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AGENDA
VILLAGE OF TEQUESTA
REGULAR VILLAGE COUNCIL MEETING
THURSDAY, JANUARY 13, 2005
399 SEABROOK ROAD
TEQUESTA, FLORIDA 33469
7:00 p.m.
WeCao~tce!
I. CALL TO ORDER AND ROLL CALL
IL INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Pat Watkins
III. APPROVAL OF AGENDA
IV. PRESENTATIONS AND PROCLAMATIONS
• 1. Presentation by Ms. Sharon Walker, Loxahatchee Historical Society
Mayor Pat Watkins
Summary: Ms. Walker would like to thank Council for the Village's
contribution in the amount of $1,000.00
2. Presentation to Vice Mayor Genco for Certificate of Completion for the
Advanced Institute for Elected Municipal Officials.
Gwen Carlisle, Village Clerk
Summary: Award of the Certificate of Completion for the Advanced
Institute for Elected Municipal Officials.
V. CONSENT AGENDA
All items listed under Consent Agenda are considered routine and will be enacted
by one motion. There will be no separate discussion of these items unless a
Village Council Member so requests, in which event the item will be removed
from the Consent Agenda and considered in its normal sequence on the Agenda.
A. Planning and Zoning Advisory Board Meeting Minutes November 8,
2004.
Gwen Carlisle, Village Clerk
Summary: Minutes are available from the Village Clerk.
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Agenda -Village Council Regular Meeting 01/13/05
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• B. Village Council Regular Meeting Minutes November 18, 2004.
Gwen Carlisle, Village Clerk
Summary: Minutes are available from the Village Clerk.
C. RESOLUTION 30-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, CALLING A GENERAL MUNICIPAL
ELECTION TO BE HELD TUESDAY, MARCH 8, 2005, AND IF
NECESSARY THE MUNICIPAL RUN-OFF ELECTION TO BE HELD
TUESDAY, MARCH 22, 2005, FOR THE PURPOSE OF ELECTING
COUNCIL SEATS 2 AND 4; WAIVING THE REQUIREMENT OF
SECTION 2-251 THAT INSPECTORS OF ELECTION SHALL BE
QUALIFIED VOTERS IN THE VILLAGE BY ALLOWING THE
INSPECTORS OF ELECTION TO BE QUALIFIED VOTERS IN PALM
BEACH COUNTY FOR THE MARCH 2005 ELECTIONS;
DESIGNATING POLLING LOCATIONS, ELECTION OFFICIALS
AND INSPECTORS OF ELECTION; ESTABLISHING ELECTION
PROCEDURES; PROVIDING AN EFFECTIVE DATE.
Gwen Carlisle, Village Clerk
Summary: Approving Resolution 30-04/05 calling a General
Municipal Election on March 8, 2005, and aRun-off Election, if
necessary, on March 22, 2005, and waiving the requirement of Section
• 2-251 Tequesta Code of Ordinances that inspectors of election shall be
qualified voters in the Village and allowing the inspectors of election
to be qualified voters in Palm Beach County.
D. RESOLUTION 31-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, INCREASING THE VILLAGE'S
CONTRIBUTION TO THE VILLAGE EMPLOYEE -FIRE PENSION
FUND #601 TO 9.94% OF PAYROLL, THE VILLAGE EMPLOYEE -
GENERAL PENSION FUND #602 TO 8.73% OF PAYROLL AND THE
VILLAGE EMPLOYEE -POLICE OFFICERS PENSION FUND #603
TO 7.55% OF PAYROLL AND APPROPRIATING AND BUDGETING
FUND BALANCE FROM THE FOLLOWING FUNDS TO BE
BUDGETED TO PAY FOR THE INCREASE IN REQUIRED PENSION
FUND CONTRIBUTIONS.
• GENERAL FUND #001 $36,614
• WATER UTILITY #401 $ 2,170
STORMWATER #403 $ 160
Joann Forsythe, Finance Director
Summary: Approving Resolution 31-04/05 for an increase in the
pension contribution rates that will result in increasing the 2004/2005
General Fund #001 budget by $36,614.00; the Water Utility Fund
• #401 budget by $2,170.00, and the Stormwater Utility Fund #403 by
$160.00.
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Agenda -Village Council Regular Meeting 01/13/05
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• E. Council approval for Budget Appropriations in the amount of
$132,244.00, the amount not spent in fiscal year 03/04 to be appropriated
and budgeted into fiscal year 04/05:
^ General Fund #001, $6,058.00, for the purchase of a SCBA unit and
SCBA system;
^ Capital Improvement #301, $64,500.00, for pathway improvements in
Constitution Park, and pathway improvements during the installation
of the Raw Water Main;
^ Capital Projects #303, $4,686.00, for a roof over a generator at the
Public Safety Facility;
^ Water Utility #401, $57,000.00, for the installation of the Raw Water
Main.
Joann Forsythe, Finance Director
Summary: Approving a total increase in budgets after the
appropriations of $132,244.00.
F. Council acceptance of the budget adjustment of $117,251.00 to re-allocate
Insurance from account #001-160-545.300 General Government into the
appropriate departments.
Joann Forsythe, Finance Director
Summary: Advising Council of any Budget Adjustment over
$5000.00. This transfer is a housekeeping item that will allow the
• insurance expense to be properly reflected into the department that
incurs the cost. This adjustment does not require any additional
appropriations and does not result in additional cost to the Village.
G. RESOLUTION 33-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AUTHORIZING THE VILLAGE MANAGER
TO ENTER INTO A WATER SERVICE AGREEMENT WITH
SUNDOWN DEVELOPMENT, OF JUPITER, FLORIDA, ALLOWING
THE EXTENSION OF THE WATER SYSTEM INTO THE CASA DEL
SOL SUBDIVISION, AND HAVING A CAPITAL CONNECTION
REVENUE OF $107,429.78 AND AUTHORIZING THE VILLAGE
MANAGER TO PROCEED ON BEHALF OF THE VILLAGE.
Russell K. White, Public Services Manager
Summary: Approval of Resolution 33-04/05 to enter into a Water
Service Agreement with Sundown Development allowing the
extension of the Water System into the Casa Del Sol Subdivision.
H. Council approval to accept a donation of $9,000.00 from an anonymous
donor to be used to install CJNET on computers within the Police
Department.
Chief Steve Allison, Police Department
• Summary: Approval to accept the $9,000.00 donation and use the
funds as specified.
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Agenda -Village Council Regular Meeting 01/13/05
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I. Council approval for an Agreement between the Village of Tequesta and
Jupiter Hills Country Club, Inc. for Provision of Bulk Rate Water Service.
Scott Hawkins, Village Attorney
Summary: Approval to enter into an Agreement with Jupiter Hills
Country Club, Inc. for the Village to provide Bulk Raw Water Service
for an initial term of five years, with the right to renew for an
additional five year term, or different term, as mutually agreed upon
at the expiration of the initial term.
VI. COMMUNICATIONS FROM CITIZENS
Non-agenda items for public comments are limited to three minutes, please.
Anyone wishing to speak is asked to complete a card and give it to the Village
Clerk, and when called go to the podium, state his/her name and address for the
record, then address the Village Council.
VII. COMMUNICATIONS FROM COUNCIL
Council Member remarks on non-agenda items of interest and benefit to other
Council Members, the Village and its residents.
VIII. NEW BUSINESS
A. ORDINANCE 595 -FIRST READING - AN ORDINANCE OF THE
• VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM
BEACH COUNTY, FLORIDA, AMENDING CHAPTER 2,
ADMINISTRATION, ARTICLE V, ELECTIONS, EXEMPTING
ITSELF FROM THE PROVISIONS OF SECTION 101.657, FLORIDA
STATUTES SPECIFICALLY RELATED TO EARLY VOTING;
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCE IN
CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE
DATE.
Scott Hawkins, Village Attorney
Summary: Requesting approval to adopt Ordinance 595 on First
Reading, exempting the Village from the provision of Section 101.657
F.S. related to Early Voting. This ordinance will allow the Village to
opt out of the requirement that the Village administer the early voting
polling locations.
Open public hearing
Council Questions/Comments
Public Comments
Close public hearing
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Agenda -Village Council Regular Meeting 01/13/05
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• B. RESOLUTION 32-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA AWARDING A CONTRACT TO ROOD
OUTDOOR ENVIRONMENTS, INC, OF TEQUESTA, FLORIDA, IN
THE AMOUNT OF $49,500.00 FOR THE CLEANUP OF THE
COMMON AREAS AND THE PERIMETER ACCESS ROAD IN
TEQUESTA PARK, DUE TO THE DAMAGE FROM RECENT
HURRICANES, AND REQUESTING TO APPROPRIATE
ADDITIONAL FUND BALANCE IN THE AMOUNT OF $2,700.00
THEREBY INCREASING THE AMOUNT BUDGETED IN ACCOUNT
#001-230-549.996 WHICH HAS A CURRENT YEAR BUDGET OF
$46,800.00, AND AUTHORIZING THE VILLAGE MANAGER TO
EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE
VILLAGE.
Greg Corbitt, Director of Parks and Recreation
Summary: Approval for Resolution 32-04/05 awarding a contract to
Rood Outdoor Environments, Inc., in the amount of $49, 500.00 for
the clean up of a portion of Tequesta Park, and requesting additional
fund balance in the amount of $2,700.00 to increase the amount
budgeted in account #001-230-549.996 from $46,800.00 to $49,500.00
• C. RESOLUTION 34-04/05- A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, UNAPPROPRIATING FUND BALANCE AND
DECREASING THE BUDGETED AMOUNT IN ACCOUNT #401-414-
662.634 FOR FISCAL YEAR 2004/2005 IN THE AMOUNT OF
$437,095.00 RELATED TO THE INSTALLATION OF THE WATER
MAIN IN THE TROPIC VISTA SUBDIVISON, AS THE ESTIMATED
CONSTRUCTION COST OF THE PROJECT IN BUDGET YEAR
2004/2005 IS ESTIMATED TO BE $465,000.00.
Joann Forsythe, Finance Director
Summary: Approval of Resolution 34-04/05 will result in
decreasing the 2004!2005 Water Utility Fund #401 budget by
$437,095.00.
D. Discussion and consideration for the Village of Tequesta to contribute
funds to one or more organizations for disaster relief assistance for the
Tsunami victims.
Pat Watkins, Mayor
Summary: For Council consideration to contribute funds to one or
more organizations for disaster relief assistance for the Tsunami
victims.
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Agenda -Village Council Regular Meeting 01/13/05
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• E. Discussion and approval of items to be discussed at the January 24, 2005
Council Workshop.
Scott Hawkins, Village Attorney
Summary: Council ratification of items for discussion at the January
24, 2005 Council Workshop.
X. ANY OTHER MATTERS
XI. ADJOURNMENT
PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any
decision made by this Council with respect to any matter considered at this meeting or
hearing he/she will need a record of the proceedings, and that, for such purpose, he/she
may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based.
PROCEDURES FOR PUBLIC PARTICIPATION
PUBLIC HEARINGS: Any citizen is entitled to be heard on an official agenda
item under the section entitled "Public Hearings," subject
to the three-minute limitation.
• COMMUNICATIONS Any citizen is entitled to be heard concerning any matter
FROM CITIZENS: under the section entitled "Communications from
Citizens," subject to the three-minute limitation.
OTHER AGENDA Any citizen is entitled to be heard on any official agenda
ITEMS: item when the Village Council calls for public comments
subject to the three-minute limitation.
Village Council Meetings are public business meetings, and as such, the Village Council
retains the right to limit discussion on any issue.
NOTE: Disabled persons who need an accommodation order to participate in this
Village Council Meeting are requested to contact the Village Clerk's Office at 575-6244
at least three working days before this meeting. Hearing impaired persons please note
wireless hearing system receivers are available by requesting the same from the
Village Clerk.
SCHEDULE OF MEETINGS*
*(To be held in the Tequesta Recreation Center, 399 Seabrook Road, Tequesta,
unless otherwise noted)
• Village Council Workshop, January 24, 2005, 10:00 am
Regular Village Council Meeting February 10, 2005
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