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Home My WebLink AboutPension General_Documentation_Tab 09_11/06/2006BUSINESS SERVICES CONNECTION, INC. 260 RIVERSIDE DRIVE, PALM BEACH GARDENS, FL 33410 561-694-7963 Fax 561-694-1591 August 16, 2006 To: Village of Tequesta General Employees' Pension Board Invoice No. T6-54 INV I E Attend Regular Quarterly General Employees' Pension Fund Board Meeting August 7, 2006 - 2 hrs Prepare minutes of meeting - 4 hrs 6 hours @ $32.22 ................................................................................................. $193.32 Tota I Due ............................................................................................................. $193.32 Please make check payable to: Business Services Connection, Inc. 260 Riverside Drive Palm Beach Gardens, FL 33410 No Text HANSON, PERRY S~ JENSEN, P.A. 4OO EXECUTIVE CENTER DRIVE, SUITE 207 -WEST PALM BEACH, FLORIDA 33401-2922 JILL HANSON* mjhanson ®hpjlaw.com ANN H. PERRY aperry®hpJlaw.com BONNISPATARAJENSEN bsjensen ®hpJlaw.com 'u so AoMirrEO w N.Y. Via Email Village of Tequesta General Employees Pension Fund Gwen Carlisle, Pension Administrator Post Office Box 3273 250 Tequesta Drive, Suite 300 Tequesta, FL 33469-0273 Dear Gwen: October 17, 2006 TELEPHONE (561)686-6550 FACSIMILE (561) 686-2802 Re: Hanson, Perry & Jensen Billing Statement Enclosed please find the Firm's invoice for services rendered for the period that ended 10115/2006. Your current balance due is $771.11. If you have any questions, please do not hesitate to contact me. Sincerely, ' 1 ,-, Bonni S. Jensen BSJladt Enclosure Copy to: Robert Garlo, Chairman Via Regular Mail 13 HANSON, PERRY & JENSEN, P.A. 400 Executive Center Drive Suite 207 West Palm Beach, FL 33401 Phone: 561-686-6550 Invoice submitted to: General Employees Pension Fund Pension Administrator, Village of Tequesta P.O. BOX 3273 250 Tequesta Drive, Suite 300 Tequesta FL 33469-0273 ATTN: Gwen Carlisle /Copy to: Chairman October 17, 2006 In Reference To: For professional services rendered as follows: Client /File No.: 1012 Invoice # 61038 Professional Services Participant -General Correspondence 9/26/2006 BSJ Research Research refund of contributions Correspondence with Monica Rahim Participant -General Correspondence 9/27/2006 BSJ Correspondence with Correspondence with Monica Rahim re: Employee transfer from General Employees to Police Department Research Revenue Rulings Participant -General Correspondence 9/29/2006 KA Telephone calls Telephone calls and E-mail with Monica Rahim in finance re: refund of contributions Participant -General Correspondence 10/3/2006 KA E-Mail E-Mail letter dated 09/29/06 to Monica Rahim to Trustees, et al., and Monica Rahim Scan letter to Monica Rahim for email distribution Participant -General Correspondence Hrs/Rate Amount 0.50 85.00 170.00/hr 0.75 127.50 170.00/hr 0.25 16.25 65.00/hr 0.25 16.25 65.00/hr General Employees Pension Fund SUBTOTAL: For professional services rendered Additional Charges Bill File 10/15/2006 HPJ Photocopies$ Copy Charges Bill File SUBTOTAL: Total additional charges Total amount of this bill Previous balance Balance due Page 2 Hrs/Rate Amount [ 1.75 245.00] 1.75 $245.00 Qtv/Price 36 7.20 0.20 [ 7.20] $7.20 $252.20 $518.91 $771.11 Current 30 Days 60 Days 90 Days 120 Days HANSON, PERRY ~ JENSEN, P.A. 400 EXECUTIVE C>=NTEa DRtvE, SurrE 207 -WEST PALM BEACH, FLORtoA 33401-2922 JILL HANSON* mJhanson~hpjlaw.com ANN H. PERRY aperry~hpjlaw.com BONNI SPATARA JENSEN bsjensen ~hpjlaw.com September 20, 2006 'uso AomrrrEO iN N.Y. Via Email Village of Tequesta General Employees Pension Fund Gwen Carlisle, Pension Administrator Post Office Box 3273 250 Tequesta Drive, Suite 300 Tequesta, FL 33469-0273 TELEPHONE (561)686-6550 FACSIMILE (561) 686-2802 Re; Hanson, Pew & Jensen BiNinq Statement Dear Gwen; Enclosed please find the Firm's invoice for services rendered for the period that ended 9/15/2006. Your current balance due is $518.91. If you have any questions, please do not hesitate to contact me. Sincerely, n ~ ~ ~,. Bonne S. Jensen BSJ/adt Enclosure Copy to: Robert Garlo, Chairman Via Regular Mail ~, HANSC)N, PERRY & JENSEN, P.A. 400 Executive Center Drive Suite 207 West Palm Beach, FL 33401 Phone: 561-686-6550 Invoice submitted to: Genera! Employees Pension Fund Pension Administrator, Village of Tequesta P.O. BOX 3273 250 Tequesta Drive, Suite 300 Tequesta FL 33469-0273 ATTN: Gwen Carlisle /Copy to: Chairman September 20, 2006 In Reference To: For professional services rendered as follows: Client /File No.: 1012 Invoice # 60954 Professional Services Plan Document 9/11/2006 BSJ Telephone calls Telephone ca}Is with Monica in Finance Plan Document SUBTOTAL: Trustee Expense Policy 9/12/2006 KA E-mails E-mai{s to Catherine Harding re: Expense Policy E-mail with Gwen Carlisle re: Revision of Expense Policy Trustee Expense Policy 9/13/2006 KA E-mails E-mails with Betty Laur and Gwen Carlisle re: update to Trustee Expense Policy Trustee Expense Policy SUBTOTAL: Hrs/Rate Amount 0.25 42.50 170.00/hr [ 0.25 42.50] 0.25 16.25 65.00/hr 0.25 16.25 65.00/hr [ 0.50 32.50] For professional services rendered 0.75 $75.00 General Employees Pension Fund Page 2 Additional Charges Bill File 6/15/2006 HPJ Postage$ Postage Bill File HPJ Photocopies$ Copy Charges Bill File SUBTOTAL: Total additional charges Total amount of this bill Previous balance Balance due Qtv/Price Amount 1 1.11 1.11 1 0.20 0.20 [ 1.31] $1.31 $76.31 $442.60 $518.91 Current 30 Days 60 Days 90 Days 120 Days 7~. ~~~ - HANSON, PERRY S~ JENSEN~ P.A. 4OO EXECUTIVE CENTER DRIVE, SUITE 2O~I -WEST PALM BEACH, FLORIDA 33401-2922 JILL HANSON* mjhanson ®hpjlaw.com ANN H. PERRY aperry®hp)law.com BONNISPATARAJENSEN bsjensen~hpjlaw.com 'also AoreITfED w N.Y. Via Email Village of Tequesta General Employees Pension Fund Gwen Carlisle, Pension Administrator Post Office Box 3273 250 Tequesta Drive, Suite 300 Tequesta, FL 33469-0273 Dear Gwen: August 22, 2006 TELEPHONE (561)686-6550 FACSIMILE (561) 686-2802 Re: Hanson, Perry & Jensen Bilting Statement Enclosed please find the Firm's invoice for services rendered for the period that ended 8115/2006. Thank you for your payment of $932.20. Your current balance due is $442.60. If you have any questions, please do not hesitate to contact me. Sincerely, C` ~~ Bonni S. Jensen f BSJladt Enclosure Copy to: Robert Garlo, Chairman Via Regular Mail 13 HANSON, PERRY & JENSEN, P.A. 400 Executive Center Drive Suite 207 West Palm Beach, FL 33401 Phone: 561-686-6550 Invoice submitted to: General Employees Pension Fund Pension Administrator, Village of Tequesta P.O. BOX 3273 250 Tequesta Drive, Suite 300 Tequesta FL 33469-0273 ATTN: Gwen Carlisle /Copy to: Chairman August 21, 2006 In Reference To: For professional services rendered as follows: Client /File No.: 1012 Invoice # 60882 Professional Services Attendance at Trustee Meetings 8/3/2006 144 Prep Atty Rept Prepare Attorney Report, Handouts, and Notebook for upcoming Meeting - 08/07/06 Attendance at Trustee Meetings 8/4/2006 BSJ Prepare Prepare for meeting Review Agenda and backup Attendance at Trustee Meetings 8/7/2006 BSJ Attend Attend meeting Attendance at Trustee Meetings SUBTOTAL: Misc Matters 7!25/2006 BSJ Draft Draft Memorandum re: Notice on Websites Misc Matters HrslRate Amount 0.50 32.50 65.00/hr 0.25 42.50 170.00/hr 1.50 255.00 170.00/hr ( 2.25 330.00] 0.25 42.50 170.00/hr General Employees Pension Fund 7/31/2006 KA E-Mail E-Mail Notice on Websites Misc Matters SUBTOTAL: For professional services rendered Additional Charges Bill File 8/15/2006 HPJ Photocopies$ Copy Charges Bill File SUBTOTAL: Total additional charges Total amount of this bill Previous balance Total payments Balance due Page 2 Hrs/Rate Amount 0.10 6.50 65.00/hr [ 0.35 49.00] 2.60 $379.00 Qtv/Price 318 63.60 0.20 t n~.nut w.,~.~„ ~4~FL.gU $932.20 ($932.20) ~44L.gU No Text 10/25/2008 Wed 09:14 Dana 262-782-0581 ~~:~. ti.~ ('Vi'a ~'~ ~ ~~{~,`~ ~ .'1~ )~t,'~~.,. 53i,".'~4 October 31, 2006 City of Tequesta For General Employees' Pension Fund (1087) Attn: gcarlisle@tequesta.org 250 Tequesta Drive Suite 300 Tequesta, FL 33469-0273 Dana Investment Advisors STATEMENT OF MANAGEMENT FEES For The Period 3rd Quarter 2006 Trust #80105025 Portfolio Valuation with Accrued Interest as of 09-30-06 $ 792,825.04 Fixed Holdings 374,523 @ 0.5000% per annum divided by 4 468.15 Equity Holdings 418,302 @ 0.7500% per annum divided by 4 784.32 QuarterlyManagementFee $ 1,252.47 .._ _ _ __ TOTAL D17E ANI3 PAYABLE $ 1,252.47 Thank You. cc: Joe~a,BogdahnConsulting.com cc: Donna(b~BogdahnConsulting.com If you have any questions please call Jennifer @ (262}782-3631. .Tca~ariit.iLdi:F:1`.'~;~,.~t;;a.If,~~9~:t.rriezifr,;?tri. Payment to: Dana Investment Advisors, Attn: Jennifer, P.O. Bax 1067 Brookfield, VII, 53008-1067. Thank You ID: #8964 Page 2 of 2 No Text Bogdahn Consulting, LLC. 340 West Central Ave Suite 300 Winter Haven, Fl 33880 Bill To Tequesta General Employee Pension Fund 250 Tequesta Drive Suite 300 Tequesta, Fl 33469-2766 Invoice Date Invoice # 10/ 1 /2006 2020 ., ~ ;-- Description Amount Quarterly Fee for 07/01 /06 - 09/30/06 1,125.00 Balance Due $1,125.00 No Text C O M P A N Y 455 Fairway Drive, Suite 103 Deerfield Beach, FL 33441 (954) 725-4490 Village of Tequesta Atten: Jody Forsythe 250 Tequesta Drive Suite 304 Tequesta, Florida 33469-0273 Fee Advice for Period Total Market Value for Fund Detail of Calculation: Market Value Market Value Fee Security Transactions Lump Sum Distributions Invoice Payments October 4, 2006 A/C 80105025 Tequesta GE EE's Pension July 1, 2006 $ 787,998.19 Basis Point Rate 0.0004 $ 6 $ 10.00 $ 0 $15 $ 4 $ 15.00 $ Fee for Quarter Minimum Annual Fee to September 30, 2006 Annual Fee Quarterly Fee 315.20 $78.80 60.00 $60.00 - $0.00 60.00 $60.00 $198.80 $1,500 TOTAL FEE for QUARTER $198.80 These fees will be charged to the accounts referenced in the month following the period end. If you have any questions call your account administrator: Karen Russo No Text INTEROFFICE MEMORANDUM To: Gwen Carlisle, Pension Administrator Cc: Jody Forsythe, Finance Director Patrice Monaco, Asst. Finance Director From: Monica Rahim, Accounting Clerk Date: October 18, 2006 Subject: PENSION SHIPMENTS Please prepare the necessary paperwork for reimbursing the Village of Tequesta for expenses incurred with respect to shipping of pension documents as per attached invoices. Public Safety Officers Pension Fire ................................................... $52.15 Police ....................................................$15.52 General Employees Pension ....................................$11.71 Thank you. Enclosure r r1 r 2124-4477-4 ,.cpress Shipment Summary By Payor Type ,x Express Shipments Original) Rated ~~ ": -~' Special '>: ~j _ ,~~ ~.+.-`~~ ' Weight Transportstion .,Handling (,~.~- P~"Y~ TYPe .. _.. _ .... ;Shipments Ihs . ;Charges .. = Charges ~~ S ies Shipper 5 20.0 119.40 14.34 ' ~~ , ~ ~ 74 ~Tats1 fedEx Express ., } , , ~ ::; a , . n ~ ' ... ,. ... b ._ .. '20.0 ;.3~~9,90 a., , . : 5149 :~ , /~ ~4; ,~ _, t,,,,~t•( U"~ ~ ~ .Total This •, ~. ~ . ~~ EivDOR ~ b ~ 2-`~ ~.~.~ ~,,, 7I~N. DATE IlW ~~ t .. AR ~ HEAD DATB ~ZL-sC~ __..__._.~,.~... FINANCE APP. -._.. . ..~~._ ~'E.NDOR # P.A.1~ ;~ HdV. DATE 1NV ;~.,,..~ ~~CCT# a,,,__ D1,I'AR'Tt~iENT' HEAL) DA'L`E r'.~'i --------.. __... ,.FP~Aid~`t AFY.~._.~.. / .` `" . ~~~L. _~; t mod. DATB INS #~, -______.._.... .~F ~~T# ___e...__ _T.. [ ~ '.~tT'~Y~EI~i'T HEA.1.~ t~ ~ - ~4 ~~ ~. _ ' j' ,` ,.~ ,v.:~"-. ~' '~ . F , ul~t ; ~~LC~r:~ C?~ 1 c: c, v ~ 31. L~.~~.~C.~ __ -~ ~~ L a=te,. K.~C'1 `__....,- . _._ T~L~i, *~ ~„r; .-fir'' ~. 3. ' .g l ~ ~'; i i BIT) T O VILLAGE OF TEQUESTA ATTN: ANNE KOCH SUITE 300 250 TEQUESTA DRIVE TEQUESTA; FL 33469 Original Invoice Invoice p Invoice Customer Total - Date M Airbills 39701864FHi1 UB-II-2006 i97U1K64 I Due Date Current Amt. ii Received Char es Atter Due Date 09-1G-2006 321.•1: gi? /9 ~ Malt Payment To UNITED SHIPPING SOLUTIONS PO BOX 30337 PALM BEACH GARDENS, FL ~420~'>_ 0337 ~ i.-- ~_~, a~i ` ; '- --- YEAR TO DATE DHL SAVINGS WITH USS: 8.83 --- _-- t~~ : ~- MOVETHIS STUB AND RETURN WITH PAYMENT .•_ ,_~'7 !- s ~ ~ ~ TJ N Please contact us within 30 days of the ship date for any questions an your invoice arm relnemder to ask us adaut f~l G~`r ~~~ ~O ~ i L/ (~~~~ ~ ~L~L~'~ L 1'Vl~,~(C ~'L Ct~~r~'~ Original Invoice UNITED SHIPPING SOLUTIONS - (800) 790-5130 - PO BOX 30337 PALM BEACH GARDENS, FL 33420-1)337, FA]:: rRnm ~An_S I ~ I Invoices Invoice Date Customer r Total Airpills Due Dale Amount Due Amt. i1 Received After Duo Date I I 3970I864Ffi11 08-11-2006 39701864 2 09-)0-2006 I23-42 532-79 J Airlhll No. OripirJDesL • Pieces Shtp Date Sender Address Receiver Address Weight Zone Charges 1 oral ~ USS Acq No. Dims Shl d Rderencs DHL - 53899629044 VILLAGE OF TEQUESTA SENT BY: VILLAGE CLER HANSON PERRY & 1ENSEN PA 1 PKG 2nd Day 19.60 PBI/PBI 250 TEQUESTA DR 400 EXECUTIVE CENTER DR 0 LBS 5 EI 1 71 ~ ~ ~~ • SUI'T'E 300 STE 207 ' . 2 . 39701864 T'E UESTA FL 33469 WE57 PALM REACH F7- J1401 Fuel Surcharge 52.1 1 DHL - 53899629140 i • VILLAGE OF TEQUESi'A SENT BY: VILLAGE CLf3t HANSON PERRY & JENSEN PA 1 PKG 2nd Da Y S9 6D PBVPBI 250 TEQUESTA DR 400 EXECII'1'IVE CENTER DR 5 0 LBS SI 1 71 07-26-2006 SUn'E 300 ~~ 207 . 2 . 3970:e61 TE; UESTA F1. 33469 ~T pALM BEACH, 1-L 33401 uel Surcirar ~ a2.ii g' •. - ~ /11 j n -~~ A ~~ ` ~ Grand Total: S 21.42 1 ~ o r~_.~•C 3, . ~~,4L~~ ~~Z `i .i ~i ~r-" ` ~~ -.Y _: Qy ~ GENERAL LEDGER REPORT YEAR: THROUGH SEPTEMBER Date: 10/17/06 Time: 3:57om Villaqe of Teque^ta ------------------------------ --------------------------------- ------------- -------------------- --------------- page; ---------- i -------- Fost Dte JE Type JE Number Journal Entry Desc Line 1 Beg. Debit Credit BeginiEnd Balance Jcurnal Entry Cesc Line 2 Bal. - --------- Journal Entry Desc Line 3 - --------- ---------- GL#: 001-000-131.601 Due from --------------------------------- Fire Pension (601) ------------- -------------------- --------------- ---------- -------- 300.00 12/16/2005 RE 196932 reclass as due from pension fu 0.00 300.00 12/16/2005 GJ 196931 reclass as due from pension fu 300.00 0.00 05/23/2006 CR 152780 Rcd From: SALEM TRUST 0.00 300.00 Ref ID: EXPENSE GEN. FUND Drawer: 3WED1 Type: MISC 06/21/2006 GJ 154653 JUN 06 - TO RECORD TO CORRECT 93.15 0.00 $55.96 09/07/2006 AF 159899 UNITED SHIPPING SOLUTIONS 9.00 0.00 PENSION SHIPMENTS INV#: 39701864FH11 001-000-131.601 Due from Fire Pensicn ------ 300.00 ------------- ------ 352.15 ------------- 600.00 -------- -------- 52.15 GL#: 001-000-131.602 Due To/Fr - Pension/Gen (602) 0.00 09/07/2006 AP 159899 UNITED SHIPPING SOLUTIONS 11.71 0.v0 PENSION SHIPMENTS INV#: 39701869FH11 001-000-131.602 Due To/Fr - Pension/Ge ------ 0.00 ------------- ------ 11.71 ------------- 0.00 -------- -------- 11.71 GL#: 001-000-131.603 Due from Police Pension (603) 0.00 06/21/2006 GJ 159653 JUN 06 - TO RECORD TO CORRECT 12.81 0.00 $55.96 09/07/2006 AP 159899 UNITED SHIPPING SOLUTIONS 2.71 0.00 PENSION SHIPMENTS INV#: 39701869FH11 001-000-131.603 Due from Police Pensio ------ 0.00 ------------- ------ 15.52 ------------- 0.00 -------- -------- 15.52 Grand Total: 379.38 600.00 U•-r 43 • 1 ~+ ~~JU r 0 ~J 2 ~a.rtl~ ~ ~ ~.1 ~.r 12•b1-r x_'•`11+ 002 ~- ~=~=~ 2 • 1 ~ -~- 15•az-~ 0~2 ~~~•~~rx