HomeMy WebLinkAboutDocumentation_Special Meeting_Tab 04_09/17/2015 345 Tequesta Drive ° ti 561-768-0700
Tequesta, FL 33469 www.tequesta.org
TO: Michael Couzzo, Village Managex
FROM: JoAnn Forsythe, Finance Director
DATE: September 14, 2015
RE: Public Works Purchase of Two Trucks
Below, and per your request, please find a chronology of the purchase of the two Public Works
vehicles that were on the last Council Meeting for approval. CutYendy, one vehicle has been
delivered and one is waiting to be picked up at the dealership. At this time, the vendor is waiting foY
payxnent of the vehicles and we are requesting approval to pay Alan Jay Fleet Sales.
Vehicle #1: On March 3, 2015 a bid of $22,714.50 fxom Alan Jay Fleet Sales (Florida State
contract) was received by Public works and a PO appxoved by the Village Manager was used to
order a 2015 F-150 Truck. This contract went before the Village Council on September 10, 2015,
after the vehicle was delivered, rided and Yegistered. The delivery of this vehicle came to the
attention of Finance as we were pexforinuig an audit of petty cash and noticed the payment foY title
and xegistration.
Vehicle #2; On March 3, 2015 a bid of $31,240 was received from Alan Jay Fleet Sales by the
Village's Public Works department. The purchase was approved by the Village Council on May 14,
2015 (Resolution No. 18-15 with the putchase financed through a tl�ee yeax lease. Finance was
recendy advised that the vehicle was ready to be picked up at the dealership
At this ti.me, since we do not have comperitive bids to finance the vehicles (lease/purchase), one
vehicle has been delivered and the othex vehicle is waiting to be picked up, I recommend that the
Village purchase the vehicles. This will save the Village between $4,000 and $7,000 in interest (one
or two vehicles financed) and will alleviate any issues that might result from late payments to the
vendor.
Vice-Mayor Vince Arena Mayor Abby Brennan Council l�Zember Tom Patemo
Council Member Steve Okun Council Member Fxank D'Ambra
Village Manager Michael Couzzo