HomeMy WebLinkAboutDocumentation_Regular_Tab 02_02/12/2015 VILLAGE CLERK'S OFFICE
AGENDA ITEM TRANSMITTAL FORM
Meeting Date: Meeting Type: Regular Ordinance #:
February 12, 2015
Consent Agenda: Yes Resolution #:
Originating Department: Manager
,
' � ' • o��nao� i �?���i�N iil��c� � �;�Ull�'�J'I�-�(�;; I� � IhuiiK (o�i ��aoxU - � �
1. Per Village Ordinance wc, ��r� p�r�c;�;er���iri� �ih�; �i���ll��vvin� ��greements, proposals, commitments and
memorandum of understanding to Council:
� . . -.
Account #: Various Amount of this item: Various
Current Budgeted Amount Available: Amount Remaining after item:
Budget Transfer Required: No Appropriate Fund Balance: No
'' • ' •' .� � •- • • • .�- �.
1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and
memorandum of understanding to Council:
a. Nozzle Nolan Rodent 1 Year Agreement with Park & Recreation $1,030.00
b. Palm Beach/Treasure Coast 211 Affiliate Agreement with the Village N/A
of Tequesta.
c. Tyler Technologies Proposal Training Services $ 500.00
� -• � .
Department Head
Finance Director or Representative r�
Reviewed for Financial Sufficienc S� �
v C� �c���� l
No Financial Impact ❑
Attorney: (for legal sufficiency)
Village Manager: ._, . j �
Submit for Council Discussion: 0 � �
Approve Item: �
Deny Item: �
' � •' • • .e - • -• �- • •-
�- • •• - • � -• . • • . � •
Form Amended: 3/14/14
Type of Sale: Choose One
Route No. -�= l'�� NOZZLE �� aY 811
p�. �. 1039345 �� ,� NO LE N, INC. ��� By
www. RODENT SOLUTIONS AGREEMENT (800) 22NOLEN
�ate otlered: 01/05/15 --- Sq. Ft.: -------- Res. ❑ Comm. �/ Tax Exempt �D �--- --_
ACCWNT INFORMAl10N � Owner ❑ Rerrter pWNERlg0.L1NG ADDRES3 INFORMATION:
vllage of Tequesta
COMMERCIAL NAME LAST FIRST MI
Gorbitt Greg
LAST FIRST MI 5TREET ADDRESS
399 Seabrook Rd
_ _ .. . _.... - ----- --- - - — . - -- ------
SERVICE STREET ADDRESS CITY ZIP CODE
Tc�uesta _ _ _ _ _ __ 33.469 Gcorbitt@tequesta.org
CiTY Z!P CODE CELL PHONE EMAIL ADDRESS
��Nlonthiy •�Every other Month # Of Stations s
� RQDENT TRAPPING ANDADR INSPECTION
This is for the trapping and removal of the Norvuay Rat, Roof Rat and House Mouse and is guaranieed when a Radent Monitoring
Agreement is purchased. Due to the exclusion prxess, there may be situations when rodents are sealed out and not trapped on the
inside. p� $ 350.00
� RODENT MONITORING AGREEMENT
This program continues the rodent prooflng guarantee when rodent proofing has been purchased. The initial charge is for the installa-
tion and batting of the Rodent Monitoring Stations and is based on the number of stations installed. The servfce agreement is Monthiy
or Every Other Month based on Rodent Pressure and includes rebaiting/refreshing bait and cleaning interior of statlons.
Initial Price $ 350.00 Services X 11 Total Price $ 680.00
RODENT PROOFlNG SPECIAL SERVICE
This is for the exclusion ofi the Norway Rat, Roof Rat and Hause Mouse. We will make minor repairs and install coverings and shields
to deny axess to the structure from the exterior. This service is guaranteed for 30 days in the absence of a monitoring agreement.
With a monitoring agreement, the guarantee is intact for one (1) year. There are times when more extensive repairs are required,
talk to your inspeCtor fot details. '�ee additiona/ urms anel conefitiars
Price
DEODOR¢ATION SANITATION VACUUM SPECIAL SERVtCE
We neutralize odors and pathogens assocfated with rodents and remove feces from accessible areas. This servfce is render�l atter
proofing and trapping have been completed. Nozzle Nolen is not responsible for damage or disease due to roc�nt acUvity.
Price
REGULARLY SCHEDULED SERVICE VISITS
J F MA APRI IOA JUN JULY AUG SEP NO DE
The RodeM IMonttorNig Agreanent wAI rcmein in e�cct tor 1 year begimtrq Ja11 . zo 15 thru Dec , pp 15
YMENT TERMS/OPTIONS gpEpu►L 3ERVICE SERVICE CHARGES AND COSTS 7� O O
Year in Ativance (6% Discount) $ Inttial Treatment $
Automatic Debit (ACH) $ Reg. Service Fee x � 1) visits $ 30.00 ~
Must FUI Ouf Form
Q G.C. VISA / MC / OlSC / AMEX g� T� $ Discount $
F C.O.D.
� On Receipt of StatemeM CC Swiper Total: $ Sales Tax $.
•• E-Billin9 Year in Ad'vance �'k Discount $
( ) --
Emaii address required Total 1 st Y�rs Cost g 1,030.00 �
SPECIAL iNSTRUCTIONS: Trapping in supply closet_alon� with ezclusion of wall and entry points on north side of building
Bait boxes to be instal on north and east side of buildinp
I HAVE READ AND UNDERSTAND THI�T�a�EEMENT (NCLUDIAIG ADDITIONAL TERMS ON REVERSE SIDE.
�' '` 01 /05/15 — �---
CUSTOA+IER SIGNATURE DA NOZZLE NOLEN AEPRESENTATIVE
.i �t $ S1� -- -
PRINT NAME AMOUNT COLLECTED CHECK # SERVICE � LoP otita
TNANK YOU FOR CHOOSING NOZZLE NOLEN, INC.
ADDITIONAL TERMS AND CONDITIONS
MATERIALS: The materiais used shall conform to Federal, State, and Local ordinances.
YOUR COOPERATION: Your cooperation is important to ensure the most effective results from Nozzle Nolen, Inc.. In the
event you have to reschedule the service, please notify Noule Nolen, lnc. within 24 hours in advance.
ACCESSIBILITY: Please make sure pets/animals are secured and accesses/gates are unlocked for service. If for any
• reason the pets are not secured and/or the gates are locked, prohibiting access and preventing service from being •
performed, the service amount will be due from the customer. We will not be obligated to make up or add an
additional service at the property.
DAMAGES: This ,4greement does not guarantee against, and Nozzle Nolen, Inc. shall not be liable for, any consequential
damages of whatever nature, including damages to persons, animals, or property. In many cases rodent exclusion
may require working on the roof. Nozzle Nolen will not be held responsible for damage caused such as cracked,
broken tiles or shingles. �
TERMS OF SALE/BUYER'S RIGHT TO CANCEL: In consideration of the above service packages, the undersigned agrees
to pay in a timely manner. The initial/first payment is due at signing of this Agreement. Service may have tax
included, depending on local state law. Terms of sale are met at the time of service. A 1.5% per month, (18.00%
annual) service charge will be imposed for delinquent accounts. Customer may cancel this transaction (in writing)
at any time prior to midnight the third business day after the date of this transaction. The Customer acknowledges
that he/she has read and understood this Agreement and will abide by its terms. The "Auto Debit° payment plan
authorizes Nozzle Nolen, Inc. to automatically withdraw the monies due after each service is rendered. Checks
returned for any reason will be charged a$25 reprocessing fee. Necessary price adjustments may be negotiated
anytime after the first year.
NOZZLE NOLEN, INC. OWNERSHIP OF EQUIPMENT: The Customer understands that ali components used for the
elimination and/or prevention of the covered pests will remain the property of Nozzle Nolen, Inc., unless otherwise
purchased separately by the Customer. The Customer has no rights to any of the components on the Customer's
premises under this Agreement, other than the right to use as instailed by Nozzle Nolen, Inc. On the expiration or
or termination of this agreement, Nozzle Nolen, Inc. is authorized by the Customer to retrieve the components from
the Customer's premises. This service and its components are fully transferable to the new owner should a sale of
the premises necessitate.
ASSIGNABILITY: Nozzle Nolen, Inc. resenres the right to perform services through an independent contractor it selects.
ADDITIONS, ALTERATIONS AND OTHER CHANGES: This Agreement covers the Structure(s) identified on the service
agreement as of the date of the initial service. The Customer will immediately notify Nozzle Nolen, Inc. in writing
of any changes to the square footage of the Structure. Failure to notify Nozzle Nolen, Inc. in writing may void this
Agreement. Any changes to the square footage of the Structure may warrant an adjustment in the annual fee to
guarantee a pest-free environment.
HOLIDAYS: if your service date falls on a holiday, in most cases, your service will be done the business day prior or after
the holiday.
RENEWAL OF AGREEMENT: Rodent Monitoring Agreement will automatically renew each year (subject to price increase).
CANCELLATION OF AGREEMENT: It is understood that should the Rodent Monitoring Agreement be cancelled, for any
reason, before the first year of service is completed, above account will pay a cancellation fee at the charge of one
regular service visit. Nozzle Nolen, Inc. and Owner agree that as to any civil action or legal proceedings arising out
of or relating to the Rodent Monitoring Agreement, the laws of the State of Florida apply and venue shall be Palm
Beach County. �
�There rnay be situat�ons when rodents are gainrng access to the structure from the ansule. They are usually non-vrsible
such as broken or abandoned sanitary or conduit lines. We may recommend that a pCumber or electrical contractor be
eosed to perd'orm tests such as a smoke or inlane camera test and to seal sep any access points for�raL These services are zaot
included a�nder ihe scope of th�s agreemen�
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
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��J!' TE.'C�U"t'St2 �3f
Tequesta FL 3�469
Phorse Number EXT �epUContact Site Fax
{ j- 911 TQ REP�RT' A�IRE (561) 768-06�J3
(561 � 7�$-455�
Please Corttplete thos sect°san ar�d inc6udeJsend a c�py of vaur A�#CA L�cer�se, ifi this site provid�:s:
Aduit C3ay �are, �amily �are Home ALF, Nursing Home, Hs�me Hea!th Agenc;y H�mernaker an� C�mpansGn Servtce. Nur;e Registry
�acility/Pr�vic�er Type:
L°acensa Nurr►ber: License Expiration �ate:
Also Known Asa
Person Ir� Charge: Jam�s Weinand
In Charge Titi�. Fire �hie# Site Accessibilrty:
S�te EmaiL• ; wet�p�� �����'�-• �� Site Bus Access;
Site Webs�te: www tequesta.a�bt"g
S�te Hours: 24 1�ours A Day / 7 Days A Week
No#aslDescription: Local n�arnber to contact an individual fire c�epartment.
TC3 REPORT A FIR�, [31AL 9� 1.
Site Service ID: CICS010709
Program Name:
Taxonorny Cade Site Service U�e Reference Terms
JR-i90Q.2Q00 F�ire CantrolfExtinction
Fere Extinction
Fire Protection
Fire Response
Fire Suppression
Target Terms:
In Charge: Title:
Service Phone: Ext: Phone 2: Fax:
Site Service Email:
Site Service Website:
Site Service Fees: !Vo fees charged.
Site Service Hours: 24 Hours A Day / 7 Days A Week
Service Area: Viflage af Tequesta
Service lntake Process: Contact by phone.
S@I'YtC@ EII$1�lill�t No resirictions.
Documents Required:
�.an�uage(s}: English.
NotesPDescription: �ocal number to contacf an individua! fire department.
TO REPORT A F1RE, DIAL 911.
11 /10/2014 Page 2 of 5
211 Palm �each 'Freasure Coast Enformation from 211 Community Resource Daf�base
s �i.91��'• ,
, �'n�
._ . .. .. . <.. . _ . . . _ . . ... _rs,a.:.. -:r; . .. . . _ ....., ..... ... . . .. . ..� , .a:, , ..
`JiL�' �`�t'l, . '.��.: �ji=. i�';ii.: ; _ � - .:'i� ._:,,� a:i.i' -L; , -. _ _ ._ :
357 Tequ�sta [�rrd� Last Fc�ra�ai �l��at�: 2'�:51"�U i�
Tequ�s#a, �L �3469
Site Ma9ling Asidress:
357 �equesta Dr
Teques#a, FL 33469
Phone IVumber EXT Dept/Contact Site Fax
(5s1) �ss-c�5�� (ss1; �sa-os�5
Piease Complete this section and ir�ctudelsend a copy of y�ur AHCA L�icense, if this site provides:
AduE# t�ay Care, Family Care i�ome ALF, Nur�ing Hom�, Home Heaith Ag�ncy, H�memaker and Companiqrt ��rvice, N�r�e Fegistry
FacBlityfProvider Type;
License �lumber. Licersse Expira#ion [?ate:
Aisa Known As:
Person Ire Charge; �hristopher Elg
In Charge Tstls: Police Chisf 9 � Site Access�taility:
Site Emai9: G Q�c� CQ -K�t)��° o �.� Sit� Bus Access:
Site Website: www.tequesta.org
Site �iours: 24 Hours/7 Days A Week
Notes/De�criptian; Loc,�l law enfor�ement agency.
Site Service ID: CICS010707
Prograrn Name:
Taxonomy Code Site Service Use Reference Terms
FL-6500 1�4unicipaf P�iice
City Police
Local Police
Police Departments
Township Police
Village Police
Eviction Notiee
Target 1'erms:
In Charge: Title:
Service Phone: Ext: Phone 2� Fax:
Site Service Email:
Site Service Website:
Site Service Fees: No fees charged.
Sfte Servics Hours: 24 Nours/7 Days A Week
Service Area: Tequesta
Servtce Intake Process: Call.
Service �i�gibitity: Nc� restrictions.
Documents Rsquired;
Language(s): English.
Notes/Description: Local law enforcement agency.
11/10/2014 Page 3 of 5
219 Palm �each T'reasure Coast �nformation from 211 Gor�munity R�source Database
_ .r;; ,��. ? �.�J�I . ..� . _
��ze h�ar»e: `Jii�a�c; ,�i ": . r �i�� �3:.j: _.. __: _. -.�'
3A�� Tequ�sta Urive l.ast �or�mai Update; �i�5/2� ��
Tequ�sta, F� 33469
Site Maii�ng Address,
34.5 TEQUESTA f�R
Tequesta, F� 334�9
Phone Nurnbe� EXT DepilContact Site Fax
(561) 7�8-{�700 (,56 i ) 7�8-0697
Please Complete this secti�n and include/send a co�y of vour AHCA �icerase, #f th9s site provides:
Aduit Day Care, Family Care Nome ALF, Nursing Home, Horn� Nealth �t�°ency. Hc�m?maker anti Com��r�ion Service. Nurse Registry
Facllity/I�rovider Type:
License lVu�ntrer: License Expiratic�n �ate:
Aisa Known As:
Person 1n Charge: Michae! R Couzzo, ,1r
In Gharge Title� Village Nlanager � Site Accessibility:
Site Email: YY�C01.�„��'O C� `�'�-��� Site Bus Access;
Site iNebsite: www.tequesta.org
Site Hours: Mcanday-Friday ! 8:3� am-5 ��n
NotesJDescriptic�n; Municipa! gssvernment. Council meets 2nd Thursday ! 6 p�.
Site Service ID: CfCS010708
Program Name:
Taxonomy Code Site Service Use Reference Terms
TD-6600.4500 Local Officials O#Fces
City f3overnment Offices
City Officials Offices
County Govemment Offfices
County Officials Offices
Municipal Govemment Offices
Town Government Offices
Target Terms:
!n Charge: 7itle:
Service Phone: Ext: Phone 2: Fax:
Site Servoce Email:
Site Service Website:
Site Service Fees: No fees charged.
Site Service Hours: Monday-Friday ! 8:30 am-5 pm
Service Area: Village of Tequesta
Service fntake Process: Contact by phone.
Service Eligibility. No restrictions.
Documents Required:
Language(s): English.
NoteslDescription: Municipal govemment. Councii meets 2nd Thursday ! 7 pm.
11 /10/2014 Page 4 �f 5
211 Palm Beach Treasure Coast Information from 211 �ommurrity Resource Database
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
,r
�
� �r � � �
• �,.
A� te�hnologies
. Proposal
Local Gavern�raent LDivision �
Presented to: Renee Rebecchi
o.00
Village of Tequesta
345 Tequesta Drive
0.00
Tequesta, FL, 33469
561-768-0430
rrebecchi@tequesta.org
Proposa! date: January 5, 2015
Submitted by: David Latosinski
(800)457-3863
david.latosinski@tylertech.com
Tyler Technologies
Local Government Division
5519 53rd Street
Lubbock, Texas 79414
QUOTE
; ° � ` Fundbalance Product Solutions
1194 Oalc Valley Drive, Suite 150
Ann Arbor, MI 48108 i. I/5/2015
(800) 457-3863 ua�id �atosu�ski
� � FL1'EQ
Village of Tequesta Village of Tequesta
Renee Rebecchi Renee Rebecchi Prices quoted are valid for 60 days.
345 Tequesta Drive 345 Tequesta Drive Please faY signed quote to
0 0 (734)677-2070
Tequesta, FL, 33469 Tequesta, FL, 33469
Proposai
Terms & �onditions af Purchase
OPTIONAL PROGRANIMING SERVICES
DATA CONVERSION SERVICES MAY Bli QUOTED Ca S 175 P8R HOUR UPON THE RECCIPT OF PILE LAYOUTS AND DATA W AN ACCEPTABLE FORMAT.
TRA V �L �YP�NSES
ALL TRAWING, CONSULTING AND INSTALLATION SERVICES A2E I3ILLED AT PUBLISHED RATES FOR F,ACH ACTIVITY. EXPENSES ASSOCIATHD W I'fH
THESE ON SITE SGRVICES �VILL BH BILLEU AFI'ER TFIEY ARE WCURRED. CUSTOMERS THA'C AI2L MORE. THAN 250 MILES FROM ANN A2BOR, MI
CORPORATE HEADQUARTERS WILL BE BILLED FOR TRAVEL TIME Ca �300 FOR EACH ROUNU TI2IP VISIT. IN ORDER TO BETTER SER VE OUR CLIENTS
W HO HAVE REQUES7'ED TRAWING, WE RHQUIRE A MIMMUM NOTICE UF 2�VEEKS FOR A CANCELLATION OR THERE WILL BE A CANCELLATION FEE
OF 50� OF THE COST OF THE TRAINING TI-IAT �VOULD HAVE OCCUR2ED. IF A CANCELLATION IS MADC, ANY TRAVliL ARRANGEMENTS THAT HAVE
BEEN PURCHASED WILL BE INVOICED TO THE CLIENT WITH PAYMGNT DUE WIT[-IIN 30 DAYS FROM THB DATE OF THG INVOICF..
TRAINING,INSTALLATION/IMPLGMGNTATION
THERB IS A S 1?5/tIR. CHA2GE FOR ONSITE TRAINING, INSTALLATION AND IMPLEMENTATION ABOVE AND BEYOND 7 HRS/DAY QUOTED.
TF3C NUMBER OF DAYS QUOTEll IS A RECOMMENDATION AND MAY BE CHANGCD BASED ON THE CUSTOMER'S NEFDS. THE CLIENT IS BILLEU
AFTER THE TRAINING, INSTALLATION ANll/012 IMPLEMENTATION IS COMPLETbD.
ANNUAL bIAINTENANCG
FOR NEW TYLER TECHNOLOGIES SOFTW AI2E CLIENTS, THE FIRST ANNUAL MAINTENANCE AGREEMENT W[LL START UPON THE INITIAL SOhTW ARE
[NSTALLATION AND WILL EXPI2E ONE YEAR PROM THAT DATE.
FOR EXISTING TYLGR TECHNOLOGIES CLBNTS WI-10 PURCHASE NEW SOFTWARE APPLICATIONS, THE MAINTENANCE W ILL BEGIN ON THE FIRST
DAY OF THE MONTH FOLLOWING THE SOFTW ARE SHIPMENT AND WILL BE P202ATED TO EXPIRE WITH THE CURRENT MAINTENANCE CONT2ACT.
ANNUAL MALNTENANCE CONTRACT RCNEW ALS WILL BE AUTOMATICALLY BILLCD A MINiMUM OF 30 DAYS PRIOR TO THE CONTRACT'S EXPIRATION
DATE.
SATIS['ACTION
IF YOU ARE NOT COMPLETELY SATISFIED THAT THE SOFCWARE AND/02 HARDWARE FUNCTION(S) AS UOCUMENTED, IT MAY 13E 2ETURNL'D
WITHIN 60 DAYS OF SIGNCD PURCHASE AG2EEMENT.
Client: VillageoPTequesta
ClientID: I'LTGQ
By . -
Signattvz �
Prin[ed Namz
?��.�
Titic
l .
Dare `� '
Sales Tax CertiEcate Number
B
Investment Summary , • ��� � ' ���,
Renee Rebecchi i s s o��
Village of Tequesta • tachnologies
January 5, 2015
Investment Breakdawn Proposal Valid for 120 days
Professionai Services Investment
Implementation/Training Services (Existing Customers) 500
500
Project Total 500 -
Estimated Travel Expenses -
Training and lmplemenfation quoted are web-based unless otherwise noted.
Tyler will invoice Client for fhe License Fees listed above upon delivery of the software.
Maintenance Fees listed above wil! be invoiced upon ninety (90) days of delivery and .
annual/y fhereafter on the anniversary of that date
All payment terms are net thirty (30) days
Software Licenses „w �����
Renee Rebecchi �ie �o�
Village of Tequesta �� teet,naogws
January 5, 2015
Estimated
Application Software QTY Hours Services License Fee Estimated Services Mnuai Fee
Training
Web-based training, $125 per hour, Payroll 4 hours 500
Total Users
Fundbalance Application Subtotal 500
5ystem Software Subtotal
Professionai 5ervices
Appiication and System Software Totai 500
Annual maintenance lor new applicatrons will6e prorated to expire w'dh current maintenance cycle.
�
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ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.