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HomeMy WebLinkAboutMinutes_Special Meeting_12/16/1999• VILLAGE OF TEQUESTA Post Once Box 3273 • 250 Tequesta Drive Suite 300 Tequesta, Florida 33469-0273 (561) 575-6200 Fax: (561) 575-6203 VII..LAGE OF TEQUESTA SPECIAL VII..LAGE COUNCIL MEETING l~IINU7~'ES DECEMBER 16,1999 I. CALL TO ORDER AND ROLL CALL The Tequesta Village Council held a special meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, December 16, 1999. The meeting was called to order at 7:03 P.M. by Mayor Carl C. Hansen. A roll call was taken by Betty Laur, Recording Secretary. Councilmembers present were: Mayor Carl C. Hansen, Vice Mayor Elizabeth A. Schauer, Councilmember Joseph N. • Capretta, Councilmember Basil Dalack, and Councilmember Sharon Walker. Also in attendance were: Village Manager Thomas G. Bradford, Village Attorney John C. Randolph, Village Clerk Joann Manganiello, and Department Heads. II. APPROVAL OF AGENDA The following additions were requested under ANY OTHER MATTERS: Councilmember Capretta requested addition of a question regarding sewers for the ENCON representative. Mayor Hansen requested addition of discussion of the reverse osmosis plant, which he had visited that week. Councilm~nber Capretta made a motion to approve the Aqenda as amended. Councilmember Walker seconded the motion. The vote on the motion was: Carl C. Hansen - for Elizabeth A. Schauer - for Joseph N. Capretta - for Basil Dalack - for Sharon Walker - for • Recycled Paper SPECIAL VILLAGE COUNCIL MEETING MINUTES • December 16, 1999 PAGE 2 The nation was therefore passed and adopted and the Agenda was approved as amended. III. COi~7NICATION FROM CITIZENS Betty Nagy, 26 Shay Place, commented that the newspaper was giving the impression that the Village Council intended to make a decision regarding Tequesta Plaza within one to two months and questioned why a decision needed to be made so soon. Councilmember Capretta responded that the newspaper article was not true, and Mayor Hansen commented that he had been surprised at the headline. IV. SPECIAL EXCEPTION PUBLIC HEARING AND SITE PLAN REVIEW FOR THE PROPOSED REHABILITATION OF LOXAHATCHEE RIVER DISTRICT LIFT STATION X65 (PUBLIC UTILITY STRUCTURES AND BUILDINGS), LOCATED AT 610 NORTH DOVER ROAD. PAUL BRIENZA, P.E., • AGENT. (A QUASI-JUDICIAL HEARING) 1) Swearing In of Witnesses, if Required. Village Clerk Manganiello swore in all those intending to speak regarding this matter. 2) Disclosure of Ex-Parte Con~rninications. A poll of the Village Councilmembers revealed no ex-parte communications. 3) Testimony of Witnesses and Cross Examination, if Any. ENCON representative, Paul Brienza, explained that the lift station on North Dover Road had been installed in 1975 when the Village sewer system had been given over to ENCON. Mr. Brienza reported that the lift station had flooded during Hurricane Irene and some of the electrical components had failed. The station had been operating on temporary bypass and instrumentation package since the storm. Because of Tequesta's growth since sPECTAT• vILLAGE COUNCIL MEETING MINUTES December 15, 1999 PAGE 3 ----------------------- 1975, the lift station covered a large area but operated with minimum capacity, and repairs and improvements needed to be made as soon as possible in order to get them made during this emergency. Mr. Brienza explained that plans were for the new part of the station to be located to the east of the present station, behind the fence of Stop and Shop, and the area now occupied would go back to Constitution Park. Mr. Brienza stressed that the station needed to be fixed quickly. Councilmember Capretta requested verification that ENCON would move the station and give the Village the land which was vacated, plus provide landscaping of the new location. Mr. Brienza responded that would be done and that the new station would be fenced, hedges would be planted around the station, and double gates would be added. Scott D. Ladd, Director of Community Development, stated that was acceptable so long as the Village received a guarantee that the landscaping would be done. Mr. • Brienza stated whatever landscaping the Village wanted they would get, and gave his word that the landscaping would be done, which Councilmember Capretta stated was acceptable. Councilmember Walker questioned how the station flooded. Mr. Brienza responded that first the power had gone out, and explained this was a wet pit/dry pit type of station in which the wet pit was where wet sewage came in and the dry pit was where the pumps were located. The wet pit had flooded so that it had overflowed into the dry pit. All the electrical controls were underground and were flooded, and the bearings were shot on the only pump that was still running. Mr. Brienza explained that the new lift station would be identical to the one on Old Dixie Highway next to the water plant. Joe Hall provided photographs of that station, which had not yet been completed. Mr. Brienza explained that the pumps at the new stations could be operated under liquid levels at all times. Councilmember Walker expressed concern regarding ingress/egress to Dover Road during construction, repairs to the road, and indicated she assumed the • new station would need to be completed before the SPECIAL VILLAGE COUNCIL MEETINC3 MINUTES • December 16, 1999 PAGE 4 old one could be torn down. Mr. Brienza verified that the new station would be built by Contractor Murray Logan under a theee method in which the station was actually sunk into the ground, and there would be an area in back of the station that would be torn up but Dover Road would not be impeded in any way. The treee method was described as using a round cylinder, removing the dirt from inside the cylinder, and as the dirt was removed the cylinder sank. As the cylinder sank further, another section was added, and at the bottom concrete was added for ballast. The result was an 8 or 10-foot diameter ring containing the station. Mr. Brienza assured Councilmember Walker that the method of construction used for the lift station an Pine Tree Drive would not be used in this case. Vice Mayor Schauer questioned whether the area would be fully irrigated and who would bear the cost of the irrigation. Mr. Brienza responded it would be fully irrigated and something would be • worked out with the Village regarding the cost; that at the present time the Village pump and sprinkler system covered the whole area where the old station was, and the area needed for the new station could be covered with two or three sprinkler heads. Mr. Brienza explained that years ago when the present system was set up, ENCON had paid for all the power for the system. The Vice Mayor questioned what would be left when the old station was removed. Mr. Brienza explained nothing but a manhole would be left and the Village could use that section as part of the park. Mayor Hansen questioned how long the job would take, which Mr. Brienza estimated to be about three weeks. The Mayor expressed concern as to what would happen to the old wells, which Mr. Brienza stated would be removed and the holes filled. Mr. Brienza explained that once the new station was completed a gravity pipe would be run from the old station and it would be removed and the area filled. The new station would only have an electrical connection above ground, identical to the photographs provided by Mr. Hall. Mr. Brienza explained that ENCON owned the property where the new station would be SPECIAL VILLAGE COUNCIL MEETING MINUTES • December 16, 1999 PAGE 5 located. Mr. Brienza explained that the electrical control panels for new stations must be a certain height and the new stations in the Country Club would look like this one. A sign was required by the Health Department. Councilmember Dalack questioned whether the apparatus used for the lift station was similar to that used in low pressure sewering, enforcing the Village's decision to go with gravity rather than low pressure sewers. Mr. Brienza stated that the principle was similar; however, the lift station was backed up by a deep gravity system. Councilmember Walker inquired as to the type of fencing that would be used. Mr. Brienza responded a black chain link fence would be used and hedges planted so that the fence would hardly be seen; and verified that the old board on board fencing on other stations would be replaced with the black chain link fence and hedges. Councilmember Walker expressed concern with ENCON's ability to service the lift station at Tequesta • Drive and Country Club Drive because of a huge pile of dirt that had been there for months. Mr. Brienza explained that ENCON had just become the owner of that property, so the dirt would now be removed. Councilmember Walker mentioned there was a similar station at the Dover Ditch which might be redone also, to which Mr. Brienza agreed. Village Manager Bradford questioned what hedge material was presently used. Mr. Brienza responded the present hedge would be matched to the material used by Stop and Go and all the borders would match; and the hedge would be allowed to grow to the 6' height of the chain link fence. Director of Community Development Scott D. Ladd verified that it was typical to let the hedge grow to match the height of the fencing, and would be a condition of the permit to install the plant material at a certain height and to maintain it at fence height after it had grown to reach the top of the fence. Mayor Hansen questioned whether the Community Appearance Board would review this application. Mr. Ladd responded that after approval by the Village Council the Community Appearance Board would review it, but no date had been set. Mr. Brienza • SPECIAL VILLAGE COUNCIL MEETING MINUTES • Decer~er 16, 1999 PAGE 6 ----------------------- indicated that ENCON needed to start construction as soon as possible. Comments from the Public: Taimour Carey questioned whether the lift station No. 65 malfunctioned due to flooding from Hurricane Irene or electricity problems due to Hurricane Irene. Mr. Brienza verified that the malfunction was due to electrical. Councilmember Capretta made a motion to approve the special exception use with the conditions as added by staff. Vice Mayor Schauer seconded the motion. The vote on the motion was: Carl C. Hansen - for Elizabeth A. Schauer - for Joseph N. Capretta - for • Basil Dalack _ for Sharon Walker for The motion was therefore passed and adopted. Vice Mayor Schauer made a motion to approve the site plan with condition that the hedge grow to and be maintained at the height of the fence. Councilmember Walker seconded the motion. The vote on the motion was: Carl C. Hansen - for Elizabeth A. Schauer - for Joseph N. Capretta - for Basil Dalack - for Sharon Walker - for The motion was therefore passed and adopted. V. Resolution No. 27-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, C7 SPECIAL VILLAiGE COUNCIL MEETING MINUTES • December 16, 1999 PAGE 7 Florida, Approving an Interlocal Agreement Between Jupiter Inlet Colony and the Village of Tequesta Providing for Review of Building Plans and Inspection of Structures Within the Municipal Limits of the Town of Jupiter Inlet Colony, Florida, and Authorizing the Mayor to execute the same on Behalf of the Village. (Staff Recommends Approval). Village Manager Bradford explained that the Village had had an agreement with Jupiter Inlet Colony for a number of years whereby the Community Development Department did the plan reviews for their municipality and the inspections for that as well, for which compensation was received. Jupiter Inlet Colony had requested this new updated agreement. Director of Community Development Scott D. Ladd explained that the previous agreement was adopted in 1978, a year before his employment with the Village, and the agreement needed to be changed as a result of Jupiter Inlet Colony increasing permit fees, and hiring an engineering • consultant to help them with zoning matters. The agreement would now contain the fee schedule, and had been reviewed by both attorneys. Vice Mayor Schauer questioned charging 10~ interest for a delinquent payment, which Mr. Ladd explained was current practice, was a normal charge, and that this did not happen often. Mr. Ladd explained that in the past the Village had not received their share of the permit money timely because the Jupiter Inlet Colony staff was so overloaded, but when the Village had requested timely payment this had been made a higher priority and now the Village was receiving payments on time. Mr. Ladd clarified that Jupiter Inlet Colony had been paying for insurance coverage. The agreement had been made automatically renewable after five years. Councilmember Walker questioned workers compensation insurance being obtained by the Village, to which Mr. Ladd responded the workers were covered by the Village and not a lot of time was spent at the Colony. Mr. Ladd explained that during the past ten years this arrangement with Jupiter Inlet Colony had been very profitable for the Village. Councilmember Capretta explained that the Building Department was self funding and that the department's revenue was higher than in the past and it was a very profitable cost center, which would continue for some time • to come because of the current building boom. SPECIAL VILLAGE COUNCIL MEETING MINUTES • December 16, 1999 PAGE 8 The Village Attorney explained that the Village Council would only be approving their resolution to approve the agreement; and Jupiter Inlet Colony would also have to approve a resolution to approve the agreement. Village Manager Bradford explained that the resolution attached as Exhibit "A" was one already adopted by Jupiter Inlet Colony establishing their fee structure. Councilmember Dalack made a motion to approve Resolution 27-99/00. Vice Mayor Schauer seconded the motion. Carl C. Hansen - for Elizabeth A. Schauer - for Joseph N. Capretta - for Basil Dalack - for Sharon Walker - for The motion was therefore passed and adopted. • VI. ANY OTHER MATTERS Councilmember Capretta explained to Paul Brienza, representative for ENCON, that he and others on Golf Club Circle had had sewers installed, which totaled roughly twenty sewers installed by ENCON, and their questions were the same ones that others would have next spring after their sewers were installed, which he would like to have clarified. Councilmember Capretta explained that the agreement he had signed had stated that after his sewer was installed he had one year to hook up. Mr. Brienza agreed. Mr. Capretta stated he had not received a letter from ENCON indicating the one year was running and when it would expire, even though his sewer had been installed for several months. Mr. Brienza explained ENCON had not yet determined the date which they would send out letters. Mr. Capretta commented he and his neighbors had contacted a couple of plumbing firms in the Village to get an estimate of the charges to hook up their sewers. The plumbing firms would not provide quotes because they had heard ENCON would either pick plumbing firms and qualify them to do hookups or to go to a big plumbing firm and sign agreement with them to do all the hookups. Mr. Brienza stated that . procedure was the one ENCON had followed in Jupiter, but SPECIAL VILLAGE COUNCIL MEETING MINUTES • December 16, 1999 PAIGE 9 the Tequesta line had not been declared available by the Health Department. Mr. Brienza clarified that a letter notifying that the line was ready would be sent, with a list of plumbers provided. Mr. Brienza expressed surprise that one of the plumbers contacted by Councilmember Capretta who did not respond had been Dixie because they had done all the Health Department subsidy work in Jupiter. Mr. Brienza commented that Councilmember Capretta had mentioned people getting together, and reported that a group of 19 homeowners on Loxahatchee Drive just north of Center Street had gotten together and hired one contractor to install sewers in order to take advantage of discounts by volume. Councilmember Capretta estimated sometime in May homes in the Country Club would be ready to hook up; and reminded Mr. Brienza that a discount was available for hooking up within a year. Mr. Brienza explained that when the Health Department released the line, a property owner whose septic tank went bad could hook up to the sewer line. Mayor Hansen questioned when after installation hookups would be possible, if sewers were installed upstream first. • Mr. Brienza stated each area must be completed, and in the Country Club some areas could not be certified until others were completed. Mr. Brienza verified that some people could wait as long as six months before they received the letter; and the one year to hook up was one year from the time the ENCON Board declared the line available. Mayor Hansen reported he had visited the reverse osmosis plant and there was a positive, upbeat feeling from the engineers, contractor, and staff, and preliminary testing had shown the equipment would work. Mayor Hansen estimated about another month would be needed to complete of all the tests and the landscaping. Mayor Hansen requested that staff, the consultants and the contractor work on holding an open house for the plant. XII. ADJOURBIl~~NT Councilmember Dalack moved that the meeting be adjourned. Councilmember Capretta seconded the motion. The vote on the motion was: Carl C. Hansen - for. SPECIAL VILLAGE COUNCIL MEETING MINUTES December 16, 1999 PAIGE 10 ----------------------- Elizabeth A. Schauer - for Joseph N. Capretta - for Basil Dalack - for Sharon Walker - for The motion was therefore passed and adopted and the meeting was adjourned at 7:47 p.m. Respectfully submitted, ~'~~ Betty Laur Recording Secretary ATTEST: Jo nn Manganie o Village Clerk DATE APPROVED: a?oo c~ •