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HomeMy WebLinkAboutDocumentation_Regular_Tab 02_08/13/2015 MINUTES VILLAGE OF TEQUESTA � WORKSHOP JUNE 1, 2015 Cali to Order and Roll Call The meeting was called to order at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. APPROVAL OF AGENDA MOTION: Council Member D'Ambra moved approval of the agenda; seconded by Council Member Okun; motion carried unanimously 5-0. 1. FY 2014/2015 Budget Overview Status Manager Couzzo noted that budget revenues and expenditures were on track with projections in cost savings to be approximately $93,000. He noted that building revenues were down but, believed they would balance out once upcoming projects progressed. 2. Discuss Utilization of 14/15 Budget Cost Savings Account to Hire Public Works � Supervisor Manager Couzzo summarized the supervisory position, its responsibilities, the Village's current needs, and that the salary would come out of costs savings. Council discussed the position costs between using a full time person (or internal staffl versus a contracted employee. 3. Review FY 2015/2016 Budget Manager Couzzo noted that property valuations had increased and could bring in approximately $390,000 in revenues. He noted that department heads had submitted their budgets, explained figures associated with proposed budgetary needs along with the effects from the projected tax raise. Council discussed options associated with the budget and tax figures, capital improvements, payroll increases, benefits, union negotiations, and saving options such as eliminating unnecessary purchasing. Tim English, Building Department Director/Building Official advised that changes with property renovations within the Village had increased appraisal values. Council Member Paterno commented on code and park improvements and offered a handout regarding the mutual aid offered to Martin County by Tequesta Fire Rescue. � Minutes — Workshop 6/1/15 Page 2 � 4. Discuss Hiring of Military-To-Main-Street Personnel Police Chief Elg reported that three persons remained in the department from the Military- To-Main-Street (MTMS) program, and noted the staffing request presented in his budgetary plan were needs, not wants. Council Member Paterno had voiced his opinion that the Village should not have spent money on MTMS, and suggested removing the program, and returning one officer - Max Lally back to the department. Chief Elg explained that the officer was with U.S. Immigration and Customs (ICE) and well placed for Tequesta's involvement with ICE. Mayor Brennan questioned safety in the Village. 5. Discuss Resolution 19-15, Adopting a Revised Permit Fee Schedule as Provided by Sec. 14-152 of the Village Code of Ordinances Tim English, Building Department Director/Building Official offered highlights of revisions made to offer clarity to the permit fee schedule. 6. Discuss Interlocal Agreement between Jupiter Inlet Colony, the Loxahatchee River Environmental Control District (LRECD) and the Village of Tequesta for Joint Participation and Project Funding of the Jupiter Inlet Colony Neighborhood Rehabilitation Mr. Sam Heady, Deputy Director, Utilities explained that the amendment to the agreement � did not affect Tequesta. 7. Discuss Concerns with Safety on the Sandbar This item was moved to a future time. 8. Standardization Update Mrs. Lori McWilliams, Village Clerk, explained the standardiiation project and its present progress. She asked for clarity on Council's desires and offered several suggestions. Council offered preferences and debated the discussion from April 27 regarding the addition and use of the words Naturally Beautiful to stationary. They agreed not to use the two words. Council agreed that the Village of Tequesta (already bolded) could be a bit larger, and that Garamond was the best choice for the standardized font selection. 9. Discuss Village Council Salary Increases Council Member D'Ambra felt that Council salaries had not been adjusted in 20 years, and suggested an increase from $500.00 to $650.00 per month with a two percent escalator. Council Member Paterno felt a Charter review would be appropriate for a percentage increase. Attorney Davis explained that the Charter now offered leverage to make changes • by ordinance, and that Charter changes must be done by referendum. Council Member Minutes — Workshop 6/1/15 Page 2 � Okun disagreed with any differentiation befinreen Mayor and Councii pay. 10. Discussion on Meeting with Martin County Regarding Traffic on Island Way and the Tequesta Drive Bridge Council Member Paterno offered his understanding regarding Martin County plans and progress regarding traffic control surrounding the Tequesta area. Manager Couzzo offered to attend Martin County's upcoming meeting regarding the subject and bring details back to Council. Council discussed Tequesta's options and guidelines if Tequesta's Fire Department and/or Police were to be responsible for the Turtle Creek residents and/or maintenance of the adjoining roads. They also recalled studies which had shown 40% of Tequesta Drive Bridge traffic was from Turtle Creek residents. Council Member Okun /eft the meeting at 9:07 ADJOURNMENT: Council Member Paterno moved to adjourn the meeting; seconded by Council Member D'Ambra. The motion to adjourn carried u�animously 4-0; therefore, the meeting was adjourned at 9:08 p.m. � Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. i MINUTES VILLAGE OF TEQUESTA � REGULAR MEETING JUNE 11, 2015 CALL TO ORDER AND ROLL CALL The meeting was calied to order by Mayor Abby Brennan at 6:00 p.m. A roll cali was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Paul Beresford led the meeting with the invocation followed by the pledge of allegiance. APPROVAL OF AGENDA MOT/ON: Council Member Okun moved approval of the agenda; seconded by Council Member D'Ambra; motion carried unanimously 5-0. PRESENTATION 1. Presentation of the FY 2013/2014 Comprehensive Annual Financial Report � (CAFR) Ms. JoAnn Forsythe, Finance Director, noted the year had been most challenging, and offered examples affecting the finance department along with updates regarding the budget. 2. Presentation on the Andrew "Red" Harris Foundation Dale Sugarman, CEO and Scott Harris, President of �Red" Harris Foundation presented their vision and request for funding to Council. Mayor Brennan stated that she had heard upbeat comment regarding the foundation, but Council could not commit at the present point in the budget cycle. CONSENT AGENDA Items six, seven and eight were removed for discussion. MOTION; Council Member Okun moved approval of the following Consent Agenda as amended; seconded by Council Member D'Ambra; motion carried unanimously 5-0. 3. MINUTES: March 2, 2015 Workshop, March 30, 2015 Workshop and April 27, 2015 Workshop 4. Approval of Contracts Signed by Manager under $25,000 � a. Arcadis Work Authorization - Tequesta Park Lift Station $8,400.00 Minutes — Regular Council Meeting 6/11/15 Page 2 � Improvements b. Arcadis Work Authorization - South Cypress Drive Alley $16,000.00 Way, Budget Alley Way & Bayview Road Drainage Improvements c. FDG Flagler Station II LLC, Real Estate Lease, File 281-1- $10,132.00 2b 5. Approval of Budget Amendments for FY 2014/2015 9. RESOLUTION 19-15, ADOPTING A REVISED PERMIT FEE SCHEDULE AS PROVIDED BY SEC. 14-152 OF THE VILLAGE CODE OF ORDINANCES; PROVIDING THAT THIS SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING FOR PUBLICATION OF THIS SCHEDULE OF FEES AND CHARGES IN APPENDIX C. OF THE VILLAGE'S CODE OF ORDINANCES END OF CONSENT AGENDA 6. Approve Interlocal Agreement between Jupiter Inlet Colony, the Loxahatchee River Environmental Control District (LRECD) and the Village of Tequesta for � Joint Participation and Project Funding of the Jupiter Inlet Colony Neighborhood Rehabilitation Council Member Paterno suggested extending the Interlocal agreement with Jupiter Inlet Colony (JIC) from 15 years to 30 years to accommodate the time necessary for upgrades in the future. Attorney Davis noted conversations he had with the JIC attorney and that the option would need to be approved by their Council. MOTION: Council Member Okun moved approval of the lnterlocal Agreement with the contingency of extending the 15 year contract to 30 years; seconded by Council Member Paterno; motion carried 4-1 with Council Member D'Ambra opposed. 7. Council Approval to Sponsor the 5th Annual Chili Cook-Off Scheduled for November 7, 2015 from 2:40 p.m. to 5:00 p.m. at Paradise Park Vice Mayor Arena asked Dave McGovern to comment on the amount raised to date for the event. Dave McGovern, Firefighter, Paramedic, noted several charitable organizations which bene�ted from the Chili Cook Off proceeds and asked for the Villages continued support. Chief Weinand stated approximately $40,000 was raised last year. MOT/ON: Council Member Okun moved approval of the sponsorship; seconded by Council Member D'Ambra; motion carried 5-0. • Minutes — Regular Council Meeting 6/11/15 Page 3 � 8. RESOLUTION 4$-15 AWARDING A CONTRACT TO ASI PAVING INCORPORATED IN THE AMOUNT OF $29,470.00 TO COMPLETE THE ASPHALT OVERL.AY OF POINT DRIVE ROAD Attorney Davis read Resolution 48-15 title into the record. Council Member Paterno questioned the expenditure of $29,000 and felt it would drain the budget cost savings account. Manager Couzzo responded yes, the savings would be drained, and the Public Works superintendent salary would come from budget cost savings - village wide. Council Member Paterno suggested moving the items to the upcoming budget. Manager Couzzo noted that Council had agreed to utilize budget cost savings for items which would return to Council for approval, and that, yes, the items could also be placed in next year's budget if Council so desired. He noted that corrective actions would then need to happen before paving. MOTION: Council Member D'Ambra moved approva/ of Reso/ution 48-15; seconded by_Vice Mayor Arena; motion carried 5-0. COMMUNICATIONS FROM CITIZENS There were none. COMMUNICATIONS FROM COUNCIL Council Member D'Ambra endorsed the Chili Cook Off. � Council Member Paterno stated he would speak under Any Other Matters regarding community upgrades and improvements. Vice Mayor Arena voiced his support regarding the recent volunteer recognition and the numerous businesses placed in the Village Smoke Signals publication by Clerk McWilliams. He voiced his gratitude for events occurring in the Village and the Village residents. Mayor Brennan offered updates on the FDOT (Florida Department of Transportation) grant application, noted that Jupiter Island was content with their mutual aid agreement with the Village, and that they saw no need for a fire substation at Coral Cove Park area. Council discussed taking responsibilities for Old Dixie Highway from the County along with the following regarding the gas tank leak relocation issue with Amerigas (30k gallon LP gas tank leak on Old Dixie — July 12, 2014): • Suitable tank re-location attempt ongoing for 12 months • Most areas now have ordinances precluding gas tank installation • Private owners not interested • Great cooperation from AmeriGas • Tank situated in VOT for decades — no previous problems • • Valve and safeguards failed (Inspected earlier in 2014) Minutes — Regular Council Meeting 6/11/15 Page 4 , The following were requested (by Tequesta) and accepted (by Amerigas): • C�ash posts system separating tank from street (Amerigas to pay for independent landscape architect analysis and removal of debris at the site) • Enhanced fencing around tank - as needed with natural screening/landscape barrier (AmeriGas purchase — Village of Tequesta will maintain) • Tank inspection - a minimum of twice a year Consensus of Council was for Manager Couzzo to research the venture of taking over Old Dixie Highway from the County. STANDING REPORTS Villaqe Attornev Legal had no report. Villaqe Manaqer Manager Couzzo offer a detailed report on the current status of many items in the Village regime. He also thanked Pastor Paul and Carol Beresford for all they contribute to the Village. He then suggested a Council liaison to work with Martin County regarding Tequesta Drive Bridge restrictions, Council Member Paterno volunteered, Vice Mayor Arena was noted as an alternate. � REGULAR AGENDA OLD BUSINESS 10. All Aboard Florida Update Council discussed joining municipalities to support funding obtained from non-government entities. MOT10N: Council Member Okun moved to join other municipalities in suppart of asking All Aboard F/orida to obtain financia/ support through private backing and not govemment funding; seconded by Vice Mayor Arena; motion carried 5-0. 11. ORDINANCE 6-15. SECOND READING, AMENDING THE VILLAGE CHARTER AT ARTICLE II. SECTIONS 2.01 AND 2.02 TO MOVE THE DATE OF THE 2016 MUNICIPAL EL.ECTION TO THE THIRD TUESDAY IN MARCH TO COINCIDE WITH THE 2016 FEDERAL PRESIDENTIAL PRIMARY ELECTION; FURTHER AMENDING THESE SECTIONS TO ADJUST THE DATES FOR QUALIFYING AND FOR ANY NECESSARY RUN-OFF ELECTION ACCORDINGLY Attorney Davis read Ordinance 6-15 title into the record. • Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment the public hearing was _ _ _ _ Minutes — Regular Council Meeting 6/11/15 Page 5 � closed. MOT/ON: Council Member D'Ambra moved approval of Ordinance 6-15 as amended; seconded by Council Member Okun; motion carried unanimous/y 5-0. 12. DISSOLVING THE BOARD OF ADJUSTMENT Attorney Davis read the titles of Ordinances 7-15, 8-15 and 9-15 into the record and briefly explained the procedures associated. a. ORDINANCE 7-15. SECOND READING, AMENDING CHAPTER 22. COMMUNITY DEVELOPMENT. ARTICLE II, DIVISIONS 2 AND 3, BY PLACING FINAL AUTHORITY TO HEAR REQUESTS FOR CERTAIN ZONING VARIANCES AND CERTAIN ADMINISTRATIVE APPEALS WITH THE PLANNING AND ZONING ADVISORY BOARD, AND CLARIFYING OTHER DUTIES OF THE BOARD; AND RENAMING THE BOARD TO BE REFERRED TO AS THE "PLANNING AND ZONING BOARD"; PROVIDING THAT EACH AND EVERY OTHER PROVISION OF CHAPTER 22. COMMUNITY DEVELOPMENT � Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment the public hearing was closed. MOT/ON: Council Member D'Ambra moved approval of Ordinance 7-15; seconded by Council Member Okun; motion carried unanimously 5-0. b. ORDINANCE 8-15, SECOND READING, AMENDING CHAPTER 76. WATERWAY CONTROL. BY AMENDING SECTION 76-7. VARIANCES. BY REMOVING ALL REFERENCE TO THE BOARD OF ADJUSTMENT AND SUBSTITUTING. IN ITS PLACE THE PLANNING AND ZONING BOARD; PROVIDING THAT EACH AND EVERY OTHER PROVISION OF CHAPTER 76. WATERWAY CONTROL Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment the public hearing was closed. MOT/ON: Council Member D'Ambra moved approval of Ordinance 8-15; seconded by Council Member Okun; motion carried unanimously 5-0. � c. ORDINANCE 9-15. SECOND READING, AMENDING CHAPTER 78. Minutes — Regular Council Meeting 6/11/15 Page 6 � ZONING. BY REMOVING ALL REFERENCE TO THE BOARD OF ADJUSTMENT AND SUBSTITUTING IN ITS PLACE THE PLANNING AND ZONING BOARD; FURTHER CLARIFYING THAT THE BUILDING BOARD OF ADJUSTMENT HANDLES REQUESTS FOR VARIANCES FROM THE VILLAGE'S FLOODPLAIN ORDINANCE; PROVIDING THAT EACH AND EVERY OTHER PROVISION OF CHAPTER 78. ZONING Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment the public hearing was closed. MOTION: Council Member Okun moved approval of Ordinance 9-15; seconded by Council Member Paterno; motion carried unanimously 5-0. 13. Approve Utilization of FY 2014/2015 Budget Cost Savings Request To Hire Public Works Superintendent Manager Couzzo explained the item. Council Member D'Ambra felt the position of the budget must be better clarified before this item was addressed. Funds for the position were discussed in depth. • MOT/ON: Council Member Paterno moved that the item be placed on the next workshop; seconded by Council Member D'Ambra; motion carried unanimously 5-0. NEW BUSINESS 14. SPECIAI. EVENT SE 5-15: Application for a Special Event Permit for a Health & Wellness Event at Seacoast Bank Located at 710 US Hwy 1 in Tequesta, Florida. The Event is Planned to take Place an Saturday, June 20, 2015 Between 9 a.m. and 5 p.m. The Projected Number of Attendees is 100-200 People. The Event will have a Live Band, Food Vendors, and Mobile Medical Services such as the Big Red Blood Bus and Jupiter Medical Center's Wellness in Motion Bus. No Alcohol will be Served. Nilsa C. Zacarias, Director of Community Development noted the applicant and event planned. MOTION: Council Member Paterno moved approval of SE 5-15; seconded by Vice Mayor Aren�; motion carried unanimously 5-0. 15. SITE PLAN MODIFICATION SPM 4-15, Application from Pet Supermarket, Inc. for a Minor Site Plan Modification to an Existing Shopping Center to Raise the Building Front Elevation Parapet Wall from 17 ft. to 23 ft. and to Modify Entrance Doors and Windows, for this Tenant Site. The Plaza Owner is Tequesta Investors, LP. The Address of the Proposed Application is 229 North US Highway 1, Tequesta, Florida, � 33469. Minutes — Regular Council Meeting 6/11/15 Page 7 • Attorne Davis stated items 15, 16 and 17 were uasi �udicial and swore in seven ersons Y q J p present for all three matters. He then asked Council for ex-parte communications for Pet Supermarket and/or Bella Villaggio. Mayor Brennan stated that she had spoken briefly to the principal of Bella Villaggio months ago. Nilsa C. Zacarias, Director of Community Development noted the applicant and offered a brief synopsis of the modification plans. She reported that the Planning and Zoning Committee had recommended approval. Council Members and Village Attorney discussed previous code violations of the plaza, procedures and remedies. MOT/ON: Council Member Okun moved approval of SPM 4-15; seconded by Council Member D'Ambra; motion carried unanimously 5-0. 16. SITE PLAN REVIEW 1-15, Application from MGA Tequesta, LLC for a Site Plan Review for the Bella Villaggio Multi-family Development Project to Build 16 Dwelling Units in Three (3) Two-story Multifamily Buildings in the R-2 Zoning District. The Application Includes a Proposed Landscape Plan, Directional and Building Identification Signs, and Two (2) Entry Monument Signs. The Address of the Proposed Application is 3754, 3764 & 3774 County Line Road, Tequesta, Florida. � Troy Holloway, Gentile, Glas, Holloway, O'Mahoney & Associates, Inc. representative explained the project and answered Council's questions. Council voiced support for the project, voiced their concerns and offered their gratitude. MOTION: Council Member Okun moved approval of Site Plan Review 1-95; seconded by Council Member Patemo; motion carried unanimously 5-0. Nilsa C. Zacarias, Director of Community Development clarified that staff recommended a condition of approval that the condominium documents would be reviewed and approved by the Village Attorney, and that the amended plans showed the entrance driveway center island removed. Attorney Davis noted his preference for the conditions to be attached to the site plan review motion. MOT/ON: Council Member Okun amended his motion to include the condominium documents be reviewed and approved by the Village Attomey prior to issuance of permit, and amended plans showing the removal of the center island from the entrance driveway to the original motion; seconded by Council Member Paterno; motion carried unanimously 5-0. 17. Plat Application for the Bella Villaggio Multi-family Condominium Development Project. Application from MGA Tequesta, LLC for Final Plat Approval for the Bella Villaggio Multi-family Condominium Development Project. The Final Plat Provides Legal Unity of Title by Creating a Single Tract of Land from Three • Individual Parcels. Minutes — Regular Council Meeting 6/11/15 Page 8 � Nilsa C. Zacarias, Director of Communi Develo ment offered a brief histo and conditions tY P rY associated with the item. MOT/ON: Council Member Paterno moved approval of item 17; seconded by Council Member D'Ambra; motion carried unanimous/y 5-0. Council Member Okun left the room at 8:00 p.m. 18. ORDINANCE 13-15. FIRST READING, AMENDING ITS CODE OF ORDINANCES AT CHAPTER 78. ZONING. SECTION 78-784. DESIGNATION. REVISING THE TERMINOLOGY OF "DIRECTOR OF COMMUNITY DEVELOPMENT" AND REPLACING IT WITH "BUILDING OFFICIAL"; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING Attorney Davis read Ordinance 13-15 title into the record and explained the dynamics associated with the flood plain. Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment the public hearing was closed. • MOTION: Council Member D'Ambra moved approva! of Ordinances 3-95; seconded by Council Member Patemo; motion carried unanimously 4-0. Council Member Okun returned to the room at 8:06 p. m. 19. Council Approval of Voting Delegate for the Florida League of Cities Mayor Brennan volunteered to remain the delegate. MOT/ON: Counci! Member Paterno moved approval of Mayor Brennan as the voting delegate; seconded by Vice MayorArena; motion carried unanimous/y 5-0. ANY OTHER MATTERS Council Member Paterno asked for ideas and support regarding community upgrades and improvements and voiced his concerns with the amount of time allowed in regards to code infractions being corrected. He suggested items such as building materials, driveways and the elimination of blacktop be discussed. Manager Couuo explained that the Village attorney had been directed to work with staff regarding the concern, and he felt confident that clarity was obtained regarding forward movement to address Council Member Paterno's concerns. • Mayor Brennan confirmed that Council Member Paterno supported waiting until the item was Minutes — Regular Council Meeting 6/11/15 Page 9 • brought back. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor Arena. The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjoumed at 8:08 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. � f ���� � � _ _-- MINUTES VH.LAGE OF TEQUESTA � SPECIAL MEETING JUNE 29, 2015 Call to Order and Roll Call The meeting was called to order at 6:00 p.m. A roll call was taken by Village Clerk McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun and Council Member Tom Paterno. Council Member Frank D'Ambra arrived at 6:52 p.m. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Vice Mayor Arena; motion carried unanimously 4-0. 1. Ratification of the Village of Tequesta IAFF (International Association of Fire Fighters) 2014-15 and 2015-18 Collective Bargaining Agreements Manager Couzzo noted that ratification had been obtained. Council had no questions. • MOTION: Council Member Okun moved approval of the IAFF Ratification; seconded by Vice Mayor Arena; motion carried unanimous/y 4-0. 2. Update on Code Enforcement Process Direction to Expedite Code Violations to Compliance Manager Couzzo noted dynamics associated with existing and past compliance issues and referenced a report devised by the Village Attorney. Attorney Davis explained that the code process was devised through the State and was a sufficient system which he did not recommend changing, and that violators were offered multiple chances to comply. He also commented that there would always be those who debated fairness. Officer Joe Petrick noted that 85% of persons complied following receipt of the courtesy notice, and that a notice of violation would follow if the courtesy was discounted or ignored. Officer Petrick offered details and scenarios regarding repeat offenders. Council discussed and clari�ed recent code changes. Council Member Paterno suggested notices be hand delivered to repeat offenders, and less time between notices, warning and hearings be established for them as well, as he felt offenders knew and abused the system. Council Member D'Ambra arrived. • Attorney Davis explained the influerice befinreen a hand delivered notice versus posted notices, code sections which addressed time lines and Village fines. He then clarified that Minutes — Special Meeting 6/29/15 Page 2 � the process would remain the same on business infractions as well as residential, varying only through homestead laws. He concluded that all properties were required by code to be kept neat and clean. Council discussed concerns and solutions. Manager Couuo stated he would meet with Tim English, Officer Joe Petrick and Attorney Davis and provide a report at the August workshop. Stefan Levine, 3380 Pebble Place commented that too often at the Village's Magistrate hearings repeat offender appeared to ask for forgiveness and fine reductions. 3. Discuss Utilization of FY 2014/2015 Budget Cost Savings Request to Hire Public Works Superintendent Council conversed about experience and budgetary needs associated with hiring a Public Works superintendant. Council discussed improving capital improvements, increasing Fund Balance (through building department revenue) and moving into the next budget cycle before new employees were hired. Manager Couzzo suggested the supervisory position be supported through budget cost savings. • MOTION: Council Member Okun moved approva/ to hire a Public Works Supervisor, seconded by Vice Mayor Arena; motion carried 4-1 with Council Member Paterno opposed. 4. Discuss Setting the Proposed Ad Valorem Millage Rate for the Village of Tequesta for Fiscal Year 2015/2016 Manager Couzzo advised that the budget stands on its own, with no increase to the millage rate. Vice Mayor Arena asked how capital improvements could increase without raising the millage rate. Council Member D'Ambra felt the economy had improved, but was not steady. Council debated items affected by the millage rate such as taxes (adjusted or not), salaries and salary increases. They also discussed selling Village properties and applying for State funds to assist with projects. Consensus of Council agreed the Millage rate shall remain the same for the current year. Attorney Davis stated the approval would be on the July agenda for Council's approval. ANY OTHER MATTERS Council Member Paterna questioned rental trucks parked, and for sale, in the right of way. • Attorney Davis responded that the County, in his opinion, was not well organized with their orders concerning cars, signage and truck rentals. He felt that enforcement was an issue Minutes — Special Meeting 6/29/15 Page 2 � regarding these matters. Manager Couzzo stated that Tequesta would send letters to owners requesting removal and/or compliance. Manager Couzzo reported that health insurance premiums had come in with a 20% increase versus the projected five percent budgeted. He explained that better rates were offered to groups over 100, and Tequesta did not fall in the pricing bracket. Council Member D'Ambra suggested researching self insurance options. Council Member Paterno asked Manager Couzzo what would be done with the $426,000 excess pension funds, as he understood the surplus must be utilized for pension related items. Manager Couzzo responded that the money was not restricted to pension only. Council discussed options and suggested the item be discussed along with the three year plan, at an upcoming workshop. Council agreed the Village Manager would move forward with the sale of Seabrook Road property, without a realtor's involvement. Council Member Paterno suggested Council begin planning to address road and lighting needs to coordinate with US1 modifications. Mayor Brennan reported that the Village was short by approximately $200,000 of the estimated costs for US1 rejuvenation project. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by • Vice Mayor Arena. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 8: 97 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk _ Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not _ verbatim transcripts of the meeting. A verbatim audio record is available from the Office of • the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES � VILLAGE OF TEQUESTA REGULAR MEETING JULY 9, 2015 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Paterno encouraged one another to share kind deeds, and then led the meeting with the invocation followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member D'Ambra moved approval of the agenda; seconded by Council Member Okun; motion carried unanimously 5-0. ` �ONSENT AGENDA Council Member Paterno asked that item eight be pulled. MOTION: Council Member Okun moved approva/ of the agenda as modified; seconded by Council Member D'Ambra; motion carried unanimously 5-0. 1. MINUTES: 5/14/15 Regular Council meeting 2. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 3. Approve Appointment of Kathy Greene to the Historic Preservation Committee 4. Approve Budget Amendments for Fiscal Year 2014-2015 5. Approve Setting the Proposed Ad Valorem Millage Rate for the Viltage of Tequesta for Fiscal Year 2015/2016 at a rate of 6.2920 Mils per $1,000.00 of assessed value and setting the Budget Public Hearings as follows: September • Minutes — Regular Council Meeting 7/9/15 Page 2 • 10, 2015 - 6:00 p.m. - Approve Tentative Budget; and September 17, 2015 5:01 p.m. - Approve Final Budget 6. RESOLUTION 54-15, AMENDING THE RESOLUTION 24-15 OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AND AUTHORIZING PIGGYBACKING THE CONTRACT BETWEEN ODYSSEY MANUFACTURING COMPANY AND THE CITY OF WEST PALM BEACH FOR THE PURCHASE OF SODIUM HYPOCHLORITE AT THE CORRECTED PRICE OF $.655 PER GALLON 7. RESOLUTION 55-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, ADOPTING THE REFUSE, RECYCLING AND YARD WASTE COLLECTION RATES FOR F/Y/E SEPTEMBER 30, 2016 END OF CONSENT AGENDA 8. RESOLUTION 57-15 APPROPRIATING THE BUILDING DEPARTMENT RESTRICTED FUND BALANCE IN THE GENERAL FUND #001 AND INCREASING THE GENERAL . BUDGET FUND 2014-2015 BUDGET BY $21,335.00 AND AUTHORIZING THE PURCHASE OF A 2015 CHEVROLET PICKUP TRUCK FROM ALAN JAY FLEET SALES IN THAT AMOUNT Council Member Paterno questioned building of funds versus utilization of them. Ms. JoAnn Forsythe, Finance Director, explained that the funds could only be utilized for specific enforcement of building code, and that the State could stop the Village from collecting permit fees, and/or return permit dollars if they felt there was too much accumulation. Mayor Brennan voiced her concern for the recent adjustment to the fees and felt it occurred without Council having this knowledge and understanding. Ms. Forsythe clarified that fund 150 was separated from 180, and explained how the funds could be spent. Manager Couuo offered to prepare a report that would clarify the Village`s procedure concerning the life span and utilization of vehicles. Consensus of Council was that Resolution 57-15 be tabled until the August 3, 2015 workshop. COMMUNICATIONS FROM CITIZENS There were none. • . Minutes — Regular Council Meeting 7/9/15 Page 3 S GOMMUNICATIONS FROM COUNCIL Council Member Paterno voiced his budget concerns including the intention to hire eight new employees. He felt a tax increase would be necessary to fulfill current budgetary requests. Council Member D'Ambra believed the Village had functioned very lean for too long and new hires were necessary to maintain the level of service. Vice Mayor Arena commended the police on their recent Officer of the Year Awards event. Mayor Brennan offered a summary of workshop and budget dates. STANDING REPORTS Villaae Attornev Attorney Davis offered status updates on the following: • 414 Cypress Drive foreclosure • Jupiter Inlet Colony agreement extension • Budget Car rental status • Tequesta Shopping Center infractions and ongoing solutions � Villaae Manager Manager Couzzo reported on key items such as: • Sale of Seabrook Road property • The Village's ISO (International Organization of Standardization) Class rating was a three • Budget synopsis • Proposed budget increase of fifteen percent to accommodate a possible health insurance adjustment REGULAR AGENDA OLD BUSINESS 9. ORDINANCE 13-15, SECOND READING, AMENDING ITS CODE OF ORDINANCES AT CHAPTER 78. ZONING. SECTION 78-784. DESIGNATIC�N. REVISING THE TERMINOLOGY OF "DIRECTOR OF COMMUNITY DEVELOPMENT" AND REPLACING IT WITH "BUILDING OFFICIAL"; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING • Attorney Davis read Ordinance 13-15 title into the record. Minutes — Regular Council Meeting 7/9/15 Page 4 • Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment the public hearing was closed. MOTION; Council Member D'Ambra moved approval of Ordinance 13-15; seconded by Council Member Patemo; motion carried unanimously 5-0. NEW BUSINESS 10. ORDINANCE 2-15, FIRST READING, PROVIDING AN INCREASE IN THE ANNUAL SALARY FOR VILLAGE COUNCIL MEMBERS; PROVIDING THAT SAID SALARY INCREASE SHALL NOT BE EFFECTIVE DURING THE CURRENT TERM OF ANY COUNCIL MEMBER IN ACCORDANCE WITH SECTION 2.01 OF THE VILLAGE OF TEQUESTA CHARTER Attorney Davis read Ordinance 2-15 title into the record. Council Member D'Ambra stated that Council salaries had not increased in 17 years. Council Member Paterno felt that the item should be reviewed through the Village Charter, with residents input involved. � Mayor Brennan opened the public hearing for public comments; there being none she closed the hearing. MOTION: Council Member D'Ambra moved approval of Ordinance 2-95; seconded by Vice Mayor Arena; motion carried 4-? with Council Member Paterno opposed. 11. RESOLUTION 16-15 LAND DEVELOPMENT FEES UPDATE: A RESOLUTION OF THE VI�LAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A REVISED LAND DEVELOPMENT FEE SCHEDULE AS PROVIDED BY SEC. 62-181 OF THE VILLAGE CODE OF ORDINANCES; PROVIDING THAT THIS SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING FOR PUBLICATION OF THIS SCHEDULE OF FEES AND CHARGES IN APPENDIX D. OF THE VILLAGE'S CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Resolution 16-15 title into the record. Mayor Brennan opened the public hearing to Council for comments; there being none she • opened the hearing to the public. There being no public comment the public hearing was Minutes — Regular Council Meeting 7/9/15 Page 5 • closed. MOTION: Council Member D'Ambra moved approva/ of Resolution 96-�5; seconded by Council Member Patemo; motion carried unanimous/y 5-0. 12. ORDINANCE 15-15, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. BY AMENDING SECTION 2-61. PENSION TRUST �UNDS, EXHIBIT B, THE PUBLIC SAFETY OFFICERS' PENSION TRUST FUND, ADOPTING REVISIONS TO INCORPORATE PROVISIONS OF THE RECENTLY NEGOTIATED AND APPROVED FIREFIGHTERS COL.LECTIVE BARGAINING AGREEMENT; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. SHALL REMAIN IN FUL� FORCE AND EFFECT AS PREVIOUSLY ENACTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 15-15 title into the record. • Council Member Patemo asked that the following changes be ctarified: • Definition of Salary • Multiplier • Normal retirement date • Vesting Attorney Davis exptained the history and details of the changes. Mayor Brennan opened the public hearing for public comments; there being none she closed the hearing. MOT/ON: Council Member Okun moved approval of Ordinance 95-15; seconded by Vice MayorArena; motion carried unanimous/y 5-0. ArIY OTHER MATTERS Council Member Paterno questioned the progress of the Village's three year budget plan, and asked that a plan projection be prepared. Mayor Brennan suggested the three year plan, Seabrook property value and sale, and Paradise Park be discussed at an upcoming workshop. •' Minutes — Regular Council Meeting 7/9/15 Page 6 . Manager Couzzo explained that much analysis was needed for any comprehensive pian and cautioned Council that focus on the three year portion of the Village's financial plan was only a small piece of the financial puzzle, and could not answer all questions and concerns. Council discussed multiple budgetary scenarios. ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Vice Mayor Arena. The motion to adjoum carried unanimous/y 5-0; therefore, the meeting was adjourned at 6:54 p. m. Respectfully submitted, Lori McWilliams, MMC Village Clerk � Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. �/.--°_- . �