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Home My WebLink AboutAgenda_Regular_09/16/2004 VILLAGE OF TEQUESTA Post Office Box 3273 250 Tequesta Drive, Suite 300 Tequesta, Florida 33469-0273 (561)575-6200 Fax: (561)575-6203 AGENDA *RE AMENDED 9/15/04 VILLAGE OF TEQUESTA REGULAR VILLAGE COUNCIL MEETING THURSDAY, SEPTEMBER 16, 2004 399 SEABROOK ROAD TEQUESTA, FLORIDA 33469 7:00 P.M. Summarized we~cov~e! r I . II. III. IV. V. • CALL TO ORDER AND ROLL CALL INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Pat Watkins APPROVAL OF AGENDA PRESENTATIONS AND PROCLAMATIONS A. Proclamation declaring the week of October 3-9, 2004 as Fire Prevention Week in the Village of Tequesta. Pat Watkins, Mayor Summary: The Village of Tequesta promotes Fire Prevention Week to remind residents to practice fire safety and to install and maintain smoke detectors. UNFINISHED BUSINESS *A. POSTPONED TO OCTOBER 7~ 2004 !ll? T1TT~T A AT(~'~ AT(1 C01 CL~'(`l1T~TTl T? ~ A T1TAT(` AAT (11?T1TT~TART!'' !1 T T ~TTT T A!`~ !-'~1TTT~T~''TT (~ ~ n~ T~'!1T TACT A D A T TAA T2~.`~--~ `(1T TT~TTV ~T (IUTTI A ~ ~T~~'AT~ TC `t ~ ru A DT~D 7 A TIT~iTATTC+TD A TTl1T~T A T A U~T~T(~~ T r' TT ~TTT T A (`_~ ~ ~ ~ Recycled Paper Village Council Agenda for 9/16/04 Page 2 r •~ i s i a ~, +~, +i, ~, + ~, ~o>. „f vu a a u ^ Gc c ~ » cc r VI. CONSENT AGENDA All items listed under Consent Agenda are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Village Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. • A. Ratification of Revised Declaration for the State of Emergency Village Manager Michael R. Couzzo, Jr. Summary: Revised Declaration for the State of Emergency declared on 9/2/04 to extend the State of Emergency for another seven days due to the threat of a second hurricane. B. Regular Village Council Meeting Minutes of August 12, 2004. Betty Laur, Acting Village Clerk Summary: Copy of minutes available from the Village Clerk. *C . D. Village Council Emergency Meeting Minutes of September 2, 2004. Betty Laur, Acting Village Clerk Summary: Copy of minutes available from the Village Clerk. E. Village Council Emergency Meeting Minutes of September 6, 2004. Betty Laur, Acting Village Clerk Summary: Copy of minutes available from the Village Clerk. F. General Employees Pension Board Meeting Minutes of June 22, 2004. Betty Laur, Acting Village Clerk Summary: Copy of minutes available from the Village Clerk. Village Council Agenda for 9/16/04 Page 3 • G. Public Safety Pension Board Meeting Minutes of July 1, 2004. Betty Laur, Acting Village Clerk Summary: Copy of minutes available from the Village Clerk. H. Planning and Zoning Board Meeting Minutes of July 21, 2004. Betty Laur, Acting Village Clerk Summary: Copy of minutes available from the Village Clerk. I. RESOLUTION NO. 61-03/04 - A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A BID PROPOSAL TO OLNEY EARTHWORKS, INC., OF STUART, FLORIDA, IN THE AMOUNT OF $21,014.25, FOR DRAINAGE IMPROVEMENTS ON NORTH CYPRESS DRIVE HAVING A BUDGETED AMOUNT OF $25,000.00 FROM FUND 403-321 662.631 AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE A CHANGE ORDER FOR THE APPLICABLE PROPOSAL ON BEHALF OF THE VILLAGE. Village Manager Michael R. Couzzo, Jr. Summary: A change order to the Waterway Road improvements project is requested for the stormwater improvements on North Cypress Drive. J. RESOLUTION NO. 62-03/04 - A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING THE 2003/2004 GENERAL FUND BUDGET BY INCREASING REVENUES AND EXPENDITURES BY $23,500.00, TO INCREASE BUDGETED EXPENDITURES FOR POLICE EXTRA DUTY PAY AND INCREASE BUDGETED REVENUES FROM CHARGES FOR SERVICES -POLICE EXTRA DUTY. Finance Director JoAnn Forsythe Summary: Increased revenue from charges for services will provide funds to pay for police extra duty. K. RESOLUTION NO. 63-03/04 - A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A PROPOSAL TO NATIONAL WATERWORKS, OF RIVIERA BEACH, FLORIDA, IN THE AMOUNT OF $59,592.37 FOR THE PURCHASE OF ASSOCIATED MATERIAL FOR THE INSTALLATION OF WATER MAIN IN THE TROPIC VISTA SUBDIVISION, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE SAME ON BEHALF OF THE VILLAGE. Village Manager Michael R. Couzzo, Jr. • Summary: Materials purchased for this project will be paid for by Martin County assessment. Village Council Agenda for 9/16/04 Page 4 L. RESOLUTION NO. 66-03/04 - A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROPRIATING $105,000.00 IN THE GENERAL FUND, ACCOUNT #001-160-524.101, WORKER'S COMPENSATION CLAIMS FROM DESIGNATED FUND BALANCE TO FUND RAYMOND SMALL'S WORKER'S COMPENSATION SETTLEMENT CLAIM PAYMENT. Village Manager Michael R. Couzzo, Jr. Summary: Appropriation of $105,000.00 in the General Fund will provide funds for settlement of the Worker's Compensation case of Raymond Small v. Village of Tequesta. VII. DEVELOPMENT MATTERS A. Consideration of an amendment to the Declaration of Use agreement for the Alterra property, located at the northeast corner of Village Boulevard and Old Dixie Highway. Jeff Newell, Director of Community Development Summary: An amendment to the Declaration of Use Agreement is requested by the applicant to permit the property purchaser to construct condominiums, rental units, single family residences, or townhomes on the ALS parcel; dissolve and eliminate the Unity of • Title created by the Use Agreement, and correct minor legal description errors. B. Consideration of Variance Request by Equity Ventures Realty representing Tamwest Realty for the property located at 502 U.S. Highway One, County Line Plaza, for relief from the requirement concerning interior parking islands; and Site Plan Review for renovations to County Line Plaza for the previous K-Mart space to be converted to space for Publix. Jeff Newell, Director of Community Development Summary: The majority of landscape islands that require a variance are located in the area fronting the old Winn Dixie. The proposed renovation of the existing County Line Plaza was reviewed by the Development Review Committee and by the Planning & Zoning Board. VIII. COMMUNICATIONS FROM CITIZENS Non-agenda items for public comments are limited to three minutes please. Anyone wishing to speak is asked to complete a card and give it to the Village Clerk, and when called go to the podium, state his/her name and address for the record, then address the Village Council. • IX. COMMUNICATIONS FROM COUNCIL Council Member remarks on non-agenda items of interest and benefit to other Council Members, the Village and its residents. Village Council Agenda for 9/16/04 Page 5 • X. NEW BUSINESS A. RESOLUTION NO. 64-03/04 - A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING A PROPOSAL FROM RACHLIN COHEN & HOLTZ LLP FOR AUDITING SERVICES FOR THE FISCAL YEARS ENDED SEPTEMBER 30, 2004 AND 2005 WITH FEES NOT TO EXCEED $43,300 FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2004 AND $45,750 FOR THE F/Y/E SEPTEMBER 30, 2005, WITH AN OPTION TO RENEW FOR TWO SUBSEQUENT YEARS (2006 AND 2007) AT THE MUTUAL AGREEMENT OF BOTH THE VILLAGE OF TEQUESTA AND RACHLIN COHEN & HOLTZ, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE. JoAnn Forsythe, Finance Director Summary: Proposal to engage auditing services for FY ending 2004 • and 2005 from our current auditors. B. Discussion of possible action regarding an amendment to existing Architectural/Engineering Contract with CH2MHi11 for Town Hall. Village Manager Michael R. Couzzo, Jr. Summary: Proposal to expand existing architectural engineering agreement for new Village Hall, to provide plans and specifications to hurricane harden the Village Council chambers. C. Discussion and possible action regarding Councilmember von Frank's recommendation for performance recognition compensation for Village Manager Couzzo. Councilmember Russell J. von Frank Summary: A member of the Village Council on a rotating basis makes a recommendation regarding annual performance recognition compensation for the Village Manager. D. RESOLUTION NO. 65-03/04 - A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROPRIATING $1,000,000.00 IN THE GENERAL FUND, ACCOUNT #001-990-599.902, RESERVES- CONTINGENCY AND $50,000.00 IN THE WATER FUND, ACCOUNT • #401-990-599.902, RESERVES-CONTINGENCY, FROM DESIGNATED FUND BALANCE TO FUND EMERGENCY EXPENDITURES. Village Council Agenda for 9/16/04 Page 6 JoAnn Forsythe, Finance Director Summary: To appropriate funds needed to cover expenses incurred during Hurricane Frances. Most expenses (personnel, operating, and capital equipment) will be submitted for reimbursement. X. ANY OTHER MATTERS XI. ADJOURNMENT PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any decision made by this Council with respect to any matter considered at this meeting or hearing he/she will need a record of the proceedings, and that, for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. PROCEDURES FOR PUBLIC PARTICIPATION PUBLIC HEARINGS: Any citizen is entitled to be heard on an official agenda item under the section entitled "Public Hearings," subject to the three-minute limitation. COMMUNICATIONS Any citizen is entitled to be heard concerning any matter FROM CITIZENS: under the section entitled "Communications from Citizens," subject to the three-minute limitation. OTHER AGENDA Any citizen is entitled to be heard on any official agenda ITEMS: item when the Village Council calls for public comments subject to the three-minute limitation. Village Council Meetings are public business meetings, and as such, the Village Council retains the right to limit discussion on any issue. NOTE: Disabled persons who need an accommodation order to participate in this Village Council Meeting are requested to contact the Village Clerk's Office at 575-6244 at least three working days before this meeting. Hearing impaired persons please note wireless hearing system receivers are available by requesting the same from the Village Clerk. SCHEDULE OF MEETINGS* *(To be held in the Tequesta Recreation Center, 399 Seabrook Road, Tequesta, unless otherwise noted) • Regular Village Council Meeting October 7, 2004 at 7:00 p.m. Public Hearing for Final Millage Rate and Budgets, September 30, 2004, 7:00 p.m. • NOTICE OF DECLARED STATE OF EMERGENCY VILLAGE OF TEQUESTA NOTICE IS HEREBY GIVEN THAT THE VI VILLAGE OF TEQ UESTA HAS DECLARED A STATE OF EMERGENCY PURSUANT TO FLORIDA STATUTES AND THEREBY INVOKES THE POWERS SET FORTH IN FLORIDA STATUTE §252.38. INQUIRES SHALL BE DIRECTED TO (561) 575-6210 FOR INFORMATION PLEASE CALL (561) 744-4101 DATED: FRIDAY, SEPTEMBER 24, 2004 ~~~~~ Pat Watkins, Mayor