HomeMy WebLinkAboutDocumentation_Regular_Tab 05_08/13/2015 � RESOLUTION NO. 60-15
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AWARDING A CONTRACT TO JACOBS AIR
WATER SYSTEMS AS A SOLE SOURCE VENDOR, FOR THE
REPLACEMENT AND INSTALLATION OF A DEGASIFIER FAN IN
THE AMOUNT OF $38,570.00; PROVIDING AN EFFECTIVE DATE;
AND FOR OTHER PURPOSES.
WHEREAS, the Reverse Osmosis Water Plant #1 degasifier fan and inlet housing filter have
become unserviceable and in need of replacement; and
WHEREAS, it is the opinion of the Village's engineering firm, Arcadis, that the repair is
warranted to sta.y in compliance with the regulatory agencies and to continue safe plant
operations; and
WHEREAS, it is the further opinion of the Village's engineering firm, Arcadis, that due to the
age and configuration of the equipment, the original equipment vendor is the only vendor that
can provide the parts and services required by the Village in this instance; and
WHEREAS, the Water Treatment Plant is requesting to fund this project using Budget Cost
Savings funds.
• NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 60-15 is hereby approved for the sole source award to Jacobs Air
Water System, Inc. of a contract in the amount of $38,570.00 for the replacement and installation
on the #1 degasifier fan and inlet housing filter.
Section 2 This Resolution shall become effective immediately upon passage.
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Memorandum Utilities Depa
To: Village Council
From: Sam Heady, Deputy Director of Utilities
Date: 7/20/ 15
Subject: Budget Cost Savings
Fan Replacement and Installation - WTP
I respectfully present the following memorandum of understanding to the Council.
This is a request to award a contract to Jacobs Air Water Systems for the replacement and
• installation of the Reverse Osmosis Water Plant #1 degasifier fan and inlet housing filter in the
amount of $38,570.00.
The Reverse Osmosis Water Plant #1 degasifier fan and filter have become unserviceable and
cannot meet the demand of the water treatment system if this equipment is not replaced.
Budget cost saving will be used to purchase and install the equipment.
Photos attached for review.
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Village of Tequesta Date: 7/24/2015
Purchase Order Requisition Date Purchase Order is Req'd: 8/13/2015
(Not a Purchase Order) Department: Water Treatment Plant
*R November 14, 2011 Req. #:
Quotes Received: N/A (See Attached) Recommended Vendor: Vendor #:
Vendors Bids Jacobs Air Water S stems
Sole Source Provider Address: 11023 Count a Blvd.
City: Tam a
State & Zip: FL 33626
Comments:
The urchase and installation of a Reverse Osmosis Water Plant #1 de asifier fan and inlet housin filter
from Jacobs Air Water S stems for the price of $38,570.00. The current e ui ment has become unserviceable.
Sole Source Provider
Manuf.! Available Balance
Item Descri tion Part# Q. Unit Price Total Cost Account # (Finance Use Onl )
Fa Scrubber 1$ 38,570.00 $ 38,570.00 401-242-546.303
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
Total: $ 38,570.00
Finance/Administrative Use Onlv:
The Department Director's / Designee's signature below certifies that (1) this purchase order requisition is complete and in comp/iance with the Vi//age s
Purchasing Policies and Procedures and (2) all procurement requirements have been satisfied.
De artment Director / Desi nee Si nature: Date:
The Finance Department signature be/ow certifies that (i) this requisition has been approved by an authorized Department Director/Designee, (2) that the
co�ccount numbers have been used and (3) there is adequate funding in the accounts listed.
Finance Si nature: Date:
Villa e Mana er A roval: Date:
Village Council Approval: Resolution #: Date:
FISCAL YEAR 2014-2015 Vilia�e of Tequesta
BA # Budqet Amendment Request JE #
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�� �� ,. ._ , . _� , ,� _ _ „ „ . � , .. _� - f. . - _. .. ,> �� . __ . , �....t' . ; �.�� 'rt. _� C��_-�h'- .,�.
De�ment: Water Production Account: Equipment Repair/Maint Account #: 401-242-546,303
Original Budget Balance Available Transfer Amount New Balance Available
$ 65,490.00 $ 10,767.00 $ 38,570.00 $ 49,337.00
Justification / Comments: Purchase fan assembly for #1 degasifier at the Water Plant.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ $ $ $
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ Q.00 $ 0.00 $ 0.00 $ 0.00
Justiflcation / Comments:
ie�" - h y _ ri, _ ,�^; �. r w � 3'?� � �� sr � ,k
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D�ent: Water Production Account: Budget Cost Savings Account #: 401-242-599.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 248,510.00 $ -3$,570.00 $ 209,940.00
Justification / Comments: Budget Cost Savings form projects in the Utility.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ $ $ $
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
-
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, , . ,. ., .; � . . ... , .� . _ . . „ ._ _ . _-. _ ... ._„_. , . , , _..
. Department Head: Date:
Budget O�cer: Da
Village Manager Approval: Da
Village Council Approval: Resolution Number Da
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Jacobs Air Water Systems
Quote # 3024 July 13, 2015
William Reese
Arcadis US
Wi(Iiam.Reese@arcadis-us.com
Sam Heady
Tequesta WTP
SHeadyCa�teauesta.or�
Re: Tec�uesta Fan Replacement and Installation
On 6ehalf of lacobs Air Water Systems (1AWS),1 am pleased to send you this quote for
procurement and installatlon of fan and inlet housing for Tequesta WTP. Installation wili take
approximately THREE (3j days of work. Lead time is 8-10 Weeks ARO
Fan Data:
• 6600 CFm @ 12" wg CW THD
• 19.86 BHP
� : 25 HP TEFC motor
Arr.1
• 315 SS shaft
� Shaft seal
• V-belt drives with guards
� Access door
• Sleeved inlet and Ffanged outlet
• Galvanized steel fan frame
inlet Housing Filter Shown in attached drawings.
Scope of Work for Installation:
• Mobilize ta Site
• Lock out Tag out
• Unwire motor from power
• Disassemble and remove existingfan
• Disassemble and remove Inlet Filter
• Instali new Fan and Motor
• Install new lnlet Fiiter
� Wire Motorto Electrical
• Pressure Wash Tawer
• Remove lockout Tagout
• • Demobilize
11 Q23 Countryway Bivd. � Tamga, FL 33626
7e1.: (813) 854-23B4� Fax: (873} 854-2497
� Clarifications
• All Federal Lacat and State taxes are not included
• 120 Volt single phase power to be provided by owner within 50 feet
• Potable Water to be provided within 50 feet
Cost far Fan with Installation .................................................. 38 570.00
Shoufd any question arise please feeE free to contact me at 813.854.2354
Respectfully,
Dugga�ab���
Jacobs Air Water Systems
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infraStrUCtUl�E•UIldG21'-Ei'1vilDr�lf)eJ)i•Btlik�tix�5 ARCAQ�.S U.S., Int.
2�81 Vi�,a Pafkway
Sutte 805
Weat Patrn Beacfi
Rotlda 33411
Village af Tequesta T� � �� �ooa
345 TeQuesta Drive � �� � n � =
Tequesta, F!. 33469 ����
Attn: Sam Fleady, Deputy Director of UtiEities
RE: Degasifier Blower Na.1 WA'fER RE�IURCES
Dear Mr. Heady:
oe�e:
It is our understand�rg that the FRP Biower on Degasif'�r No.9 was July �f4, 2t}15
inspecfad by the manufacturer as pa�t af #heir recerrt site actfvft�s pursu�t to
cleaning operations. We also understand that this blowrer, now 15 years old� �s �
showing signs of failure, and tfiis was confirmed by opera�onal stafF. It should glso William D. Reese, PE
be noted that tt�is blower has an old� styie inlet ftlter that is less effective at naise P �.
reductivn than �e one on Degasifi�r EVQ.2. We have recommended urgerrt attention ��,697.�O6g
� to repiacement of the blower since there is a potential for rapid deterioratio� and
f8ilure. �,�,,,:
wil liam.reese�arcadis-
Aocordingty, we have secured a quotat�on for remaval and replaoernent, � $ • O0m
attached, from the originat equipmerrt vendor. The quote includ�xi a new filter having
s�miiar to #hs other one. It is our opinion ifiat soie sourcing this item to the cXig�na! a `�'
R�005706.0001
vendor is logical and appro�iate to ensure proper perFormance and proper
dimensionai fit. We reaommend proaeeding with !he procurement and installation of
this replacement equipmer�# Florids Livsnse Numbsrs
Engineertnp
Should you have questions ar nequlre anythir� further, pleage call. ��ti7
Very Tru! �F�ex
GB5B4
ARCA S U.S., In .
Surveyir�g
LB7082
William D. Reese��
Vi�e President
ends.
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Jacobs Air �ater Systems
Quote # 3024 1u1� 13, Z015
�l/illiam Re�se
Arcadis US
William.Reeseta?arca is-us.com
Sam H�ady
Tequesta WTP
SHeadv�tectuesta.ore
Re; Tequssta Fan Replacement and lnstallation
�n behalf of Jacobs A�r Water Systems (1AWS), I�m pleased to send yau this quote for
�rocurement and in�tallatfon of fian and infei hausing for Tequesta WTP. Instaltation w�i take
ap�ro�mately 7HREE (3) days of work Lead time is 8-10 Weeks ARO
Fan Data:
• 6600 C�m � 12" wg CW THD
• 19.86 BHP
• { 25 HP TEFC motnr
Arr.i
• 315 SS shaft
� Shaft seal
• V-belt drlves wit3� guards
• ,4ccess door
� Sleeved inlet and flanged outlet
• Galvanized steet fan frame
Inlet Housing FiRer Shown in attached drawmgs.
Scope of WQrk for instaUatlon:
* Mobilize to Stte
� Lock out Tag aut
• Unwire motor frarn pow�r
+� Dlsassemble and remave existir�g fan
• bisassembie and remove Inlet �tker
• Ins�tatl new Fan and Ma#or
• lnstai) new lnlet �Itter
� Yllire Motot ta �lectrica!
• Pressure Wash Toarer
' Remove Lockotrt Tagout
• • DemoblNze
11028 Countryway 8tvd. � 7'arxpa, Fl 8Ei=8
Tel.: (818� 864-2384• Fax: �815} 8$4-24a7
• Garffications
• Afl Federal Loca1 and State taxes are not included
•�.ZQ Va�t single phase power to be provided by onmer w�thi� Si) feet
• Potable Wate� #o be provided within 50 feet
Cast for Fan with lnstalia�ion .................................................. 38 5�O.�t}
Shoc�ld any question arise please f�el free to oontact me at 813.854.2354
Respectfully,
������
lacobs Alr Water Sys�ems
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