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Home My WebLink AboutDocumentation_Regular_Tab 04_06/11/2015 Submit by Email Print Form ;; VILLAGE CLERK'S OFFICE � � - AGENDA ITEM ROUTING SHEET .�' Meeting Date: Meeting Type: Regular Ordinance #: June 11, 2015 Consent Agenda: Yes Resolution #: N/A Originating Department: Manager � � � • • • • : - • • -�• 1. Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council: � Arcadis Work Authorization - Tequesta Park Lift Station Improvements. $ 8,400.00 � Arcadis Work Authorization - South Cypress Drive Alley Way, Budget Alley $16,000.00 Way & Bayview Road Drainage Improvements. � FDG Flagler Station II LLC, Real Estate Lease, File 281-1-2b $10,132.00 � . . -, Account #: Various Amount of this item: Various Budgeted amount available: Amount remaining after item: Budget transfer required: N Appropriate Fund Balance: No � ' • � •' .• • •� � • • .�- •. Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council: * Arcadis Work Authorization - Tequesta Park Lift Station Improvements. $ 8,400.00 � Arrarlic \A/nrk Aiithnri�atinn _ Cniith ('vriracc flriva Allav \A/a�i RIIfIf1Pt AIIP\/ �� nnn nn 0 . .� . . Department Head Legal (for legal sufficiency) Finance Director or Representative Reviewed for Financial Sufficiency 0 ��'G'`" � r _^ �� No Financial Impact ❑ Village Manager: Submit for Council Discussion: � Approve Item: � Deny Item: � -- __ � • • ' • • — • �X�;�nnC -7nV�`�.; (��dKa�nK�Xo� � • — — i�o7 I�h��I�UKo�°� �i — • — • • • — • • — • . • • . — • — — — • 1��i1X ioaQl � Form Amended: 10/30/14 VILLAGE OF TEQLT�STA VVATEJft SYSTEM ANI) GENTllZAL IJTILd'i'X/CIVIL PRO.I�CTS WO][L� A1L'T➢�O1tIZATION Te�raesta Parlr Lif! Stati�f: Ieteprovepuera�s This Work Autkorization authorizes ARCADIS G&M, Inc. to perform the work set forth herein and is issued pursuant to the "Professional En�ineeriug Consulting Services Agreement for Water System and General Utility/Civil Projects", dated November 17, 2005, All terms and conditions of said agreement shall be applicable to this VVork Authorization. SCOPT; The Village of Tequesta has requested ARCADIS to pzovide engineering design and permitting for the project known as Tequesta Park Li£t Statian Itnprovements. Refer to Attachment "l" for project limits. `f'he following speeific tasks will be performcd by the Engineer: 1. Prepare a topographic survey for the project, Z. Prepare and submit preliminary site eivil plans and specifications to tbe Village for review £or the planned improvements. Note that any electrical connections/upgrades for the two lift stations will be made with notes on tlie plans. 3. Prepare final plans and specifications. Pi•epare permitting documents for submittal to the Mai�tin Count� Building Depai�ment for review and act as the Village's liaison with the Building Departlxient during the review process. The Village will be responsible for re�ilatory permit fees directly to the agency. 4. Prepare an estimate of construction costs. COMI'EAISA'I'IOlV For Scope Items 1 thni 4, the Engineer shall be paid a lump sum fee of eight thousand four hundred dollars ($8,4�0). TYN�I� t�I+ P�RFOItIV1A1�IC�+; The Engineer will compiete Scope Itenns 1 thru 4 within 75 days of receipt of an executed authorization, exclnsive of delays beyond the control of the Engineer. This authorization can be cancelled �yith or wit}.�out cause by the Village with 30 days written notice. Should said cancellation occur, the Engineer will be paid for all services performed through the cancellation date. Page 1 of 3 � r ACCEPTED BY: Village of Tequesta (Teguesta Park Lift ,Sdation Impravements) r � �, � '! �m � �� V �. {��f � K. ' C�..�r C �� r � M' hael R, o , Village ger Date: � � �� ARCADIS G&M, Inc. {Teguesta Park Li, ft Station Improvements) r �.v; �^;�% '".. ,. �, Thomas C J�ensen, P.E., ice �resident Date: a� • lo � 5 Page 2 of 3 }::'�.•T.�� IY ,. � , � r l , � � :.� - M . �# _ � _, _ . �, ,_ 1� � �. ,� .. y — 'S. l . �" ` = j ;.. � ' • � �' _ •� � �� ( _ � �"i � �; r �,�,.+t�i,.t ,- t- ..L- � 4 � ' l �.:i✓ �?�'„ t � —�. a ! M'' � . , ti i � �` _ . .'t i . ' , i � � '� . • y� � ,v 1 � j � [.... "�� . . ;�- ? . r'X - . - ti . � _8 i. �� ,��~~ � � f I t � � �r I' - �� ♦� I , ' .. _ � ' ` �'. -� t� .,.»� .�.,:i ' 1`I � � � "R' ��. . � R �� ` .�l ::. _ � . s 1 ♦{' i � �`: �r` '.' .f_ .� � 5 � � � �� y �f � � � t '4 'C � . �_ � i . � � �.-_: ti !y��• .� ' � �'� . : , k � ,� t?- ' '_ �� •. �`�v � `�� • 1 � s � �. � �� . �� _ �,. . � � �,� � ,• � _ . ; - �-,� , 4 ; i _� �. s � � • �f '� —�;� , � ;, . � � �` `- � '�• �,,•: ' ; � r�� " ��.5 . r ; , '' , _ • �;, � � �"� # ' •' ? •y� .r k�'?��' � �'�. '�+, _ , � ��± �i . c., _• �. _ i " �t, � � �� !F +,'� � � �� `� 11.L l ` ,< , , ��' .� .;� � � ' ` • � tr 3 `r'..:,. �--',;'-r .. ' a � . �; ` — ..1 � § � ... !'r � �ayt - r :. . 4"". ��...i.i]� ... - � _ _ � Sc � - " � - - ' - — -- . + t - _ — — 'a'w �� ._-- - — �— — � Yy � _ __ • _� � : # .11.� . = _ � .- �� 1 1� ��_ 1 ' � _ _ _ _ ��-+ ' _ — at r _._ � � �. — � 1w. �� . ` � . _ _ t T� a�� . �-� �:♦�. � �' � Y _ � . fr. � ,.; . .__ _ .: �. i � . R • '.4 ;. • �` s't. ' � ` . '� - - � • -- - + Page 3 of 3 ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems. VILLAGE OF '�EQdJESTA WATER SYSTEM AND GF•NEitAi, �7'T'II.ITYlCIVII� PROJECTS WO� AUTIIORIZATION South Cypress Drive AICey 6�ay, Budget �Iley Way �& �ayview Road Drainage Improvements This Wot�k Authotization authorizes ARCADIS G&M, Inc. to perform the work set forth herein and is issued pursuant to the "Professional Engin�ring Consulting Service�s A�ent for Water System and General Utility/Civil Pmjects", da#ed Noveruber 17, 2005. All terms and conditioms af s�d agreement shall be agplicable to this Work Authori7ation. SCOPE The Village hss requested ARCADIS G&M, Inc. to provide e�gineering design glaas for the P�J� identified as South Cypress Drive Alley Way and Budget A11ey Way Drai.nage Improvements. The South C;ypress Drive I3rainage Improvements will include exfiltration tsenohes, swales and road regrading/pavement restoraxion to assist in flooding t�iat has occutred in this area. Tbe Budget Alley Way Drainage Improvements will inolude swales and road regrading/gravel road re�toration. Refer to Exhibit 1 and 2 attached In additian, the project will include an area along Bayview Raad at Bayview Terrace far replacement/lining of aged drainage InPe• The following specific tasks will be performed by the Engineer: 1. Pre�are a topogr�phic survey for the pmject (Cypress Ihive and Budget Alley Ways � 2. Prepare aud submit preliminary plans and specifications to the Village foz review. 3. Prepare final plans and specifications based upon Village comments. 4. Prepare � estimate of constxuation costs. 5. PrePare Permitting documents for submittal to the Swth Florida Vlater Management Diatrict (SFWMD) for review and act as the Village's lisson with the SFWMD during the review process. Note that anly the Sotrth Cyprass Drive Drainage Improvementa will require a SFWMD p�rmit. {The Village �vill be responsible for regulatory permit fees directly to the agencY)• CUIVIPENSATION For Scope Items 1 thru 5, the Engineer shall be paid a lump swn fee of sixteen thousand dollazs ($16,OQ0). Page 1 of 4 � ' �:'i.:.a, z ` 3` `_� "-' � =`: E �� i ' �� _. .. �._: ._. _._ :_. _.�,__°-_ I`he Engineer �v�ll complete the Scope Items belaw within the timeframes stated npoa� receip#. af an executed authorization, exclusive of delays beyond the contral c�f the En.gfneer. IJ'V`�rii� �:4.ni �,/SJ}�.��.�.�__ ��1v ��y^w�� A � � �� 5 b0 (frQm date of submittal to SFWNID) This authorization can be cancelled with or without cause by the Village with 30 days written notice. Should said cancellation occur, the Engineer will be paid for a11 services perfornaed through the cancellat�on date. ACCEPTED BYD Village of Tequesta (South Cypress� Drive Alley Wtty, Budget Alley �ay & Bayview Roatl Drainage Impravernents) ° —.� , �„� . ��, � �%.. „�� - ,_B G:a � � i:��r: m� ��, °� N� r, . 7 f G Date: _r 1 � �- ARCADIS G&M, Inc. (South Cypress I?rive Alley A'ay, Budget Alley Way & Bayvzew Roae� 17rainage Improvem�nts) � a��L,fiII7_..1,�'-�-' `----._ �-��L..� � �„�;;;,;; A?��,;� ��, �P��;:s��., � �,, ;;�.;<. ��<<��:��°sf i�a�e: , j .. ,C ;C. ,! :� Page 2 caf'� _ -- .� . ,�� r ��,'�`" �i}��,� ,� . f - " � �' F* : , �,, �.� � �� : 4 ,�� "� �� , I r � . - � ,�I r r . .� . .�� r - , � � - � � x�4 • . N� �+ '� � ? �yt .� b. 1 � � . � J r�•7�� i �'� .i �•%i��r��" `4 . ''� .�, •�; jt _ •: • �' 1 �,+� � �i' '� � i � r'� ' � � ik , " ' �ri:�j • ;. ` ��' � �� .Y ., �... 'Y f • � �1 �� j ^ �� •� N � , � y �`M + r � �'.��' ' ' � �� p3 , - M �' `� -', , .�-, , •,� � ,? v '� _ • # ' � _ : �t� , :'� • � � ` ' '� a�fr''� � i � ` '� � ( � �� * �,�, . � y�, � � ��r• + z .r, „� e , �w� ,� � 9 � '� � ; ,�r. ,.. l � .�� '' ; k : }%:' ' , �, . ,•,,' � y .a► ' I fi � ' � • ��' ' " ,,+ - i'� . . ; - :� - t .. . ;� �' . ��',�3' + . `' at , . ,r } � ... t :�5 y;� . � �,w �• � 1 �. �, �`' '+ � ��• ', 6 � �'1 f� � , ± S . `. �� i� _' � .�_ . w . � I �—, , - - - ,; --„ �,;�s , : •� i,. � � ,, �"ai� ... _ ,-_ -, ' ^� N � �� F � � 1 `� . �'+ �. • �� ( 4 t .+�i 1� t � f. � � 1 � • > r Lr� �. ' �I • !' � . _ � _ r ��.� . _ � � �� - � - - . � , . �*�� ;:.� _ - , . ::��. ., ., _ . ► • R• r . I 4 C . y � . � - � .. - . '`5r.� �� (. • "; Y j - � - �.'v i � . .'� - � . �. � ��: �� . G t, � , .:. . � i +;; � *�• - � � ;,, • �� '�~ °' _ W .; ._ .�. � :, ,� ."� *� "r (��r;��n� ��: ` ` � `�., Y a ��A {"'� ' '�,� • ' • . �� ••" c� - r �. ..,-., �`` , �- , _. �_ � - - - � -- -� _�. .� Page 4 e�f 4 �` � L,A► � L E R May 22, 2015 Michael R. Couzzo, Jr. Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 Re: Real Estate Lease (File#281-1-2b) dated 7/11/2006 by and between FDG Flagler Station II LLC, as Lessor ("Lessor") and Village of Tequesta, as Lessee ("Lessee") Dear Sir or Madam: We are writing to inform you that the terms of the referenced Lease provide you the option to renew the Lease for an additional 12-month period (the "Renewal Term"), provided you notify the Lessor prior to the end of the current term. To expedite your exercise of this option, we have provided below a place for you to acknowledge exercising this option by returning a signed copy of this letter. If you choose to exercise your option, your Lease will be renewed effective July 11, 2015 and extend through July 10, 2016. Also, in accordance with Section 2, the rental rate for the term immediately preceding the Renewal Term will be increased by 5%; therefore your new annual rental rate for the Renewal Term will be $10,132.00, plus all sales or use taxes levied by any governmental body for the use or occupancy of the Leased Premises. All other terms and conditions of the Lease shall continue to be in effect during the Renewal Term. In anticipation of your renewal, you will be receiving an invoice for the Renewal Term. If you do not intend to exercise your option to renew this Lease, please do not return a copy of this letter and instead please refer to the provisions of Paragraphs 13 and 14 of your Lease which advise you of your obligations and requirements for cancellation. Please return a copy of this letter signed and dated below, acknowledging and exercising your option to renew the Lease, to my attention at the address written below. If you have any questions, please contact me at 904-565-4135. Sincere� �. _.�— �- _ ��._�_--- �� s.�-�' —°_°`– e..�� -_ _ _ ,� �r Erich Sm�h� Lease Administration Manager ACKNOWLEDGED AND ACCEPTED: Village of Tequesta This day of 201� By: _ Print Name and Title � � l l �l,i�, r✓'w'� /�'�"'°'"_"'� 1� 'r 4601 Touchton Road E�st/Building 300/Suite 3200/Jar,lcsonville, fL 32246 Tel (904) 565-4100 / Fax (904) 565-414�8 / www.ilaglerdev.com Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154 lieu of written agreements for classes of contractual services; revising terminology; creating s. 287.136, F.S.; requiring the Chief Financial Officer to perform audits of executed contract documents and to discuss such audits with the agency officials; requiring the agency head to respond to the audit; amending s. 287.076, F.S.; providing that Project Management Professionals training for personnel involved in managing outsourcings and negotiations is subject to annual appropriations; amending ss. 16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024, 627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer- ences; providing effective dates. Be It Enacted by the Legislature of the State of Florida: Section 1. Section 119.0701, Florida Statutes, is created to read: 119.0701 Contracts; public records.— (1) For purposes of this section, the term: (a) "Contractor" means an individual.�partnership, corporation, or business entity that enters into a contract for services with a public agencv and is acting on behalf of the public agenc�provided under s. 119.011(2). (b) "Public agency" means a state, county, district, authoritY, or muni- cipal officer, or department, division, board�bureau commission, or other se�arate unit of government created or established bv iaw• (2) In addition to other contract requirements provided bv law, each public agencv contract for services must include a�rovision that requires the contractor to complv with �ublic records laws, specificall� (a) Keep and maintain �ublic records that ordinarilv and necessarily would be required by the public agencv in order to perf'orm the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost �rovided in this cha�ter or as otherwise provided bv law. (c) Ensure that �ublic records that are exem�t or confidential and exempt from public records disclosure requirements are not disclosed except as authorized bv law. (d) Meet all rec�uirements for retaining �ublic records and transfer, at no cost� to the public agency all �ublic records in possession of the contractor upon termination of the contract and destroy any du�licate �ublic records that are exempt or confidential and exem�t from public records disclosure rec�uirements All records stored electronically must be �rovided to the �ublic a�ency in a format that _ is compatible with the information technoloQv svstems of the public agenc� 2 CODING: Words st�e�e� are deletions; words underlined are additions. Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154 (3) If a contractor does not com�lv with a�ublic records request, the public a ency shall enforce the contract provisions in accordance with the contract. Section 2. Section 215.971, Florida Statutes, is amended to read: 215.971 Agreements funded with federal or � state assistance.— �� An agency agreement that provides state financial assistance to a recipient or subrecipient, as those terms are defined in s. 215.97, or that provides federal financial assistance to a subrecipient, as defined by applicable United States Office of Management and Budget circulars, must +'�� r+ �'��" include all of the followin� �(�} A provision specifying a scope of work that clearly establishes the tasks that the recipient or subrecipient is required to perform_�� (� A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing by the agency before payment. Each deliverable must be directly related to the scope of work and mxs� specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. (c) A provision specifying the financial consequences that applv if the recipient or subreci�ient fails to perform the minimum level of service required by the agreement. The �rovision can be excluded from the a�reement onlv if financial consequences are prohibited bv the federal a�encv awardin the grant. Funds refunded to a state agencv from a reci�ient or subrecipient for failure to perform as required under the a�reement may be ex�ended onlv in direct support of the program from which the agreement originated. (d) A provision specifying that a recipient or subreci�ient of federal or state financial assistance may expend funds only for allowable costs resulting from obligations incurred during the specified agreement �eriod. (e) A�rovision specifving that any balance of unobligated funds which has been advanced or �aid must be refunded to the state agency. (f� A provision specifying that an,y funds Aaid in excess of the amount to which the recipient or subreci�ient is entitled under the terms and conditions of the a�reement must be refunded to the state agency. (�) Any additional information rec�uired pursuant to s. 215.97. (2) For each agreement funded with federal or state financial assistance the state agencv shall designate an em�loyee to function as a grant manager who shall be responsible for enforcing performance of the a�;reement's terms and conditions and who shall serve as a liaison with the recipient or subrecipient. 3 CODING: Words °�� are deletions; words underlined are additions.