HomeMy WebLinkAboutDocumentation_Regular_Tab 06_08/13/2015 • RESOLUTION NO. 64-15
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AWARDING A CONTRACT TO CRAFTSMAN
UNLIMITED, INC. PURSUANT TO tTS PROPOSAL FOR THE
CONNECTION OF TEQUESTA PARK TO THE AVAILABLE SANITARY
SEWER SYSTEM, AS REQUIRED BY SATE LAW; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the Loxahatchee River District requires that Tequesta Park connect
to the available and approved sanitary sewer system by October 1, 2015; and
WHEREAS, the Village leases Tequesta Park and is responsible for
assessments and improvements under the lease agreement; and
WHEREAS, the Village Council has previously approved connecting to the
sanitary sewer system available at the `Tequesta Park Assessment Area', and
WHEREAS, Craftsman Unlimited, Inc. has submitted the lowest responsive
proposal for the completion of said connection work ($39,250.00), and awarding
Craftsman Unlimited, Inc. the project to furnish and install the equipment within the
required deadline of October 1, 2015 is necessary and is in the best interest of the
• Village of Tequesta.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 The Village Council hereby awards a contract to Craftsman
Unlimited, Inc. to furnish and install the labor and equipment necessary to
connect Tequesta Park to the available sanitary sewer system prior to October 1,
2015, as required by state law, and in accordance with the proposal submitted by
Craftsman Unlimited, Inc., in an amount not to exceed $39,250.00 pursuant to its
July 29, 2015 proposal.
Section 2 This Resolution shall become effective immediately upon passage.
�
• w^� �
Memorandum Utilities Department
To: Village Council
From: Sam Heady, Deputy Director of Utilities
Date: 7/27/15
Subject: General Fund Reserves
Award Contract to Craftsman Unlimited, Inc. for Tequesta Park Project
I respectfully present the following memorandum to the Council.
The Loxahatchee River District provided notification that our property has a sewer line
• available to it for connection, and in accordance with the laws of the State of Florida, we
are required to connect to the sewer system within 12 months of the date of notification
of availability.
Records indicate that our property has not been connected to the sewer and the
connections sewer is required by October 1, 2015.
Craftsman Unlimited, Inc. had a proposal in the amount of $39,250
Lazarus Group, Inc. had a proposal in the amount of $40,970
Total Environmental Services, Inc. was non-responsive
Craftsman Unlimited, Inc. will perform the installation and start up on the new equipment.
Appropriation from the General Fund reserves will be used to perform the replacement and
installation of equipment and materials. (Resolution 59-15).
•
Village of 7equesta Date: 8/4J2015
Purchase Order Requisition Date Purchase Order is Req'ci: 8/13I2015
(Not a Purchase Order) Department: Public Works
sed November 14, 2Q11 Req. #:
Quotes Received: 2 (See Attached) Recommended Vendor: Vendor #:
Vendors Bids Craftsman Unlimited, Inc.
Craftsman Untimited, Inc. $39,250.00 Address: 5437 Pointe Lane East
The Lazarus Group $40,970.OQ City: Ju iter
State 8� Zip: FL 33458
Comments:
Award Craftsman Unlimited, Inc. the ro'ect associated with connectin to the sanita sewer s stem avai{abls
at the Te uesta Park Assessment Area. This connection is re uired b Oct. 1, 2015 er Florida State Law.
3 uotes were re uested, the third art was unres onsive.
Manuf./ Available Balance
Item Descri tion Part# Q. Unit Price Total Cost Account # Finance Use Onl
Connect to Sewer System 1$ 39,250.00 $ 39,250.00 001-210 563.600
$ -
$ -
$ -
$ -
$ -
$ -
$ -
� -
Totat: $ 39,250.00
FinancelAdministrative Use C?niv:
The Department Directw's / Uesignee's signature be/ow certiFes that (1) fhis purohase order requisition is comp/ete and in compliance wifh fhe Village's
Purchasing Palicies and Procedures and (2) all procuremsnt requirements have bean satisfied.
�f .
De artment Director / Desi nee Si nature: Date: � S�_
The Finance Departrrrent signature below certifies that (i) this r� uisition has been approved by an authorized Department Director / Designee, (2J that the
correcf account numbers have been used and (3) there ts adequate funding in the accounts listed.
nance Si nature: Date:
Vilia e Mana er Ap roval: Date:
Viifage Council Approval: Resolution #: Date:
� CRAFTSMAN UNLIMITED INC.
. 5437 POINTE LANE EAST
JUPITER, FL 33458
PALM BEACH (407) 575-1126 � MARTIN 407� 220-4660
PROPOSAI SllBMlT1EQ TO PHONE DATE
•. VILLAGE OF TEQUESTA�TEQUESTA PARK 768-0490/722-1167 07/29 15
STREEi JOB NAME �
2280 COUNTY LINE ROAD LIFT STATION IMROVEMENTS
CITY. STATE ANO ZiP CODE JOB LOCATtON
EQUESTA FL. TE UESTA PARK
ATTENTION: SA�i HF�AD�Y
we neieby propose to lumis msleru s antl abor necassary for ihe completion o1�
iNCLUDED
1. FURNISH LABOR,MATERIAL,EQUTPMENT & DESIGN TO COMPLETE THE
FOLLOWING WORK SCOPE:
1. INSTALL COMMERCTAL DUPLEX LOW FLOW SYSTEM (AS PER LRD REQ).
2. INSTALL RESIDENTIAL SIMPLEX LOW FLOW SYSTEM. NOTE: TANK Td BE
5 FT HIGH, LOCATE TANK & ELECTRICAL NEXT TO TRAILER & TANK TOP
4" ABOVE EXISTING GRADE.
3. SIMPLEX DISCHARGE LINE TO BE PVC SCHED 40 14" & DUPLEX TO BE
2" PVC SCHED 40 BOTH TO BE BURIED MIN. 12" DEEF.
4. EXTEND 4" GRAVITY SEWER FROM DUPLEX TO PUBLIC RESTROOM AND
CONTINUE 3" PVC SCHED 40 LINE TO PAVILION BLDG (SEE DRAWING).
5. PUMP, CRACK AND FILL TO GRADE (4) EXISTING SEPTIC TANKS.
6. QUOTE CONTINGENT UPON ENGINEER REVIEW AND APPROVAL.
7. SEE EXHIBIT "A" SITE DRAWING AND EXHIBIT "B" ELECTRICAL SCOPE.
8. LOCATE EXTERNAL DUPLEX GEAR TO BACK OF PUBLIC RESTROOM.
� �
L C. p$r�-wl /T�l � (� r�5 �t/ �-�-- ��
NOT INCLUDED:
1. ALL LRD FEES & ALL EQUIPMENT RELATED TO DUPLEX & SIMPLEX LOW
FLOW SEWER SYSTEM TO BE SUPPLED/FURNISHED BY OTHERS.
2. 6" GRAVITY SEWER FROM GIRL SCOUT BLDG TO DUPLEX PUMP.
W E PROPOSE heraby to furnish materiaf and labor — compleie in accordance with above specifications, for the sum ot:
THIRTY NINE THOUSAND TWO HUNDRED FIFTY DOLLARS, do�iars�3 $39�250.OQ �
Pavment to ba made as follows:
$39,250.00 UPON COMPLETION.
Owner oproea and tCknowledpea that CRAFTSMAN UNlIM17E0 lNC. Is not reaDa�slble whalsoever lor any mailunctlon ol fixturen, equipment, fauCele, vdvea, miacellanaoua related
items or preasure.toss to the water dlstrlbuUOn system.
Ownar hereby indemnlllea and aprees to hold GRAfTSMAN UNLIMI7EO INC. hermlesa Irom any loaa, damape, Judpment(sE, altorney's leea nnd cosl� In lhe event tult ia llled �Ilepinp Ihat
CRAftS64Ak UNt.1MJTE0 INC. causad any damape to tha projecl ot autroundlnp area.
�n tM evenl CRAFTSMAN UNlIM1TE61NC. deema H necsssary lo releln an allornpy ot flle aWt rot collecllon lor any monles owed by ownar pursuanl �0 thia A9reement tAen owner apoea
co Da responaible to CRAFTSMAN UNLI►AITEO, tNC. lor Ita reasonabie attornay's teaa and coats at all lrial lovela 1or collectlon tDaraoi.
Ail materlal Is 9wrantead �to be as sPeciffed. AU work to ba complated In a sub•
stantlal workmanilKa mannar• accordin9 to spaciticatians submittad, par standard Authottzed
practices. Any alteration or deviation trom above sDaclfications involvin9 axtn Si`n�Wr�
cos[s wlll he executed only upon written orders, and wi11 bacoms an extra charge
over and above the estimate. AI{ agreeme�ts contingent upon strikes, accidents of Note: ThIS yfODOS�i miy bE
deiavs beyond our control. Ownar to carry flre, tomado and othar �ecessary in• W�thdrswn by us if not actepted within � 5 days.
suranca. Our worKers are fulfy covered bY Worumen's Compensation lnsuranca.
. ACCEPTANCE OF PROPOSAL Tne abova prlces, spacltications ana condi• ti
2ions are satistactory and are bereby accepted. You are authorizad to do the work
a: sRecitlad. Payment wfll be matle as ou[Ilne above. $iQn�tute
O�te ot AccepUnce: Siyn�ture
- SPEAR ELECTRIC, INC.
19334 W. Indies Lane, Tequesta, Florida 33469
• EXHIBIT "B"
PROPOSAL
Date: July 29, 2015
Ta: Bill Held @ Craftsman Unlimited
Re: Electrical services for Low Pressure Sewer installation at the Village of Tequesta-
Countyline Parlc.
I hereby submit to furnish labor and materials to complete a11 work as described. Scope
of work shall include the following:
1. Build a new electric service adjacent to existing electric service to supply
power to house trailer and various existing buildings being fed from the
oId service that will eventually be removed. The pawer for the new
commercial low pressure system that will be located behind the public
restroom facilities will be fed from this same service.
2. Supply power to the new commercial low pressure system behind the
� restroom facility. Mount control panel and make the proper terminations
for pump operations. `The control panel and service disconnecting means
are to be mounted to the building.
3. Supply power for the residential low pressure system that will service the
onsite residence, mount controi panel and make praper terminations.
Not Included:
1. Additional wark not include above.
2. Any equipment that is provided by Lo�cahatchee River District.
Cont.
• Phone: 561-236-9598;Email:speareiectric@bellsouth.net �
_ _
EXHIBIT "A"
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THE LAZARUS GROUP ��. Est m ate
P.O. BOX 2447 ---
• PALM CITY, FL 34991 DATE ESTIMATE NO.
772-288-2326 OFFICE ��3inois sosR
772-781-7883 FAX
NAME/ADDRESS
VILLAGE OF TEQiJESTA, FL
SAM HEADY
561
DESCRlP7iON QTY COST TOTAL.
TEQUESTA PARK SAM
INSTALL 2" F.M, PIPE FROM MAIN BATHROOM TO 1 5,500.00 5,500.00
STU$OUT
INSTAI.L 2" F.M. PIPE FOR TRAILER 1 4,010.00 4,010.00
• INSTALL AIR RELEASE VALVE S-025 1 3,300.00 3,SW.00
INSTALL 2" ELECTRIC CONDUIT FROM METER TO MAIN 1 3,500.00 3,SQ0.00
BATHROOM
INSTALL i DUPLEX LIFT STATION 1 2,000.00 2,OW.00
INSTALL 1 SIMPLEX LIFT STATION 1 1,000.00 1,000.00
ABANDONMENT OF UP TO 3 SEPTIC TANKS 1 2,400.t14 2,400.00
INSTALL 4" GRAVITY LINE FROM SECONDARY 1 4,060.00 4,060.04
BATHROOM TO MAIN BATHItOOM
ELECTRICAL INSTALLATION 1 I5,000.00 I5,(}00.00
NOTE: DOES NOT 1NCLUDE PURCHASE OF LIFT
STATIONS NOR PERMITS
�
TOTAL �,�,o.�
Loxaha�chee River District �
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� .;.. �'-': p
• Water RecMamation ( Environrrrent�a{ Educatian � River Restoration ,� -
'� o
_ �
250Q lupiter Park Drive, Jupiter, �lorida 33458-8964 ���.�r o
Telephone (561) 747-5700 •Fax {561j 747-9929 • www.(oxahatcheeriver.org � S� y �
=l'p� ���.,�;� .� y 7�'�
` 19T1 '
D. A(brey Arrington, Ph.D., Executive Director
June 3 Q, 2015 ,�, � p ��
�-
.;; ,� .,"
=;� �&:.
' �x�� q:,���
Re: Man�latory Sevver Connection
Tequesta Park Low Pressure Sewer System
I�ear Property Owner,
Approximately 9 months ago the District provided notification that your praperty has a sewer line
available to it for connection, and in accordance with the laws of the State of Flarida, you are required to
connect to the sewer system within 12 months of the date of notification of availability.
Our records indicate that your property has not been cannected and this letter is provided as a reminder
that connection to the sewer is required by October l, 2Q15.
• Quarterty sewer service billing will begin on Uctober 1, 2015 regardless of connection.
To avoid significant additionai casts, you must pay sewer connection fees to the District prior ta 4ctober
1, 2015. If necessary, sewer connection fees can be paid over time, but you must execute an installment
agreemant prior to the October l, 2015 deadline to do so. Contact Diane at (Sbl} 747-5700 ext. 123 for
details.
Failure to connect within the required timeframe will result in a loss of any credits toward connection
fees, enfarcement actions by the Martin Caunty Health Department, and any legal remedies available Eo
the Distr'rct.
Should you ha�e any ques#ions in regard ta how connection is made, please contact our engineering
department. If our recr�rds are in enor as to yaur connection status, please cantact us at the above phone
number.
Sincerely yours,
�
f�
D. Albrey Arrington
Executive Director
• V:1cip.-pra,j�TeqPazkfremunder
Gordon M. Boggie Dr. Ivlatt H. Rastack Stephen B. Rackoff Harvey M. Silverman James D. Snyder
Board Member Baard Member Chairman Board Member Board Member
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• RESOLUTION NO. 12-15
A RESQLUTiUN OF THE V]LLAGE COUNCII� OF T'HE YILLAGE OF
TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 2014R015
GENERAL FUND BUDGET BY $3Z,,2Z0.00; APPROPRIATING FUND
BALANCE AND INCREASING EXPENDITURES IN THAT AMOUNT TU
F[1ND THE PAYMENT OF A NON AD VALOREM ASSESSMFIVT AND
CONNECTION FEES FOR THE SEWAGE COLLECI'IUN LINES 1N
'THE `TEQUESTA PARK ASSESSMENT AREA'; PROVIDiNG FOR
SEVERABII.ITY; PROVIDING AN EFFEC"TIVE DATE; AND FOR
UTHER PURPOSES.
WHEREAS, the Village leases Tequ�sta Park and is respansible for ass�+ss�ments a�i
improvements under the lease agreement;
WAEREAS, an appropriatian of Fund Balance is requimd to fund this groject;
tN�IEREAS, the follawing bu,dgeted accounts will be iacreased;
Revenues:
Appropriate Fund Balance, #001-990-3�.999 $32,224.OU
Expendit�res:
P�blic Works Misc Pmjects, #001-210-563.b00 $32,220.00
� NOW, THEREFORE, BE Tr gESOLVED BY THE VII.LAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 The Village Council hereby adopts Resolution 12-IS increasing the fiscal year
2Qt4i2015 General Fund Budget by $32,220.00, and appropriating Fund Hatance snd increasing
expenditures in that amount.
Sec ' n 2 T6is Resolution shall become effective immediately upon passage.
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083691c4-16b3-44f1-8ac6-d02b0941be34.txt
� From: Heady, Samuel
Sent: Tuesday, August 04, 2015 2:05 PM
To: �load, Michelle; Forsythe, �ody
Ec: McCorkle, Janet
subject: Tequesta Park �ift station
�ichelle / 7ody / Purchasing Department
The utility has asked 3 approved contattors for quotes to install 2 lifts stations
and ancillary equipment at Tequesta Park.
The project was a regulatory project to eliminate the 3 septic systems in the park
and tie into the low pressure force main
with LOX. The 3 contractors were Craftsman Unlimited, Lazarus Group, and Total
Environmental Services (TES)
The deadline for quote to me was �uly 31, 2015 at 5pm.
Only 2 vendors met this deadline of �uly 31, 2015: Craftsman unlimited and �azarus
Group.
I called TES to see if he was going to meet the deadline he said yes. I waited until
6pm on Friday the 31st and TES never
showed up. I called him again and left him a message to call me to go over meeting
the deadline. He never called me back
on Friday 7uly 31st. I called him 4 times on Monday August 03 in the morning to ask
him what happen and if he received
my voice mail, He said he received my voice mail and would drop off the bid later on
Monday. He never showed to drop off
his bid.
at this time I deemed his bid as non responsive due to the lack of response and the
� deadline being expired. The lowest
bid was Craftsman unlimited.
If you need more information please let me know.
Thanks!
Sam Heady, CFM
Deputy Director, Utilities
C. 561-722-1167
"Plan your work for safety"
� Page 1