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Home My WebLink AboutDocumentation_Regular_Tab 19_06/11/2015 Submit by Email Print Form ` , VILLAGE CLERK'S OFFICE � ' .% AGENDA ITEM ROUTING SHEET .� Meeting Date: Meeting Type: Regular Ordinance #: 06-11-2015 Consent Agenda: No Resolution #: Originating Department: Clerk � � • � • • • - C - • • -�• Council Approval of Voting Delegate for the Florida League of Cities � . . . Account #: Amount of this item: Budgeted amount available: Amount remaining after item: Budget transfer required: Appropriate Fund Balance: � ' • � •' . • � • • .�- �. .• -� . . Department Head � � __� Legal (for legal sufficiency) Finance Director or Representative Reviewed for Financial Sufficiency ❑ No Financial Impact � Village Manager: Submit for Council Discussion: 0 Approve Item: � Deny Item: n ' � • • ' o�uif �v� � !iu i'�� I�u b K��I � �c:��il u� I1'ii:�; � du,�l �u'r��i I'�w:�� °;�rjiu� i i_�� ul�nn li .¢�,'K�� ifl�in� �� •- • •• - • • -• . • • . �.ip�;�'�� I I�:•9i�-� I k�:l��.'4 �.�� i��;�n�� ,Ir�� I Form Amended: 10/30/14 , oQ � o� ��' � �� o � _ � � w � �� 301 South Bronough Street • Suite 300 • P.O. Box 1757 • Tallaliassee, FL 32302-1757 •(850) 222-9684 • Fax (850) 222-3806 • www.floridaleagueofcities.com � � TO: Municipal Key Official '' FROM: Michael Sittig, Executive Director� DATE: May 20, 2015 SUBJEC"r: 89th Annual FLC Conference — Florida Cities: A Public Coi�versation VOTING DELEGATE INFORMATION August 13-15, 2015 — World Center Marriott, Orlando As you know, the Florida League of Cities' Annual Conference will be held at the World Center Marriott, Orlando, Florida on August 13-15. This year the theine for this year's conference is Floi°ida Cities: A Public Convej°satio��, which will provide valuable educational opportunities to help Florida's inunicipal officials serve their citizenry more effectively. It is important that each municipality designate one official to be the voting delegate. Election of League leadership and adoption of resolutions are undertaken during the business nleeting. Voting delegates will also adopt the FLC 2016 Legislative Action Agenda because the 2016 Legislative Session will begin early next year. One official from each municipality «�ill make decisions that determine the direction of the League. In accordance with the League's by-laws, each municipality's vote is deterinined by population, and the League will use the Estimates of Population froin the University of Florida for 2014. Conference registration materials will be sent to each municipality in the inonth of June. Materials will also be posted on-line. Call us if you need additional copies. If you have any questions on voting delegates, please call Gail Dennard at the League (850) 701-3619 or (800) 616-1513, e�tension 3619. Voting delegate forins must be receivec� by the League no later than August 7, 2015. Attachments: Forin Designating Voting Delegate President Matthew D. Surrency, Mayor, Hawthorne First Vice Presideni Susan Haynie, Mayor, Boca Raton • Second Vice President Vacancy Executive Director Michael Sittig • General Counsel Harry Morrison, Jr. r 89th Annual Conference Florida League of Cities, Inc. August 13-15, 2015 Orlando, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Desi�nation of Votin� Dele�ate Name of Voting Delegate: Title: Municipality of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Fax to Gail Dennard at (850) 222-3806 or email gdennard a�flcities.com f �E� °��i O r� od � " �.__ Z W A � e� Important Information �7 I�re MEMORANDUM Submitting Resolutions for consideration by the FLC Resolutions Committee The League's Resolutions Committee will be meeting in conjunction with the FLC Annual Conference, August 13-15, 2015. Any municipality interested in submitting resolutions for consideration must submit them to the League no later than Wednesday, July 8, 2015, to guarantee that they will be included in the packet of proposed resolutions to the Resolutions Committee. Resolutions are limited to federal, constitutional or commemorative issues that are of statewide concern. Attached are the procedures your municipality should follow for proposing resolutions to the League membership. If you have questions regarding resolutions, please contact Allison Payne at a�ayne ,flcities.com or 850-701-3602 at the League office. FLC Legislative Policy Committee Process With the Florida Legislature convening the 2416 Legislative Session in January instead of March 2016, the policy committee meetings will commence this June instead of September. This accelerated timeline means the proposed priorities adopted by each policy committee will then be submitted to the Legislative Committee and then ultimately the FLC membership for consideration and adoption at the FLC Annual Conference in August instead of the FLC Legislative Conference in November. These priorities then become the League's Legislative Action Agenda. If you have questions regarding the legislative policy process, please contact Holly McPhail at hmcphail ,flcities.com or 850-701-3604 at the League office. 301 South Bronough Street • Suite 300 • P.O. Box 1757 • Tallahassee, F! 32302-i 151 •(850) 222•4684 • Fax (850) 222-3806 • wwvr.flcities.com �� Procedures for Submitting Resolutions Florida League of Cities' 89 Annual Conference World Center Marriott, Orlando, Florida August 13 —15, 2015 In order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office by July 8, 2015, to guarantee that they will be included in the packet of proposed resolutions that will be submitted to the Resolutions Committee. (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two-thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two-thirds of the members present. In addition, a favorable weighted vote of a majority of members present will be required for adoption. (5) Proposed resolutions relating to state le isl� ation will be referred to the appropriate standing policy committee. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy committees and the Legislative Committee, prior to the membership. At that time, a state Legislative Action Agenda will be adopted. (6) Proposed resolutions must address either federal issues, state constitutional issues, matters directly relating to the conference, matters recognizing statewide or national events or service by League officers. All other proposed resolutions will be referred for adoption to either the Florida League of Cities Board of Directors or FLC President. Municipalities unable to formally adopt a resolution before the deadline may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. r Important Dates May 2015 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions and Legislative Committees June 2015 Appointment of Resolutions Committee Members June 25 — Legislative Post-Session Review (2015 Session) June 26 — Policy Committee Meetings (2016 Session) Julv 2015 July 8— Deadline for Submitting Resolutions to the League office July 17 — Policy Committee Meetings (2016 Session) August 2015 August 13 — Policy Committee Meetings including the finalization of proposed committee statements (FLC Annual Conference) August 14 — Resolutions Committee Meeting August 14 — Legislative Committee Meeting (2016 Session) August 15 — Pick Up Voting Delegate Credentials Followed by Annual Business Session