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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_09/10/2015 MINUTES VILLAGE OF TEQUESTA f WORKSHOP , �, AUGUST 3, 2015 1'*. ,� �. Call to Order and Roll Call The meeting was called to order at 6:01 p.m. A roll call was taken by Assistant to the Village Clerk Deanna Mayo. Present were: Mayor Abby Brennan, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. Vice Mayor Vince Arena was absent. APPROVALOFAGENDA 1. Discussion of Multi-Year Budget Cost Savings Account to Hire Public Works Supervisor Manager Couuo noted the multi year plan had been requested by Council Member Paterno for follow-up regarding Council's previous plans to develop a three year plan / operating budget / forecasting tool. He explained that he had met with Council Member Paterno and Ms. JoAnn Forsythe, Finance Director, to research the historical values associated with planning. Manager Couzzo explained that items such as the US1 project, valuations and health insurance costs would all factor into the forecast. He suggested worst case scenarios, strategies and opinions be clarified in order to develop a more defined set of parameters. Ms. Forsythe explained the economic atmosphere and its effects of earlier periods in the Village. Manager Couzzo added that the Village was determined to ensure that expenditures did not exceed revenues, and voiced intentions to look forward as much as possible, to avoid down turns which could coincide with economic volatility. He noted that the Village was currently financially stable. Manager Couzzo reminded Council that a supervisor was hired for Public Works, whom would proficiently take on many overdue tasks (previously been covered by outside vendors), with Village staff, which would save on costs. Consensus of Council to the following: • That Manager Couzzo would supply a list of necessary projects along with estimated costs • A Workshop concerning the FY 15/16 budget to occur before the final budget was set • The Three year Plan Model would be guided by the following parameters: 0 4.65% Revenues 0 3.65% Expenditures 0 1% to Capital fund (plus any additional revenue) Minutes — Workshop 8/3/15 Page 2 Council and management discussed the Village Manager working with staff regarding new revenue sources in the second or third year of the three year plan, with new/additional revenues to be placed in the capital fund. Manager Couzzo reminded Council that within the last several budget cycles there were not funds for replacement of capital items, and only the minimum to maintain areas was done. He suggested allowing time for the new public works Supervisor to begin the list of items which need to be addressed. Manager Couzzo noted health insurance costs coming in were high and negotiations would continue in hope to reduce the expense. Council Member Okun left the meeting at 7:31 p.m. Council agreed finro scenarios should be created using the current and future 14/15 & 15/16 FY Budgets as the base for their three year planning. They also asked that Manager Couzzo offer clarity (through a list) regarding capital and non capital items. Council Member Okun returned at 7:35 p.m. ANY OTHER MATTERS Council Member Paterno asked that "repeat offenders" in code enforcement cases be noticed / served by the police department (ASAP) as to be brought to upcoming Special Magistrate meetings as to not allow extra time and the opportunity to abuse the system/take advantage. Manager Couzzo responded that Code Enforcement Officer Joe Petrick was aware of the suggested procedure and was implementing it. Manager Couuo noted that James Hackett was representing the Village Square owners regarding their code issues and fines, and had asked for an adjustment. He noted that he (along with the Village attorney) would meet with Mr. Hackett on Friday. Council Member D'Ambra questioned progress in relation to Remembrance Park. Manager Couzzo responded that Attorney Davis had been directed to organize a bid process for the sale of the property. Mayor Brennan offered an update regarding All Aboard Florida (AAF) concerns with safety equipment, and them receiving a bond in the next few days. She explained the possibility and failures associated with quiet zones, and the group's goal to have their trains run on time. She also stated that Treasure Coast Regional Planning Council (TCRPC) had been working with FDOT on solutions to the ventures ongoing roadblocks. ADJOURNMENT: The meeting adjourned at 8:01 p.m. Respectfully submitted, Minutes — Workshop 8/3/15 Page 2 Deanna Mayo, CMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.