested that special meetings be utilized as he believed was originally intended, for urgency, as they had been held too often for items that could wait. MOTION: Council Member Patemo moved to dismiss Ordinance 2-15; seconded by Council Member Okun; motion failed 2-3 with Mayor Brennan, Council Member D'Ambra and Vice Mayor Ar�n� opposed. Mr. Ralston, 407 Beacon Street voiced his support on raising council's salary and his disappointment that all members were not in unison on the topic. Council Member Paterno suggested the topic go before a Charter review committee and a percentage increase set in lieu of a specific amount. Councif Member D'Ambra voiced his support for the increase and felt an option to offer funds back to the Village was permissible if a member so desired. He stafied the item would never be an easy discussion and suggested it be re-addressed after the election. Attorney Trela White explained that she rarely saw a salary number specifiied and felt an escaiator was a better option. She suggested the Ordinance be withdrawn and placed on the April agenda as to include any new member(s) in the discussion. Council Member D'Ambra voiced his concern for an escalator or routine increase of any kind and felt changes should always be discussed. MOTION: Council Member D'Ambra moved to withdraw Ordinance 2-15 from the regular agenda and set it for a workshop in Apri! 2015; seconded by Council Member Paterno; motion carried unanimously 5-0. ANY OTHER MATTERS Council Member Paterno voiced his opinion that a u#ility director was needed to assist the Villa�e Mana�er. Mana�er Couzzo su�gested a deputy director for the utilities and public works departments as he felt this would better suit Tequesta and offer opportunity for growth and Minutes — Special Meeting 12/29/14 Page 2 advancement. He also noted that the present job pool was limited on expertise needed for the director's position. Council Member Paterno questioned rumors associated with the US1 corridor and Council's decisions. Mayor Brennan responded that a letter sent to all residents stated that no decisions had been made; that Counail had decided to move forward with the projeat and that the project was in the early stages. Council Member D'Ambra referenced a workshop on Remembrance Park he had missed and felt the item required further discussion. He believed the Village did not have the funds to develop the parcel and the sale would make other projects possible. Council Member D'Ambra questioned progress of the Tequesta Drive water line replacement project and, when fire would provide their actuarial assessment to Council. Manager Couzzo responded that design work was being completed on the Tequesta Drive project and that there had been no word from fire. Council Member Paterno voiced his opinion that Council already discussed Remembrance Park at the previous meeting and he did not support speaking repeatedly about the item or any items as he felt it was wasted time when too many pending discussions were necessary. Mayor Brennan disagreed and felt the item was left open. She favored the sale of the property and supported the funds used to enhance other Village properties. Council Member Paterno stated that Mayor Brennan was the only member who desired the item remain open. Vice Mayor Arena stated he had been approached regarding the Jupiter Seafood Festival taking place at Paradise Park, at no cost to Tequesta. He felt that the event would possibly be held in Mar�h and cQUld tie in with Council M�mber D'Ambra's vision for "Tequesta Days". He then noted specifics discussed with Jupiter and Council discussed past Village even#s and changes for future particulars along with locations and resident costs. Mr. Greg Corbitt, Director of Parks and Recreation, noted he was familiar with Jupiter's propc�sitiar�. Mai��g�t Cou�b �dvis�d he i�i�uld j�t wi��t Mr. Corbitt�ii� d�tails. Vi� M�yor A�ena also noted that Jupiter would carry the necessary insurance. Council Member Paterno replied that he would like more information. Manager Couzzo responded to council's concerns and noted the several stipulations placed into the recently updated Code which also specified applications were to be submitted 45 days prior to any event. He explained the application would be reviewed by Village staff before Council's final approval. Mayor Brennan confirmed that Council had final say even if that was denial. Attorney White noted that the item was not part of the evening's agenda therefore could not be voted on, although; a consensus may be obtained. Council Member Paterno voiced he was not sure about this particular event. Mayor Brennan stated the process should move forward with and the application brought back to Council for approval. Mayor Brennan commented on a discussion in October 2014 when Council supported an analysis that would look at the management structure of the Village and include the Council. She noted her support of the $6,000 diagnostic review and voiced concern for the recent staff survey which showed dissatisfaction. Minutes — Special Meeting 12/29/14 Page 2 ADJOURNMENT: Counci! Member Okun moved to adjoum the meeting; seconded by Vice Mayor Arena. The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjoumed at 7:42 p.m. RespectFully submitted, Deanna Mayo, CMC Assistant to the Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are no# v�rb�#im tr�n��rip#� Qf th� m��ting, A v�rb�tim ���i4 r��Qt'd i� �v�il�l�l� frQm #he Qffic� of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. nn�NUrEs VILLAGE OF TEQUESTA REGULAR MEETING JANUARY 8, 2015 q �. � - -s.' . CALL TO ORDER AND ROLL CALL The meeting was called to order by Vice-Mayor Vince Arena at 6:00 p.m. A roll cali was taken by Clerk Lori McWilliams. Present were: Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. Mayor Abby Brennan was absent. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Arena led the meeting with the invocation followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Council Member D'Ambra; motion carried unanimously 4-0. CONSENT AGENDA MOT10N: Council Member Okun moved approva! of the following Consent Agenda; seconded by Council Member D'Ambra; motion carried unanimously 4-0. 1. MINUTES — 11/3/14 Workshop; 11/10/14 Workshop; and 12/11/14 Regular Council Meeting 2. Approval of Contracts Signed by Manager under $25,000 a. Florida League of Cities, Inc. Proposal for preparation of $4,987.50 GASB 45 Disclosures Valuation Report. $4,987.50 3. Amendment to Village's Premium Conversion Summary Plan Description and Plan Document 4. Approval of Budget Amendments for 2014/2015 5. RESOLUTION 1-15, Approval of Palm Beach County Law Enforcement Exchange System Membership 6. RESOLUTION 2-15, AMENDING RESOLUTION 31-08 AND PROVIDING FOR ACCESS TO PUBLIC RECORDS BY REMOTE ELECTRONIC MEANS IN ACCORDANCE WITH THE REQUIREMENTS OF CHAPTER 119, FLOR/DA STATUTES; FURTHER APPROVING THE KEEPING AND MAINTAINING OF THE VILLAGE'S RECORD (MASTER) COPY DOCUMENTS ON ELECTRONIC MEDIA, NAMELY THE VILLAGE'S LASERFICHE IMAGING SYSTEM AND CITIZENSERVE, IN ACCORDANCE WITH THE REQUIREMENTS OF F.A.C. RULE 1 B-26.003 Viilage Couneil Minutes January 8, 2015 Page 2 7. RESOLUTION 3-15, RENEWING PHONE SERVICE WITH EARTHLINK BUSIMESS FOR A 3 YEAR TERM END OF CONSENT AGENDA e4MMUNICATIONS FROM CITt2ENS Mr. Ray Giblin, Firefighter; Paramedic, voi�ed concern with item 12 and it b�ing und�r {�ossible contract viotation. Attorney Keith Davis offered a brief history and suggested input be heard once the meeting reached the item. COMMUNICATIONS FROM COUNCIL Vice Mayor Arena voiced his gratitude on the experience of Tequesta as a whole and suggested commending police officers and thanking them for all they do in hopes to combat the negativity surrounding them at this time. STANDING REPORTS Villa�e Attornev Attorney Davis noted training opportunities regarding the mandated State ethics training. Villa�e Mana�er FVo �eport. Vice Mayor Arena noted the US1 Corridor workshop on Saturday January 10, 2015. REGULAR AGENDA QLQ HUSINESS 8. ORDINANCE 26-14. SECOND READING. PROVIDING FOR THE REZONING OF CERTAIN REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF TEt�UESTA, FLORlDA; WHICH PROPERTY CONSISTS OF ONE POtNT FIVE �'k+f��� ON� SEX f 1.53'�6) AE��S MOF�� 4R �ESS E}F ERt�FD ��C�N�EI� APIN�XED INTO THE VILLAGE LOCATED AT 3774, 3764 AND 3754 COUNTY LINE ROAD; PROVIDING THAT TH1S REAL PROPERTY WHICH IS MORE SPECIFICALLY DESCRIBED HEREIN SHALL BE ASSIGNED THE VlLIAGE ZONING DES{GNATtON OF "R-2 MUtTIPtE FAMILY DW�LLING DISTRICl'"; PROVIDiNG THAT THE ZONING MAP OF THE VILLAGE OF TEQUESTA SHALL BE AMENDED TO REFLECT THE PROPER DESIGNATION FOR THIS REAL PROPERTY Attorney Ke�h Davis read Ordir�ance 26-14 t�tle into the record. Vice-Mayor Arena opened the public hearing to Council for comments; there being none he opened the hearing to the public. There being no public comment the public hearing was elosed. MOTION: Council Member Okun moved approval of Ordinance 26-94; seconded by Council Village Council Minutes January 8, 2015 Page 3 Member Patemo; motion camied unanimously 4-0. NEW BUSlNESS 9. SPEEtAL EYENT APPt1�A'ffOt�t SE O�t-15, S��ciat Ev�nt permit application fior a grand opening and open house event at Celtic Home Galiery located at 521 Old Dixie Highway in Tequesta, FL. The event is pianned to take plac:e on Saturday, January 24, 2015. The projected number of attendees is 200-300 people. The event will be held both indoors and outdoors and will be catered, have musical entertainment and a radio station DJ on site. No alcohol will be served. Attorney Keith Davis noted details associated with the appfication. Council Member D'Ambra questioned traffic control for the event. Nilsa Zacarias, Director of Community Development responded that police and fire are also part of the application process with department heads approval. Manager Couzzo expfained that department heads would make recommendations in the approval process if they see additional necessities for any event. Vice-Mayor Arena opened the public hearing to the public; there being no public comment the pubiic hearir�g was closed. MOTION: Council Member D'Ambra moved approval of SE 09-15; seconded by Council Memher Patemo; mofion carried unanimously 4-Q. WITHDRAWN PER APPLICANT . , . , . , , . , 11. Renewai of Gehring Group Insurance Broker Agreement Merlene Reid, Human Resources Director introduced the Gehring Group representative present and commented on the professionalism of the brokers with the firm. She noted that the group had gone above and beyond numerous times for the Village and noted surrounding rriunieipaiities' utitized the group as wetF. MOTlON: Council Member Okun moved approval; seconded by Council Member D'Ambra; motion carried unanimously 4-0. Village Council Minutes January 8, 2015 Page 4 12. URDINANCE 1-15, F1RST READING, AN ORDiNANCE OF THE V1tLAGE COUNCI� OF 1't�E VILLAGE OF TEQUESTA, Fk.ORtDA, aM�(VDING �H� VttLA�E CQtJE QF ORDINANCES AT CHAPTER 2. ADMINISTRATION. ARTICLE IIi. OFFICERS, EMPLOYEES AND DEPARTMENTS. BY AMENDING THE PUBLIC SAFETY EMPLOYEES' PENSION PLAN TO LfMIT OVERTIME INCLUDED IN THE DEFfNITfON �F "SACARY" Tt� 30Q H�UF�S RER YEAR PER PUBLIC SAFETY EMPCOYEE; AND TO EXCLUDE ALL HOURS OF UNUSED ACCUMULATED SICK AND VACATION LEAVE EARNED AFTER THE RESPECTIVE EFFECTIVE DATE FOR EACH BARGAINlNG UNIT FROM THE DEFINITION OF "SALARY;� PROViDiNG THAT EACH AND EVERY �THER SECTION AND SUBSECTIO(+t QF CHAPTEf� 2. ADMINISTRATION. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABlLITY CLAUSE AND AUTHOR(TY TO CODtFY; PR�VIDING AN EFFECTIVE DATE; AND FOR OTHfR PURPOSES. Attorney Davis read Ordinance 1-15 title into the record and explained changes with state law which re-defined regulation. He noted dates and previous negotiation changes which opened and produced the development of Ordinance 1-15. Attorney Davis stated the language was provided and approved by the labor attorney. Council Member Paterno asked for clarification in the language regarding his understanding from the Finance director that an LIFO {last in first out) accounting process would be utilized for hour calculation. Mr. Ray Gibiin, Firefighter, Paramedic, voiced his concems regarding the 2013 date being backdated and eontributions no# being addressed. Cotartei� Mernbe� D'A�tbra voieed his understanding that the firefighter's contributions may not be credited correctly and asked if there could be an offset. Mr. Giblin suggested that the labor attorney review the item. Council Members D'Ambra and Paterno felt credit could and would be offered. Manager Couzzo responded that the item would be reviewed. MOTION: Council Member Okun moved approval of Ordinance 1-95; seconded by Council Member Patemo; motion carried unanimously 4-0. ANY OTHER MATTERS • Council Member D'Ambra encouraged attendance by all to the upcoming January tenth workshop and noted that it would be held for discussions/inpuUcomments on the US1 Corridor projeet. • Council Member Okun asked that image overview be added to the upcoming workshap agenda for discussion. Vi(lage Councii Minutes January 8, 2015 Page 5 • Vice Mayor Arena noted that he had not heard an update regarding the Seafood Fest and he and Manager Couzzo would discuss the event. • Council Member Paterno questioned progress on the sewerage project at Tequesta Parks and the latest postponement. He voiced his dissatisfaction with continued postponements and felt the Village was informed in November and, decisions had been made. Manager Couzzo responded #hat accuracy was desired regarding progress of the project and additional information from the engineers was forthcoming. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Council Member D'Ambra. The motion to adjoum carried unanimously 4-0; therefore, the meeting was ad/oumed at 6:30 p.m. Respectfully submitted, Lori McWiiliams, MA�G 1lillage Cl�rk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim trarrscripts of thre meeting. A verbatim audi� rec�rd is available from the Offic� of th� Vitlage Clerk. All referenced attachments are on file in the Village Clerk's office. P�«ua MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING � JANUARY 26, 2015 Call to Order and Roll Call The meeting was called to order at 8:02 a.m. A roll cali was taken by Viilage Clerk McWilliams. Present were: Mayor Abby Brennan, Council Member Steve Okun, and Council Member Frank D'Ambra. Vice Mayor Vince Arena and Council Member Tom Paterno were absent. APPROVAL OF AGENDA MOTION: Council Member D'Ambra moved approval of the agenda; seconded by Council Member Okun; motion carried unanimously 3-0. 1. RESOLUTION 7-15, APPROVING AND ADOPTING THE 2015 REVISED PALM BEACH COUNTY LOCAL MITIGATION STRATEGY PLAN Mr. Timothy English, Building Official, explained the County's Local Mitigation Strategy was reduced in size by 200 pages which removed the facilities list. However, he noted the core of the document was left unchanged. Attorney Keith Davis explained the plan covers the Village for every possible emergency and that adopting the resolution ensures the Village would be entitled to receive FEMA funding during a disaster. He stated the Village has adopted the plan in the past and is adopted on a five-year cycle. Council Member D'Ambra asked if the Village was required to do anything extra in order to be in compliance, to which Mr. Davis advised no. MOTION: Council Member D'Ambra moved approval of the Local Mitigation Strategy; seconded by Council Member Okun; motion carried unanimously 3-0. ADJOURNMENT: Council Member D'Ambra moved to adjourn the meeting; seconded by Council Member Okun. The motion to adjourn carried unanimously 3-0; therefore, the meeting was adjourned at 8:05 a.m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.