HomeMy WebLinkAboutDocumentation_Regular_Tab 05_05/14/2015 �, • EMAIL CLERK Print Form
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VILLAGE CLERK'S OFFICE
AGENDA ITEM ROUTING SHEET
Meeting Date: Meeting Type: Regular Ordinance #: N/A
Consent Agenda: Yes Resolution #: 18-15
May 14, 2015
Originating Department: Public Works
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Awarding a contract to Alan Jay Ford for the purchase of one 2015 Ford F-150 which will be financed through a
three year lease that will be brought to Council at a later date.
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Account #: Debt Service Amount of this item: $31,240.00
Budgeted amount available: N/A - TBA Amount remaining after item: N/A - TBA
Budget transfer required: N/q Appropriate Fund Balance: N/A
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Awarding a contract to Alan Jay Ford for the purchase of one 2015 Ford F-150 which will be financed through
a three year lease that will be brought to Council at a later date.
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Department Head
Legal (for legal sufficiency)
Finance Director or Representative
Reviewed for Financial Sufficiency 0 '°f �!
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No Financial Impact �
Village Manager:
Submit for Council Discussion: � '�� � U' �9 4 �^
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Approve Item: � � � � �
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Deny Item: ❑ ! �"
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Form Amended: 10/30/14
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RESOLUTION NO. 18-15
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AWARDING A CONTRACT TO ALAN JAY
FORD FOR THE PURCHASE OF ONE 2015 FORD F-150 IN THE
AMOUNT OF $31,240.00; PROVIDING FOR SEVERABILITY;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the Village is piggybacking off of the Florida State Term Contract
#25100000-I S-1 for the purchase of this vehicle.
WHEREAS, the Village will be financing the purchase of the vehicle through a
three year lease to be brought before the Village Council at a later date and;
WHEREAS, the related debt service expenditures have been funded in the
current budget.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 The Village Council hereby approves awarding a contract to Alan
Jay Ford for the purchase of one 2015 Ford F-150 in the amount of $31,240.00.
Section 2 This Resolution shall become effective immediately upon passage.
. '� Village of Tequesta Date: 3/22/2015
Purchase Order Requisition Date Purchase Order is Req'd: 3/24/2015
(Not a Purchase Order) Department: Public Works
*Revised November 14, 2011 Req. #:
Quotes Received: N/A (See Attached) Recommended Vendor: Vendor #:
Vendors Bids Alan Jay Ford
1. Alan Jay Ford $31,240.00 Address: 2003 U.S. 27
2 City: Sebring
3 State & Zip: FI 33870
Comments:
Purchase of one (1) 2015 Ford F-150 for use by the Public Works Supervisor.
Florida State Term Contract #25100000-15-1.
Manuf./ Available Balance
Item Description Part# Qty. Unit Price Total Cost Account # (Finance Use Only)
2015 Ford F150 Truck 1$ 31,240.00 $ 31,240.00 001-210 664.602
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
Total: $ 31,240.00
FinancelAdministrative Use Only:
The Department Director's / Designee's signature below certifies that (1 J this purchase order requisition is complete and in compliance with the Village's
Purchasing Policies and Procedures and (2) al/ procurement requirements have been satisfied.
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Department Director / Designee Signature: � �_ � Date: � - � � — ' ' . . �- -
The Finance Department signature below certifies that (1) this requisition has been approved by an authorized Department Director / Designee. (2) that the
co�rect account numbers have been used and (3) there is adequate funding in the accounts listed.
Finance Signature: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution #: Date:
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� THE VILLAGE OF TEQUESTA
PIGGYBACKING CHECKLIST
Instructions: This form is to be completed for any purchase of goods, or contract for services where the Village
will utilize a contract competitively bid by another governmental agency (i.e. "Piggyback").
Department: Public Works Date: 3-Mar-15
Item/Service Ford F-150 Crew Cab Pickup Truck
Vendor/Service Provider Alan Jay Ford
� State Contract 25100000-15-1 � Other Governmental Agency
*Chapter 287, F.S.
If box beside "Other Governmental Agency" is checked above, complete the remainder of this form.
1 Governmental Agency
YES NO
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2 Is the contract current? Effective date: Expiration Date:
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3 Was item/service bid out in compliance with the Village's Purchasing Policies & Procedures?
Is the price that the Village will receive by piggybacking equal to the price obtained by the agency � �
4 named above?
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5 Does the contract contain an assignability clause?
If the answer to question # 5 is no, has the governmental agency given the Village permission to � �
6 piggyback on the the contract?
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7 Has the vendor/service given the Village permission to piggyback on the contract?
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Department Head Signature Date
� �m � state purchasing
CERTIFiCATION OF CONTRACT
iiTLE: Motor Vehicles
CONTRACT NO.: 25100000-15-1
SOLICITATION NO.: 01-25100000-V
EFFECTiVE� November 17, 2014 through November 17, 2015
Revised:
CONTRACTOR(S):
1. Alan Jay Chevrolet Cadillac, Inc. dba Alan Jay Chevrofet Buick GMC Cadillac
2. Alan Jay Ford Lincoin Mercury, lnc.
3. A1an Jay import Center, Inc. dba Alan Jay Toyota
4. AutoNation Chrysler podge Jeep Ram Pembroke Pines
5. AutoNation Honda Miami Lakes
6. Cruise Car, inc.
7. Daytona Narley-Davidson
8. Don Reid Ford, Inc.
9. Duval Ford, LLC
1Q. Garber Chevrolet Buick GMC Truck
11. Garber Chrysler podge Truck, !nc
12. Garber Ford, inc.
13. Gatormoto Ukility Vehicles & More LLC dba Moto Electric
14. Moare Family Management, LLC dba Rountree-Moore Chevrolet Cadillac Nissan
15. Rountree Moore Motors, LLP dba Rountree-Moore Toyota
16. Tampa Truck Center, LLC
A. AUTHC7RiTY — Upon aFfirmative action taken by the State o� Florida, Department of
Management Services a Contract has been executed between the State of Florida and the
above designated Contractors The Certification of Contract is not a contract, but is used when
a large number of contractors ere covered under the same contract. it aliows the Department to
dispiay a singie version of the contract and lists the contractors included under that agreement.
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Call L's rrs�, ura//�(��ourF7eef;futa�r�o�i��e, &/,i ht Truck needs. Quote
PHO,VI;� (800) ,1L; I,VJ, i F (1 i1-6�19) DiRECT 863-402-4292 WVYVY.ALANJAY.COM 1546-6
Corporate 2003 l'.S. 27 South MOBILE -- Mailing P.O. BOX 9200
Office Sebring, Fl. 33870 FFJ( 863-402-4221 Address Sebring, FL 33871•9200
QUICK QUOTE SHEET
PAGE 1 of 1
RE�UESiING AGENCV TEQI'EtiTA. ��ILLAGE OF
ORIGINAL QUOTE DATE: 11/19/2014 REVISED QUOTE DATE: 3/3/2015
CONTACT PERSON ,L�Nt:T �ICCORI�I.E �UOTED BY Scott Wilson
PHONE NUMBER. 56(-76R-04R0 --
FAX NUMBER EMAIL �mccorkle,^atequesta orq
Florida State Term Contract No. 25100000-15-1 Motor Vehicles http:/lwww.myfloridamarketplace.com
MODEL: W1E SPECIFICATION # 2510507-D-041 Line: 0
2015 FORD F-150 CREW CA8 4WD 145" WB BED LENGTH 6.5' BED BASE PRICE:
"AI! vehicles wdl be ortlered whde w� da�kesl inte�ior unless Clearly slated otherwise on purchase ade� $25,639.00
FACTORY OPTIONS DESCRIPTION MSRP
N1 CG , EXTERIOR . COLOR BLUE JEANS METALLIC WITH DARK EARTH GRAY CLOTH INTERIOR $OAO $0.00
........ .... ... _.._............... . ............_.. _...... _. .. ._. . .._. , . ......_ ...__............. .... . .. . ..._..... . .. . . .... . .. ....... __._ .. . .._..._..... . ........ ... _...........
W 1 E 157 5 OL VS W ITH 6-SPD AUTO TRANS & 6 5' BED $1,760 00 $1,672.00
_........ _..... __.._ ............ ..........._._.. .._.........._.... ... . . ..._... _._........ .._.._......_.. _ . ........ __... _...... . _ .. . ......
POWER EQUIPMENT GROUP WCLUDES POWER WINDOWS, IOGKS, REMOTE KEYLESS. AUTO
85A HEADLAMPS, DAYTIME RUNNING LIGHTS. AND POWER SIDE VIEW MIRRORS $1,170.00 $1,111.50
...................................................._. .............................. _._._..............___........................................._........... _..............................._.......... _....... _.......... _......_..._...................................._......_..._. _.........._...... ..........................................._.........................
TRAILER TOW PKG WITH TRANS OIL COOLER, CLASS IV RECENER. SMART TRAILERTOW
53A CONNECTOR 4/7 PIN HARNESS ENGME OIL COOLER FRONT 57ABILIZER BAR $495A0 $470.25
........ . .... . . ........._...... ............. ....._........_.._ ......... .. . .. ...... ..... ......,......... . . ........ ......_...__. ... .... . .... . ......._.. . ........... . ................ . ._.. ....... _............ . ..........
924 REAR FIXED WINDOW PRIVACY GLASS $100 00 $95 00
_... _... _......_........
18B . BLACK PLATFORM RUNNING BOARDS $250 00 $237.50
_ ._ ... _..... __...._ __ . _ _ . _. _ . _ _ _. _..... __.
86A CHROME APPEARANCE PKG $775 00 $736.25
_ ......... ................................_.. _..._..._..._._........_..._.................._............................._........................_.................. ........_..............................._..........._....._......_........_..._..._._...........,....,.... _.... _ _......_......._..._......
64F 17" SILVER PAINTED ALUM WHEEL $0 00 $OAO
................................__.... .. . .........._.. ._... ...... . ......_..... ............. .........,... .. .__.__ ... ............. . . .......__. . ..._.._.. . ............... . ..__........, .__.._._._ . ....._..
. _ .... .... . ........._._._ _ .._......... ._............ .. _._. ._. .... . .. . .. .... .. ...... _. . _._...... ....._ _._. .___.. ..._. _ _. __.... ........._ ._.....__._.
_._.........._ ... ............._.... ..._.._.__..........._...._. ..........__... ....._..__.._. ...___. ........_.. ......._._...._ __....__...._ . . _......._.. ..........____._. ..__....,._..... . ......._..... _.........
FACTORY OPTIONS 54,550.00 $4,322.50
MSRPDISCOUNT 500% S2"5_�
CONTRACT OPTIONS DESCRIPTION ADJUSTED FACTORY OPTIONS $4,322.50 $4,322.50
TEMP TEMPORARYTAGDECLWED $000 $000
_ __... .__. _....... .. . _ . ..._ ._ _............_ .. .. .. .__. _. __ _...... . ._............_.. ..._....... _.... _ ... _.. ._..
DTF DEALER INSTALLED DEEP TINT FILM GN FRONT TWO DOOR GLASS $149 00 $149.00
.... _ __....._. _ ... . ._........... ... ........... _ ,._. ....... _ ... _ ._..
W-VERTEX WHELEN VERTEX 4 CORNER LED KIT $550 50 $SSOSO
_ ....................._.........................._.. _..._................_.......___...._.._................._................__..........._.........................................._..................._.............._..........._.__......._..................._..._...... _............._..........._.............................._..._..
SOB HD SPRAY ON BED LINER INCLUDING TAIL GATE $579.00 $579A0
. .._............_ , . ...___........... . ....._.. . .......... .. .. ............ .... _._. .. ..................., .. .. ............ . ..._.......... ___....__._... . . . ......_ . ............._.._ ..._._......... . ..._ __ _.._ ..........
.. _ ........................... ....._.. ._ . ........... .......... _ .._ .. ... .___.... ......___. _ _. _ .._..... _....... ......_ .... ................... . . .._ .._. _. ._ ..._.._............... ......... ............ ... .. ........ _........
.._._.,....,.....__..._ ........................... .....,..,._.,........................_..._................__..........................._......_.........................._..........._...........,............................................._......_............._..._......_..................... _.........._.................,....,......................_.._.....
..... _._. _.... _ ..................._................ .._.._.. _........_. _........._...._._............................. ..._. ___ _......_. __........ _..._.............._.......__._..._..._..................._.............................................._... _.................................. ....._...................................._.........................
. . . _......_ .. . ............ . ........... . . ... ....... . ......_..... . . ...._....... ...... . ........ . ....._........ ... ................... ...... . ....... . ...._....._._. .... ... ....._ .. . ...._.. ........._....._.
. __..... __....__.. .... .__ .._....._ _ _. _ ..... ... . . .. .......... ..........._ __...... ....._._. ........... ......_.. ......__._.. __. __...
_.___. ._.__.__...__. ..__.__........_.. . . .._. . _ .......... ._.__. _.__._..... ......_.._ . . .... .............. . . ......._ _ . . ..._.._... .. . .................... ..__.__.._.... . _........... ..........._.
NON-IDENTIFIED CONTRACT OPTIONS DESCRIPTION CONTRACT OPTIONS TOTAL $1,278.50 $1,278.50
_.__ .._ __.. _.. .. ..__.. .......... . _.. .. _ _ ... _..._ .. . . _. . . ._ .... . _ . .... ... ...._.. ._...._ __ _...... _. ....._ . .... .... ............ _..........
. ..._......_... _ .............._ .. . ...,...... . . .._..._... . . . ........ .. . ........_... .___._...._. . _ _......_ ... . ......_..... _. . .. .. . ... . ........... . .. . .......,.... ... . .. .. _ ... ..........._._.. _.......... ...
._ ..............................._......_..._....... ..............._..._................_........_._............._........_......_........._..........._..._.........................................._..............._...................._..._................_........................_.____......._ _......................__._......._...._._..._..._..._..._..
........................_.........................._.. .._..........._................_........_..._.,......_..............._................_....._....................._......................._...__........................_................_........,......_..._........---.......................... _........_.............._..............._._........_...........,
. ... ....._ ......... . ...._...._. _........_.. . . ......_....... _ . .............. _ . ._...... ... . ............. .. .... .. .__ . ._.......____. _ . _ . _._... . . ...._... . . ._..........._ . ..._....._.... . . ..... .. _.._....
-"--°--------'------ .___ .... .... ..........._.._._............. ............... .........._....__... . ......... .._._......_ . ..._.._.._..
EXTENDEDWARRANTYDECLINED $000 $000
_...,._. _ _.. .........._ _..... _.. _ _..... _........ _...... _.__...... _.._ -------------------------------
NON-IDENTIFIED CONTRACT OPTIONS TOTAL $0.00 $0.00
MSRPDISCOUNT 000% Sr!�/i
ADJUSTED NON-IDENTIFIED CONTRACT OPTIONS $0.00 $0.00
TOTAL COST $31,240.00
TRADE IN
YES WE TAKE TRADE INS -^ ASK ABOUT MUNiCIPAL FINANCING --- �%' �=°�
TOTAL COST LESS TRADE IN(S)� QTY 1 = $3 1,240.0 0
Comments:
VEHICLE DUOTED BY Scult w'ilsun FLEET SALES MANAGER scott.wilson(a)alanjav.com
"I Want to be Your Fleet Provider"
I appreciafe the opportunity to submit this quofation Please review i/ carefully lf there are any errors o/ changes. p/ease feel bee to confact me at any fime I am always happy to be o/
assistance
STATE-TEQUESTA, VILLAGE OF-W1E 1546-6xlsm