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HomeMy WebLinkAboutDocumentation_Regular_Tab 01_05/14/2015 MINUTES VILLAGE OF TEQUESTA WORKSHOP �- FEBRUARY 2, 2015 Call to Order and Roll Call The meeting was held at the First Baptist Church of Tequesta and called to order at 7:05 p.m. A roll call was taken by Village Clerk McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. PLEDGE OF ALLEGIANCE Mayor Abby Brennan led the pledge of allegiance. Some Agenda Items were heard out of order. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Counci! Member Patemo; motion carried unanimously 5-0. 1. Presentation of US 1 Corridor Proposals by the Treasure Coast Regional Planning Council Kim Delaney, Treasure Coast Regional Planning Council (TCRPC) Director of Strategic Development and Policy presented details regarding the funding breakdown through FDOT (Florida Department of Transportation) and estimated costs associated with portions of the project. She suggested constructing all necessary conduits and piping for phasing items such as lighting as funding and need came to be. She also noted that funding may be available through the State and felt Tequesta was in a great position to obtain model project assistance. Shaun MacKenzie, MacKenzie Planning, Inc. President, explained a creative new concept offered by the Florida Department of Transportation (FDOT) which offered shared bike lane conditions and operated as a bicycle and pedestrian area with appropriate dimensions. He also noted that there was not a speed limit recommended for the area but noted it could be set at 40 MPH. 2. Remarks by Mayor and Council Council Members voiced their likes and concerns with the ideas presented from the recent resident workshop along with support for improvements, safety and opportunities to the area. Council felt congestion and the right lane being utilized as a turn lane were big issues and discussed funding strategies. Minutes — Workshop 2/2/15 Page 2 3. Public Comments Dana Anderson 48 Yacht Club Place felt bicyclers prefer street for the smoother ride and asked if citations had been issued to cyclists. Dr. Rusel Sutcliffe noted his office location on US1 and reported he has viewed very few bikes utilizing US1 over the many years he has been there. He stated that bikers seemed to be in small groups on the weekend mornings Nan Gorecki, 8 Oakland Court, shared that she loved Tequesta for its quiet demeanor but would like to see progress and youth come to the area. She felt Tequesta was being progressive not aggressive with their plans. Donald Hearing, Jupiter resident, recalled earlier times in the area and his support for Tequesta's vision. He felt it would offer a great return to the area and agreed that a speeding highway did not offer the feel of a Village. Mr. Hearing believed this was a great opportunity. Greg Monico, Turtle Creek resident for 55 years, commented on several issues he has seen and contemplates them continuing with the addition of bike lanes. Kevin Foley, TCRPC Chairperson commented on the many concerns with costs and that the financial support would not be open to the project until decisions were made. He added that TCRPC could assist in the process of locating available funding. John Walker, local resident, was impressed with the quality of questions. He suggested a light at Village Blvd. and additional roundabouts in the Village. George Gentile, President Gentile and Associates/local resident, applauded TCRPC on the project and reducing lanes. He felt more bikes would use the road if lanes were reduced and supported slower speeds. Local Crossfit business owner Buddy Frezza felt turn lanes were crucial and that Council was being rushed into a decision. He questioned costs associated with having to reverse lane reduction if traffic proved the cutback a bad choice. Douglas Elslager, 12022 SE Prestwick Terrace, commented that the word "racewa�' was being overused when referring to Jupiter and Tequesta, as police controlled speeding very well. He felt the road did not have issues and that money was being misspent. Pat Watkins, 167 River Drive thanked the TCRPC for going above and beyond on informing and involving the public. She shared her feelings that residents and safety were most important and suggested balance versus doing too much. Bill Taylor host committee and, long time resident suggested six lanes. He stated there were over 60 entrances on US1 (within a 1.3 mile span) and there were other areas of need. Mr. Taylor felt Tequesta should pay to have much needed stop lights added. Minutes — Workshop 2/2/15 Page 3 Dottie Campbell, 30 Eastwinds Circle, asked who was responsible for funding the re- striping/re-surfacing and alternate phase options. She inquired about the south portion of the project which was part of Jupiter. Mayor Brennan responded that Florida Department of Transportation (FDOT) would pay for the resurfacing and restriping portion and alternate funding would be located through the TCRPC, She indicated she would be opposed to paying from the Village's operating budget. Steve Oenbrink, 35 River Drive, a retired civil engineer, cautioned never to give up pavement. He advised he had a solution to use the six lanes coming into Alternate A1A, and offered to meet with all of the Council. Amy Angelo, Oceana Coffee, noted she would not take kids on US1 to ride bikes and asked how long it would take to complete the project, to which Mayor Brennan responded paving completion was anticipated for 2018 but it would take longer if additional things were added. Wendy Harrison indicated bridge lanes would stay at four with bike paths. Resident at 200 Beach Road commented past Council members had made the decision of six lanes instead of four after much deliberation, and he recommended using six lanes. Robert Mando, Jupiter, recommended cleaning up so that residents could see beyond the landscaping to the businesses, putting more police on the road to slow traffic, and not losing any pavement. Fern Hirschfeld, Martin County resident, noted getting into shopping centers in the Tequesta area along US1 was dangerous and asked if flooding at US1 and Alternate A1A would be addressed, to which Mayor Brennan responded that was in Jupiter, and not part of the corridor plan. Ms. Hirschfeld commented something needed to be done with the turns. Jim Matthews, unincorporated South Martin County resident, favored Option 1, keeping six lanes, doing Subparagraph b, painting the right-hand lane green. Jim Mosley commented for anything beyond Option 1 Council would need to consider ongoing costs and they had not done a good job with landscaping and maintenance. Basil Dalack, 225 Golfview Drive, stressed the importance of space, cautioned not to lose pavement, and commented this was a make work project. Steve Oenbrink, 35 River Drive, commented again, advising that more safe crossings for people to cross the road were needed. 4. Summation by the Treasure Coast Regional Planning Council and Mayor and Council Kim Delaney, Director of Strategic Development & Policy, Treasure Coast Regional Planning Council, advised they had initiated an application on behalf of the Village. Minutes — Workshop 2/2/15 Page 4 Dr. Rusel Sutcliffe commented when there were only four lanes one could not make a U turn and there would be a lot of traffic tie-ups. Mayor Brennan thanked all those who had commented at this meeting and by writing and phone calls, and stated that all comments would be considered by Treasure Coast Regional Planning Council. ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Council Member D'Ambra. The motion to adjourn carried unanimous/y 5-0; therefore, the meefing was adjourned at 9:40 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA WORKSHOP � FEBRUARY 9, 2015 Call to Order and Roll Call The meeting was called to order at 6:00 p.m. A roll call was taken by Village Clerk McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Vice Mayor Arena; motion carried unanimously 5-0. 1. Council Discussion of US 1 Corridor Proposals by the Treasure Coast Regional Planning Council The Mayor announced Council Member D'Ambra needed to leave at 7:00 p.m. She commented the resolution was broad, and a decision whether the Council wanted to move forward was needed for Thursday's meeting. Council Member Paterno stated he was not in favor, that it was inappropriate and not transparent to not have the public present. Mayor Brennan reviewed all comments, provided a handout, and referred to drawings. Treasure Coast Regional Planning Council had provided a compilation of what was said at the meetings with Village Manager Couzzo and herself. She clarified the material presented tonight was not what would be voted on, that everything would be done in a transparent way at an open meeting, and there would be 4-6 months to fine tune a plan, but a decision was needed on whether Council wanted to advance, and action must be taken Thursday to be within the FDOT timeline. Approving meant approving going from six to four lanes with reconfiguration and turn lanes. Council Member Paterno expressed concern that what had been provided was not an acceptable plan to vote on. Council Member D'Ambra commented at the end of the day a majority vote would be required; if the vote was yes it would provide an opportunity to design to reflect the character of the Village and improve pedestrian and driver safety with the bulk of the dollars paid by FDOT. Council Member Paterno felt if going to four lanes a substantial plan was needed. Council Member D'Ambra explained the vote would be whether to move forward from 6 to 4 lanes with 4-6 months to design. Council Member Paterno stated the plan as provided was unacceptable and he wanted to hash out 95% of what was going to be done now. Council Member D'Ambra commented that unknown funding sources would impact what the Village was able to do. Mayor Brennan clarified the right lane was not used just as a turn Minutes — Workshop 2/9/15 Page 2 lane, and the four through lanes needed to be established. Council Member Okun commented plans could be as basic as paint in the turn lane; agreed this was being rushed; discussed enforcing the speed limit and suggested putting out cones to see what would happen; discussed church dismissal and traffic issues. Vice Mayor Arena commented this was a six-lane highway—the resolution stated 4-6 lanes, bike lanes and turn lanes. The Village Manager commented all this did was try to achieve bike lanes and turn lanes within the present areas. There would be 4-6 months to explore design and funding. Council Member Paterno indicated he would be in favor if curbs were taken out. Mayor Brennan reviewed the options; she clarified the resolution simply said the Village wanted four through lanes with the iwo bike/turn lanes, and to design the bells and whistles later. ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Council Member D'Ambra. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 7.•01 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING �- FEBRUARY 26, 2015 Call to Order and Roll Call The meeting was called to order at 7:00 a.m. A roll call was taken by Assistant to the Village Clerk Mayo. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, and Council Member Frank D'Ambra. Council Member Tom Paterno arrived at 7:02 a.m. APPROVAL OF AGENDA MOTION: Council Member D'Ambra moved approval of the agenda; seconded by Vice MayorArena; motion carried unanimously 4-0. Vice Mayor Arena proposed a way of adding trees along the highway without putting in a curb by adding a half circle in the turning lane in certain areas extending only halfway out, which would not affect new turning lanes. 1. Discussion and Approval of the MPO Grant Application for the US Highway 1 Corridor Village Manager Michael R. Couuo, Jr. presented developments to the US Highway 1 Corridor plan. He explained that the next day at noon was the deadline for the application for the transportation alternative program grant. That grant would be reviewed and administered by Palm Beach County Metropolitan Planning Organization. With $3.1 available for the entire county, any municipality could get up to $750,000. Once the application and design criteria were submitted, the Village would be technically committed to the project. Whatever the costs were, estimated at possibly $805,000 above the $1.67 million for the State to do basic resurfacing and striping, that would have to be paid by the Village if no grant money was awarded. If successful, the grant would pay $550,000 and the Village would pay costs of approximately a quarter of a million dollars and above, local sharing costs for lighting, landscaping, certain engineering, and contingency. This was a reimbursable grant which required the Village to front all monies in advance through construction, final approvals, acceptance and inspections--the same as happened with the bridge where it took about a year to get the money back. Mayor Brennan commented if the Village got nothing, they could still pull out and just get painting and striping. Manager Couzzo noted the numbers were estimates—it could be better or worse. In response to Council Member Paterno's question about what was different now from the previous day, Mayor Brennan explained she had spoken to the director by phone the previous evening who said the State would bill the Village and include this in their costs for doing US 1 restriping and repainting. Manager Couzzo responded to Council Member Paterno that the Village was committed to the design and committed to move forward regardless of the outcome of the MPO decision on the grant Minutes — Special Meeting ?J26/15 Page 2 funding, and Mayor Brennan was now indicating if the Village got zero they could pull out; if they got anything they were committed. Village Manager Couzzo explained the plan had been altered with all curbs removed, landscaping significantly reduced, and lighting significantly reduced to get to these estimates. The concrete sidewalk in front of the specified property would be expanded to ten feet, which was a significant component according to Kim De�aney at the Treasure Coast Regional Planning Council because it tied in the bike paths and other corridors in a wider area to the park — significant to the application. Mayor Brennan explained this would include the Lighthouse Museum, which was important; Tequesta could just do the pretty things for the Village and might get the dollars, but doing something very important to this process by adding one of only three parks like this in the country and including the Lighthouse Museum as an educational facility could make a big difference. Ms. Delaney had suggested if the Village did not do this they would not have a strong application. Council Member Okun asked if the Village's application would be piggybacked onto Jupiter's application; Mayor Brennan answered no, and that was good beca.use the Village would not have to share any money with Jupiter. Jupiter's project would not happen until 2020 because they had to replace the bridge, and Tequesta's project would be in 2018. Wendy Harrison, an MPO member and a Jupiter Council Member, could be an advocate for Tequesta since Jupiter's project was not at the same time. Village Manager Couzzo described other features of the plan. At Bridge Road the median and cut would be adjusted to accommodate travelers making the turn onto Bridge Road. He felt the most significant part of the project was Tequesta DriveMlaterway Road/US 1, which would become a central corridor as an identification piece for the Village, with stamped concrete/asphalt pavers, 24 decorative light standards, plus approximately a dozen Royal palms. This would be the model for later possible improvements to the south or north ends. The other pieces had been eliminated due to prioritization and the amount that might be received from the grant. More could be done but the Village would have to cover the cost. Council Member D'Ambra asked what more could be done if the grant was increased to $750,000; Manager Couzzo suggested additional crosswalks, additional lighting and landscaping, signature signage, etc. Council Member D'Ambra asked if the Village should add enhancements to be able to go for the maximum of $750,000. Manager Couzzo explained then additional costs would have to be added to match requirements. He felt that of the 20% contingency that was included only 5%-10% would be needed because the project was simple, with no utilities or drainage. Also, by asking for $550,000 instead of the maximum and if the whole $1.3 million was not awarded, then applications could be made later for additional funding for other projects. Increased participation in the application process could mean less likelihood of getting what was wanted. . Regarding a formula in the budget to pay for this, the Village Manager noted it was three years out so there was time to start saving, putting aside an amount each year, or to plan for short-term financing, or to fund it by using reserves for that period of time. He recommended tying financing for this project with the Tequesta Drive project. Council Minutes — Special Meeting 2/26/15 Page 2 Member D'Ambra suggested a possible bond issue. Manager Couzzo expressed his opinion that with current rates so low, a straight 20-year loan might be better in order to avoid the costs and obligations associated with a bond. Council Member Paterno suggested considering the life of a road versus the term of a loan. Council Member Paterno asked for information by Monday when the Public Safety loan would be due. Council Member Okun asked if changes to the plan could be made such as adding bike lanes; Mayor Brennan clarified there would be six lanes with no bike lanes—the lanes would stay exactly as at present. Council Member D'Ambra felt this was a chance to upscale the roadway and make significant improvement to the functionality of the transportation system and a nice step forward for the Village. Council Member Okun felt the Council needed to be able to provide rationale for those who would be critical of the project, and noted Council had been quoted in the newspaper as saying no dollars would go into this outside the normal capital coffers of the Village. Council Member D'Ambra responded that was one Council Member who had been quoted; there had been no consensus of Council. He commented Council rivas looking at a plan which he believed was defendable and he had spoken with many who were in favor of it. Council Member Paterno advised he agreed with Council Member D'Ambra to tie into a capital project and if the State did not pay then the Village would; he also agreed with Council Member Okun that Council had said they were not going to add any dollars, and if they were they needed to clarify that to the public. Council Member Okun expressed his opinion they could express their position to move forward because of the great benefit to the Village, but should wait until it was known whether any grant funding came about. Discussion ensued regarding Bridge Road. Council Member Paterno commented there was no reason to go down Bridge Road except to turn into CVS or walk a dog at the park. He suggested extending the turn at the main intersection; he thought a turn at CVS without a light was dangerous. Discussion regarding extending the turn lane took place; Kim Delaney would be asked if FDOT would allow that to be done. Different scenarios were considered, referring to the plan drawings. Comments included traffic calming, safety, making the area more walkable, increasing walk time at lights from 20 seconds to 30 seconds, reducing cuts into businesses, hazardous turn into Sunoco. Attorney Davis was asked to research the Sunoco turn. Council Members Paterno and D'Ambra expressed favor for the expanded concrete. Mayor Brennan commented when she met with the Director in Ft. Lauderdale she talked about the issue with Alternate A1A and Old Dixie and about Alternate A1A and US 1. Village Manager Couzzo would be going to a meeting with Treasure Coast on Monday to talk about those locations. They were not part of the corridor project but would be doing this at the same time. They were coming to fix striping at Tequesta Drive and US 1. Council Member Paterno suggested taking the lower landscaping back so drivers could see the road and curb there. Village Manager Couzzo agreed that would be done. Consensus of Council was to add stamped concrete at the intersection at County Line Road, and talk to Martin County later about paying their share. Minutes — Special Meeting 2/26/15 Page 2 Council discussed going forward with Tequesta Drive, and with looking at connectivity in . the Village in a five year capital improvements plan, which would help with the application. That would be in the application but would not be considered since the Council had not voted to do it. Council Member D'Ambra noted in making a substantial investment everything needed to be done right—sidewalks, street lights, making things safe and attractive, and if the decision was to move forward he would be willing to look at a tax increase to specificalty go towards this work. Other items discussed were creating a bottleneck if work on Old Dixie took place at the same time as the work on the bridge; the unsafe situation at Village Boulevard, keeping employee costs controlled in order to have money for future capital improvements, and using capital funding for Tequesta Drive. Improving Tequesta Drive and US 1 would be a signature project and an opportunity to take back the Village. Mayor Brennan expressed her opinion this grant was a gift from the State, and small modifications could be done later. Council Member Okun suggested asking for a sign to identify the location of Tequesta Park. Mayor Brennan complimented the Village Manager for his invaluable input on this project. Village Manager Couzzo suggested when the Village got the money they take responsibility for Old Dixie. MOTION: Council Member Okun made a motion to move forward with the application submittal including changes to the plan as discussed; seconded by Council Member D'Ambra. During discussion of the motion, changes mentioned were a cross walk at County Line Road eliminating the cut through at Bridge Road and substituting with lengthening the turr► at Tequesta Drive, with c/arification that if the /engthened turn /ane on US 1 to go left onto Tequesta Drive could not be approved that Council still wanted the cut through at Bridge eliminated. The meeting was recessed from 8:42 a.m. to 8:46 a.m. to formu/ate the /anguage for the motion. During the break, Mayor Brennan spoke with Kim De/aney by phone and reported she wou/d get the engineers to pull back as much as possib/e for the tum /ane and eliminate the cut at Bridge Road, that she liked adding County Line Road because it established connectiviiy, and wou/d immediate/y begin work to get that in. Council Member Okun requested Mayor Brennan and Village Manager Couzzo meet with Jupiter to get them on board; Mayor Brennan reported that was already happening. The final motion was as follows: MOTION: Council Member Okun made an amended motion to approve submiiting the TAP grant application for the US 1 Corridor with the following amendments: (1) add crosswalk on a portion of County Line Road; (2) eliminate the Bridge Road median modification and substitute, if possible, with extended turn or stacking lanes for Tequesta Drive; and (3) review the engineering for curbs and turn /anes at the US 1 and Tequesta Drive and Waterway Drive intersection to provide safe pedestrian crosswalks and tuming lanes; seconded by Council Member D'Ambra; motion carried unanimous/y 5-0. Minutes — Special Meeting 2/26/15 Page 2 ADJOURNMENT: Vice Mayor Arena moved to adjourn the meeting; seconded by Council Member Okun. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 8:57 a.m. Respectfully submitted, Deanna Mayo, CMC Assistant to the Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA REORGANIZATION MARCH 12, 2015 � MEETING ' _- CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Members Steve Okun, Tom Paterno and Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE — Council Member Paterno offered the invocation and led the pledge of allegiance. COUNCIL OATHS OF OFFICE Village Manager Michael R. Couzzo, Jr. swore the following persons in as Council Members: Abby Brennan (seat 2) and Tom Paterno (seat 4). VILLAGE COUNCIL REORGANIZATION Mayor 1. Attorney Keith Davis called for nominations regarding position of Mayor. 2. Council Member Okun moved that Abby Brennan be reappointed as Mayor. MOTION: Council Member Okun moved that Abby Brennan be reappointed as Mayor; seconded by Vice Mayor Arena; motion carried unanimous/y 5-0. Vice-Mavor 1. Attorney Keith Davis called for nominations regarding position of Vice Mayor. 2. Council Member Okun moved that Vince Arena be reappointed as Vice-Mayor. MOT/ON: Council Member Okun moved that Vince Arena be reappointed as Vice-Mayor; seconded by Council Member D'Ambra; motion carried unanimously 5-0. COUNCIL REMARKS Mayor Brennan voiced her appreciation to serve as Mayor of Tequesta and commended all Council (present and past) for their commitment and expertise. She also thanked staff and residents for their contributions. Village Council Reorganization Minutes March 12, 2015 Page 2 Vice-Mayor Arena dittoed the Mayors remarks and thanked each Council member for their characters and personalized presence for what they offered as members. Council Member D'Ambra congratulated Mayor Brennan and Council Member Paterno for their continued dedication on Council and for the Vlllage. Council Member Paterno voiced his admiration and applauded the dedication of each member on the Village Council for the commonality of goals to blend wonderfully as a Council and a Village. Council Member Okun supported all of the previous comments and expressed his esteem for such a wonderfully knitted group. ADJOURNMENT: Council Member D'Ambra moved to adjoum the meeting; seconded by Council Member Okun. The motion to adjourn carried unanimous/y 5-0; therefore, the meeting was adjoumed at 6:12 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. � P%//PcVCI � MINUTES VILLAGE OF TEQUESTA REGULAR MEETING , MARCH 12, 2015 � CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:14 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. APPROVAL OF AGENDA MOT/ON: Vice Mayor Arena moved approval of the agenda; seconded by Council Member Okun; motion carried unanimously 5-0. PROCLAMATIONS AND PRESENTATIONS 1. Proclamation Proclaiming March as "Irish American Heritage Month" in the Village 2. Public Safety Pension Board Presentation Ed Sabin, Pension Board Chair provided a review of the pension fund's current positive status, explained third party concerns and computer conversion difficulties. He noted a special meeting set for March 30 to address the opinion to seek RFP (request for proposal) in relation to alternate custodians. Council Member Paterno questioned funding particulars between fire and police funds. CONSENT AGENDA Council Member Paterno asked that items five and six be removed for discussion. MOT/ON: Council Member Okun moved approval of the following Consent Agenda as modified, with items five and six pulled; seconded by Vice Mayor Arena; motion carried unanimously 5-0. 3. MINUTES — 2/12/15 Regular Council Meeting 4. Approval of Contracts Signed by Manager under $25,000 a. Security 101 Proposal to install panic switches in $3,998.15 Council Chambers and Village Hall front counters b. WTP-TLC Diversified Field Order #1- Proposal for $6,483.00 unforeseen field conditions and improvements of existing conditions END OF CONSENT AGENDA Village Council Minutes March 12, 2015 Page 2 5. Council Approval of Budget Amendments Council Member Patemo expressed his support to be more aggressive with the placement of funds into savings whenever possible. He felt a stricter process regarding purchase timelines and expirations of fund utilization placed on approved budgetary items. MOTION: Council Member Paterno moved approval; seconded by Council Member Okun; motion carried unanimously 5-0. 6. Revision of the Village's Nepotism and Ethics Training Policies Council Member Paterno voiced his opinion that nepotism should be applied more extensively and suggested family hiring be avoided. Ms. Merlene Reid, Human Resources Director, responded that hiring family was more an issue with full time positions than part time. Council Member D'Ambra supported the best qualified applicant hired without discriminating and suggested the policy remain as is. Council Member Okun felt the item should be discussed at a workshop. MOTION: Council Member Paterno moved approval; seconded by Council Member Okun; motion carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS Marcia Nielson, 94 Beechwood Trail asked if train horns had become louder and if a quiet zone could be implemented. Mayor Brennan responded that new train horns were louder, and the All Aboard Florida (AAF) proposal included quiet zones added as their responsibility in the project. Buddy Frezza, 366 W. Riverside Drive voiced his concern that the current US1 renovation plan invited bikes into a dangerous, busy route and suggested bikers be encouraged and guided to use Old Dixie. He recommended a trial plan set to test a safer traffic pattern for biking. Steve Oenbrink, 35 River Drive thanked Council for their letter to the FECR and encouraged a press release to promote placement of traffic counters and offer train schedules to residents. He felt the US1 and Alt A1A intersection was extremely important along with Jupiter's plans and budget for their bridge (on US1) and, believed that the bridge could not be configured with three lanes. Mayor Brennan responded that she could speak with him on the subject one on one. COMMUNICATIONS FROM COUNCIL Mayor Brennan commented on the recent train stop which delayed EMS (Emergency Medical Services) help to an injured person approximately 47 minutes versus the normal five. Village Council Minutes March 12, 2015 Page 3 STANDING REPORTS Villaqe Attornev Attorney Davis offered an update regarding 414 Cypress Drive and noted that he would continue with the foreclosure process. Villacae Mana4er Manager Couzzo offered updates on the following: • Water Plant improvements • Budget • Tequesta's recent casual visit from the Inspector General • Possible sign ordinance modification regarding US1 business signage He then thanked Merlene Reid, Human Resources Director for her role in hiring and training quality employees for the Village and, Lori McWilliams, Clerk for her contributions and efforts regarding communications of Village happenings. REGULAR AGENDA OLD BUSINESS 7. ORDINANCE 1-15. SECOND READING (TABLED FROM FEBRUARY MEETING), AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. ARTICLE III. OFFICERS, EMPLOYEES AND DEPARTMENTS. BY AMENDING THE PUBLIC SAFETY EMPLOYEES' PENSION PLAN TO LIMIT OVERTIME INCLUDED IN THE DEFINITION OF "SALARY" TO 300 HOURS PER YEAR PER PUBLIC SAFETY EMPLOYEE; AND TO EXCLUDE ALL HOURS OF UNUSED ACCUMULATED SICK AND VACATION LEAVE EARNED AFTER THE RESPECTIVE EFFECTIVE DATE FOR EACH BARGAINING UNIT FROM THE DEFINITION OF °SALARY;" PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. ADMINISTRATION. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Vice Mayor Arena questioned Village manager on Mr. Ray Giblin's (pension board member) sentiment on the ordinance. Manager Couzzo responded that, as far as he knew Mr. Giblin was fine with the verbiage as no one was affected. Mayor Brennan opened the public hearing to the public; there being no public comment the public hearing was closed. MOT10N: Council Member Okun moved approval of Ordinance 1-15; seconded by Vice Mayor Arena; motion carried unanimous/y 5-0. Village Council Minutes March 12, 2015 Page 4 NEW BUSINESS 8. VARIANCE 03-14 TIME EXTENSION APPLICATION — Application of Domus Divino, Inc. 187 Tequesta Drive, Tequesta, FL 33469, Requesting a Time Extension to Variance 03-14 that was Granted by Village Council on October 9, 2014. The Subject Variance will Expire on April 9, 2015. Nilsa Zacarias, Community Development Director noted details associated with the application, the extension and that the property had sold. George Gentile, President of Gentile Holloway O'Mahoney & Associates added that the recent activity regarding the sale of the property had made the time line tight, but work to open the new business continued and was steady. MOTION: Council Member Okun moved approva/ of Variance 03-14; seconded by Council Member Paterno; motion carried unanimous/y 5-0. 9. Approval of Interlocal Agreement between Palm Beach County and the Village of Tequesta for the Reimbursement of Emergency Medical Services (EMS) Grant Equipment There were no comments. MOTION: Council Member Okun moved approval; seconded by Council Member D Ambra; motion carried unanimous/y 5-0. 10. RESOLUTION 15-15, INCREASING THE FISCAL YEAR 2014/2015 WATER UTILITY FUND #401 BUDGET BY $34,000.00; APPROPRIATING FUND BALANCE, INCREASING EXPENDITURES TO FUND A RATE STUDY IN THAT AMOUNT AND APPROVING A CONTRACT WITH THE VILLAGE'S RATE SPECIALIST, PUBLIC RESOURCES MANAGEMENT GROUP, INC. IN THAT AMOUNT TO PREPARE A UTILITY REVENUE SUFFICIENCY AND RATE ADEQUACY STUDY Attorney Davis read Resolution 15-15 title into the record. Ms. JoAnn Forsythe, Finance Director, noted that she had been asked by Manager Couzzo, by request of Council to contact Mr. Rob Ori, President at Public Resources Management Group, Inc. for a utility revenue study to be performed. She explained that this was for calculations beyond five years along with funding options and that the updated study supplied a more detailed, comprehensive understanding. Council Member Paterno supported Mr. Ori's involvement and inquired if there were any foreseen, additional costs or requirements associated with the request. Village Council Minutes March 12, 2015 Page 5 Manager Couzzo explained that Mr. Ori's expertise was similar to a pension actuary; he utilized the Village's assumptions and offered rate structure for upcoming, necessary improvements. Manager Couzzo reminded Council that this study would be a guide that offered flexibility. Mr. Ori confirmed that Village staff would be involved in the process to capture and identify needs as well as suggestions which may benefit the Village. He noted that the Village had a very good debt to income ratio. Council Member Paterno voiced his concern that much homework was needed to create accurate assumptions. Manager Couzzo responded that analysis previously completed for capital items and equipment in the Village would also be utilized by Mr. Ori's during his research. MOTION: Council Member Okun moved approva/ of Reso/ution 15-15; seconded by Council Member D'Ambra; motion carried unanimous/y 5-0. 11. RESOLUTION 16-15. ADOPTING A REVISED LAND DEVELOPMENT FEE SCHEDULE AS PROVIDED BY SEC. 62-181 OF THE VILLAGE CODE OF ORDINANCES; PROVIDING THAT THIS SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING FOR PUBLICATION OF THIS SCHEDULE OF FEES AND CHARGES IN APPENDIX D. OF THE VILLAGE'S CODE OF ORDINANCES IVilsa Zacarias, Community Development Director summarized the resolution. Council Member Paterno questioned details and voiced his feelings regarding fees. Ms. Zacarias stated that budget figures differed each year and costs were extremely low. She noted that developers � were charged additional fees if and when costs were more than initial fees. Council Member Paterno voiced his concern that the Village did not charge applicants more than necessary. Council Member D'Ambra suggested the item be placed on a workshop. MOTION: Council Member D'Ambra moved to tab/e Resolution 16-15 with time certain of March 30, 2015 Workshop; seconded by Council Member Okun; motion carried unanimous/y 5-0. 12. Council Appointment of Regular Member to the Public Safety Pension Board of Trustees for a TwaYear Term Ending March 12, 2017 (Replacing Robert Young) Clerk McWilliams offered details of the appointment and application received. Mr. Kyle Stone introduced himself. Council thanked Mr. Stone for his interest. MOTION: Council Member Okun moved approval; seconded by Vice Mayor Arena; motion Village Council Minutes March 12, 2015 Page 6 carried unanimous/y 5-0. ANY OTHER MATTERS None ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Council Member Pate►r►o. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 7:30 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. � P�/PI(O � MINUTES VILLAGE OF TEQUESTA REGULAR MEETING ,, APRIL 9, 2015 a si CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Assistant to the Clerk Deanna Mayo. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun and Council Member Frank D'Ambra. Council Member Tom Paterno was absent. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Frank D'Ambra led the meeting with the invocation followed by the pledge of allegiance. APPROVAL OF AGENDA MOT/ON: Council Member D'Ambra moved approval of the agenda; seconded by Vice Mayor Arena; motion carried unanimously 4-0. CONSENT AGENDA Assistant to the Clerk Mayo asked that the final page of item three be removed per request of Michelle Gload, Senior Accountant, finance department. Council Member Okun asked that items six through twelve be pulled for discussion. MOT/ON: Vice Mayor Arena moved approval of the following Consent Agenda as modified; seconded by Council Member D'Ambra; motion carried unanimously 4-0. 1. MINUTES — None 2. Approval of Contracts Signed by Manager under $25,000 a. Palm Beach/Treasure Coast 211 Affiliate N/A Agreement b. TLC Diversified Change Order No. 1— Providing for $0 additional time for the WTP & Water Systems 3. Council Approval of Budget Amendments for FY 2014/2015 4. RESOLUTION 17-15, AWARDING A CONTRACT TO ASI PAVING INCORPORATED IN THE AMOUNT OF $11,920.00 TO COMPLETE THE REPAIR OF CRACKED CONCRETE AROUND MANHOLES ON EASTWINDS CIRCLE , Village Council Minutes April 9, 2015 Page 2 5. RESOLUTION 04-15, INCREASING THE FISCAL YEAR 2014/2015 LAW ENFORCEMENT TRUST FUND #605 BUDGET BY $70,000.00; APPROPRIATING FUND BALANCE AND INCREASING EXPENDITURES IN THAT AMOUNT TO PURCHASE EQUIPMENT 13. RESOLUTION 23-15. AUTHORIZING THE EXPENDITURE OF $4,975.00 FROM THE LAW ENFORCEMENT TRUST FUND TO BE USED TO PURCHASE FOUR (4) AUTOMATIC EXTERNAL DEFIBRILLATORS FROM CARDIAC SCIENCE END OF CONSENT AGENDA 6. RESOLUTION 05-15, AUTHORIZING THE EXPENDITURE OF $979.00 FROM THE LAW ENFORCEMENT TRUST FUND AND APPROVING THE PURCHASE OF FIVE (5) TRAINING WEAPONS FROM SMART FIREARMS Attorney Davis read Resolution 05-15 title into the record. Council Member Okun expressed his thoughts that funds had been committed to the Military-To-Main-Street (MTMS) initiative and that the Village was pulling back from completing the original intent by spending funds elsewhere. He stated that his concem was the Village would not benefit from the well trained, superb individuals acquired through the program. Manager Couzzo and Ms. JoAnn Forsythe, Finance Director, noted figures associated with funds already spent on the MTMS venture along with future funding projections regarding hiring the candidates. Council Member D'Ambra stated his support for Council Member Okun's opinion but, reminded him that the item had been discussed thoroughly and, that the funds discussed on the present agenda were separate and, that Council had agreed to address the commitment, again, further into the budget cycle. Vice Mayor Arena quoted the figures offered by the Chief of approximately $75,000 per officer, per year. Mayor Brennan stated the MTMS item was not on the evening's agenda and asked Police Chief Elg to join Council at the next workshop regarding the item. Chief Elg agreed. MOTION: Council Member D'Ambra moved approva/ of Reso/ution 05-15; Council Member Okun asked that it be tab/ed; Council Member D'Ambra requested his motion remain; seconded by Vice Mayor Arena; motion carried 3-1 with Council Member Okun opposed (he noted that his opposition was not toward the purchase of the individual items but, the non support of new hires produced by the Military-To-Main-Street initiative). Village Council Minutes April 9, 2015 Page 3 7. RESOLUTION 06-15. AUTHORIZING THE EXPENDITURE OF $2,088.40 FROM THE LAW ENFORCEMENT TRUST FUND AND APPROVING THE PURCHASE OF ONE (1) WEAPONS STORAGE CABINET FROM TSI Attorney Davis read Resolution 06-15 title into the record. MOT/ON: Council Member D'Ambra moved approva/ of Resolution 06-15; seconded by Vice Mayor Arena; motion carried 3-1 with Council Member Okun opposed. 8. RESOLUTION 08-15. AUTHORIZING THE EXPENDITURE OF $1,500.00 FROM THE LAW ENFORCEMENT TRUST FUND AND APPROVING THE PURCHASE OF ONE (1) POWERFLARE TRAFFIC CONTROL KIT FROM PF DISTRIBUTION CENTER Attorney Davis read Resolution 08-15 title into the record. MOT/ON: Council Member D'Ambra moved approval of Resolution 08-15; seconded by Vice Mayor Arena; motion carried 3-1 with Council Member Okun opposed. 9. RESOLUTION 09-15, AUTHORIZING THE EXPENDITURE OF $8,310.00 FROM THE LAW ENFORCEMENT TRUST FUND AND APPROVING THE PURCHASE OF TWENTY- FOUR (24) WEAPON UPPER RECEIVERS FROM TACTICAL TRAINING SOLUTIONS Attorney Davis read Resolution 09-15 title into the record. MOTION: Council Member D'Ambra moved approval of Reso/ution 09-15; seconded by Vice Mayor Arena; motion carried 3-1 with Council Member Okun opposed. 10. RESOLUTION 20-15. AUTHORIZING THE EXPENDITURE OF $29,132.50 FROM THE LAW ENFORCEMENT TRUST FUND AND APPROVING THE PURCHASE OF ELEVEN (11) RADAR UNITS FROM STALKER RADAR ON STATE CONTRACT Attorney Davis read Resolution 20-15 title into the record. MOTION: Council Member D'Ambra moved approval of Resolution 20-15; seconded by Vice Mayor Arena; motion carried 3-1 wifh Council Member Okun opposed. 11. RESOLUTION 21-15, AUTHORIZING THE EXPEIVDITURE OF $13,972.08 FROM THE LAW ENFORCEMENT TRUST FUND AND APPROVING THE PURCHASE OF FOUR (4) PORTABLE RADIOS FROM MOTOROLA SOLUTIONS Attorney Davis read Resolution 21-15 title into the record. Village Council Minutes April 9, 2015 Page 4 MOT/ON: Council Member D'Ambra moved approva/ of Resolution 21-15; seconded by Vice Mayor Arena; motion carried 3-1 with Council Member Okun opposed. 12. RESOLUTION 22-15, AUTHORIZING THE EXPENDITURE OF $3,400.00 FROM THE LAW ENFORCEMENT TRUST FUND AND APPROVING THE PURCHASE OF ONE (1) RADAR TRAFFIC RECORDER FROM JAMAR TECHNOLOGIES, INC. Attorney Davis read Resolution 22-15 title into the record. Council Member D'Ambra questioned limitations placed on the law enforcement trust funds. Police Chief Elg explained that the funds where obtained through police seizures and held specific limitations along with Council approval. MOT/ON: Council Member D'Ambra moved approva/ of Reso/ution ?2-15; seconded by Vice Mayor Arena; motion carried 3-1 with Council Member Okun opposed. COMMUNICATIONS FROM CITIZENS Dottie Campbell, 30 Eastwinds Circle questioned upcoming repairs planned by the Village in her development, and asked if additional areas could be addressed on their aged concrete road. Manager Couzzo responded that the entire road had been evaluated and the budget currently would support repairing the cracked areas around the man holes. He agreed to send a letter regarding details of the project to Eastwinds HOA (Homeowners Association). Pastor Paul Beresford, Village Chaplain thanked everyone for their prayers during Mrs. Beresford recent health struggles and noted that they were relieved that reports showed better than originally contemplated. He then offered a brief update and success stories associated with Hannah's Home. COMMUNICATIONS FROM COUNCIL Congratulations were offered by Council Member's toward Greg Corbitt, Director of Parks and Recreation for an Easter Egg Hunt well done along and his assistance with the US1 revision project. STANDING REPORTS Villacte Attornev Attorney Davis noted that the most recent foreclosure proceedings continued and, that the issues at Tequesta Shoppes plaza would be addressed at the upcoming Special Magistrate. Villaqe Manacaer Manager Couzzo offered updates on the following: • Recent MPO presentation offered by Village Mayor • AAF (all Aboard Florida) • Memorial tree for past Village Mayor, Col. Edward Resnick Village Council Minutes April 9, 2015 Page 5 • Water plant improvements • Budgetary activity • Property appraiser report due out May 1, 2015 • Park acquisition plans He noted his recent review regarding the budget which was within acceptable perimeters. Manager Couzzo recalled recent meetings with engineers and the deputy utility director regarding a utility rate consultant review and advised that a report would be prepared for Council shortly. He then noted an update on roadways and capital improvement plans would be available to Council in the next two weeks. REGULAR AGENDA OLD BUSINESS NONE NEW BUSINESS 14. VARIANCE 01-15, Application from Beer City Craft Beer, Inc., d/b/a The Crafty Crust, for a Variance from the requirement of Sec. 78-298 to sell intoxicating liquors, wines and beverages for consumption on the premises within a 973 +/- foot radius of any church, school or youth center, where Sec. 78-298 currently allows for such sale only at a 1,000 foot radius or greater from any church, school or youth center. Attorney Davis stated items 14 and 15 were quasi judicial and swore in eight person present for the matters. He then asked Council for ex parte communications; there were none. Nilsa C. Zacarias, Director of Community Development offered details associated with the application. MOTION: Council Member D'Ambra moved approval of VAR O 1-15; seconded by Council Member Okun; motion carried unanimously 4-0. 15. SPECIAL EXCEPTION USE — SEU 01-15. Application from Pet Supermarket Inc. to be located at 229 North US Highway 1, Tequesta, FL 33469, for a Special Exception Use modification to raise the building's front elevation wall parapet from 17 ft. to 23 ft. pursuant to Sec. 78-177(d)(14) Shopping Plazas and Div. 3. Special Exception Uses. Sec 78-362(3). Applicability of the Village of Tequesta Code of Ordinances. Nilsa C. Zacarias, Director of Community Development noted that the application was for a minor modification and that it was according to the Village code. Village Council Minutes April 9, 2015 Page 6 Mike Steinbrook, 3383 Cove Road commented that residents supported Pet Supermarket although; he felt the plaza issues had existed for far too long. He suggested that new tenants be restricted in order to gain compliance with the hefity problem. Manager Couzzo confirmed that the issues had been long-lasting and explained that the code process was lengthy by nature. Attomey Davis advised that the plaza had cycled through multiple management companies which had made compliance more difficult. He then added that the Village code enforcement officer had multiple meetings set with plaza owners and representatives regarding the infractions and solutions, which also would be heard on the upcoming Special Magistrate agenda. Stefan Levine, 3380 Pebble Place voiced his frustrations with the lengthy concern and supported using new tenants as pawns for conformity. He felt the plaza had experienced no pressures to comply and, was why there had been no satisfactory improvements. Manager Couzzo clarified that the resident complaints were valid and again noted that the process would continue forward with the intent to achieve compliance. MOTION: Council Member Okun moved approva/ of SEU 01-15; seconded by Vice Mayor Arena; motion carried unanimous/y 4-0. 16. ORDINANCE 04-15. FIRST READING, AMENDING CHAPTER 66. SUBDIVISIONS. OF THE VILLAGE CODE OF ORDINANCES TO REFLECT CHANGES IN THE ADMINISTRATION AND COMPOSITION OF THE DEPARTMENT OF COMMUNITY DEVELOPMENT; SHIFTING RESPONSIBILITY FOR PROCESSING SUBDIVISION APPLICATIONS FROM THE BUILDING OFFICIAL TO THE DIRECTOR OF COMMUNITY DEVELOPMENT AND REVISING THE TERMINOLOGY THROUGHOUT THIS CHAPTER ACCORDINGLY; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 66 Attorney Davis read Ordinance 04-15 title into the record and offered a brief explanation. Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment the public hearing was closed. MOTION: Council Member Okun moved approval of Ordinance 04-15; seconded by Vice Mayor Arena; motion carried unanimous/y 4-0. Village Council Minutes April 9, 2015 Page 7 ANY OTHER MATTERS Mayor Brennan confirmed that Police Chief Elg would attend the next Council workshop. Council Member D'Ambra suggested the Capital Improvement Plan be discussed at the next workshop regarding earmark of funds and a Splash Park. He voiced his opinion that this be accomplished before the summer season. Manager Couzzo voiced his concerns that clarity lacked and suggested involving Greg Corbitt in order to obtain a clearer picture and possible pricing. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor Arena. The motion to adjourn carried unanimously 4-0; therefore, the meeting was adjourned at 7.�04 p.m. Respectfully submitted, Deanna Mayo, CMC Assistant to the Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. � P�//PI(Q �