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HomeMy WebLinkAboutDocumentation_Regular_Tab 05_08/13/2015 � RESOLUTION NO. 60-15 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AWARDING A CONTRACT TO JACOBS AIR WATER SYSTEMS AS A SOLE SOURCE VENDOR, FOR THE REPLACEMENT AND INSTALLATION OF A DEGASIFIER FAN IN THE AMOUNT OF $38,570.00; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Reverse Osmosis Water Plant #1 degasifier fan and inlet housing filter have become unserviceable and in need of replacement; and WHEREAS, it is the opinion of the Village's engineering firm, Arcadis, that the repair is warranted to sta.y in compliance with the regulatory agencies and to continue safe plant operations; and WHEREAS, it is the further opinion of the Village's engineering firm, Arcadis, that due to the age and configuration of the equipment, the original equipment vendor is the only vendor that can provide the parts and services required by the Village in this instance; and WHEREAS, the Water Treatment Plant is requesting to fund this project using Budget Cost Savings funds. • NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 Resolution No. 60-15 is hereby approved for the sole source award to Jacobs Air Water System, Inc. of a contract in the amount of $38,570.00 for the replacement and installation on the #1 degasifier fan and inlet housing filter. Section 2 This Resolution shall become effective immediately upon passage. . • ,� '.,.�. �I �n.�� �:� ��y l �'o. �� I' Memorandum Utilities Depa To: Village Council From: Sam Heady, Deputy Director of Utilities Date: 7/20/ 15 Subject: Budget Cost Savings Fan Replacement and Installation - WTP I respectfully present the following memorandum of understanding to the Council. This is a request to award a contract to Jacobs Air Water Systems for the replacement and • installation of the Reverse Osmosis Water Plant #1 degasifier fan and inlet housing filter in the amount of $38,570.00. The Reverse Osmosis Water Plant #1 degasifier fan and filter have become unserviceable and cannot meet the demand of the water treatment system if this equipment is not replaced. Budget cost saving will be used to purchase and install the equipment. Photos attached for review. • � ,L�_' � �-. , , � r rr „ . 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'i :r ' � x:. - r � a t I r �i�� ����� o� ' � I i' �, �"'��' � ��.;.�s y� �I i !� '�� "sp' � 3y . �t� i � +� � �'."w` .. hti�� ; Y . i,V I I �,'� �� k�. qf , � � ? ��"2d.v'�.�i # Y � k# '�„ .�"�,'� .� �.' � z � i � f�� �n. r �� '��, 'L �z ey"�, �? .:', F7i .;q %s'��,i. { .�' T � � r -i ...d:. � �' 'i�5� � � � ��� .. F�°' k eyFx �: i f . �'„ j5� s. f 'k � �'x � ? � - .� i �x , ��,���. ,,.' a � � ;� � ;� �� � �:.. . � � r, x�ot. - d �'} ��` ,� �� • Village of Tequesta Date: 7/24/2015 Purchase Order Requisition Date Purchase Order is Req'd: 8/13/2015 (Not a Purchase Order) Department: Water Treatment Plant *R November 14, 2011 Req. #: Quotes Received: N/A (See Attached) Recommended Vendor: Vendor #: Vendors Bids Jacobs Air Water S stems Sole Source Provider Address: 11023 Count a Blvd. City: Tam a State & Zip: FL 33626 Comments: The urchase and installation of a Reverse Osmosis Water Plant #1 de asifier fan and inlet housin filter from Jacobs Air Water S stems for the price of $38,570.00. The current e ui ment has become unserviceable. Sole Source Provider Manuf.! Available Balance Item Descri tion Part# Q. Unit Price Total Cost Account # (Finance Use Onl ) Fa Scrubber 1$ 38,570.00 $ 38,570.00 401-242-546.303 $ - $ - $ - $ - $ - $ - $ - $ - Total: $ 38,570.00 Finance/Administrative Use Onlv: The Department Director's / Designee's signature below certifies that (1) this purchase order requisition is complete and in comp/iance with the Vi//age s Purchasing Policies and Procedures and (2) all procurement requirements have been satisfied. De artment Director / Desi nee Si nature: Date: The Finance Department signature be/ow certifies that (i) this requisition has been approved by an authorized Department Director/Designee, (2) that the co�ccount numbers have been used and (3) there is adequate funding in the accounts listed. Finance Si nature: Date: Villa e Mana er A roval: Date: Village Council Approval: Resolution #: Date: FISCAL YEAR 2014-2015 Vilia�e of Tequesta BA # Budqet Amendment Request JE # � -- _� _ - f�„ �,.r�,�. ' , ,w' .�..tt`,_' ,� +�--ra,� t-. �� �� ,. ._ , . _� , ,� _ _ „ „ . � , .. _� - f. . - _. .. ,> �� . __ . , �....t' . ; �.�� 'rt. _� C��_-�h'- .,�. De�ment: Water Production Account: Equipment Repair/Maint Account #: 401-242-546,303 Original Budget Balance Available Transfer Amount New Balance Available $ 65,490.00 $ 10,767.00 $ 38,570.00 $ 49,337.00 Justification / Comments: Purchase fan assembly for #1 degasifier at the Water Plant. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ $ $ $ Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ Q.00 $ 0.00 $ 0.00 $ 0.00 Justiflcation / Comments: ie�" - h y _ ri, _ ,�^; �. r w � 3'?� � �� sr � ,k � , �. . , , � , , -.. ; ,^ -, ,,... „ . - _ _ , ., , ,_ , .. __.. __,._, _. ._ . � . , . s.; . ,.,_ .. ,.«.. , .� .-,_ `� __ . 3 _�.. ,. w , �__".r�$' _ .. , ,_)_: , ._ D�ent: Water Production Account: Budget Cost Savings Account #: 401-242-599.100 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 248,510.00 $ -3$,570.00 $ 209,940.00 Justification / Comments: Budget Cost Savings form projects in the Utility. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ $ $ $ Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: - � �.- '� .,, ;." '-,', ;, ,,,,;' sx --;, - a> ' , '° x --- _i' "�3k -r � 4 ` �-t � ���vyr _' _ ::' _�:. ' �' - �:: .,.., r� ,�, .... �� :' '. ._�-.,�,,. '-:'"s . � ' �'���.' .S�Y',.`�4,�."� .3b�' fi _p�ta;;�" , , . ,. ., .; � . . ... , .� . _ . . „ ._ _ . _-. _ ... ._„_. , . , , _.. . Department Head: Date: Budget O�cer: Da Village Manager Approval: Da Village Council Approval: Resolution Number Da � r _ • J� Jacobs Air Water Systems Quote # 3024 July 13, 2015 William Reese Arcadis US Wi(Iiam.Reese@arcadis-us.com Sam Heady Tequesta WTP SHeadyCa�teauesta.or� Re: Tec�uesta Fan Replacement and Installation On 6ehalf of lacobs Air Water Systems (1AWS),1 am pleased to send you this quote for procurement and installatlon of fan and inlet housing for Tequesta WTP. Installation wili take approximately THREE (3j days of work. Lead time is 8-10 Weeks ARO Fan Data: • 6600 CFm @ 12" wg CW THD • 19.86 BHP � : 25 HP TEFC motor Arr.1 • 315 SS shaft � Shaft seal • V-belt drives with guards � Access door • Sleeved inlet and Ffanged outlet • Galvanized steel fan frame inlet Housing Filter Shown in attached drawings. Scope of Work for Installation: • Mobilize ta Site • Lock out Tag out • Unwire motor from power • Disassemble and remove existingfan • Disassemble and remove Inlet Filter • Instali new Fan and Motor • Install new lnlet Fiiter � Wire Motorto Electrical • Pressure Wash Tawer • Remove lockout Tagout • • Demobilize 11 Q23 Countryway Bivd. � Tamga, FL 33626 7e1.: (813) 854-23B4� Fax: (873} 854-2497 � Clarifications • All Federal Lacat and State taxes are not included • 120 Volt single phase power to be provided by owner within 50 feet • Potable Water to be provided within 50 feet Cost far Fan with Installation .................................................. 38 570.00 Shoufd any question arise please feeE free to contact me at 813.854.2354 Respectfully, Dugga�ab��� Jacobs Air Water Systems • i • 4 � O � � i � W Q U �� �� � .- � z � � � � 3 �- � �� �� � � � �� �n � � J � N �O �� � t� F', �� �� a z m uF S9 � � �!9s � �� < � `r ��� �_ T � �" � ��� N b�;tQ � � � . ; 5 ��{�� i � � � �g��� . �� ���$� � � � ��r� � �� A����� � ��� a . ��r��� � U � S � � � Q � i� � � �u � � � a 5 �� � a � F � � � � ctvF .� � 't � , ii ! • j � " j X � � '( � I �i �j ! f ; �� j � � �� ,��, q � .� f ;i �� � � ; j 1� � �� � � � � f '� I -� � �' '� � � � � :i � :t '� � °� � �� _ ,; � , , ������ � - ������ � I- — --� � �� � � �� � I � � �� W � � � �x � �z � � �.�«�.�z---� _ .�z � � �� � � � ----�-� � • infraStrUCtUl�E•UIldG21'-Ei'1vilDr�lf)eJ)i•Btlik�tix�5 ARCAQ�.S U.S., Int. 2�81 Vi�,a Pafkway Sutte 805 Weat Patrn Beacfi Rotlda 33411 Village af Tequesta T� � �� �ooa 345 TeQuesta Drive � �� � n � = Tequesta, F!. 33469 ���� Attn: Sam Fleady, Deputy Director of UtiEities RE: Degasifier Blower Na.1 WA'fER RE�IURCES Dear Mr. Heady: oe�e: It is our understand�rg that the FRP Biower on Degasif'�r No.9 was July �f4, 2t}15 inspecfad by the manufacturer as pa�t af #heir recerrt site actfvft�s pursu�t to cleaning operations. We also understand that this blowrer, now 15 years old� �s � showing signs of failure, and tfiis was confirmed by opera�onal stafF. It should glso William D. Reese, PE be noted that tt�is blower has an old� styie inlet ftlter that is less effective at naise P �. reductivn than �e one on Degasifi�r EVQ.2. We have recommended urgerrt attention ��,697.�O6g � to repiacement of the blower since there is a potential for rapid deterioratio� and f8ilure. �,�,,,: wil liam.reese�arcadis- Aocordingty, we have secured a quotat�on for remaval and replaoernent, � $ • O0m attached, from the originat equipmerrt vendor. The quote includ�xi a new filter having s�miiar to #hs other one. It is our opinion ifiat soie sourcing this item to the cXig�na! a `�' R�005706.0001 vendor is logical and appro�iate to ensure proper perFormance and proper dimensionai fit. We reaommend proaeeding with !he procurement and installation of this replacement equipmer�# Florids Livsnse Numbsrs Engineertnp Should you have questions ar nequlre anythir� further, pleage call. ��ti7 Very Tru! �F�ex GB5B4 ARCA S U.S., In . Surveyir�g LB7082 William D. Reese�� Vi�e President ends. • Imagine the resuft 9�pro1���P��Q��1S1081GbesY�ssdypr 077470'ib.dCc � �-- _ . � Jacobs Air �ater Systems Quote # 3024 1u1� 13, Z015 �l/illiam Re�se Arcadis US William.Reeseta?arca is-us.com Sam H�ady Tequesta WTP SHeadv�tectuesta.ore Re; Tequssta Fan Replacement and lnstallation �n behalf of Jacobs A�r Water Systems (1AWS), I�m pleased to send yau this quote for �rocurement and in�tallatfon of fian and infei hausing for Tequesta WTP. Instaltation w�i take ap�ro�mately 7HREE (3) days of work Lead time is 8-10 Weeks ARO Fan Data: • 6600 C�m � 12" wg CW THD • 19.86 BHP • { 25 HP TEFC motnr Arr.i • 315 SS shaft � Shaft seal • V-belt drlves wit3� guards • ,4ccess door � Sleeved inlet and flanged outlet • Galvanized steet fan frame Inlet Housing FiRer Shown in attached drawmgs. Scope of WQrk for instaUatlon: * Mobilize to Stte � Lock out Tag aut • Unwire motor frarn pow�r +� Dlsassemble and remave existir�g fan • bisassembie and remove Inlet �tker • Ins�tatl new Fan and Ma#or • lnstai) new lnlet �Itter � Yllire Motot ta �lectrica! • Pressure Wash Toarer ' Remove Lockotrt Tagout • • DemoblNze 11028 Countryway 8tvd. � 7'arxpa, Fl 8Ei=8 Tel.: (818� 864-2384• Fax: �815} 8$4-24a7 • Garffications • Afl Federal Loca1 and State taxes are not included •�.ZQ Va�t single phase power to be provided by onmer w�thi� Si) feet • Potable Wate� #o be provided within 50 feet Cast for Fan with lnstalia�ion .................................................. 38 5�O.�t} Shoc�ld any question arise please f�el free to oontact me at 813.854.2354 Respectfully, ������ lacobs Alr Water Sys�ems � • • 4 � � � �� � �� � Y � Z � � � � f � �� ' � � �� � � � � �� � � �� �� � � �� � wss � � �� a --f---- � � � � � � . �� �� � � � ���� � �+ � � ����� . ��� � �� �3��� � � � � � . � � � �� � � ��� � . � �� � � ! i �� i '� ' � X � � � ,+� � °.� { i� ��� x�� .H '. •� i � j i � � � '� : � , ,: �• � ; , � � � -- ;� ; :! �� � � ''` ; � �= . _ � � � � °) �� � �: � �� � � ;� �-- � � � � �� � �_ _ � ��� � � � �. � � � �� � � ! � �� �� � ��� �� � ! �� �������