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HomeMy WebLinkAboutMinutes_Regular_06/11/1998 F rF v r ~-~ GP s~ ~v ~ ° o A z !w ~'ch c0 ty VILLAGE OF TEQUESTA Post Office t3ox 3273 3~? Tcquest~i llri~~e Tequesta, Florida 33~i69-0273 (j6ll X75-62(X) Fax: (~61> j7>-6203 VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES JUNE 11, 1998 e I. CALL TO ORDER AND ROLL CALL The Tequesta village Council held a meeting at the village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, June 11, 1998. The meeting was called to order at 7:00 P.M. by Mayor Elizabeth A. Schauer. A roll call was taken by Betty Laur, Recording Secretary. Councilmembers present were: Mayor Elizabeth A. Schauer, vice Mayor Carl C. Hansen, and Alexander w. Cameron. Also in attendance were: Village Manager Thomas G. Bradford, Village Attorney John C. Randolph, village Clerk Joann Manganiello, and Department Heads. Councilmembers Joseph N. Capretta, and Ron T. Mackail were absent from the meeting. II. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Alexander W. Cameron gave the Invocation and led those in attendance in the Pledge of Allegiance to the American Flag. • III. APPROVAL OF AGENDA The following items were requested under ANY OTHER MATTERS: vice Mayor Hansen requested discussion under ANY OTHER MATTERS of Code 377 enforcement. Mayor Schauer requested discussion under ANY OTHER MATTERS of Jupiter High School and the School Board. Village Manager Bradford requested addition of a new item under NEW BUSINESS, item 11(I), consideration of a Kecpdc-rl Prrpc-r • VILLAGE COUNCIL MEETING MINUTES June 11, 1998 PAGE 2 Resolution for acquisition of land for a public road and Village Hall. Village Manager Bradford requested that item il(D) and 11(E) be removed from the consent agenda and considered in their normal order and that the content of those items be in Resolution form. vice Mayor Hansen made a motion to approve the Agenda as amended. Couacilmember Cameron seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexaader N. Cameros - for • The motion was therefore passed and adopted and the Agenda was approved as amended. IV. COM~LTNICATIONS FROM CITIZENS (NON-AGENDA ITE~SS) There were no communications from citizens. V. PRESENTATIONS AND PROCLAMATIONS Al Proclamation of Appreciation to Bill C. Kascavelis, Director of Fiaaace, tTpon His Retirement. Mayor Schauer read aloud a Proclamation honoring Mr. Kascavelis and he was presented with the Proclamation and a watch in appreciation of his years of service. Mr. Kascavelis expressed his thanks to the Village. Village Manager Bradford spoke, expressing his appreciation for the work done by Mr. Kascavelis. Motion was made by Councilmember Cameron to accept the Proclamation of Appreciation to Bill C. Kascavelis, • Director of Fiaaace, Upon His Retirement. The motion was seconded by Vice Mayor Haasea. The vote oa the motion vILLAGE coUNCII, N~ETING MINOTEs June 11, 1998 PAGE 3 --------------- was: 8lizabeth A. Schauer - for Carl C. 8aasea - for Alexaader w. Cameros - for The motion was therefore passed sad adopted. VI. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Village Councilmember so requests, in which event, the item will be removed from the Consent Agenda of Business and considered in S its normal sequence on the Agenda. Mayor Schauer read aloud the following Consent Agenda items: VI. APPROVAL OF MINUTES AND REPORTS *A) Special Master Hearing; March 26, 1998 *B) Stormwater Utility Board, April 30, 1998; *C) Village Council Meeting; May 14, 1998; *F) Village Managers Report - May 1z, 1998 - June 5, 1998 IX . APPOINTMENTS *A) Consideration of Reappointment of Vic Strahan to a Three-Year Term as a Regular Member of the Community Appearance Board, with Said Term Expiring on July 31, 2001. Motion was made by vice Mayor Hansen to approve the Consent Agenda as presented. The motion was • seconded by Councilmember Cameros. The vote on the motion was: • VILLAGE COUNCIL MEETING MINtTTES June 11, 1998 PAGE 4 --------------- Elizabeth A. Schauer - for Carl C. Hansen - for Alexander W. Cameron - for The motion was therefore passed and adopted and the Consent Agenda was approved as presented. VIII. CO~ITTEE REPORTS A) Finance & Administration Committee; may 4, 1998 village Manager Bradford reported that at their May 4, 1998 meeting, the Finance & Administration Committee, acting in their capacity as the Tequesta Audit Committee, reviewed the Comprehensive Annual Financial Report • prepared by external auditing firm of Nolen, Holt & Minor. Mr. Holt and Daniella Russell were present and provided an overview of the financial position of the Village in each of the funds. Problems noted in the management letter were questioned very thoroughly by the members of the Committee, and some of the problems noted were requested to be addressed by the hiring of the outside auditors to bring in accounting services to catch up the books and to report back to the Committee within 60 to 90 days regarding the status of Village funds and the plans to hire new accountants for the Village staff. The Committee recommended to the village Council that with those conditions for hiring outside people and a new Finance Director and other personnel that the village Council accept the Comprehensive Annual Financial Report for the fiscal year ended September 30, 1997. Vice Mayor Hansen requested a status update from Village Manager Bradford, who responded that some of the concerns expressed about accounts receivable had been satisfied by the auditors; an Assistant Finance Director had started • employment on June 1, a replacement accountant would start June 15, and interviews had been concluded that day VILLAGE COUNCIL MEETING MINUTES June 11, 1998 PAGE 5 --------------- for a new Finance Director. After a decision had been made selecting the Finance Director from the applicants, the Village Council would need to confirm the appointment, for which a Special Meeting could be necessary. Motion was made by Vice Mayor Hansen to accept the report of the Finance and Administration Commmittee as presented. The motion was seconded by Councilmember Cameron. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander w. Cameron - for • The motion was therefore passed and adopted. IX. DEVELOPD~NT MATTERS A) Special Exception IIse Public Hearing for Phase iiI (Administrative Office Addition) of Renovation/Addition to Tequesta Country Club, Inc., 201 Country Club Drive. Randy Hansen, Agent for Applicant. (A QIIASI-JUDICIAL HEARING) 1) Swearing-In of witnesses, if Required. Village Clerk Manganiello conducted swearing-in of all those present who planned to speak at this hearing. 2) Disclosure of Ex-Parte Commuaicatioas. A poll of the Village Councilmembers revealed that none of the Councilmembers had had ex-parte communication in regard to this matter. • 3) Testimony of witnesses and Cross Examination, if VILLAGE COUNCIL MEETING MINUTES June 11, 199$ PAGE 6 -------- ------- Any. Scott D. Ladd, Director of the Community Development Department, explained this was a small addition for administrative offices. Randy Hansen, President of Interplan, Inc., explained that the addition contained approximately 954 square feet and the purpose of the addition was to move the administrative offices from their present areas, to install two new restrooms which would comply with ADA requirements, increase the entry area, and provide a conference room. In response to questions from the Village Council of how close the new administrative offices would be from the tennis courts, Architect Hansen explained there would still be a significant distance; and that the pond • over which the building would extend was not the one recently discussed at the Stormwater Utility Board meeting. Mr. Hansen explained the piling system which would be used to support the building. 4) Finding of Fact Based Upon Competent, Substantial Evidence: a) Motion to Approve/Deny Special Exception Use Request Motion was made by vice Mayor Hansen to approve the Special Exception Use for Phase III (Administrative Office Addition) t0 Tequesta Country Club, Inc., 201 Country Club Drive. Motion was seconded by Councilmember Cameron. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander W. Cameron - for • The motion was therefore passed sad adopted. VILLAGE COUNCIL MEETING MINUTES June 11, 1998 PAGE 7 --------------- 8) Modified Site Play Review for Phase II (Dining Room Additioa) and Phase III (Administrative Office Addition) of Renovation/Additioa to Tequesta Country Club, Inc., 201 Country Club Drive. Randy Haasea, Agent for Applicant. Randy Hansen, Architect, reviewed the site plan for Phase II and Phase III of the renovations and addition to the Tequesta Country Club. Mr. Hansen explained that no changes would be made to the pond except to add pilings and to add rip rap to stabilize the bank under the building extension. Mr. Hansen described the floor plan, and explained that there would be an additional 20 dining room seats. The architectural character for the new addition would match existing architecture, and the extension over the pond would contain a 2-foot wide walkway for cleaning windows, etc., with no dining or seating. Mr. Hansen clarified the same colors, materials, and roof slope and the would be used. Mr. Ladd reported a parking calculation had been done and the parking was fine. Mr. Hansen responded to a question regarding whether the club was looking for new members, that it was his understanding membership was limited and was not anticipated to change. Motion was made by Councilmember Cameron to approve the Site Plan for Phase II (Dining Room Additioa) and Phase III (Administrative Office Addition) of Renovation/Addition to Tequesta Country Club, inc., 201 Country Club Drive. Motion was seconded by Vice Mayor Hansen. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander W. Cameron - for • The motion was therefore passed and adopted. • vILr~AGE covNCIL bII~ETING MINUTES June 11, 1998 PAGE 8 --------------- (C) Modified Site Plan Review for Independent Community Sank, 307 Tequesta Drive for: a) Exterior Modification of Drive-Thru Area b) Signage Modification Director of Community Development Scott D. Ladd described the building, which was originally a funeral home and was later modified to become offices and First American Bank. After the bank closed, the entire building was converted to offices and the bank drive through was used for parking. Independent Community Bank planned to reestablish the drive through for banking use. • Architect Brian Long reviewed the plan with the drive through on the east side, traffic circulation, and the bank sign, which would contain time and temperature. Mr. Ladd explained that angled parking had been removed and would be replaced with a passing lane. Vice Mayor Hansen questioned whether another bank was needed in Tequesta. Vice Mayor Hansen noted trees on the property needed to be trimmed. Paul Kagel, representative for the bank, explained that the bank was not the owner of the building, but was merely leasing a portion of the building. Mr. Kagel explained that the landlord had landscaping plans but he did not know what they were. Mr. Ladd requested that the site plan approval include provisions making the owner responsible for restriping, and Ordinance 377 standards. Village Manager Bradford referred to a letter from Architect Jeffrey Gross and questioned whether Mr. Ladd agreed with Mr. Gross' evaluation that a • backflow preventor, fire hydrant installation, and previous landscape compliance issues were not VILLAGE COUNCIL • MEETING MINOTES June 11, 1998 PAGE 9 -------- ------- applicable because the proposed bank was a tenant and not the owner of the property. Mr. Ladd responded those three items must be resolved and staff would like them attached to the site plan review, and would not issue a permit for the work until those items were resolved. Fire Chief Weinand was asked the meaning of the wording "remote location" used regarding installation of the fire hydrant. Chief Weinand explained that was the terminology used in the code book to determine whether or not a building needed a fire hydrant. Motion was made by Vice Mayor Hansen to approve the Modified Site Plan for Independent Community Bank, 307 Tequesta Drive for Exterior Modification of Drive-Thru Area and Signage Modification, with the • condition that all of the staff requirements be included. Motion was seconded by Councilmember Cameron. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander DQ. Cameron - for The motion was therefore passed and adopted. D) Landscape Ordinance No. 377 Plan Review; Landscape Plan Submittal; Judith Fagan, 209 Tequesta Drive (former Alex Nebster~s Restaurant). Parker-Yanette Design Group, Landscape Architect. Community Development Director Scott D. Ladd explained this property was one of the few remaining Ordinance 377 compliance issues and was on the agenda as a result of Special Master hearings working with Ms. Fagan to get the restaurant to conform to the landscape code. Steve • Parker, Landscape Architect with Parker-Yanette Design Group, reviewed the plan. Mr. Parker VILLAGE COUNCIL NESTING MINUTES June 11, 1998 PAGE 10 --------------- requested three waivers, including a 3~ wide landscape strip and two canopy trees and three palm trees in lieu of seven canopy trees; and 11~ minimum gross parking area landscaped in lieu of 15~. Use of the land was discussed. Mr. Ladd explained that the property could still be used for a restaurant but only one that had no more than 88 seats because parking had been reduced with the non-renewal of a leased parking area from the Dorner Trust. Mr. Ladd reported Ms. Fagan had tried to purchase land from the Dorner Trust, which had not happened, and the landscaping was being submitted for approval not knowing the future use of the property. Mr. Parker explained that an automatic irrigation system would be installed in the front, and that landscaping was being provided • in the front in lieu of at the sides. Mayor Schauer inquired whether McCarthy's Restaurant employees would now be precluded from parking on this property and cutting through to their work place, to which Mr. Parker responded a landscape strip was required along that property line. Motion was made by Vice N:ayor Hansen to approve the Landscape Ordinance No. 377 Plan Review sad Landscape Plan Submittal far Judith Fagan, 209 Tequesta Drive (former Alex Nebster~s Restaurant) as submitted. Motion was seconded by Couacilmember Cameron. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander N. Cameron - for The motion was therefore passed and adopted. E) Consideration of Proposed Landscape Plan for • Country Club Drive. Gary Prestos and Steve Parker, Parker-Yanette Design Group, Landscape Architect. • VILLAGE COUNCIL MEETING MINUTES June 11, 1998 PAGE 11 --------------- Public Works and Recreation Director Gary Preston provided an overview of the landscape plan, which would be phased over three years, and explained that trees could be planted very close to the roadway and still meet DOT standards, that in the future the trees would create a nice canopy effect, and that a total of 270 live oaks would be planted in this project. The project would start at the county line and move towards Tequesta Circle because ENCON already had their sewer lines in at that location. Steve Parker, Landscape Architect, reviewed color graphics of the project, beginning with four Royal Poinciana trees to be placed at the intersection of • Tequesta Drive and Country Club Drive to tie into those at the north end of the streetscape, and continuing along Country Club with live oaks and adding palms to those existing to make groupings of palms. At the north end of the project, oaks would stop at the median where there were existing oaks and cabbage palms. Plant material would be added to tie the beds together and groundcover would be added. Mr. Parker explained that the Public Works Committee had commented that the project did not meet native plant requirements in Ordinance 377, and Mr. Parker had now substituted shrub plant materials using Simpson Stopper, Sword Fern, and Ilex Vomitoria to bring the native count to 60~ to meet the Ordinance 377 requirements. Mr. Parker explained the prices shown for plants were estimates, since firm prices could not be obtained for a 3-year period. Vice Mayor Hansen commented the new landscaping would improve the appearance of the roadway and it was hoped it would slow traffic and improve property values in the area. • Councilmember Cameron questioned the impact to the swale program on this project. Nlr. Preston • VILLAGE COtTNCIL FETING MINQTES June 11, 1998 PAGE 12 --------------- explained that the streetscape and swale work would be bid together as one project. village Manager Bradford questioned the landscaping around the ENCON lift station, which Mr. Parker explained was only along one side and the intent was not to screen the lift station but to screen the shell rock road. village Manager Bradford pointed out on the plan two areas where landscaping appeared to be on private property for which permission would be needed from Turtle Creek. Motion was made by Vice ~Sayor Hansen to approve the Landscape Plan for Country Club Drive as presented. emotion was seconded by Councilmember Cameron. The vote on the motion was: • Elizabeth A. Schauer = for Carl C. Hansen for Alexander N. Cameron - for The motion was therefore passed and adopted. Councilmember Cameron commented there were live oaks at Tequesta Gardens which were spaced 35~ apart the same as in this plan, if anyone cared to see how the future streetscape would look. Peggy verhoeven, Point Drive, expressed concern that prices would escalate over three years. Village Manager Bradford explained that if the price should exceed the budget, either materials would be cut back or the village Council would be asked for more money from other places if the money existed. XI. NE9P BIISINESS • A) Resolution No. 27-97/98 - Awarding a Bid to Foster Marine • VILLAGE COIINCIL MEETING MINOTSS June 11, 1998 FAGS 13 Contractors, Iac., of Pompano Beach, Florida, is the Amount of $548,022 for the RO Reject Maier, with Fuadiag Provided by the Water Enterprise Fund, Bond Construction Account, Saving an estimated Budget Amount of $600,000 aad Authoriziag the Village Manager to Execute the Contract. (Staff Recommends Approval) Village Manager Bradford explained the reject main was a disposal sewer line which would run on the east side of Old Dixie Highway to Bridge Road and proceed up to U.S. Highway One to approximately the U.S. Highway One bridge, crossing under U.S. Highway One, then down to the marine science center and the pipe would extend out into the center of the channel. This main was for the purpose of disposing of the reject from the reverse osmosis process, which would be salty water and the discharge would be . under water. Water Department Manager Tom Hall explained there were two options regarding piping materials, PVC or HDPE, and three alternates for road crossings. The bid award was based on PVC pipe and PVC directional bore as the method for placing the pipe under the road. Mr. Hall described the drilling process, stated construction would begin in approximately one month, and explained the only difference in the piping materials was cost. Engineer Tom Jenson explained that ENCON was using black HDPE pipe for IQ golf course water and there was no difference in that pipe's performance and PVC pipe. Mr. Jensen explained the HDPE pipe was cheaper, however, in this case the bid using that pipe was deemed invalid for lack of proper signature. Mr. Jenson commented that a lot of utilities were now using this type of pipe. It was pointed out because there was no abrasive material in the reverse osmosis system, there would be no abrasive material in the discharge. Attorney Randolph read Resolution No. 27-97/98 by title only. • Motioa was made by Couacilmember Cameros to approve • VILLAGE COUNCIL MEETING MINUTES June 11, 1998 PAGE 14 --------------- Resolution No. 27-97/98. The motion was seconded by Vice Mayor Hansen. The vote oa the motion Wass Elizabeth A. Schauer - for Carl C. Hessen - for Alexander w. Cameron - for The motion was therefore passed and adopted. B) Resolutioa No. 28-97/98 - Approving an Engineering Services Proposal with Reese, Macon & Associates, of Lake worth, Florida, to Perform Engineering Services During the Construction of the RO Reject Liae is the Amount of $48,500, with Funding Provided by the water Enterprise Fund, Bond Construction Account, Having an Estimated Budget Amount of $53,500 and Authorizing the Village • Manager to Execute the Same. (Staff Recommends Approval) village Manager Bradford explained this proposal was for engineering services to monitor construction in accordance with the plans. The village Manager questioned what steps Tom Hall, water Manager, took to verify the reasonableness of the request for these dollar amounts from the engineers, to which Mr. Hall responded he had reviewed previous contracts for this type of work and made comparisons with other projects, and this project was in line with industry standards. The project manager for this project was Tom Jenson. It was clarified that fees were limited by the cost of the contract. Attorney Randolph read Resolution No. 28-97/98 by title only. Motion was made by Vice Mayor Haasea to approve Resolutioa No. 28-97/98. The motion was seconded by • Couacilmember Cameros. The vote oa the motion Wass • VILLAGE COUNCIL HEISTING MINUTES June 11, 1998 PAGE 15 --------------- Elizabeth A. Schauer - for Carl C. Hansen - for Alexander N. Cameros - for The motion was therefore passed aad adopted. C) Consideration of Designation of One Village Council Voting Delegate for the Florida League of Cities, 72nd Annual Conference is Miami Beach, Florida, August 13 - 15, 1998. Village Manager Bradford explained that Florida League of Cities preferred to know ahead of time which member of the Council would be the voting delegate at the Annual Conference. After discussion, Vice Mayor Hansen agreed to be the voting delegate. • Mayor Schauer passed the gavel and made a motion that Vice Mayor Haasea be designated as village Council voting Delegate for the Florida League of Cities, 72nd Annual Conference in Miami Beach, Florida, August 13 - 15, 1998. The motion was seconded by Couacilmember Cameroa. The vote oa the motion was: Elizabeth A. Schauer - for Carl C. Sansen - for Alexander W. Cameron - for The motion was therefore passed aad adopted. D) Resolution 29-97/98 - Adoption of the Proposed Solid Haste Collection Services FY 1999 Non-Ad Valorem Assessment. (Staff Recommends Approval) 1) Single-Family Home: $146.28 2) Mhlti-Family Home: $113.16 • Village Manager Bradford explained the process involved VILLAGE COUNCIL MEETING MINUTES June 11, 1998 PAGE 16 --------------- letting the Solid waste Authority and the tax collector know the rate before the first budget meeting in September when the assessment roll would be adopted. Village Manager Bradford explained under the current contract the CPI rate would need to be estimated ahead of the actual established rate; and it was estimated the Village's CPI applicable to the contract with Nichols Sanitation would not exceed 1.4~ for the year ending May 1998, and under normal circumstances the Village Council would be asked to raise the rate 1.4~. At this time the Council was not being asked to raise the rate, but to leave it as it was, because of recent Palm Beach County actions allowing cities to piggyback Solid waste Authority contracts, which would be a major impact to Tequesta which had always had a higher rate based on volume, and now their volume base would be higher. Tequesta had also required high quality service. Village • Manager Bradford explained that the Village would now be able to get a high quality service provider at a much lower rate. BFI, the new provider in unincorporated areas of Tequesta, would start October 1, and could be monitored by the Village to see if they were delivering quality service at the lower rate. Also, the Village had a $27,000 fund balance in Refuse and Recycling Fund where assessments were collected and used to pay Nichols Sanitation. A 1.4~ increase would translate to $4,600, and it was recommended the increase be taken from the fund balance rather than increasing rates to the residents. In September, 1998, a plan for a future contract for Solid waste Collection would be presented to the Public works Committee. Mayor Schauer questioned whether in contract negotiations with a service provider the Village could get help for the business owners in the form of reduced rates. village Manager Bradford commented the BFI rates were lower for business owners. It was pointed out the BFI was a nationwide company based in Houston, Texas, and that Nichols Sanitation was now • owned by a nationwide company also based in Houston. VILLAGE COIINCIL MEETING MINUTES June 11, 1998 PAGg 17 --------------- Attorney Randolph read Resolution No. 29-97/98 by title only. Motion was made by Councilmember Cameros to approve Resolution No. 29-97/98. The motion was seconded by Vice Mayor Hansen The vote oa the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander W. Cameron - for The motion was therefore passed and adopted. Peggy Verhoeven reported Jupiter had recently gone through this process and might have research information they could share with the Village. E) Resolution 30 - 97/98 - Adoption of the Proposed Stormwater IItility FY 1999 Noa-Ad Valorem Equivalent Residential IIait Assessment. (Staff Recommends Approval) ^ Small Single Family Residence: >1 s.f. and <=2506 s.f. = 1 ERU x .65 x 12 mo. _ $48.36 annually ^ Mediuat Single Family Residence: >=2507 s.f. and <=4621 s.f. = 1 ERU x 12 mo. _ $74.40 annually ^ Large Single Family Residence: >=4622 s.f. = 1 ERU x 1.30 x 12 mo. _ $96.72 annually ^ Condominium Developments: 1 ERU x .67 x 12 mo. _ $49.80 annually ^ Multi-Family Developments: • 1 ERU x .84 x 12 mo. _ $62.52 annually vILr,AG$ cotrxclL b~STIWG MINUTES June 11, 1998 PAGE 18 ^ Commercial/Government/Industrials Total impervious area/3576 s.f, x 6.20 x 12 mo. = annual payment Village Manager Bradford explained the village needed to move ahead of the typical budget schedule to set an assessment rate for stormwater, and that the Village Council sitting as the Stormwater Utility Advisory Board had reviewed the projects contemplated for the next ten years and the budget for the next year. In order to meet the schedule of work that was priority for the next few years, two 10~ increases would be required, the first of which would be for the current year in the ERU. Village Manager Bradford explained the rates were the minimum needed to balance the budget for the next fiscal year. Capital projects proposed for the next fiscal year were the southern part of Tequesta Country Club from the pond to the river, with replacement of piping with 42" piping, and replacement of the inlet structure. Piping from the pond to Country Club Drive was also planned. The village recently learned they were eligible for FEMA funds for all the peninsula work in response to the October 1995 flood. Attorney Randolph read Resolution No. 29-97/98 by title only. vice Mayor Hansen made a motion to approve Resolution 30 - 97/98 - Adoption of the Proposed Stormwater IItility FY 1999 Non-Ad Valorem Equivalent Residential IInit Assessment. The motion was seconded by Councilmember Cameron. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander ~. Cameron - for . The motion was therefore passed and adopted. I, • VILLAGE COUNCIL MEETING MINiJTES June 11, 1998 PAGE 19 F) Ordinance - First Reading - Approving Amendments to the Village Budgets Adopted for the Fiscal Year Commencing October 1, 1997. (Staff Recommends Approval) Village Manager Bradford reported he and Finance Director Kascavelis had found amendments were needed for various items in the budget, and reviewed the items for amendment. Councilmember Cameron made a motion to approve the above Ordinance oa First Reading by Title only. The motion was seconded by vice Mayor Hansen. village Attorney Randolph read the Ordinance by title only oa First Reading. The vote on the motion was: Elizabeth A. Schauer - for • Carl C. Hansen - for Alexander w. Cameron - for The motion was therefore passed and adopted. G) Consideration of Approval of Proposed Tequesta Early Retirement Incentive Program (ERIP). Village Manager Bradford explained that an early retirement incentive program could be offered to employees and of those eligible it appeared one employee planned to take advantage of the offer. The Village Manager reviewed the package offered and detailed the savings to the Village. Vice Mayor Hansen made a motion to approve the Proposed Tequesta Early Retirement incentive Program (ERIP). The motion was seconded by Couacilmember Cameros. The vote oa the motion was: Elizabeth A. Schauer - for • Carl C. Hansen - for Alexander W. Cameron - for • VILLAGE COUNCIL MEETING MINUTES June 11, 1998 PAGE 20 The motion was therefore passed and adopted. H) Announcement/Notice of Attorney-Client Session Concerning village of Tequesta v. Palm Beach County Health Department and the Loxahatchee River Environmental Control District (ENCON) at a Special Meeting to Be Held on Juae 12, 1998, Co~omnenciag at 1:00 p.m. in the village Hall Council Chambers, 357 Tequesta Drive, Tequesta Florida, Nherein a Closed Door Attorney-Client Session per F.S. 286.011(8) Shall be Held. John C. Randolph, Village Attorney. 1) Subject Matter of Meeting 2) Attorney-Client Session Attendees • a) b) c) d) e) f) Carl C. Hansen Ron T. Mackail Elizabeth A. Schauer Thomas G. Bradford Scott G. Hawkins, Esq. Jane Pastore, Ley & Harass Reporters Court Mayor Schauer read the above announcement aloud. (I) Resolution No. 31-97/98 - Resolution of Public Necessity; Village Center at Tequesta Plaza. Village Manager Bradford explained that in response to the Special Meeting of the Village Council held on June 2, 1998, regarding the proposed renovation of Tequesta Plaza to accommodate a public road, village Hall, Lighthouse Gallery, and commercial office space and retail space, wherein the Village Council authorized Village staff to proceed with negotiations for acquisition of the applicable portions of the project contemplated for public property, the attached Resolution of Public Necessity was prepared with input from the village Attorney's office. As was stated at the Special • VILLAGE COIINCIL NBETING MINUTES June 11, 1998 PAGE 21 Meeting on June 2nd, the acquisition of the applicable portions of public property within the Tequesta Village Center at Tequesta Plaza were contemplated to be acquired via what is referred to as a ~~negotiated condemnation.~~ In order to proceed with condemnation, the Village Council's first step would be to adopt a Resolution of Public Necessity. Resolution 31-97/98 would authorize the employment of real estate appraisers and other experts necessary for the purpose of appraising the value of the property in question, and authorize the Village Attorney to take the necessary steps to acquire the property in the name of the Village of Tequesta. As a check and balance, prior to closing on any of the property in question, or placing a deposit in the Circuit Court for parcels of land applicable to this condemnation, the Village Council's approval would be sought in each instance. Attorney Randolph read Resolution No. 31-97/98 by title only. Councilmember Cameron made a motion to approve Resolution 31-97/98 Resolution of Public Necessity; Village Center at Tequesta Plaza. The motion was seconded by Vice Mayor Hansen. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander W. Cameron - for The motion was therefore passed and adopted. XII. UNFINISHED BUSINESS A) Ordinance - Second Reading - Amending Chapter 2 of the Code of Ordinances, at Article IV, Division 2, Section 2- • 93, Jurisdiction, to Include Chapter 19, Stormwater Utility, under the Jurisdiction of the Special Master, VILLAGE COUNCIL MEETING MINUTES June 11, 1998 PAGE 22 Providing for Severability, Providing for Repeal of ordinances in Conflict; Providing for Codification; Providing as Effective Date. iStaff Recommends Approval) Village Manager Bradford explained this was final reading of the Ordinance necessary to put Stormwater Utility Enforcement issues under the jurisdiction of the Special Master. Mayor Schauer read the above Ordinance by title only on second reading. Vice Mayor Hansen made a motion to approve the above ordinance upon Second Reading by title only. The motion was seconded by Councilmember Cameron. The vote on the motion was: • Elizabeth A. Schauer - for Carl C. Hansen - for Alexander W. Cameron - for The motion was therefore passed and adopted. XII. ANY OTHER MATTERS Vice Mayor Hansen commented he had not seen an update report on Code 377 compliance from Mr. Ladd for several months and there were several properties where the work was never done, and he understood there were several properties on Beach Road which had never completed the work. Community Development Director Scott D. Ladd responded that the Beach Road properties had been given an extension of time because of original notification problems; and explained that a new program had been established whereby Code Enforcement Officer John Irovando and Joann Burnsed of the Community Development Department were visiting every property in the village on an • established rotating schedule to determine compliance with Ordinance 377. Mr. Ladd stated an update would be provided to VILLAGE COUNCIL MEETING MINUTES June 11, 1998 PAGE 23 the Vice Mayor. Mayor Schauer reported attendance at a meeting at the Chamber of Commerce with the new Construction Director for Jupiter High School. The Construction Director had advised the School Board that the master plan for the new high school was inadequate and was bringing an entirely new proposed plan to the School Board. Mayor Schauer requested permission to send a letter to the Palm Beach County School Board requesting that Jupiter High school be put in the top portion of their 5-year plan. It was the consensus of the Village Council that a letter be written to the School Board from Mayor Schauer. Vice Mayor Hansen stated he understood the Recreation Center would have its opening on Saturday, June 13, and questioned whether it would be ready. Public Works and Recreation • Director Gary Preston responded that the building would not be complete until sometime during the week after the Saturday opening festivities, however, all of the events were to be held outdoors, and the YMCA planned to take the children off- site for the first week of their program. XII. ADJOURNMENT Vice Mayor Hansen moved that the meeting be adjourned. Councilmember Cameron seconded the motion. The vote on the motion was: the motion was therefore passed and adopted and the meeting was adjourned at 9:00 P.M. Respectfully submitted, J~'~~ ~c"C,C~~ • Betty Laur Recording Secretary VILLAGE COUNCIL FETING MINUTES June 11, 1998 PAGE 24 ATTEST: ~_.._ Joann Manganie o Village Clerk DATE APPROVED: •