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HomeMy WebLinkAboutDocumentation_Regular_Tab 02_04/09/2015 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: April 9, 2015 Consent Agenda: Yes Resolution #: Originating Department: Manager ' �` �� • � : -• � -�• 1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council: � . . . Account #: NA Amount of this item: NA Current Budgeted Amount Available: Amount Remaining after item: Budget Transfer Required: No Appropriate Fund Balance: No '' • ' �' .� • •- • � • .�- •. 1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council: a. Palm Beach/Treasure Coast 211 Affiliate Agreement $0 b. TLC Diversified Change Order No. 1- Providing for additional time for the WTP & Water Systems $0 � -• • . Department Head Finance Director or Representative Reviewed for Financial Sufficiency ❑ No Financial Impact ❑ Attorney: (for legal sufficiency) Village Manager: � `���"--�-- — __---� Submit for Council Discussion: Approve Item: ❑ � Deny Item: � ' • •' � • .• • -• •- • s- •- • •• - • • -� . • • . • • Form Amended: 3/14/14 Polrn t3eoCh,'7reqsure Coust� �/�J - -' � TtA U����t1t. ���I�J AFFILIATE AGREEMENT To ensure continuity of care and support ta clients, 211 Palm Beaeh{freasure Coast enters into the following agreement vdith: Village of Tequesta CICS1317 (Print ortype your agency name here.) �11 Palm BeachJTreasure Goast agrees: 1. To refer eallers, who meet the eligibility requirement(s� of the Affiliate, to the Affiliate without regard to race, color, creed, disability, national origin, age, sex, sexual orientation or economie status for assessmentlon-going sen�ices. 2. To be available as a resource to the Affiliate's clients 24 hours a day for telephone counseling and information and referral to eommunity resources. 3. To be available to the affiliate's staff for information about and referrals to community resources. The Affiliate agrees: 1. To receive clients, who meet the eligibility requirement{s), without regard to race, color, creed, disability, national origin, age, sex, sexual orientation or economic status wha are referred by 211 Palm Beach/Treasure Coast. 2. To advise clients of the 24-hour availabilit� of �11 Palm BeachlTreasure Coast services. 3. To advise staff of the availability of 211 Palm BeachlTreasure Coast as a resaurce. 4. Ta inform 211 Palm Beachffreasure Coast when changes arise within the Affiliate. 5. That infarmation provided is true and accurate to the best of their knowledge and that this information may be included in published materials and in local or statewide databases. 6. To pro�ride �11 Palm BeachlTreasure Coast a yearly formal update when requested beginning at the start of each �calendar year for accuracy, deletion and new content. Agencies can update formally during the year using the online update process proactively on the website. This letter of agreement will remain in farc� until terminated by either part�r contingent upon thirty (30) days written notice. 211 PALM BEACHJTREASURE COAST: AFFILIATE: �� , _ � ' ��� � ����� � �� �. � � '" " �%� �l ; _� r '�±.le �-' - , -._'�' � � � �...��� � i /l � Susan K. Buza,�Exeeutive Director � Januarv 2, 2�15 3 - a� —��^ Date Signed Date Signed 11/10/2014 Page 5 of 5 211 Palm Beach Treasure Coast Information from 211 Community Resource Database ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, a11 such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems. �� ARCAD 1 S ARCADIS U.S., Inc. In,`r�;tru�ru; c 1-'4�a,*e! c^vrror�'�e^t F�.nlr�;ngs 2081 Vista Parkway Suite 305 West Palm Beach Florida 33411 Village of Tequesta Tel 561 697 7000 345 Tequesta Drive Fax 561 697 7751 Tequesta, FL 33469 www.arcadis-us.com Attn: Michael Couzzo, Village Manager RE: WTP and Water Systems Renovations WATER RESOURCES Dear Mr. Couzzo: Date: Enclosed are three originals of Change Order No. 1 for the referenced March 12, 2015 project. This change order reflects additional time required and requested by the Contractor due to events beyond his control. Specifically, the primary delay was Contact: caused by delivery of acceptable high service pumps. The initial delivery was later William D. Reese, PE than scheduled and upon receipt we rejected the pumps cans due to failure to Phone: fabricate according to the specification and to meet field conditions. Unfortunately, 561.697.7069 these pumps were directly on the project critical path with regard to scheduling. The Contractor is requesting time only and not additional job or overhead costs. We Email: recommend approval. If you concur please execute and return two copies. The other william.reese@arcadis- one is for your records. us.com Our ref: Should you have questions or require anything further, please call. WF900204.0000 Very Truly Yours, ARCADIS_,U.S., InC. Florida License Numbers , ' � '„ - Engineering 7917 William D. Reese, PE Vice President Geology G6564 ef1CIS. Surveying LB7062 ;1 Imagine the result � g:\aprojecis\wr\wf projects\900204-vot wtp misc rehab\docs\couzzo Itr 03122015.doc r` - � . CHANGE ORDER No. 1 PROJECT: WTP Water Svstem Renovations DATE OF ISSUANCE: 3/11/15 EFFECTNE DATE: _ Unon Execution by last Part�_ OWNER: Vi11aQe of Tequesta OWNER's Contract No. NA CONTRACTOR: TLC Diversified, Inc ENGINEER: ARCADIS-US. Inc. You are directed to make the followin chan es in the Contract Documents. Description: Time Extension Reason for Change Order: Equipment manufacturing and delivery problems beyond Contractor's control and as noted in Contractor's request. Attachments: (List documents supporting change) Letter requesting time extension from Contractor. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times Substantial Completion: 240 davs 9/27/14 $530,518.00 Ready for fmal payment: 275 davs 11/1/14 Net changes from previous Change Orders No. = to No. = Net change from previous Change Orders No. = to No. _ $ p 0 da s Contract Price prior to this Change Order Contract Times prior to this Change Order Substantial Completion: 240 davs 9/27/14 $_ 530.518.00 Ready for final payment: 275 davs 11/1/14 Net Increase (decrease) of this Change Order Net Increase decrease of this Change Order $ � 160 da s Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: 400 davs 3/6/15 $ 530 518.00 Ready for final payment: 435 davs 4/10//15 days or dates RECOMMENDED: APPROVED: ACC T By: B � ��,._._.. Engineer (Authorized Signature) Owner ( uthoriz Signature) Con � ctor (Au orized Si�ature) Date :_ �/ L�1 S Date: �� 2 �' �� Date: �-a l� �� - -- -- -- - /' -•-• w _ - . _ y �� �7-�v DjN@�Ef� �11C. �- K��g �a�r NNcnrin�. � - _ Et�vir�t�ter�tal ��ns�ruction Prafes�lor�ais S�r+rii�tg the Watet � �Vas#erara�er Ir�du$try� GC �441896 CCI �Q'63�T63 - Merch 9 9, �0� 5 Mr. �111 R�� P,�. i�cceills �ngi��eting 2081 V�sta Pa.r�y West 9��1m B�ch, F�: 3�19 Re. 983Z61 �equ� VY'�R I�ertt3v�tbits i'hr�e Factenelan bear Mr. Rees�s, TLe C9ilrersl��d, lrac. � t�nttnWng do �uFse �� r�mpl�ii�h of a�r waTic �s rapidl�+ as �b1e u�e�"tMe cu�r� circu�rac�s. I�le �ye �yer encvunter� rsr�in delays to m�r per�orrri�ara� �eyond ��� c�ol. 1�1e haars cx�rttimteal to k -����9� tro f�it qfour tu� ar�d v�ir;� are overaA ob � Y�r pmJect rePrese�thres it'�r►��I � thes� d�l� � c� ihe � c�t an our ��'��etion. You may rest a�sured that we vuill s�iqg�rr�y s�t to reasa�at�y minirr�� !he effects �fi ��e d��aYs 5peci�cally we have been delay�l in the fs�llov�►ln9 Partfculars: ' T�� ��$ed was asked aot tm �I�mo �e exisUn� stora8e Tank tm�l � c�uld dQterm��e �att kind �f m�terla! was ��+aily ui�der !�e tank� feering �t c�uid be cx�ntam(�atec! maffirfais. In thfig #nst�ru�e, TL� DM�rs� anrOWld l�c�. to requ�t fihat 1+� �lendar c�ays be edded ta �ur con#r�ct ti�i�e. � • T��tnp manuf�r�r has hsd numer�u� fg�ir�patian �rors �la�g ts� �iarige :�ize:and s�tai the um �ns. lr� }� g�g�f� w�r�es op all 4 qf i� l� in��eta�� 'fl.0 Dhr�rs�ied +�vqu1d �kke to �quest t�aet � 98 calena�r da�s ��dd�l {p vur Contrect �irrie. • e4ifer �� man�u►ing•issu� �ter�a c�rrected end the nev�►� � shiPAed. �ere a�re issues a�fh �e iritee+�r and exteripr �Iht r3fi the n�w� tabrlc� q�urrip c;ans. In this Ir�r�c:�� 11� �i�r�#Iec] wou� 811ie t� recjuest ih�} �0 �lenc�ar d��s be �dtl�d, to +t,�r c�ritt��t �rrte, As you are aw�re'T�LC Div�rsiti� c�uld not pe�torm �ray wtsrk � the waif fleid s� bscaw� the V���ie c�fTequ� . reques�ed �at v�re rrot perf�rt�► any wcrk th�r� ur�l �i ��as3 � neuy pwh�p� t�uert� � sp�i�. If y4u have �ny questlnns pleas� c�U me at you aonu�le+lc:e. ��Y. Lee Proje�4 A�na� Flortda East C�ast �� - �_ � � _ p � �,��_ �`°�> '""��-�.T - _,� - - - ' ���� ' - - . 4,.; �"YV� �4 ° - «.�. ' - " . t - " ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accorda.nce with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor sha11 ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this pazagraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereo£ Records that aze stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems.