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HomeMy WebLinkAboutMinutes_Regular_07/23/1998 F Tf v' ~ 6f~A ` ~ ~ VILLAGE OF TEQUESTA r~ Post Office F3ox 3'?3 i~7 Teyuesta Drip-~ ;~ c` "Teyuesta, f'lorida 33469-02?3 0611 >7~-62(~ c Fax: (761) ~?>-6203 B 4v F+CN CO y VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES JULY 23, 1998 • I. CALL TO ORDER AND ROLL CALL The Tequesta village Council held a meeting at the village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, July 23, 1998. The meeting was called to order at 7:02 P.M. by Mayor Elizabeth A. Schauer. A roll call was taken by Betty Laur, Recording Secretary. Councilmembers present were: Mayor Elizabeth A. Schauer, vice Mayor Carl C. Hansen, Alexander W. Cameron and Ron T. Mackail. Also in attendance were: village Manager Thomas G. Bradford, Village Attorney John C. Randolph, Village Clerk Joann Manganiello, and Department Heads. Councilmember Joseph N. Capretta was absent from the meeting. II. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Carl C. Hansen gave the Invocation and led those in attendance in the Pledge of Allegiance to the American Flag. III. APPROVAL OF AGENDA Village Manager Thomas G. Bradford requested that the rolled back rate in Item 11(L) be changed to 6.4399, and that item 11 (F) be deleted from the agenda. Xecpded Paper • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 2 --------------- vice Mayor Hansen made a motion to approve the Agenda as amended. Councilmember Mackail seconded the motion. The vote on the motioa was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander w. Cameron - for Roa T. Mackail - for The motion was therefore passed aad adopted and the Agenda was approved as amended. IV. COMMUNICATIONS FROM CITIZENS (NON-AGENDA ITEMS) Peggy Verhoeven, Point Drive, questioned the purpose of the • 48" pipes being installed on Tequesta Drive, to which Mayor Schauer responded that the intent of the project was to stop flooding by diverting water from the Dover Ditch into the river, and that FEMA funds were being utilized for this project. village Manager Bradford explained that $95,000 would come from FEMA, $121,000 would come from Department of Community Development funds, $14,000 would come from Palm Beach County, and the remaining cost would come from Stormwater Utility assessments. Mrs. Verhoeven expressed how grateful she was to get back to this area after traveling in New Jersey, which was very congested. Paul Coben, 16 Palmetto gPay, expressed concern regarding the long-term cost impact of the Tequesta village Center concept on the residents, which he commented could cost more than $4 million just for a new Village Hall and the proposed new street. Mr. Coben estimated the cost to be $2,000 per family, and stated he did not wish to pay his family's share. Mr. Coben questioned the need for a new Village Hall and expressed his opinion that the Village should build dormitory space for Fire Rescue on the present site and bring Village • Administration back to the present City Hall. Mr. Coben commented it was his understanding that the new owner of • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 3 --------------- Tequesta Plaza had tenants lined up to fill a refurbished version of the shopping center and outparcels, and stated the Village should rescind approval of the Tequesta Village concept and allow Mr. Zucarrelli to proceed with his development plans. Forest Deluge, 365 Mars Avenue, commented he was concerned with the future direction of Tequesta and the cost of all the proposed improvements. Mr. Deluge explained he was on a limited income, expressed concern that the future improvements would take a lot of money and provide very little privileges for the residents, stated his opinion that tranquility was needed rather than improvements, and expressed his concern that sidewalks that went nowhere were being built when new homes were constructed. • Bill Tracey, 215 Couatry Club Drive, complimented the Village Council on the improvements which had been made during the time he had lived in the Village. Nlr. Tracey expressed his support for the Tequesta Village Center concept, and stated he hoped it would be adopted. Basil Dalack, 225 Golfview Drive, expressed his agreement with Paul Coben~s ideas and urged that the Village hold a referendum to consider adoption of the Tequesta Village Center so that each resident would have an opportunity to express their opinion and vote on whether they wanted to pay the cost of $2,000 per family. Jim Humpage, Cypress Drive, commented he would like to see something done in the shopping center area, and stated it seemed to be the general consensus of the people that they were in favor of making the town look better, but they did not know what was going on. Mr. Humpage suggested to the Village Council that residents needed more information regarding costs of proposed improvements and where funds would come from to pay for them. • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 4 --------------- V. PRESENTATIONS AND PROCLAMATIONS A) Proclamation of Appreciation to Howard E. Friess, Jr., Detective Sergeant, Upon His Retirement. Mayor Schauer read aloud a Proclamation honoring Mr. Friess and he was presented with the Proclamation and a watch in appreciation of his years of service. The Mayor expressed appreciation for the work done by Mr. Friess. Mr. Friess expressed his thanks to the Village, and expressed his sadness at leaving. • Motion was made by Councilmember Mackail to accept the Proclamation of Appreciation to Howard E. Friess, Jr., Detective Sergeant, Upon His Retirement. The motion was seconded by Councilmember Cameron. The vote oa the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander N. Cameros - for Ron T. Mackail - for The motion was therefore passed sad adopted. VI. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a village Councilmember so requests, in which event, the item will be removed from the Consent Agenda of Business and considered in its normal sequence on the Agenda. Mayor Schauer read aloud the following Consent Agenda items: • VII. APPROVAL OF MINUTES AND REPORTS • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 5 --------------- *A) *B) * C) *D) *E) * F) * G) *H) Community Appearance Board; May 6, 1998 Stormwater Utility Board; May 21, 1998 Special Master Code Enforcement; May 28, 1998 Special Village Council Meeting; June 2, 1998 Village Council Meeting; June 11, 1998 Special Village Council Meeting; June 12, 1998 Special village Council Meeting; July 1, 1998 Vi11 age Managers Report : June 8, 199 8 July 17, 199 8 IX. APPOINTMENTS *A) Consideration of Reappointment of Ron Mackail to a Two-Year Term on the Employee's Pension Trust Fund Board of Trustees With Said Term Expiring on August 8, 2000. *B) Consideration of Reappointment of Thomas G. Bradford to a Two-Year Term on the Employee's Pension Trust Fund Board of Trustees With Said Term Expiring on August 8, 2000. *C) Consideration of Appointment of Alternate Board of Ad~7ustment Member David Owens as a Regular Member to the Board of Adjustment to Serve the Unexpired Term of Susan Brennan with Said Team Expiring on April 15, 2000. XI. NEW BUSINESS *E) Consideration of Approval of Purchase of 7.5 Ton Carrier Air Conditioning Package Uni t from AI ford Air Conditioning, Inc., of Tequesta, Florida, in the amount of $5, 272 for Replacement of East Unit zn Village Hall Council Chambers with said Funding to be Provided by IntraFund Transfer. (Staff Recommends Approval) • *I) Consideration of Approval of Professional Services (Rea1 Estate Appraisers and Consultants) Proposal VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 6 --------------- from Callaway & Price, Inc. , to Prepare an Appraisal Summary Report for the Proposed Tequesta Village Center (Tequesta Plaza), Approved by Village Manager on July 9, 1998. (Staff Recommends Approval) *J) Consideration of Approval of Professional Services (Real Estate Appraiser, Consultant, Broker) Proposal from x. J. Kissel, MAI, to Prepare an Appraisal Summary Report for the Proposed Tequesta Village Center (Tequesta Plaza), Approved by Village Manager on July 8, 1998. (Staff Recommends Approval) *L) Adoption of the Computed Rolled-Back Millage Rate (6.4399) to be Provided to the Property Appraiser in Accordance with F.S. 200.065. (Staff Recommends Approval) *M) Adoption of the Date, Time and Place of the First and Final Budget Hearings to Consider the Proposed Millage Rate and Tentative Budgets. (Staff Recommends Approval) 1) First Public Hearing - September 10, 1998, 7:00 P. M. ; Village Hall, 357 Tequesta Drive, Tequesta, Florida. 2) Final Public Hearing - September 22, 1998, 7:00 P. M. ; Village Ha11, 357 Tequesta Drive, Tequesta, Florida. Motion was made by Vice Mayor Hansen to approve the Consent Agenda as presented. The motion was seconded by Councilmember Cameros. The vote on the motion was: • Elizabeth A. Schauer = for Carl C. Hansen for • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 7 --------------- Alexander W. Cameron - for Ron T. Mackail - for The motion was therefore passed and adopted and the Consent Agenda was approved as presented. VIII. COMbSITTEE REPORTS A) Finance & Administration Committee; June 24, 1998 village Manager Bradford reported that at their June 24, 1998 meeting, the Finance & Administration Committee had been presented with a status report on annexation which offered options for consideration. Two options had been presented for Area 6, just south of Tequesta Park on • County Line Road. One option was to try to piggyback ballot language with voting anticipated in October 1998. The second option was hold a mail election ballot as provided for in Florida Statutes after the October 1998 primary, which would cost approximately $4,000 more than the first option. The members of the Committee were concerned with the unknown voter participation of a mail ballot. Option three was to consider a special annexation bill through the Florida legislature for annexation of Area 1, Anchorage Point and Jupiter Manors. The Committee recommended that the Village staff pursue annexation of Area 1 via special legislation which would be presented to the Palm Beach County Legislative Delegation at their hearings anticipated in the fall, and to lobby Senator Doc Meyers and State Representative Tom warner for their support prior to those hearings, and if supported, staff would shepherd the bill during the 1999 legislative session in Tallahassee. The Committee recommended obtaining a list of the registered voters of Area 6, and to organize and target March of 1999 as a referendum date for annexation of Area 6, assuming that . supporters favorable to annexation within Area 6 and a Village Councilmember willing to provide leadership to • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 8 --------------- those people to support annexation could be found. Under Any Other Matters, an update was provided of staff changes in the Finance Department, including the new Finance Director. Vice Mayor Hansen commented he was happy the Committee had continued annexation efforts in his absence. Councilmember Mackail commented that growth of the Village was limited and annexation would provide another source of revenue for the village. Motion was made by Councilmember Mackail to accept the report of the Finance and Administratioa Committee as presented. The motion was seconded by Vice Mayor Hansen. The vote on the motion was: • Elizabeth A. Schauer - for Carl C. Hansen - for Alexander qP. Cameron - for Ron T. Mackail - for The motion was therefore passed and adopted. X. DEVELOPMENT MATTERS A) Special Exception Use Public Hearing aad Site Plan Review for Proposed United States Post Office, Tequesta Branch, within the Mixed-Use District on 5+ acres of land, located on Dixie Highway, south of the Tequesta Branch Library. Robert Hoenshel, A.I.A., PQH Architects, Agent for Applicant. (A QUASI-JUDICIAL HEARING) 1) Swearing-In of witaesses, if Required. Village Clerk Joann Manganiello conducted the swearing in • of all those intending to speak during the hearing. • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 9 --------------- 2) Disclosure of Ex-Pane Communications. vice Mayor Hansen, Councilmember Cameron, and Council Mackail reported no ex-pane communications on this matter. Mayor Schauer reported she had spoken to Attorney Shannon, the attorney for St. Jude, regarding this matter. 3) Testimony of ~Pitnesses and Cross Examination, if Any. Director of Community Development Scott D. Ladd explained that with regard to the use of the land, the U. S. Postal Service considered themselves immune from Tequesta zoning regulations and permitting processes; however, they had agreed to cooperate with the Village and as a courtesy to go through some of the due processes of the Village. • Mr. Ladd reported the post office had done an excellent job working with the Village Attorney and village Staff and had utilized much of the staff input into their new facility. Mr. Ladd advised that there were departures from the norm in the special exception criteria he had provided because there were criteria the post office was not willing to do or meet, including full landscaping of the employee parking and truck parking areas which abutted Tequesta Oaks. Robert Hoenshel, A.I.A., PQH Architects, Agent for Applicant, described the new postal facility, which would be almost four times larger than the present facility. Input from the Village had been incorporated into the plan by providing Mizner-style architecture with a Spanish the roof. Mr. Hoenshel explained that the reason the post office was not willing to provide full landscaping of the truck parking area was their concern with security of the mail and the limited number of hours available for landscape maintenance in that area. Mr. Hoenshel explained that the post office typically • provided full landscaping in the front for public view and limited landscaping in the rear. Mr. Hoenshel • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 10 --------------- reported meetings had been conducted with Tequesta Oaks management, and the post office was proposing to add four feet to the top of Tequesta Oaks' wall between the two properties, which would be voted on by Tequesta Oaks August 5. Bids were due on the project July 30. Mr. Hoenshel reported Tequesta Fire and Police had requested a lock box with a master key to be utilized in the event of emergency at the rear of the post office; however, the postal service had denied that request and stated they would have emergency numbers available for the Postmaster in Jupiter and that Fire and Police could contact them. During ensuing discussion, Planner Michelle Falasz commented that the Village could have a liability problem if they entered the facility without authorization, and that the Village would need written authorization to enter in case of fire or reported crime. Mr. Hoenshel • reported the facility would be monitored by camera 24 hours per day, double striping would be done in the customer parking area only, and the perimeter wall would be 8' high rather than the Village's 6' high requirement for security of the mail, and would be constructed of concrete block. Mr. Ladd referred to a report included in the Village Council packets which listed the items the post office was unwilling to do, but stated they had made concessions and had cooperated with the Village; and urged continued cooperation on the part of the village so that the post office would continue to work with the village and not complete the building without further consultation as had happened in many other communities. In response to Vice Mayor Hansen's inquiry regarding how much of the project was standard, Mr. Hoenshel explained that many details were standard, however, changes in architecture such as the roof the and arched windows had been used to make the building compatible to this area and with the library next door, and that the post office was willing to follow local codes up to a point but not • where safety of the mail was concerned. • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 11 --------------- Councilmember Cameron questioned the small number of parking spaces for the enlarged facility. Parking was discussed at length. Mr. Ladd explained that Village code required 190 spaces; however, only 122 were proposed and of those only 40 would be for customer parking. Postmaster Vincent Jacobetti was sworn in and described the current and proposed post office parking. Councilmember Mackail commented the Hobe Sound and Jupiter post office facilities seemed to have significantly more parking, and commented that parking was a real problem at the Tequesta Post Office. Mr. Hoenshel commented that a computer model had been used to calculate parking. Mr. Ladd commented that possibly the size of the retention pond could be reduced and hard grass parking provided. Discussion ensued. • Councilmember Mackail urged that parking be expanded to provide benefits to both the Village and the post office. Councilmember Cameron commented that the computer program used to calculate parking may not have considered the large influx of snowbirds during the winter season, which made it almost impossible to park at the present post office at Christmas time. Discussion ensued. Mr. Hoenshel commented he was willing to work with Mr. Ladd regarding increasing parking and suggested possibly moving the drop boxes to provide another row of parking. Councilmember Mackail requested that as much parking as possible be added. Mr. Hoenshel commented he would ask the post office to revisit the computer model to be sure the snowbird influx was calculated to arrive at parking space numbers. Mr. Hoenshel described the proposed wall between the post office and Tequesta Oaks, which would match the building and which was proposed to be 8' tall by adding 4' to the existing Tequesta Oaks wall. Mr. Roland Criedler of Tequesta Oaks Board of Directors reported their • Architectural Compliance Committee was not in favor of the wall as proposed and therefore that August 5 vote • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 12 --------------- would probably not be favorable to the proposed wall. Ron Foryer, 35 Laurel Oaks, Tequesta Oaks, questioned what the length of the extended wall would be, to which the response was the length was proposed to be 400 and the height extension 4'. Mr. Foryer expressed opposition to the wall as proposed by the post office. Mr. Criedler explained that Tequesta Oaks preferred a chain link fence set back 11~ from the Tequesta Oaks wall, which would create an alley, and suggested moving the retention pond to that location to provide a buffer between the two properties. During the following discussion it was pointed out that it was too late to move the retention pond since the contract must be in place by September 1; however, Mr. Hoenshel agreed to revisit the parking in front and explained that minimal changes with minimal expense could be accommodated through change orders. Mr. Hoenshel explained that if Tequesta Oaks did not want the extended wall, it did not matter to the post office and they would either use a chain link fence or the concrete wall across the back and issue a change order for that. Mr. Jacobetti confirmed the new post office would have inside storage for mail hampers so the residents of Tequesta Oaks would not have to look at them. Different possibilities for the wall were discussed. It was agreed to hold a meeting during the next week with the President of Tequesta Oaks, the other Tequesta Oaks residents who were at tonight's meeting, and village representatives, to be held at the Community Development Department office, with Mr. Hoenshel to be present via telephone conference call, to try to reach an amenable solution to the problem of the wall. Signage dimensions and colors were described by Mr. Hoenshel, who added that a row of Spanish roof file would be added to the top of the sign. village Manager Bradford commented on the large size of the retention pond. Discussion ensued regarding possibly using grass parking on part of the retention area, subject to approval of South Florida Water Management District. Mr. Ladd • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 13 --------------- summarized the items which had been discussed. Mr. Hoenshel complimented the village on their active government for and by the people. 4) Finding of Fact Based Upon Competent, Substantial Evidence: a) Motion to Approve/Deny Special Exception Use Request Motion was made by Vice Mayor Hansen to approve the Special Exception Use Request for the Proposed United States Post Office, Tequesta Branch, within the Mixed-Use District on 5+ acres of land, located on Dixie Highway, south of the Tequesta Branch Library, subject to the following conditions: • 1. Staff and Mr. Hoenshel and members of Tequesta Oaks shall meet to finalize the wall at the rear of the post office, between the post office and Tequesta Oaks. 2. The retention pond shall be revisited to try to reduce the size of the pond, or if it cannot be reduced to try to add parking there using hard grass so as to add parking without losing percolation. 3. The drop mail boxes shall be relocated in a way that an additional 8 to 10 parking spaces could be added in the first row. The motion was seconded by Councilmember Mackail. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander N. Cameron = for Roa T. Mackail far • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 14 --------------- The motion was therefore passed and adopted. b) Motion to ApprovejDeny Site Plan Review Motion was made by Councilmember Mackail to approve the Site Plan Review for the Proposed United States Post Office, Tequesta Branch, within the Mixed-Use District on 5+ acres of land, located on Dixie Highway, south of the Tequesta Branch Library, subject to the following conditions: 1. Staff and Mr. Hoeashel and members of Tequesta Oaks shall meet to finalize the wall at the rear of the post office, between the post office and Tequesta Oaks. 2. The retention pond shall be revisited to try to reduce the size of the pond, or if it cannot be reduced to try to add parking there usiag hard grass so as to add parking without losing percolation. 3. The drop mail boxes shall be relocated in a way that an additional 8 to 10 parking spaces could be added in the first row. The motion was secoaded by Councilmember Cameron. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander W. Cameron - for Ron T. Mackail - for The motion was therefore passed and adopted. • Mr. Hoenshel presented color samples for the building material in a buff color and a clay the sample which he . VILLAGE COUNCIL MEETING MINQTES July 23, 1998 PAGE 15 --------------- explained was too orange and that they would try to find it in more of a red shade. Mr. Ladd advised the Village Council that the post office had opted not to go before the Community Appearance Board; therefore, the Village Council was acting in that capacity. Motion was made by Councilmember Cameron to approve the aesthetics and overall appearance as presented in the Site Plan for the Proposed United States Post Office, Tequesta Branch, within the Mixed-Use District on 5+ acres of land, located on Dixie Highway, south of the Tequesta Branch Library. The motion was seconded by Vice Mayor Hansen. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for . Alexander W. Cameron - for Ron T. Mackail - for The motion was therefore passed and adopted. B) Landscape Ordinance No. 377 Plan Review; Landscape Plan Submittal; 140-144 and 150-154 Bridge Road; Frank Sullivan, Owner, George G. Gentile, Landscape Architect. George Gentile, Landscape Architect, explained that landscaping for these properties had been previously approved with parking in the Bridge Road right-of-way, which would not be feasible with the plans now under discussion for Tequesta Plaza and the Bridge Road area, and noted that Resolution 25-96/97 discouraged applicants from using public rights-of-way for parking. Mr. Gentile explained that the Community Appearance Board had made revisions to the plan and that seven waivers were requested for Building 140. Director of Community Development Scott D. Ladd commented that he would be in favor of approval of this application subject to the • conditions recommended by the Community Appearance Board. vice Mayor Hansen commented he would not be in favor of • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 16 --------------- a plan where landscaping must later be torn up, to which Mr. Gentile responded that landscaping in the front could be moved later if necessary and that these properties might need additional landscaping in the future. Councilmember Cameron complimented Mr. Gentile on a good plan. Vice Mayor Hansen made a motion to approve the Landscape Ordinance No. 377 Plan Review and Landscape Plan Submittal for 140-144 and 150-154 Bridge Road; Frank Sullivan, Owner. Councilmember Mackail seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander @o. Cameron - for • Ron T. Mackail - for The motion was therefore passed and adopted. C) Discussion of Tequesta~s Participation and Funding of Conceptual Plans for Beautifying U.S. One Corridor from Tequesta to Riviera Beach. Village Manager Bradford reported the Village had been participating in a project called Eastward Ho! to encourage people to return to the coastal areas instead of continuing to move west, to effect revitalize the coastal area. The Village Manager explained that Planner Michelle Falasz had been attending the meetings representing the village and that FDOT plans for beautifying the U.S. One Corridor extended from Tequesta to Riviera Beach. Planner Michelle Falasz referred to a narrative she had prepared for the Village Council, and explained that FDOT was willing to work with the Village for beautification, • which could include landscaping, new signal arms, drainage infrastructure improvements, alternate modes of VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 17 --------------- transportation, and other ideas to improve U.S. One. Planner Falasz reported that the North Palm Beach County Eastward Ho! Committee had instructed the Treasure Coast Regional Planning Council to prepare a proposal for completing a conceptual master plan for the U.S. One Corridor from Tequesta to Riviera Beach. DCA and FDOT had agreed to contribute a combined total of $150,000 toward the $200,000 cost of the plan. Commissioner Marcus was pursuing the Port of Palm Beach to contribute $10,000 and Palm Beach County for $10,000. The remaining $30,000 would be split among the seven participating coastal municipalities at approximately $4,300 each. Planner Falasz explained that there were many issues which could be addressed, including reducing lanes, increasing medians, intensifying landscaping in the medians, etc. vice Mayor Hansen reported he had attended some of the meetings and considered this a worthwhile project; and suggested that landscaping could be used to slow traffic. Councilmember Mackail made a motion to approve Tequesta's Participation and Funding of Conceptual Plans for Beautifying U.S. Oae Corridor from Tequesta to Riviera Beach. vice Mayor Hansen seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander qa. Cameron - against Ron T. Mackail - for The motion was therefore passed and adopted. XI. NEgP BUSINESS A) Resolution No. 32-97/98 - Requesting Palm Beach County BOCC to Modify Country Club Drive Right-of-quay from 80' • to 50' on the Palm Beach County Thoroughfare Identification Map with Comprehensive Plan Amendments • VILLAGE COIINCIL MEETING MINiTTES July 23, 1998 PAGE 18 --------------- Anticipated in Comprehensive Plan Amendment Round 99-1. (Staff Recommends Approval) Village Manager Bradford explained that although the Village had previously limited the right-of-way on Country Club Drive to 50' for roadway purposes, some people believed that because Palm Beach County showed on their Comprehensive Plan and Thoroughfare Identification Map that they could overrule Tequesta at some future point in time and cause an increase to four lanes of traffic on Country Club Drive. Village Manager Bradford reported that Palm Beach County was willing to formally amend their Comprehensive Plan to show a 50' right of way in the first round during 1999, and that Tequesta could endorse this action by a Resolution of support. • Village Attorney Randolph read Resolution No. 32-97/98 by title only. Councilmember Mackail made a motion to approve Resolution No. 32-97/98 - Requesting Palm Beach County BOCC to Modify Country Club Drive Right-of-way from 80' to 50' on the Palm Beach County Thoroughfare Identification Map with Comprehensive Plan Amendments Anticipated in Comprehensive Plan Amendment Round 99-1. Vice Mayor Hansen seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander w. Cameron - for Ron T. Mackail - for The motion was therefore passed and adopted. B) Resolution No. 33-97/98 - Approving Mutual Aid Agreement for Mtiilti-Agency Robbery Task Force and Authorizing the Chief of Police to Execute the same on Behalf of the • Village. (Staff Recommends Approval) • VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 19 --------------- Village Manager Bradford explained that the Tequesta Police Force participated in a Multi-Agency Robbery Task Force for which a mutual aid agreement was needed. The village Manager reported that tr~e agreement had been reviewed by the Village Attorney for legal form and sufficiency and his recommended changes would be made upon signing. Police Chief Stephen Allison explained that the agreement would allow sharing of information with other agencies, participation in operations outside Tequesta, and would make resources available for Tequesta to draw upon when. needed. Village Attorney Randolph read Resolution 1vTo. 33-97/98 by title only. Ceuncilmember Mackail made a motion to approve Resolution • No. 33-97/98 - Approving Mutual Aid Agreement for Multi- Agency Robbery Task Force and Authorizing the Chief of Police to Execute the same on Behalf of the village. Vice Mayor Hansen seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - far Alexander p0. Cameron - for Ron T. Mackail - for The motion was therefore passed and adopted. C) Resolution No. 34-97/98 - Providing for the 1998 Schedule of User Fees for Pre-Hospital Emergency Medical Services. (Staff Recommends Approval) Village Manager Bradford explained that the Ordinance which set forth the fees for transport service also required annual review of those fees and allowed the rates to be changed annually by Resolution. Fire Chief • James weinand had conducted a survey of all applicable ambulance and fire rescue operations in Palm Beach County • ~TTT.Twnl3TJ! P'(1T7TT('TT. 7rfA'T.'TTATn MT7ATT'TT.~C J':lj '~~~ 'iQOfZ ~ACB ~n --------------- -~r r7 1-. -. r7 r~r r~r~-~r.-..7 -~ e~+.-~r r~+-~r7 nl~~r~+- r.rl~~ rv l^~ c+l^~r~~.ra r7 t-l~r~ ~tror~n~ uaau aauu Ni •..Nui ~..v. u u~i. ~.uu .~aa~.~.. ~. rraai •.aa a7aavrr~,u t~aa~. u v ~.i uy ~. transport cost to be $310.85 and $6.20 per mile. Thy village currently charged $310 for transport and $6 per mile. Resolution Nc. 34-97/98 would leave the transport cost at $310 but raise the mileage to $6.20. Fire Chief James weiraand reported Medicare would pay $297.50 for transport and it was suggested that rates charged should be 5o above that figure. village nttorraey Randolph read Resolution No. 34 97/98 by title only. Vice Mayor Hansen made a motion to approve Resolution No. 34-97/98 - Providing for the 1998 Schedule of IIser Fees for Pre-Hospital Emergency Medical Services. Councilmember Cameron seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Ale::ander 6~. Cameron - for Ron T. Mackail - for The motion was therefore passed and adopted. D) Resolution No. 35-97/98 Approving an 2nterlocal Agreement Between Village of Tequesta and Palm Beach County Regarding the Regulation of Contractors and unlicensed Construction Activity. (Staff Recommends Approval) Director of Community Development Scott D. Ladd explained that this Resolution was the result of efforts by the County to control unscrupulous construction contractors, unlicensed construction activity, and people who refused to get licenses. Mr. Ladd explained that although Tequesta did not ha~re many such construction people, a lot of expertise was needed to deal ~~,~ith sacra contractors • and the County did a good job. ©8~'21f1998 11:D6 4D?6941591 • VILLAtiS CODSIfCIL ~=tea ~a~vTSs fly 23, 1998 pAQS 21 PAGE 01 Village Attorney Randolph read Resolution No. 35-97/98 by title only. Councilme®ber Cameron made a notion to approve Resolution Rio. 35-97/98 Approving an Iaterlocal A,greemeat BetMeen village of Tequesta and Palm Beach County Regarding the Regulation of Contractors and Ohlicensed Construction Activity. Counciimeaabar Mackail seconded the motion. The vote on the motion ~-as: Sli:abeth A. Schauer - for Carl C. Hansen - for Alexander ~P. Cameron for Ron T. Mackail for • The motion Mas therefore passed and adopted. d) Ordinance - First Beading - Amending Chapter 11.5 of the Coda of Ordinances Relating to Motor Vehicles and Traffic at Article 11, Parking, Stopping or Standing, By Yacluding Therein a SeN Section 11.5-22 Restricting parking of Vehicles, Boats, Trailers or Maehiaery oa Tequesta Oaks Drivel Providing for 8everabilitys providing for Repeal of Ordinances is Coa~flicts providing for Codifications providing an 8ffective Date. (Staff Reco®mends Approval) Village Manager Bradford reported Tequesta Oaks had requested this Ordinance to restrict parking on Tequesta Oaks Drive between 1 A.M. and 6 A.M. Director of Com~minity Development Scott D. Ladd explained that the Ordinance did not provide for any special considerations to be granted. village Attorney Randolph read the above Ordinance on First Reading by title only. • vice Mayor Saasen made a motion to approve the above Ordinance oa First Reading by Title Oaly. Couacilmember ©8/2111998 11:D6 4D?6941591 PAGE ©2 • VILLA(37i CdONCIL I~BTINQ ~QNOTSB July 23, 1998 PAaB 22 Cameron seconded the motion. The vote oa the motion aas: 811sabeth A. Schauer - for Carl C. Saasea - for Alesaader 11'. Caateron - for Ron T. Nackail - for The motion aas therefore passed and adopted. Director of Coimninity Development Scott D. Ladd clarified that parking for emergency vehicles would be exempt from the provisions of this Ordinance. f 8) Announcement/Notice of Attorney-Client Session Concerning Campbell v. Village of Tequssta at a Special l[eeting to ee Held oa August 11, 1998, Commencing at 4:00 7?'~S is the Village Hall Council Chambers, 357 Tequesta Drive, Tequeata, Florida, Nhereia a Clossd Door Attorney-Client Session per F.B. 286.011 (8} Shall be field. Doha C. Randolph, village Attorney. 1) Subject Matter of ][eating 2) Attorney-Client Session Attendees a} 711sxaader N. Cameron b) Jossph N. Capretta c) Carl C. Hansen d) Roa T. 7dackail e) Hlizabeth A. Schauer f) Thomas D. Bradford g) Scoff d. 8a~rkins, Hsq. h) Jaae Pastore, Lay 4 xarsaa Court Reporters Mayor Schauer made the above announcement. ~) Adoption of tha Proposed xillage Rate (6.7967) Necessary to Provide the Ad Valorem Taxes Required to Salaace the Tentative Fiscal Year 1998 Deaeral Fund Budget. (Staff Recoamends Approval) ©8/2111998 11:D6 4D?6941591 PAGE D3 • VILL~IO$ CQ~CIL ]OiBTI~iQ~ ~[I~10'P8:8 July Z3, 1998 P7~ Z 3 Village Manager Bradford reported that State law required adoption of a tentative millage rate to be given to the Property Appraiser to be included in the Appraiser's mahout to property owners. The Village Manager announced that the rolled back rate had already been adopted earlier in this meeting and that the proposed millage rate was an increase of 2-1/2~. village Manager Bradford explained that it had typically been the practice of the village Council to adopt a millage rate higher than necessary in the event additional changes were made to the budget between now and the September hearing, because once adopted the rate could be lowered but it was difficult to raise it because every property owner must be notified by first-class mail of the increase and the reason for the increase, which was an unnecessary expense the Village sought to avoid. Mayor Schauer explained that the 2.5~ increase had been proposed even though it was believed 2~ would be sufficient, until after a 5-year forecast had been completed. Village Manager Bradford commented that according to current information the Village might be able to get by with a 1.8~ increase if Tequesta continued to pursue the course recommended by Councilmember Capretta and others. vice Mayor Hansen commented that he would like to see either no increase or a very small increase, since Tequesta had been successful in the Jupiter water dispute and had received good news frown the tax assessors office regarding an increased tax base. vice Mayor Hansen expressed his opinion that no tax increase or a very small increase would help annexation efforts, stated that the villages Undesignated Fund-was at 14~, with only a 5~ required. The vice Mayor commented that if it became necessary to make up next year far either no tax increase or a very small increase this year, that would not be totally out of line. vice Mayor Hansen recommended • discussion of a ~~-2~ advance tax increase and in September to Tower the rate to either 0 or 1~. The Vice . VILLAGE COUNCIL MEETING MINITTES July 23, 1998 PAGE 24 --------------- Mayor commented that he believed there would be future increases in the tax base. Councilmember Cameron stated he agreed with Vice Mayor Hansen but a 2.5~ tentative increase could be lowered in September. Councilmember Mackail commented that the Village Council was looking into tentative projects, and that he and Councilmember Capretta wished to look at a 3 to 5-year scenario so that if the Village Council decided to proceed with those projects there would not need to be a large tax increase. Councilmember Mackail explained that the intent would be to have funds available for projects in the future and with a 3-5 year projection the amounts needed would be known. Councilmember Mackail stated he preferred to stay with a 2.5~ increase until more information became available. Village Manager Bradford commented the village tried to avoid big jumps in tax rates. Councilmember Mackail commented that the Village Council wanted to put something back into the community. Mayor Schauer commented that better facilities were needed for Fire Rescue and Police. Vice Mayor Hansen commented that for tonight he would go along with the 2.5~ increase but hopefully in September the news would be good and that increase could be reduced. Councilmember Mackail stated that the tax base was increasing which would automatically increase the revenue of the Village, but the village was not yet in a position to give a financial disposition, and the village Council was just posturing to minimize unforeseen difficulties. Councilmember Cameron made a motion to approve Adoption of the Proposed Millage Rate (6.7967} Necessary to Provide the Ad Valorem Taxes Required to Balance the Tentative Fiscal Year 1998 General Fund Budget. Councilmember Mackail seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 25 Carl C. Hansen - for Alexander qP. Cameron - for Ron T. Mackail - for The motion was therefore passed and adopted. XII. UNFINISHED BIISINESS A) Ordinance - Final Reading - Approving Amendments to the Village Budgets Adopted for the Fiscal Year Commencing October 1, 1997. (Staff Recommends Approval) Village Attorney Randolph read the above Ordinance on Second and Final reading by title only. Vice Mayor Hansen made a motion to approve Amendments to ~, the Village Budgets Adopted for the Fiscal Year Commencing October 1, 1997. Councilmember Cameron seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander W. Cameron - for Ron T. Mackail - for The motion was therefore passed and adopted. XIII. ANY OTHER MATTERS There were no other matters to come before the Village Council. XIV. ADJOIIRNMENT Councilmember Mackail moved that the meeting be • adjourned. vice Mayor Hansen seconded the motioa. The vote on the motion was: VILLAGE COUNCIL MEETING MINUTES July 23, 1998 PAGE 26 Elizabeth A. Schauer - for Carl C. Hansen - for Alexander qQ. Cameron - for Ron T. Mackail - for The motion was therefore passed and adopted and the meeting was adjourned at 9:42 P.M. ATTEST: ,~. Joann Manganiell Village Clerk DATE APPROVED: Respectfully submitted, Betty Laur Recording Secretary