HomeMy WebLinkAboutDocumentation_Regular_Tab 06_08/13/2015 • RESOLUTION NO. 64-15 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AWARDING A CONTRACT TO CRAFTSMAN UNLIMITED, INC. PURSUANT TO tTS PROPOSAL FOR THE CONNECTION OF TEQUESTA PARK TO THE AVAILABLE SANITARY SEWER SYSTEM, AS REQUIRED BY SATE LAW; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Loxahatchee River District requires that Tequesta Park connect to the available and approved sanitary sewer system by October 1, 2015; and WHEREAS, the Village leases Tequesta Park and is responsible for assessments and improvements under the lease agreement; and WHEREAS, the Village Council has previously approved connecting to the sanitary sewer system available at the `Tequesta Park Assessment Area', and WHEREAS, Craftsman Unlimited, Inc. has submitted the lowest responsive proposal for the completion of said connection work ($39,250.00), and awarding Craftsman Unlimited, Inc. the project to furnish and install the equipment within the required deadline of October 1, 2015 is necessary and is in the best interest of the • Village of Tequesta. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 The Village Council hereby awards a contract to Craftsman Unlimited, Inc. to furnish and install the labor and equipment necessary to connect Tequesta Park to the available sanitary sewer system prior to October 1, 2015, as required by state law, and in accordance with the proposal submitted by Craftsman Unlimited, Inc., in an amount not to exceed $39,250.00 pursuant to its July 29, 2015 proposal. Section 2 This Resolution shall become effective immediately upon passage. � • w^� � Memorandum Utilities Department To: Village Council From: Sam Heady, Deputy Director of Utilities Date: 7/27/15 Subject: General Fund Reserves Award Contract to Craftsman Unlimited, Inc. for Tequesta Park Project I respectfully present the following memorandum to the Council. The Loxahatchee River District provided notification that our property has a sewer line • available to it for connection, and in accordance with the laws of the State of Florida, we are required to connect to the sewer system within 12 months of the date of notification of availability. Records indicate that our property has not been connected to the sewer and the connections sewer is required by October 1, 2015. Craftsman Unlimited, Inc. had a proposal in the amount of $39,250 Lazarus Group, Inc. had a proposal in the amount of $40,970 Total Environmental Services, Inc. was non-responsive Craftsman Unlimited, Inc. will perform the installation and start up on the new equipment. Appropriation from the General Fund reserves will be used to perform the replacement and installation of equipment and materials. (Resolution 59-15). • Village of 7equesta Date: 8/4J2015 Purchase Order Requisition Date Purchase Order is Req'ci: 8/13I2015 (Not a Purchase Order) Department: Public Works sed November 14, 2Q11 Req. #: Quotes Received: 2 (See Attached) Recommended Vendor: Vendor #: Vendors Bids Craftsman Unlimited, Inc. Craftsman Untimited, Inc. $39,250.00 Address: 5437 Pointe Lane East The Lazarus Group $40,970.OQ City: Ju iter State 8� Zip: FL 33458 Comments: Award Craftsman Unlimited, Inc. the ro'ect associated with connectin to the sanita sewer s stem avai{abls at the Te uesta Park Assessment Area. This connection is re uired b Oct. 1, 2015 er Florida State Law. 3 uotes were re uested, the third art was unres onsive. Manuf./ Available Balance Item Descri tion Part# Q. Unit Price Total Cost Account # Finance Use Onl Connect to Sewer System 1$ 39,250.00 $ 39,250.00 001-210 563.600 $ - $ - $ - $ - $ - $ - $ - � - Totat: $ 39,250.00 FinancelAdministrative Use C?niv: The Department Directw's / Uesignee's signature be/ow certiFes that (1) fhis purohase order requisition is comp/ete and in compliance wifh fhe Village's Purchasing Palicies and Procedures and (2) all procuremsnt requirements have bean satisfied. �f . De artment Director / Desi nee Si nature: Date: � S�_ The Finance Departrrrent signature below certifies that (i) this r� uisition has been approved by an authorized Department Director / Designee, (2J that the correcf account numbers have been used and (3) there ts adequate funding in the accounts listed. nance Si nature: Date: Vilia e Mana er Ap roval: Date: Viifage Council Approval: Resolution #: Date: � CRAFTSMAN UNLIMITED INC. . 5437 POINTE LANE EAST JUPITER, FL 33458 PALM BEACH (407) 575-1126 � MARTIN 407� 220-4660 PROPOSAI SllBMlT1EQ TO PHONE DATE •. VILLAGE OF TEQUESTA�TEQUESTA PARK 768-0490/722-1167 07/29 15 STREEi JOB NAME � 2280 COUNTY LINE ROAD LIFT STATION IMROVEMENTS CITY. STATE ANO ZiP CODE JOB LOCATtON EQUESTA FL. TE UESTA PARK ATTENTION: SA�i HF�AD�Y we neieby propose to lumis msleru s antl abor necassary for ihe completion o1� iNCLUDED 1. FURNISH LABOR,MATERIAL,EQUTPMENT & DESIGN TO COMPLETE THE FOLLOWING WORK SCOPE: 1. INSTALL COMMERCTAL DUPLEX LOW FLOW SYSTEM (AS PER LRD REQ). 2. INSTALL RESIDENTIAL SIMPLEX LOW FLOW SYSTEM. NOTE: TANK Td BE 5 FT HIGH, LOCATE TANK & ELECTRICAL NEXT TO TRAILER & TANK TOP 4" ABOVE EXISTING GRADE. 3. SIMPLEX DISCHARGE LINE TO BE PVC SCHED 40 14" & DUPLEX TO BE 2" PVC SCHED 40 BOTH TO BE BURIED MIN. 12" DEEF. 4. EXTEND 4" GRAVITY SEWER FROM DUPLEX TO PUBLIC RESTROOM AND CONTINUE 3" PVC SCHED 40 LINE TO PAVILION BLDG (SEE DRAWING). 5. PUMP, CRACK AND FILL TO GRADE (4) EXISTING SEPTIC TANKS. 6. QUOTE CONTINGENT UPON ENGINEER REVIEW AND APPROVAL. 7. SEE EXHIBIT "A" SITE DRAWING AND EXHIBIT "B" ELECTRICAL SCOPE. 8. LOCATE EXTERNAL DUPLEX GEAR TO BACK OF PUBLIC RESTROOM. � � L C. p$r�-wl /T�l � (� r�5 �t/ �-�-- �� NOT INCLUDED: 1. ALL LRD FEES & ALL EQUIPMENT RELATED TO DUPLEX & SIMPLEX LOW FLOW SEWER SYSTEM TO BE SUPPLED/FURNISHED BY OTHERS. 2. 6" GRAVITY SEWER FROM GIRL SCOUT BLDG TO DUPLEX PUMP. W E PROPOSE heraby to furnish materiaf and labor — compleie in accordance with above specifications, for the sum ot: THIRTY NINE THOUSAND TWO HUNDRED FIFTY DOLLARS, do�iars�3 $39�250.OQ � Pavment to ba made as follows: $39,250.00 UPON COMPLETION. Owner oproea and tCknowledpea that CRAFTSMAN UNlIM17E0 lNC. Is not reaDa�slble whalsoever lor any mailunctlon ol fixturen, equipment, fauCele, vdvea, miacellanaoua related items or preasure.toss to the water dlstrlbuUOn system. Ownar hereby indemnlllea and aprees to hold GRAfTSMAN UNLIMI7EO INC. hermlesa Irom any loaa, damape, Judpment(sE, altorney's leea nnd cosl� In lhe event tult ia llled �Ilepinp Ihat CRAftS64Ak UNt.1MJTE0 INC. causad any damape to tha projecl ot autroundlnp area. �n tM evenl CRAFTSMAN UNlIM1TE61NC. deema H necsssary lo releln an allornpy ot flle aWt rot collecllon lor any monles owed by ownar pursuanl �0 thia A9reement tAen owner apoea co Da responaible to CRAFTSMAN UNLI►AITEO, tNC. lor Ita reasonabie attornay's teaa and coats at all lrial lovela 1or collectlon tDaraoi. Ail materlal Is 9wrantead �to be as sPeciffed. AU work to ba complated In a sub• stantlal workmanilKa mannar• accordin9 to spaciticatians submittad, par standard Authottzed practices. Any alteration or deviation trom above sDaclfications involvin9 axtn Si`n�Wr� cos[s wlll he executed only upon written orders, and wi11 bacoms an extra charge over and above the estimate. AI{ agreeme�ts contingent upon strikes, accidents of Note: ThIS yfODOS�i miy bE deiavs beyond our control. Ownar to carry flre, tomado and othar �ecessary in• W�thdrswn by us if not actepted within � 5 days. suranca. Our worKers are fulfy covered bY Worumen's Compensation lnsuranca. . ACCEPTANCE OF PROPOSAL Tne abova prlces, spacltications ana condi• ti 2ions are satistactory and are bereby accepted. You are authorizad to do the work a: sRecitlad. Payment wfll be matle as ou[Ilne above. $iQn�tute O�te ot AccepUnce: Siyn�ture - SPEAR ELECTRIC, INC. 19334 W. Indies Lane, Tequesta, Florida 33469 • EXHIBIT "B" PROPOSAL Date: July 29, 2015 Ta: Bill Held @ Craftsman Unlimited Re: Electrical services for Low Pressure Sewer installation at the Village of Tequesta- Countyline Parlc. I hereby submit to furnish labor and materials to complete a11 work as described. Scope of work shall include the following: 1. Build a new electric service adjacent to existing electric service to supply power to house trailer and various existing buildings being fed from the oId service that will eventually be removed. The pawer for the new commercial low pressure system that will be located behind the public restroom facilities will be fed from this same service. 2. Supply power to the new commercial low pressure system behind the � restroom facility. Mount control panel and make the proper terminations for pump operations. `The control panel and service disconnecting means are to be mounted to the building. 3. Supply power for the residential low pressure system that will service the onsite residence, mount controi panel and make praper terminations. Not Included: 1. Additional wark not include above. 2. Any equipment that is provided by Lo�cahatchee River District. Cont. • Phone: 561-236-9598;Email:speareiectric@bellsouth.net � _ _ EXHIBIT "A" � :�, , � � � �a, ,�� �`��'� � �, � � g � � 8 ���� �� � � � �� � � � 6 ...N i �� � 9 �� � - � ��� r � � � � ���� � �� �� � �- � � ��� � ��� � �� � � - ��' � � � �� �� � � ��� �� �� r o —���--�- �� ; 1 � . ��x � �i��� �� � ����� �� � �� � 3 � o � � �� I > ���� �� � � ���� � �� ; _ �� � t ; - ���� � � a����� ��� �� i J 4� _ � ���� �� � ������ tl�� =� ; �,� _ � ���- _ _`___ ' � ����� �� �� ������ ��� �� :� o � % - - ., oo � I k � 1 �� � � �. � � - g� ��� �' ��=-------- . � � w .��� ���� ;� a R= e ,' '� y - ( - � � -= � ^'� � `�, y � � .�,� � � ,� / i w � � � � � �� � �� �� a z �� �`� � � r� (� �� �� � w � ���jjj /y � I I L � q � b w� � gn u a� � ��s�= ►- � a �,.,_� � v � � i� ������ LL � o �� o�"Z o I I I � � F --- -- --� I .. w F— • • — F— . __ � � � ¢ > � , _ �� _ �� � � m= � � w �� >w, � _ � � �_ -- - � -� � �� - ._ i�--� A _ � � j: < <-' � �� � sa�, a� � ? � s �` � V �� � � Q �.g�� § �7 � I K '� C� ��y� a � � .��,..� ,,.,._, ,.���, � ��:���� w 1 I� c L��� � w — ; � /'= � ,�...�, �., I w — `— . � �� _— J � _ I J � � = - ----- -- 9° � � �•� ' � �I=` — — �; / � � ��� �. _ ! ' r Q , �� � � , r. , s i � I I I I � �� h ���� � �� � '� i �� ���� ��� �� � � ! ` ���3� �� � I' � � ��� � ��� � � e �\ i ,�� � �� �� � z _ w � Z . ° � THE LAZARUS GROUP ��. Est m ate P.O. BOX 2447 --- • PALM CITY, FL 34991 DATE ESTIMATE NO. 772-288-2326 OFFICE ��3inois sosR 772-781-7883 FAX NAME/ADDRESS VILLAGE OF TEQiJESTA, FL SAM HEADY 561 DESCRlP7iON QTY COST TOTAL. TEQUESTA PARK SAM INSTALL 2" F.M, PIPE FROM MAIN BATHROOM TO 1 5,500.00 5,500.00 STU$OUT INSTAI.L 2" F.M. PIPE FOR TRAILER 1 4,010.00 4,010.00 • INSTALL AIR RELEASE VALVE S-025 1 3,300.00 3,SW.00 INSTALL 2" ELECTRIC CONDUIT FROM METER TO MAIN 1 3,500.00 3,SQ0.00 BATHROOM INSTALL i DUPLEX LIFT STATION 1 2,000.00 2,OW.00 INSTALL 1 SIMPLEX LIFT STATION 1 1,000.00 1,000.00 ABANDONMENT OF UP TO 3 SEPTIC TANKS 1 2,400.t14 2,400.00 INSTALL 4" GRAVITY LINE FROM SECONDARY 1 4,060.00 4,060.04 BATHROOM TO MAIN BATHItOOM ELECTRICAL INSTALLATION 1 I5,000.00 I5,(}00.00 NOTE: DOES NOT 1NCLUDE PURCHASE OF LIFT STATIONS NOR PERMITS � TOTAL �,�,o.� Loxaha�chee River District � � ���� ,�Y. ��-::_�v#: ��, � .;.. �'-': p • Water RecMamation ( Environrrrent�a{ Educatian � River Restoration ,� - '� o _ � 250Q lupiter Park Drive, Jupiter, �lorida 33458-8964 ���.�r o Telephone (561) 747-5700 •Fax {561j 747-9929 • www.(oxahatcheeriver.org � S� y � =l'p� ���.,�;� .� y 7�'� ` 19T1 ' D. A(brey Arrington, Ph.D., Executive Director June 3 Q, 2015 ,�, � p �� �- .;; ,� .," =;� �&:. ' �x�� q:,��� Re: Man�latory Sevver Connection Tequesta Park Low Pressure Sewer System I�ear Property Owner, Approximately 9 months ago the District provided notification that your praperty has a sewer line available to it for connection, and in accordance with the laws of the State of Flarida, you are required to connect to the sewer system within 12 months of the date of notification of availability. Our records indicate that your property has not been cannected and this letter is provided as a reminder that connection to the sewer is required by October l, 2Q15. • Quarterty sewer service billing will begin on Uctober 1, 2015 regardless of connection. To avoid significant additionai casts, you must pay sewer connection fees to the District prior ta 4ctober 1, 2015. If necessary, sewer connection fees can be paid over time, but you must execute an installment agreemant prior to the October l, 2015 deadline to do so. Contact Diane at (Sbl} 747-5700 ext. 123 for details. Failure to connect within the required timeframe will result in a loss of any credits toward connection fees, enfarcement actions by the Martin Caunty Health Department, and any legal remedies available Eo the Distr'rct. Should you ha�e any ques#ions in regard ta how connection is made, please contact our engineering department. If our recr�rds are in enor as to yaur connection status, please cantact us at the above phone number. Sincerely yours, � f� D. Albrey Arrington Executive Director • V:1cip.-pra,j�TeqPazkfremunder Gordon M. Boggie Dr. Ivlatt H. Rastack Stephen B. Rackoff Harvey M. Silverman James D. 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C C Z p �� C� C� tQ V J � m fA Q .. d' cfl U N Q U �.' d W • �� � N M� # r r N M�' t1� C� 1� 00 � � Z � - � � � ��Q N N N N N N N N N m W � � �c� =a • RESOLUTION NO. 12-15 A RESQLUTiUN OF THE V]LLAGE COUNCII� OF T'HE YILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 2014R015 GENERAL FUND BUDGET BY $3Z,,2Z0.00; APPROPRIATING FUND BALANCE AND INCREASING EXPENDITURES IN THAT AMOUNT TU F[1ND THE PAYMENT OF A NON AD VALOREM ASSESSMFIVT AND CONNECTION FEES FOR THE SEWAGE COLLECI'IUN LINES 1N 'THE `TEQUESTA PARK ASSESSMENT AREA'; PROVIDiNG FOR SEVERABII.ITY; PROVIDING AN EFFEC"TIVE DATE; AND FOR UTHER PURPOSES. WHEREAS, the Village leases Tequ�sta Park and is respansible for ass�+ss�ments a�i improvements under the lease agreement; WAEREAS, an appropriatian of Fund Balance is requimd to fund this groject; tN�IEREAS, the follawing bu,dgeted accounts will be iacreased; Revenues: Appropriate Fund Balance, #001-990-3�.999 $32,224.OU Expendit�res: P�blic Works Misc Pmjects, #001-210-563.b00 $32,220.00 � NOW, THEREFORE, BE Tr gESOLVED BY THE VII.LAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 The Village Council hereby adopts Resolution 12-IS increasing the fiscal year 2Qt4i2015 General Fund Budget by $32,220.00, and appropriating Fund Hatance snd increasing expenditures in that amount. 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'._ r � - { � - , ;.,.f. . „�� r._. -+'..-�, .�� .:"+`'. . , : Y' x , - � � � �'n'� a . _ «. . . .- . . . . . .. � ` - � . � . . . .. . _ . �.' ' � r`,s. c .. .. � _..___. _.. 083691c4-16b3-44f1-8ac6-d02b0941be34.txt � From: Heady, Samuel Sent: Tuesday, August 04, 2015 2:05 PM To: �load, Michelle; Forsythe, �ody Ec: McCorkle, Janet subject: Tequesta Park �ift station �ichelle / 7ody / Purchasing Department The utility has asked 3 approved contattors for quotes to install 2 lifts stations and ancillary equipment at Tequesta Park. The project was a regulatory project to eliminate the 3 septic systems in the park and tie into the low pressure force main with LOX. The 3 contractors were Craftsman Unlimited, Lazarus Group, and Total Environmental Services (TES) The deadline for quote to me was �uly 31, 2015 at 5pm. Only 2 vendors met this deadline of �uly 31, 2015: Craftsman unlimited and �azarus Group. I called TES to see if he was going to meet the deadline he said yes. I waited until 6pm on Friday the 31st and TES never showed up. I called him again and left him a message to call me to go over meeting the deadline. He never called me back on Friday 7uly 31st. I called him 4 times on Monday August 03 in the morning to ask him what happen and if he received my voice mail, He said he received my voice mail and would drop off the bid later on Monday. He never showed to drop off his bid. at this time I deemed his bid as non responsive due to the lack of response and the � deadline being expired. The lowest bid was Craftsman unlimited. If you need more information please let me know. Thanks! Sam Heady, CFM Deputy Director, Utilities C. 561-722-1167 "Plan your work for safety" � Page 1