HomeMy WebLinkAboutPension General_Documentation_Tab 16_11/06/2006THE FOLLOWING IS PROVIDED FOR INFORMATION
REGARDING AGENDA ITEM IX (17}
EXCERPT OF MINUTES OF PUBLIC SAFETY OFFICERS' PENSION
BOARD AUGUST 7, 2006
7. REPORT BY ATTORNEY BONNI JENSEN REGARDING STATE
REGULATION THAT INVOICES BE PAID TIMELY, AS
REQUESTED AT LAST MEETING.
Attorney Jensen advised that as noted by Boazdmember Nielson at the last
meeting, there was a Florida statute regarding timely payment of invoices,
which was Statute 218.74 that stated invoices should be paid within 45 days of
the due date. Statute 218.73 established the due date-if you received an
invoice it was 45 days from that date; if you did not receive a proper invoice
then there was a list of criteria to follow to determine the due date; but it also
provided that the board could agree separately in regard to a contract, so she
could add in her invoice that it was payable quarterly so the boazd would not be
in violation. Boardmember Nielson suggested authorizing Pension
Coordinator Carlisle to pay invoices and then bring to the board for approval.
Ms. Carlisle agreed so long as the board agreed to accept two signatures, and
that would mean boazdmembers would be called at times throughout the
quarter for signatures instead of one time. Chair Sabin clarified that
Boazdmember Nielson was suggesting that between quarterly meetings the
Pension Coordinator obtain boazdmembers' signatures to go ahead and pay
invoices.
Consensus of the Board was that the Pension Coordinator would pay bills in
between quarterly meetings so long as they were recurring payments on a
contract basis or consistent payments to a vendor. If an invoice was something
different it would be brought before the board. Boardmember Nielson stated
he was recommending the boazd authorize expenditures in advance. Ms.
Cazlisle indicated then she would call two members of the board when there
were invoices to be paid, and they would essentially be paying ahead of
approval. Attorney Jensen clazified that the boazd would be ratifying
payments that had been made at their next meeting.
MOTION:
Boardmember Nielson made a motion that invoices submitted in
accordance with authorized expenditures by the board can be paid timely
without having to be subsequently approved by the board. Secretary
Giblin seconded the motion, which carried by unanimous 5-0 vote.