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Home My WebLink AboutDocumentation_Regular_Tab 05_03/12/2015 EMAIL CLERK Print Form �,� � �� VILLAGE CLERK'S OFFICE � �`� ' `�� AGENDA ITEM ROUTING SHEET `� � Meeting Date: Meeting Type: Regular Ordinance #: N/A Consent Agenda: Yes Resolution #: N/A Mar 12, 2015 Originating Department: Finance �� .. . . - -. . -.. Budget Amendments for Fiscal Year 2014-2015 � Account #: Multi-departmental Amount of this item: N/A Budgeted amount available: N/q Amount remaining after item: N/A Budget transfer required: Yes Appropriate Fund Balance: No • •- .. . .- . . . -..- .. Budget Amendments for Fiscal Year 2014-2015 • Department Head Legal (for legal sufficiency) Finance Director or Representative , a Reviewed for Financial Sufficiency [�' �� w °�� No Financial Impact 0 � Village Manager: Submit for Council Discussion: 0 Approve Item: 0 Deny Item: ❑ • • - . . - .. -- - . -. .- - . .- - .- . .• - . . -. _ . . _ - . - - - . - Form Amended: 10I30/14 Budget Cost Savings Budget Amendments FISCAL YEAR 2015 Villacle of Tequesta • �sA # Budaet Amendment Rectuest JE # .�,�: ,�.�:�.:; ��—��. ��;._�--s�rr a - y, - �{� {i� ' `'+''i - - - - _ - i s�= ..�"�..��r -=s _�i.: -� - i� �c:. _..::L.;a, q - ' --- - _ _ - - - -_ - '�4_ "_ 'j�. _ _ �_ - 'v:/t='� _ __ '�'�- - ,�,�. _�Y"j" - �'_Q-.' �'3�:l=°,"t, i y ��.t:9.� 'e>a-.:`:� . _ .LLIC{�8.�p.�. " - � S! w*;�`Yew ' NC�Sz. 6�. 1- s "ar''av�H:fa'i'� _ ' Ki':a'3' - ,:,��__s_-..;, -•x-��'��.� - - ,+�-��nr� - :?;�r:, �,�' : .z��.... -='�'f=�� - A� �:�t_ m - �'"t� - �..._f u`��"'�`si S..-z-- .r,:w i =;�_ a`3: �`y.� - �...,�—'��'� �� Department: Village Clerk Account: Budget Cost Savings Account #: 001-120-599.100 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 11,102.00 � $- - - 11,102.00 Justifcation / Comments: MAVing excess election funds into the Budget Cost Savings account as requested by Village Council. The Village is not required to hold an election in FY2015. Department: �Ilage Clerk Account:. Overtime Account #: 001-120-514.100 Original Budget Balance Available Transfer Amount New Balance Availabie $ 0.00 $ 0.00 $ 1,350.00 $ 1,350.00 Justiflcation / Comments: The Clerk is requesting to establish an overtime account in her department with some of the funds from the election account. ' Department: Village Clerk Account: FICA Taxes Account #: 001-120-521.101 Origfnal Budget Balance Avallable Transfer Amount New Balance Available $ 7,600.00 $ 4,964.00 $ 100.00 $ 5,064.00 Justification / Comments: The Clerk is requesting to establish an overtime account in her department with some of the funds from the election account. Department: Village Clerk Account: Medicare Taxes Account #: 001-120-521.102 Original Budget Balance Available Transfer Amount New Balance Available $ 1,800.00 $ 1,184.00 $ 100.00 $ 1,284.00 Justification / Commen�: The Clerk is requesting to establish an overtime account in her department with some of the funds from the election account. � _ _ _ _" - �•..?-`: Y=_.a�'YT`�'�Y'-". 3 ' - - �+��"R = �- - `i°k.- _ _ �•F - c2Y v "" _ '___ - _ De�t�ase: �°s x � r �... _ � � :,.. e , �i. ��-x> ,;�� `� , , �, � ;�.:;,� �.:,:,,. � �•. � �; �T;�� - � }�,=, y� ��-;�•:;�._��"' �� ,;�� ,�.'�'��i � ��. � ,r� �.€ ��-�� ;� :��;��.y"�'�� .-x._e_r� Y��.,_ �, —,...,,.�_3��.. _ _ �__� �°,,�`�:a..�.�eT..��:-�a.�'_'� �,#��..,�.�..,��:..�. �.�*�� '.�� Departrnent: Village Clerk Account: Election Expense Account #: 001-120-534.301 Original Budget Balance Available Transfer Amount New Balance Available $ . 15,940.00 $ 15,652.00 $ 12,652.00 $ 28,304.00 Justification / Comments: The �Ilage is not required to hold an election in FY2015. Departrnent: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification ! Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Departrnent: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: _ = �,. � -,_�,,�, � : e Aw_ Y �;�� : �� _, - - „��, _� _ ,��Y - T��k . � - - - - - - r��:�'� ',`x'- . - �g'�"�. - ��3�j.��u,�. =��'. ?;�.f _�, °�+�;:_,�i..� =�:,�_ r�� "`��,��^��.'3�:��„;;:r.r„ A �CG�/,� i� _. �.��a.�-;�=3.,�<4�,- s,_. + s,� x r � � ��.>� f�-�_�� - . s ��` `� .� `±c ;:.�.__ °._.s__� .�� . �`v�_. -;_ � __ _._ � _ __�� ` ;. �,v = ��.3..�.�.,� -�bz`;;�:� a. , _ o� i �i — l� Department Head: ��1 �,�, Qt. Date: ` Budget Officer: • Da Village Manager Approval: Da Village Council Approval: Resolution Number Da � � � Gioad, Michelle From: McWilliams, Lori ' Sent: Friday, February 13, 2015 12:04 PM To: Gload, Michelle Subject: RE: Comp Time - Deanna Mayo Yes. ------------- — ----- -- -- ------------- -------- ---------- From: Gload, Michelle Sent: Friday, February 13, 2015 10:03 AM To: McWilliams, Lori Subject: FW: Comp Time - Deanna Mayo One last thing, can vue cancel purchase order #3140 in the amount of $6,350.00 for the PBC Supervisor of Elections? From: Gload, Michelle Sent: Friday, February 13, 2015 9:52 AM To: McWilliams, Lori Subject: RE: Comp Time - Deanna Mayo Lori, Can you please confirm your estimate of $3,000.00 for elecfions expenses in FY2015? I am working on your budget amendment and want to make sure iYs right, Thanks, Michelle , From: McWilliams, Lori Sent: Thursday, February 12, 2015 12:39 PM To: Gload, Michelle Subject: Comp T(me - Deanna Mayo � � Importance: High Good afternoon Michelle, I plan to budget for 80 hours of overtime next year (15/16) for Deanna as she worked an additional 75 hours during 2014 that were either flexed or comped. Her current hourly rate is $17.9003; I calculate her overtime hourly rate would be $26.8505. SO hours at $26.8505 equates to an additional $2148.024 per year. Please help me determine how to much to include in my budget to cover taxes and other costs that need to be added. � Also, with the Managers approval (he told me to begin providing OT now), I wish to move $1350 dollars from my election account into an appropriate account to offset the overtime for the remaining 7 months in this fiscal year. �� How should I proceed and what account number would the OT account be? Thank you, : Lori �.�� . _-;, 1 °��; FISCAL YEAR 2015 Villas�e of Teau�sta Ba # Budaet Amendment Reauest �e # In .. -. se�: ... _.. _ . _ _ . ._ .. ,. . _. ._. _ _ e._ _ Depsrtrner� Fire Accoun� Budget Cost Savinga Account #: 001-192-599.100 Original Budget Balance Available Transfer Amourrt New Balance Available $ 0.00 $ 11,400.00 $ 36,800.00 $ 48,200.00 Justlfication / Commen�: Moving 2.5% budgeted increase for IAFF members into the Budget Cost Savings acxount urrtil the U4FF and the Vllage complete contract negotiations. Departmon� Accourrt: Accour�t #: Original Budget Balance Available Transfer Amount N�w Balance Availeble $ , ,� 0.00 $ 0.00 $ 0.00 $ 0.00 Ju�tific:ation �ommenbs: _� -� �,. � DeparEnnent: -�°• Accou� Account�: � Orig4nal Budget Balance Avallable Transfer Amount New Balance Avallable �_. , ...• �_ $ �" 0.00 $ 0.00 $ 0.00 $ 0.00 Ji`�4fication 1 Comments: � - . ,: ,�.. . Deparhnen� Accoun� Account #: Original Budg�t Balance Available Tranefer Amount New Balance Avallable $ 0.00 $ 0.00 $ 0.00 $ O.OQ Justtflcatlon / Commer�ts: - _ _ _ - v' � 'Q�rsease: _ ° , ' :. _: - - _ _ � �� _�.: _ - - - - ,, .S ' Departrner� Fire Accour� Regular Salaries & Wag� AccouM #: 001=h��2-512:'f,00. Origlnal Budget Balance Available Transfer Amount New Balan¢eAvailaf�I.e.�'. $ 1,512,500.00 $ 981,314.00 $ -36,800.00 $ 944,51d.00'- :_`, Jus�fication / Comments: 2.5% Budgeted Increase for I�►FF Members. �� Deparbner� Accourrt: Account �: Original Budget Balance Available Transfer Amount Newr Balance Avallable $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justif�catlon / Comments: Departrnen� Account; Account #: Original Budget Balance Avallable Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justifi�on / Commer�s: Departmen� Accoun� Accowrt �: Original Budget Balance Available Transfer Amount New 8alance Available � o.00 $ o.00 � o.00 $ o.00 Justlflc�tlon / Com er�• Aunrovals: - - - Departrnent Head: ' Date: �o�,j � Budget Officer. o° ,i� Date: Village Manager Approv� � ; '� f Date: " � � � � v Vllage Council Approval: Resolution Number Date: FISCAL YEAR 2015 Villaqe of Tequesta �. �.Ba# Budaet Amendment ReQuest �e# �� ,�-,.'^ �'.i,�� ....�,�a s �. ��-� `rt��,� -7�rm�,�"c�'""�'�'--*,-,^r�-� � ,�s, �' �" .�r""F� �, '��., � k�,: �.,�c- r�,, s � - ".."`� , _��'^'"+� ��} `� .x 4 �h� �r'r 4"'f�'2� .'.�i� 'r�� 4- _ ,��.�rt '" l�i��.,��a'� �...7 � .�+ a.p �" "�� P: ��.�,,��.__,..,...„..-__:,�`-�,:,�."�'"r-.,�;:tr�?s.{f,h�",-..e3�..�._.2�,.i.s.- e....�4:.;s, ta.�..-'�.��._,. ....,_a ,L,::.�"'�.�W,.,,,..\.L'e..�.�.�E:=;,l.�-�.l"�..m�c>+6'e?,.�.r.,...��".�.,..� . �< ,��s�.C�:.v.,..ve..i�,:��t;��_.. Departrnent: �Ilage Clerk Account: Budget Cost Savings Account#: 001-120-599.100 Orlginal Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 11,102.00 $ 11,102.00 Justiflca�on/Commenb: Moving excess election funds into the Budget Cost Savings accounY as requested by Village Council. The Vllage is not required to hold an election in FY2015. Departrnent: Village Clerk Accoun� Overtime Account#: 001-120-514.100 Orfginal Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 1,350.Op $ 1,350.00 Justification/Comments: The Clerk is requesting to establish an overtime account in her department writh some of the funds from the election account. Departrnent: Vllage Clerk Account: FICATaxes Account#: 001-120-521.101 Original Budget Balance Available Transfer Amount New Balance Avallable $ 7,600.00 $ 4,964.00 $ 100.00 $ 5,064.00 Justlfication/Comments: The Clerk is requesting to establish an overtime account in her dep�rtment with some of the funds from � the election account. Departrnent: vllage Clerk Account: Medicare Taxes Account#: 001-120-521.102 Original Budget Balance Available Transfer Amount New Balance Available $ 1,800.00 $ 1,184.00 $ 100.00 $ 9,284.00 Justiflcation/Comments: The Clerk is requesting to establish an overtime account in her department writh some of the funds from the election account. - ��r�.a.�� ...� �. a,_>. ,-.�.. � � �``�� .:�! � �r- .�..._w... .,,k.,.i,.�s i � -. �� ._"r�zr- ^�' .�'-�.. 5��.�; a�.�� : L 3�_ , .. ��M __ .. .. ,_....,__ ..-.�.�e�-_...«.,�.�-.��^�` _.�..a�=._ �.�a�'�k.+l.. -'',.4.� ?�.-.�„-�:��-". "`� ��.K_. 4.�....a..:,4.�-N:..�_c_z:..,.;-':�,.,.y.,.�..,s:1� Departrnent: Vllage Clerk Account: Election Expense Account#: 001-120-534.301 Original Budget Balance Avallable Transfer Amount New Balance Available $ 15,940.00 $ 15,652.00 $ -12,652.q0 $ 3,000.00 Justification/Comments: The�Ilage is not required to hold an election in FY2015. Department: Account: Account#: Orlginal Budget Balance Avallable Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification/Comments: Departrnent: Account: Account#: Orlginal Budget Balance AvaPlable Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justiflcation/Comments: Department: Account: • Account#: ` Original Budget Balance Available Transfer Amount New Balance Avallable $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justiflcation/Comments: Fti�Q�^ :,,y� :._ ,: . �y __, � "� _f ,c,�''t�y E`Y �� . si x "i�a..; ert �. _. r�� rr, 1 ; -.)".�4 ,.�z�,y,,�s:�c. �t :.�E:�x �� :�� t�*.�'�i� >:git` r,M�r �f�.i � �.- � ��p a.� � �,z,��Sfi,�.�. -:� � ��:�{ i3 E iz� ,� d:r `"+�._.�n a, -f h �,,'F � T '��''.�'.� —. �,i ,�.c•{.s., �`,r.,,v:s�.>,...,��. i.,-_.:�-., a-�a s m.�.�iu� �.,.�_� .�n�._�. �. , wbv�� ,.�.�..G..a,.SFY'-�:3.�� -��"�"`-.�,. �. 5-�`� dL.>.E�:��.,,�.,..�.a�..,.u,.:��:.:��_' �J� Date: ��^ Department Head: �A l�v(Q�,t1�-- � � Budget Officer: Date: Village Manager Approval: Date: Vllage Council Approval: Resolution Number Date: