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Home My WebLink AboutDocumentation_Regular_Tab 09_05/14/2015 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: IWA 5/14/15 Consent Agenda: Yes Resolution #: 28-15 � Or�ginating Departrnent: Water Utilities AGEfdDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Water Treatment Plants Concentrate Discharge Piping Emergency Repairs BUDGET 1 FINANCIAL IMPACT: Accounts #: *See attached Budget Amount of thls Item: $45,000 Amendment Current Budgeted Amount Available: Amount Remaining after item: *See attached Budget Amendment *See attached Budget Amendment Budget Transfer Required: Yes — See Appropriate Fund Balance: Ido Attached EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) The Water Treatment Plants concentrate discharge line has come loose from its moorings at the discharge point at the Jupiter Inlet The pipe is an integral part of making water and crucial to the operation. The pipe has been temporarily re-attached. It is the opinion of our engineering firm (ARCADIS) that an emergency repair is wrarranted Immed�ately to stay in compliance with the regulatory agencies and to cont�nue safe plant operadons. APPROVALS: SIGNATU Department Head Finance Director Reviewed for Financial Sufficiency No Financial Impact ❑ Attorney: (for legal sufficiency) Village Manager: Submit for Council scussion: ❑ � u��'�� Approve Item: � Deny Item: � SPECIAL INSTRUCTIONS FOR CLERK: (if you wish to have agreements signed, be sure to include the number of copies you want signed and place "Sign Here° sticker on them) Form Amended: 10/2Q/11 RESOLUTION NO. 28-15 A RESOLUTION OF THE VII,LAGE COUNCIL UF THE VII,LAGE OF TEQUESTA, FLORIDA, A�VARDING A CONTRACT TO FERREIRA CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF 545,000.00 FOR EMERGENCY REPAIItS ON THE CONCENTRATE DISCAARGE LINE PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Water Trea.tment Plant's concentrate discharge line has come loose from its moorings at the Jupiter Inlet; WHEREAS, it is the opinion of the Village's engineering firm, Arcadis, tha.t an emergency repair is warra.nted to stay in. compli.a.nce with the regulatory agencies and to continue safe plant operations; WHEREAS, the Water Treatment Plant is requesting to fund this project using Budget Cost Savings funds; , NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VII..LAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 Resolution No. 28-15 is hereby approved awarding a contract to Ferreira. Conshuction Compaay Inc. in the amount of $45,000.00 for emergency repairs on the concentrate discharge line; SecHon 2 This Resolution shall become effective imxnediately upon passage. Village of Tequesta Date: 4/28/2015 Purchase Order Requisition Date Purchase Order is Req'd: 5/1/2015 (Not a Purchase Order) Department: WTP `Revlsed November 94 2019 Req. #: 585 Quotes Received: 1 (See Attached) Recommended Vendor. Vendor #: Vendors 9ids Ferreira Construction NEW 1. Femera $45,000.00 Address: 100 SE Salemo Road City: Stuart State 8� Zip: FL 34997 Comments: Purchase Order is for Reattach Re'ect Dis osal Main and Sand Cement rip-Ra Stabilization. Pro'ect no. FL150441FL15044A Revised 4/24115 Per Resolution No. 28-15 � � � Ow� f: Manuf./ Available Balance Ite Descri tion Part# Q. Unit Price Total Cost Account # Finance Use Onl Emergency Repairs to 1 $45,000.00 $ 45,000.00 401�11 549.671 Concentrate Dischar e $ - Line $ - $ - $ - $ - $ - $ - $ - Total: $ 45,000.00 Fi ancelAdministrative Use Onl : The Department Director's /Designee's slgnature be/ow certifies th (1) this purchase order requisifron is complete and !n compliance wlth the Vlllage s Purchasing Policies and Procedures and (2) all procurement regul 6een sadsfied. De artment Director / Desi nee Si nature: Date: Z The Finance Departmen[ signature below certifies that (1) thls quisltion has been approved by an author'rzed Depertment Director/Designee, (2) that the cronect account numbers have been used and (3) there !s adequate funding in the accounts listed. Finance Si nature: Date: Villa e Mana er A roval: Date: Village Council Approval: Resolution #: Date: . ARCADIS ,��S�.S..,�. InfiasWcture •Water•Environment-Buildings � � Pe Suite 305 Vlfest Palm Beach Village of Tequesta vla emaflNS mafl Flodda 33411 Tel 681 687 7000 345 Tequesta Drive � ss� ss� ns� Tequesta, FL 33469 wxrw.ercad�s Attn: Michaei Couao, Village Manager RE: Reject Piping Repair WATER RESOURCES Dear Mr. Couzzo: Date: As you are aware the WTP reject piping has come loose from its moorings at April 24, 2015 the discharge point in Jupiter Inlet. This pipe is an integrat part of the WTP and critical to its operation. The piping has been temporarily re-connected as weil as �^�� possibie but not permanently. It is our opinion at this time that re-attachment in a William D. Reese, PE permanent fashion should be approached on an emergency basis in order to phpne: expedite normal procurement protocols. 561.697.7069 Should you have questions or require anything further, please call. �� william.reese@arcadis- Very Tru urs, us.com ARCADIS U.S., nc. Our ref: ��- W F900204.0000 William . Reese, PE Vice President Florida License Numbers CC: S Heady EnglneeMng K. Davis, Esq 7917 T. Jensen Geology GB564 Surveying LB7062 Imagine the result 8:1eproJecte\wrlwf proJeda1900204-vot vAp miec rehebldocslco�o Itr 04242016.doc tiiuc� 19�tiR ,��,�- __ � I� • ` �� y� r , � �s_;�:��:��-.� � CONSTRUCTION CO., INC. - � -_ --..-a_._ _ _. ,.. - - , April 28, 2015 Village of Tequesta 136 Bridge Road Tequesta, Florida 33469 Attn: M�. Sam Heady Deputy Director of Utilities Project: Village of Tequesta Reject Disposal Main Project #: FL15044/FL15044A Revised 4/24/14 Page 1 of 2 PROPOSAL Ferreira Construction Southern Division Co., Inc. is pleased to provide this proposal for the above referenced project. We will provide all labor, material, equipment and supervision to construct the following scope of work. Item Descrtation J�nft uant nit P ce Total 1. Reattach Reject Disposal Main LS 1 $37,820.00 $37,820.00 2. Sand Cement Rip-Rap Stabilization LS 1 $3,875.00 $3,875.00 Total $41,695.00 This proposal is based on drawings and speciflcations prepared by ARCADIS US., Inc. titied Willage of Tequesta Reject Main Proposal" with a plot date of 1/12/15 consisting of three (3) pages and containing no revisions" and an e-mail dated 2/19/15 noting basic scope of work in addition to a phone conversation with the Engineer of Record revising scope of work. In accepting this proposal, the Client agrees to the attached exclusions and clarlflcations and they are to become part of the contract documents unless specifically agreed to in writing by this Contractor. This proposal becomes a letter of intent to enter into a contract when executed by authorized representatives of both parties and subject to the conditions noted herein. 100 SE Salerno Road � Stuart, Florida 34997 • Phone: 772.286.5923 • Fax: 772,286.5139 www.ferreiraconstruction.com ,�li� F.yisnl Oppa�nu�ity Entployer Project: Village of Tequesta Reject Disposal Main Project #: Project #: FL15044/FL15044A Revised 4/24/14 Page 2 of 2 Exclusions: ■ Engineering, sunreys, layout, as-builts and testing of any type unless specifically noted othenroise. ■ All fees, including permit fees, unless specifically noted otherwise. ■ Removal, relocation and/or replacement of existing utilities both public and private. ■ Removal, disposal and replacement of unsuitable or contaminated soils. ■ Removal and disposal of buried debris not known, or reasonably anticipated, at time of proposal. ■ Any item not specifically included is excluded. Ciarificatfons: ■ All construction to be by normal means, methods and equipment typ(cal to the type of construction included in this proposal. Any extraordinary means required will be at an additional cost. ■ This proposal includes the reattachment of the existing pipe to the existing piles and does not include any new pipe materials of any type. ■ Piles 1— 6 are assumed to be above grade as shown. ■ All piles are assumed to be in a condition that allows the proposed penetratlons for attachtng straps and PVC shims. No replacement piles are included in this proposal. � This proposal lncludes repair the existing sand cement rip-rap headwall at the dlsposa! maln. ■ Area to be restored to existing conditions upon comptetton of work. No additionai materials are proposed. ■ No new marker buoys are included in this proposal. ■ Any additional work outside the base contract will commence only after a change order has been agreed to in writing by both parties. ■ Payment terms, unless agreed to in writing otherw(se, are as follows: ➢ TBD � Ferreira Construction Southern Division Co., Inc. Village o e uesta �.�,�� .�� Signature Signa r JobJ. Ireland, ChtefEstimator-Southern Division �j� , �� ,�L'�� (�� Printed Name and Trtle Printed Name and Title April 28, 2015 �// li l� Date Date � 100 SE Salerno Road � Stuart, Florida 34997 � Phone: 772,286.5123 m Fax: 772.286.5139 www.ferreiraconstruction.com :In EqtenlOppw7iutitv l:niployer FISCAL YEAR 2015 Villaqe of Teauesta Ba # Budqet Amendment Reauest JE # _ .. _ .. r,_�e , . m., . .� - �,.. ..,,>_ - _ ' "- :� ' _ . � _ n;�"'zy� _.,-. - ., . +�.� ..,,�:�,....-., Inccs�as¢ :: ,�� . � , � �;; �, , � N �.�+� �,�Y �� , ;� j� ° t v � �� ' � „� � :�� ,_ . . � . . b�� ,,. - ,i...?zF��i'f . �. , :., . �,- � � .,V�..w,,,'!'..) � � } ' � h' .�ii2E��.t. . t� _ � y i ! ` ,� '� ' � t .-w_,..1"�-,.,S..e:..�., � r `° � h'i . i,_r _,,.�..�,_1,.m..�.. _....!� .u�! ��.�., _ci��.nw._....,,.��. �3. a ...,..�r_..�°.�_.,�.,,�-'�m�-..>;sr ,.ss�'. Department: Renewal 8 Replacement Account: Misc. Renewal & Replacement Account #: 401-411-549.671 Original Budget Balance Available Transfer Amount New Balance Avallable $ 310,000.00 $ 289,069.00 $ 45,000.00 $ 334,069.00 Justfflcatlon I Comments: Funding for emergency repairs on the concentrate discharge line. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 JustificaUon / Comments: Department: Account: Account #: Original Budget Balance Avallable Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justlfication / Comments: -LJeCT�a.SO.� -.. . _ T ,. 3- " - t ; ..� �r_ � ,��i,r ,L �. !� e � �,« �{� � � V,-.,tr�'4`�`�'�"�ITT�<*''-ii5*��+=�'`'";':`'��-,i , . __ __ .� _ _, . _ ,_.� , _ �_..� � .r. __ '"_ _� ._.�:i'.,�.,Y,._..�-�_-".�.s�:?.-..��:1,1_�":,��u_....;:i Departrnent: Water Production Account: Budget Cost Savings Account #: 401-242-599.100 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 223,050.00 $ -45,000.00 $ 178,050.00 Justification / Comments: Employee tumover and the reassessment of the CIP plan has resulted in these cost savings. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Avaliable $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justiflcation / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Commen�: Department: Account: Account #: Origlnal Budget Balance Avallable Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: ,�: ,.:.�: . r � �.. _ „�.�,��- ,. .,-- . , . �� - - , - .._ .., , ;_, w .-.> r ,, rk . r, � - ' , ._; ... , , . ,.. �s„ .,, _� �-. ..,,..�.� � � �.,�.- � n.,��n- ;.C•,vA . � ,L"ny.y�� wyv;. .�..�s - ...v �•u•�, �1p �01"%�IS:� rr�� n, , ,�'.�,�l. ; ri_„ 5 r�F�_ i,�r„F1r.�'� ifa:�,�,�r.�;r � ny u+Y� q `.;° ,fr�, Y H *� �r, s i��tY+ 4? e,: �::,� e�c�cer.a„ � , . .L <..._..,. , i �e". r�' , .;' ,.�!", � �.5� .r „ ��;..{. -� Flr� � „W',,,,':� .i :, ,., . `` ` t ' ° £ + � .. _ .�'el•• _. _ .u#. ..1 , . wi'_._. .. . i'�' ., '°�,� _ ._. �1_. t�c C_�... ,a.$s' nr.T.a.� ,. r , ..:`s,.:: _ , .., �:53.. .'.E.=.e�t,L� c�s��s1.t;S.t..is'..�:�r�':,,�,.-.+o�'� Department Head: Da Budget Officer: Da Village Manager Approval: Da Village Council Approval: Resolution Number Da