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HomeMy WebLinkAboutMinutes_Regular_11/09/1999 VILLAGE OF TEQUESTA Post Office Box 3273 • 250 Tequesta Drive Suite 300 Tequesta, Florida 33469-0273 (561) 575-6200 Fax: (561) 575-6203 VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES NOVEMBER 9, 1999 • I. II. III. CALL TO ORDER AND ROLL CALL The Tequesta village Council held a meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Tuesday, November 9, 1999. The meeting was called to order at 7:02 P.M. by Mayor Carl C. Hansen. A roll call was taken by Betty Laur, Recording Secretary. Councilmembers present were: Mayor Carl C. Hansen, Vice Mayor Elizabeth A. Schauer, Councilmember Joseph N. Capretta, and Councilmember Basil Dalack. Also in attendance were: village Manager Thomas G. Bradford, Village Attorney John C. Randolph, village Clerk Joann Manganiello, and Department Heads. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Carl C. Hansen gave the Invocation and led those in attendance in the Pledge of Allegiance to the American Flag. APPROVAL OF AGENDA The following additions were requested under ANY OTHER MATTERS: Mayor Carl C. Hansen requested addition of communications from citizens and discussion of the hurricane damage and a report of where the village stood with FEMA. village Manager Bradford requested addition of i ~; Recycled Paper VILLAGH COUNCIL ~HTING MINUTES November 9, 1999 PAGE 2 agenda item IX (C) Consideration of a request from Lighthouse Cove to allow them to work on Veterans Day. Vice Mayor Schauer made a motion to approve the Agenda as amended. Cbuacilmember Capretta seconded the motion. The vote oa the motion was: Carl C. Hansen - for Elizabeth A. Schauer - for Joseph N. Capretta - for HaSil Dalack - for The motion was therefore passed and adopted and the Agenda wa8 approved as amended. • Iv. coM~dDNICATION ~aaM cITIZENs Hattie Siegel, 498 Dover Road, complimented Mayor Hansen on his beautiful prayer. Mrs. Siegel questioned when the Village Council had met attorney Betty Carolyn Resch who was acting as counsel for the village in Mrs. Siegel~s case, and attorney Alan Ruff, who had been hired as Special Master for that case. Mrs. Siegel was advised that the village Council could not comment because this matter was currently in litigation. Village Attorney Randolph commented that this agenda item was Communication from Citizens rather than the time to be interrogated by citizens and that in the lawsuit filed against the Village by Mrs. Siegel one of the issues was that the Siegeis did not feel the Village Council followed proper procedures in retaining the Special Master. Mrs. Siegel suggested the Special Master Hearing scheduled for November 12 be canceled based on her opinion that the village had illegally hired the Special Master. • • VILLAa$ COUNCIL xEETINa ~NVTEs November 9, 1999 PAGE 3 V, PRESELa'PATIONS AND PROCLAMATIONS A) Proclamation Declaring November 1999 ae National Epilepsy A~-areness Noath. B) Proclamation 8onoriag American Veterans of Foreign 1Pars of the United States pf American In The Tv~eatieth Century. mayor Hansen read aloud the above proclamations. Vice Mayor Schauer made a motion to accept the proclamations as presented. Couacilmember Capretta seconded the motion. The vote oa the motion was: Carl C. gaasea - for • Elisabeth A. Schauer = for Joseph N. Capretta for Snail Dalack - for The motion vas therefore passed and adopted. VI. CONSENT AGENDA All itemis listed with an asterisk (*) are considered to be routine Gad sill be enacted by one motion. There gill b® ao separate discussion of these items unles® a village Couacilmember so requests, is Mhich event, the item sill be removed from the Consent Agenda of Business and considered in its normal sequence on the Agenda. Mayor Hansen read aloud the following Consent Agenda items: VII. APPROVAL OF MINUTES AND RSP©RTS *A) Board of .Adjustment Meeting Minutes, July z9, 1999; • *B) F~pZoyees' Pension Trust Fund Meeting Minutes, July 28, 1999 • VILLAGE COi?NCIL ~BTING ~INUTSS November 9, 1999 PAGE 4 *C) Special Employees' Pension Trust Fund Meeting Minutes, October 1, 1999; *D) Finance and Administration Committee Meeting Minutes, October 5, 1999; *E) village Council Meeting Minutes, October 14, 1999; *F) Village Managers Report: October 11, 1999 to November 5, 1999 VIII. APPOINTMENTS *A) Consideration of Appointment of Steve Pullon as an Alternate Member of the Board of Adjustment with Said Term Expiring November 9, 2001. (Staff Recommends Approval) IX . DEVELOPMENT MATTERS • *A) Consideration of Consenting to allow Work at 217 Village Boulevard and 223 ViZZage Boulevard, the Clare Bridge/Crossings Job Site, on Veterans' Day, November 11, 1999. *B) Consideration of Request from the Poole & Kent Company, Contractor for the Reverse Osmosis Facility, to Work on Sundays Between the Hours of 10:00 a.m. and 4:00 p.m.. Subject to the Approval of, and Coordination with the Project Engineer. *A) Consideration of Request from Lighthouse Cove to allow BJ&K Construction Company to work on Veterans Day, November 11, .1999. The following Consent Agenda Items were read by Village Attorney John C. Randolph: X. NEW BUSINESS • "'A) Resolution No. 5-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm • VILLAC~N COUNCIL ~TINt3 MIN'U'TSS November 9, 1999 PAt~B 5 Beach County, Florida, Designating the Village Clerk as the Person Responsible for Submitting the "Report of Minority and Physically Disabled Appointments'' to the Secretary of State, et a1, Annually, By December 1st, and as the Person Responsible for Retaining All Applications for Appointments, Per Section X60.80, Florida Statues, on Behalf of the Village. (Staff Recommends Approval) *B) Resolution No. 6-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, Approving a $.5D increase in Recording Secretary Betty Laur's Current Hourly Rate Effective October 1, I999, and Authorizing the Village Manager to Enter into a New Contractual • Services Agreement for Recording Secretary services between the Village of Tequesta and Betty Laur, Business Services Connection, Inc. Including the Same. (Staff Recommends Approval} *C) Resolution No. 7-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida Supporting Funding of the Eastward Ho! Initiative. {Staff Recommends Approval} *D) Resolution No 8-99/00 - A Resolution of the village Council of the Village of Tequesta, Palm Beach County, Florida, Appointing Stephen ~T. Allison, Chief of Police, as Tequesta's Appointee to the Municipal Public Safety Communications Consortium of Palm Beach County Board of Directors and Robert Gar1o, Assistant Chief of Police, ae Tegtresta's Alternate Member to the Board of Directors to Serve in the Absence of Chief Allison. (Staff Recommends Approval ) *E) Resolution No. 9-99/00 - A Resolution of the vzLx.~-GU cov~ac~L assr~rY~rt~ ~xo~r$s Nov®mber 9, 1999 P71G8 6 Village Council of the Village of Tequesta, Palm Beach County, FZorida approving a Proposal from International Police Technologies of Tulsa, 4klaharna, for Two Power Can IV In-Car Video Systems in the Amount of $6,800, Xaving a FY 1999/2000 General Fund Police Department Budget Allocation of $7, 000, and Authorizing the village Manager to Execute the Applicable Contract on Behalf of the Village. (Staff Recommends Approval) *F1 Resolution No IQ-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, FZorida, Approving the Interlocal Agreement Creating the Preferred Governmental Insurance Trust, and Authorizing the Village Manager to Execute the Application for Membership . in the Preferred Governmental Insurance Trust on Behalf of the Village. {Staff Recommends Approval) *G) Resolution No. Z1-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, FZorida Approving a Proposal From Duval Ford of Jacksonville, Florida, for two Ford Crown Victoria Police Cars Per the Florida Sheriffs' Association Bid Award 99-07-0913 in the Amount Of $41, 026, Having a FY 1999/2000 General Fund Police Department Budget Allocation of $42, 600, and Authorizing the Village Manager to Execute the Applicable Contract on Behalf of the Village. (Staff Recommends Approval) *X) Resolution No 12-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, Approving a Construction Contract with Dawson-w.tlliams, Inc. , of Jupiter, FZorida, for Services Relative to Stormwater £TtiZity Emergency Repairs as a Result of Hurricane Irene in the Total Amount Not to Exceed $10,000, with Funds Being Appropriated From the stozmwater • VILLAOB COIINCIL ~rzr~a xl~v~r~ss November 9, 1999 PAC38 7 --------------- Enterprise Fund, Operating Expenses, Drainage Maintenance Account, Having a FY 1999/2000 Allocation of $14, 000, and Authorizing the village Manager to Execute the Applicable Contract for Emergency Repairs on Behalf of the Village. (Staff Recommends Approval} *J) Resolution No. 14-99/00 - A Resolution of the village Council of the village of Tequesta, Palm Beach County, Florida Approving a ContracC with Karlin Daniel and Associates, Inc. Of Stuart, Florida, to Provide Auction Services for village Surplus Material In the Amount of a Ten Percent (30$1 Buyer's Premium Charge on A11 Sales Plus Advertising Costs in the Amount of $1,503.20, With Funds Being Appropriated From the Water Enterprise Fund, Administration Operating Expenses Personnel Services Account, Having a FY 3999/2000 Budget Allocation of $2,000 and Authorising the village Manager to Execute the Applicable Contract on Behalf of the village. (Staff Recommends Approval) *K) Resolution No. 15-99/00 - A Resolution of the village Council of the village of Tequesta, Palm Beach County, Florida Approving a Contract with Tequesta PC, I'nc. D/BjA On-Site of Tequesta, Florida, for Network Administration Services in the Amount of $11, 400, With Funds Being Appropriated From the General Fund Finance Department Budget, Having a FY 1999/2000 Budget Allocation of $12,000, and Authorizing the ViZZage Manager to Execute the Applicable Contract on Behalf of the viZZage of Tequesta. (staff Recommends Approval) *L) Resolution No. 16-99/00 - A Resolution of the village Council of the viZZage of Tequesta, Palm Beach County, Florida, Approving a Memorandum of Understanding/Working Agreement Between the Village of Tequesta and the Florida Department of Children • VILLAt38 CpIISCIL M88TINt# MINUTES Sovember 9, 1999 PAQS 8 and Families, and Authorizing the village Manager to Execute the Agreement on Behalf of the Village of Tequesta. (Staff Recommends Approval) *N) Consideration of Declaring as Surplus Certain Listed ~squipment Pursuant to section 3.02(8) of the village Charter. (Staff Recommends Approval) Motion was made by Vice Mayor Schauer to approve the Coaseat Agenda as suk~a~aitted. The motion was s®coaded by Councilmember Capretta. The vote oa the motion was: Carl C. 8ansea - for 811zabeth A. Schauer - for Joseph S. Capretta - for . Sasf1 Dalack - for The motion was then®fore passed and adopted. X. NSii BUSI8888 I? Resolution So. 13-99/00 - A Resolution of the Village Council of the village of Tequesta, Balm Beach County, Florida, Approving the Sxpenditure of Funds to Shalloway, Foy, Rayman and Sewell, inc. Of Best Paim Beach, Florida, for Sagiae®riag Services relative to IItility Infrastructure Improvements, Per the Loxahatchee river 8nviroameatal Control District's Contract So. 9Z-115, in as Amount Not to BXCeed $30,000, with the Costs Se1ag Bpiit at a Za1 Ratio 8etweea the dater 8aterprise Fund, Administrative Operating 8xpenses $ngiaeeriag Services Account sad the StormMater $aterprise Fund, Operating Sacpeases Ragiaeeriag Services Account, Raving a FY 1999/Z000 Sater 8nterprise Fund Budget Allocation of ~Z0,000 and a FY 1999/Z000 StormKater Utility Fund Budget Allocation • VILLAG$ CO'[~TCIL ~STZ~iG ~dII~$$ November 9, 1999 PAOR 9 of $iQ,999, aad Authorising the Village ~aaager to $xecute the Applicable Contract oa Behalf of the Village. (Staff R®commaeads Approval) Mayor Hansen read Resolution 13-99/00. Village Manager Bradford explained that this agenda item related to work in connection with SNCON during the sewer installation. Utilities Director Matthew Morrison commented that piggybacking ENCON~s engineering contract with Shalloway, Foy, Rayman and Newell, Inc. to incorporate water distribution and stormwater collection improvements into design details that were currently for a stand-alone sewer installation, would allow the village to work cooperatively with PNCON, and that using one contractor would minimize disruption and costs. Councilmember Capretta stated he had no problem with this request and that citizens had been writing letters requesting that utilities be placed underground and that other work be done at the same time the sewers were installed. Utilities Director Morrison commented that his department was looking at improvements which could be done and working on standardizing pipe sues to 6" pipes throughout the peninsula. village Manager Bradford commented that he had forwarded to the Vice President and President of the Homeowners Association the letters received by the village which requested upgrading the neighborhood by installing sidewalks, streetl~.ghts, underground utilities, curbs, etc. village Manager Bradford explained that all costs except streetlights would be the responsibility of the homeowners, who would have to pay or be assessed; and that all sidewalks were initially paid for by the development with the homeowners paying through the cost of their home. • village Manager Bradford cautioned that this work would need to be done quickly and by extra VILLAGE COIINCIL MEETING ffiINIJTES November 9, 1999 PAGE 10 assessments to the residents. Sharon Walker, Vice President of the Homeowners Association, reported that at their monthly meeting the previous evening one of the residents who was a City Planner in West Palm Beach had donated his services in burying the overhead lines and the Homeowners Association had unanimously endorsed his proposal. Mrs. walker advised that this person would be contacting village Manager Bradford, and that the residents understood the cost was to be borne totally by themselves. Mrs. walker explained that it had always been the request of many of their residents to have sidewalks installed; however, since swales were going to be installed they did not know if there would be enough room for both sidewalks and swales, and also stated they would defer to the village regarding curbs and gutters. Mrs. Walker stated a poll of the residents would be taken at the December 6, 1999 Annual Meeting at which 1/3 of the residents were normally present regarding sidewalks. vice Mayor Schauer commented that she had been very impressed with Shalloway, Foy, Rayman and Newell, Inc.'s client list. Utilities Director Morrison commented he had worked with the firm of Shalloway, Foy, Rayman and Newell, Inc. in the past and was confident they would provide excellent services. Mayor Hansen commented that Mr. Newell was a County Commissioner. Mayor Hansen questioned Utilities Director Morrison as to whether videoing inside pipes was included in this contract, to which Mr. Morrison responded that it was not, and that item had been deferred to the following year. Mr. Morrison explained that the engineers would be looking at the pipes for age and size and would compare existing pipes to the level of service study as well as to the Cherie Sova study. Mr. Morrison explained that if the engineers determined pipes were not adequate or were not in the proper location they would be placed in the contract, and • vIL~-aE covNCIL MSETINC~ MINUT$S November 9, 1999 PAGE 11 --------------- that all types of new lines would be installed at one time. village Manager Bradford commented that waiting for the Annual Meeting of TECCA might pose a problem because of timing for the contracts and that it was anticipated the village would enter into a contract with PsNCON stating the village would pay its fair share of stormwater improvements. Mr. Morrison stated that utilities could be placed underground at the same time the sewers were installed but that answers were needed as soon as possible. Couacilmember Capretta made a motion to adopt Resolution 13-99/00. Vice Mayor Schauer seconded the motion. The vote oa the motion was: • Carl C. Basses = for Elisabeth A. Schauer for Joseph N. Capretta - for Basil Dalack - for The motion arse therefore passed sad adopted. M) Resolution No. 17-99/00 - A Resolution of the village Council of the village of Tequesta, Palm Beach County, Florida, Approving the Teguesta Peninsula Se~reriag Agreement and Authorizing the Mayor sad Village Manager to Execute the Same oa Behalf of the Village. Village Manager Bradford distributed a handout of page six, showing the final amendments to the agreement document which had been included in the packets for the village Council. village Manager Bradford explained that the only change was item 16 on page 6 which stated: SNCON shall maintain the three (3) lift stations in accordance with • Tequesta's landscape maintenance requirements, and all code requirements of Tequesta not in conflict • VILLA(3R COt1NCIL MSBTINC~i ~INVT83 November 9, 1999 PAC~Ed 12 with Ordinance No. 209. Village Manager Bradford explained that Ordinance No. 209 was a document issued to ENCON in May 1973 establishing a 30-year agreement which would expire in May 2003. Village Manager Bradford explained that the amendment was considered acceptable because it gave a guideline for ENCON's activities in Tequesta, and that with this change the agreement had been approved unanimously by ENCON's Board the previous evening, .the property owners had signed off, and if approved, the agreement would be signed by Mayor Hansen, village Manager Bradford, and Attorney Scott Hawkins. Village Manager Bradford stated the agreement was exactly as desired by the Village Council with only the one modification described. Village Manager Bradford reported that the ENCON • meeting had gone very well and that the members were friendly, and that John Drieth had commented that he was glad ENCON had gone to the mediation because if made the people realize that ENCON was trying to do the right thing. John Drieth thanked the Village Council for supporting the residents during the sewer issue and stated the mediation had brought good results, that the final agreement was a good agreement, and that as long as the people were able to make an informed choice regarding either low pressure or gravity, it was good, and now things could go forward and everyone could work to save the river. Mr. Drieth stated he would be attending ENCON meetings again near election time because he did not want their attitude to change back to what it had been three years ago, and commented that if more people attended ENCON's meetings it might help. In response to Vice Mayor Schauer's question regarding whether Mr. Drieth thought BNCON would now hold public meetings before going into an area, Mr. Drieth responded he hoped that would happen, and stated he had become involved because of the feeling he was being run VILLAGE COUNCIL ~BTING ffiINUTS3 November 9, 1999 PAGE 13 --------------- over with a steam roller, that the citizens had a right to complain, and that everyone should deal honestly in the future. Sharon Walker, 315 River Drive, Treasurer of the Loxahatchee Political Committee, thanked the Village and village Manager Bradford for everything they had done and expressed hope that the village Council would ratify the agreement. Mrs. walker urged that the goal of revitalization of the river not be forgotten and that one improvement under consideration was to find a better way for C-18 canal water to discharge into the river. Councilmember Capretta congnented that he would like to see mare progress on improving the river, and • that he watched it deteriorate each day, yet agencies had been working for 20-40 years to protect the river. Councilmember Capretta recalled that the Village had paid $60,000 for a study which showed the impact of septic tanks in polluting the river was not one of the top ten pollutants, and the highest pollutants were the C-18 Canal, the Dover Ditch, and IQ water from the golf course. Councilmember Capretta commented that none of the solutions to fix problems in the studies were anticipated to cost as much as the sewering that was being done. Councilmember Capretta commented that when he had been a member of the Loxahatchee River Coordinating Council they had spent a 2-1/2 hour meeting .discussing an ordinance to prevent reverse paddling of canoes and kayaks, and that he was completely frustrated. Councilmember Capretta expressed his hope that sincere efforts to improve the river would be made and that progress would result from the agreement with SNCON. Councilmember Dalack commented he was uneasy regarding the discretion ENCON had regarding installation of low pressure or gravity type sewers • VILLAGE COIINCIL MEETING MINOTES Novenober 9, 1999 PAGE 14 --------------- and stated the Village would have to trust ENCON to install gravity as much as possible. Councilmember Dalack commented the more he learned about low pressure sewers the more he was opposed to them. Mayor Hansen commented this was an end to a long battle and the Village had gained a lot and had gotten a good agreement. Mayor Hansen stressed the importance of the citizens groups in this issue and commented he believed a lot of good would come out of the agreement. Vice Mayor Schauer made a motion to adopt Resolution 17-99/00. Couacilmember Capretta seconded the motion. The vote oa the motion wars Carl C. Hansen - for • Elizabeth A. Schauer = for Joseph N. Capretta for Basil Dalack - for The motion was therefore passed and adopted. O) Ordinance - First Reading - An Ordinance of the Village Council of the Village of Tequesta, Palm Beach County, Florida, Amending Ordinance No. 547 Relating to Chapter 18 of the Code of Ordinances, ~tlater, at Article 1, Sectfoa 18-3; Amending Subparagraphs (h) Security Deposits and (o) Miscellaneous Fees; Providing for Severability; Providing for Repeal of Ordinances in Conflict; Providing for Codification; Providing sa Effective Date. (Staff Recommends Approval) Mayor Hansen read the above Ordinance on First Reading by title only. Village Manager Bradford announced that Utilities • Director Morrison and Finance Director Holloman had requested this amendment. Utilities Director Morrison explained that Ordinance 547 which had • vrLr~AC~s ccrorrezL xsa~r=~ta aarnrr$s November 9, 1999 PA(~1Z 15 codified changes pertaining to certain changes in water rates, charges, and fees had been in effect for a full month, and it had been noted that there were some minor discrepancies in security deposit and meter reconnection charges. One change added three-quarter inch meters to the items for which security deposits could be charged, and established the amount of the security deposit as $60.00. Mr. Morrison explained that the other requested amendment pertained to miscellaneous fees, and would change the $40.00 meter turn-off/turn-on charge for non-payment to four times the minimum monthly service charge for the specific meter as it had originally been before the recommendation by PRMG to set it at $40.00. Mr. Morrison explained that the original charge of four times the minimum • monthly service produced a higher revenue stream for all meter sizes. Vice Mayor Schauer reported she had received phone calls from several residents outside of the Village regarding the booklet recently mailed out with the water bills. The vice Mayor reported residents of Jupiter Inlet Colony had been very impressed, and had commented that the Village had made a good choice in hiring Mr. Morrison, and that Mr. Morrison and his department were very receptive when they called with problems. Mayor Hansen questioned whether the proposed charges were in line with other water companies, to which Mr. Morrison responded that they were but they had been fine-tuned to meet the needs of the Village. Mayor Hansen added his appreciation for the information that had been included with the water bills. vice Mayor Schauer made a motioa to approve the above Ordiaaace oa First Reading by title Daly. Couacilmember Capretta a®coaded the motioa. The vote on the motion Maa: • VILLAGE CODNCIL NBt~T'ING ~SINOTBs November 9, 1999 PAG]3 18 Carl C. Hansen - for Elisabeth A. Schauer - for Joseph N. Capretta - for Basil Dalack - for The motion was therefore passed sad adopted. XI. DNFINISBED B~QSINEss A) Ordiaaac® - s®cond Reading - Aa Ordinance of the Village Council of the village of Tequesta, Palm Beach County, Florida, Amending Exhibit "A" of section a-30 of the Code of Ordinanc®s, Village of Tequesta, Florida, Relating to the 8mployees' Pension Trust Funds to Comply with the Provisions of Chapter 99-1, Laws of Florida, Amending Definitions, Establishing a Separate P1aa for Public safety Officers, Reconstituting the Board of Trustees to Become the General Employee Board of Trustees, Establishing a Public Safety Officer Board of Trustees, Establishing Quasi€ications for Members Thereof, Providing for tavestment o€ Assets, Providing for Plan and Asset segregation] Providing far severabilityf Providing for Codification= Providing an gffective Dat®. (Staff Eecomtends Approval) Mayor Hansen read the abeve Ordinance on Second Reading by title only. Village Manager Bradford explained that House Bill 261 required separation of the pension funds for General Employees from the peneian fund. fcr Police and Fire employees and the establishment Of separate pension boards. The Village Manager explained that this Ordinance created new bflards in . aecardance with HB 261. Mayor Hansen questioned whether with these changes the Village would • VILLAt38 COIINCIL MB$T3NQ MINU~BS November 9, 1999 P~-ti$ 17 continue to receive State funds, to which the answer was affirmative. vice Mayor Schauer made a motion to approve the above Ordinance oa 3®coad Reading by title only. Cauacilmember Capretta seconded the motion. The vote oa the motion ass: Carl C. 8aasea - for. $lizabeth A. Schauer - for Joseph N. Capretta - for The motion Nas therefor® passed sad adopted. Councilmember Dalack was out of the room during the motion. • 8. Coasideratioa of village of Tequesta Appoiatmeata to Oeaeral $mployee Board of Trustees and the Public Safety Officer Boned of Trustees. (Staff Recooa~ead~s Approval ) Village Manager Bradford explained that now that two boards had been created, the Village Council must make two appointments to each board, and advised that the positions on the boards needed to be filled as soon as possible since the present board had been sunseted. Appointments would be effective December ~, 1999. Village Manager Bradford recommended that the Village Council always have their Village Manager as one representative to keep an eye on the financial responsibility of the Village in addition to seeing that the employees best interests were served, and to always have as their other representative the Mayor of the Village. Mayor Hansen expressed his willingness to serve. Vice Mayor Schauer • questioned whether resident sill Sharpless would continue his service on the new boards, to which • VILLAGB COUNCIL ~[S8TIN0 MINUTSS November 9, I999 PAG$ I8 Village Manager Bradford responded by explaining the makeup of the boards, which was that the Village appointed two representatives and the employee groups each had one representative, so that in the case of the Public Safety Board, there would be two representatives appointed by the Village, one representative of the Fire Department, and one representative of the Police Department, and that those four boardmembers appointed a fifth member, who would then be confirmed by the Village Council. Couacilmember Dalack made a motion to appoint the persoa xho occupied the offic® of Mayor and the persoa xho occupied the office of Villag® Manager as members of the General 8mployees Board of • Trustees and of the Public Safety Officers Board of Trustees. Vice S~ayor Schauer seconded the motion. The vote oa the motion xas: Carl C. 8aasen - for glizabeth A. Schauer - for Joseph N. Capretta - for Basil Dalack - for The motion xas therefore passed and adopt®d. SII. ANY OTBSx MATT8It8 Mayor Hansen commented regarding Communications from Citizens that he felt the Village needed to hear residents' comments. The Mayor explained that some years ago at the request of a member of the Village Council, Communications from Citizens had bee moved from the end to the beginning of the agenda, with which he was in agreement. Mayor Hansen expressed his opinion that comments from residents . should be treated with courtesy and respect and stated he would honor the right of citizens to speak at any time, and VILLAGS CdUNCIL STING MIN[)TSS November 9, 1999 FAGS ~.9 he would be available to the residents at any time on the telephone. Mayor Hansen stated he was very pleased to sit on the Village Council tonight--his first night as Mayor-- and commented that he would do everything he could to have a well-run village. Director of Public works and Recreation Gary Preston reported that FEMP, had visited the Village, assessed the hurricane damage, and indicated claims would be paid. Mr. Preston reported FII+~A had reviewed damage to the village Ha~.l, Tequesta Park, and Dover Ditch. A quarter of the trees had been lost in the picnic and playground area of Tequesta Park, and those had been removed. The ball fields were closed because of damage to many of the lights, but were expected to open within 4-5 days. FEMA had indicated they would pay all damages to the weir structure in Dover . Ditch, and encouraged the Village to apply for a grant to stabilize the banks, since FBN1P, did not want to see the same damage year after year. Mr. Preston reported FII~ representatives were scheduled to return on Friday to review road damage and damages to the drainage system. Mayor Hansen commented he had been surprised that the damage figure for Dover Ditch from Hurricane Floyd was as high as $100,000. Utilities Director Matthew Morrison explained that figure had been a preliminary estimate and exact figures would be received in a few days, which would probably be 50~-60~ of the early estimate of $100,000. Mayor Hansen commented that five years ago rain had damaged the streets and the Village had found out they could not fix the streets until FEMA had appropriated funds, and questioned whether there would be a delay this time. Mr. Morrison commented that FEMA representatives had visited the Village several times had made every effort to assure Tequesta's needs were met, but the Village would have to wait until FFNm, had granted approval the paperwork was completed before beginning any repairs. Mr. Morrison reported FII~lA was working as fast as possible. Mr. Preston explained that only debris had been cleared but everything else had been left so that it could be seen by the FEMA VILLAGE COIINCIL FETING bIINUTES November 9, 1999 .PAGE 20 representatives. Mr. Preston reported FEMA representatives had now authorized getting bids to repair the damage at Tequesta Park. Mr. Morrison explained that the village was in a position to move forward as quickly as possible on Dover Ditch since they had already set a bid opening for November 22, when a figure would be available from FEMA. XII. ADJOURI~NT Councilmember Dalack moved that the meeting be adjourned. Vice Mayor Schauer seconded the motion. The vote on the motion was: Carl C. Hansen - for Elizabeth A. Schauer - for Joseph N. Capretta = for Basil Dalack for The motion was therefore passed and adopted and. the meeting was adjourned at 8:25 p.m. Respectfully submitted, Betty Laur Recording Secretary ATTEST: .,,. ~ o~~...i Joann Mangani llo Village Clerk DATE APPROVF£D .CPL ~.. ~~ 9 19 9 9