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HomeMy WebLinkAboutDocumentation_Regular_Tab 02_10/08/2015 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING AUGUST 13, 2015 � � �., ; CALL TO ORDER AND ROLL CALL The meeting was cailed to order by Vice Mayor Vince Arena at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. Mayor Abby Brennan was absent. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member D'Ambra led the meeting with the invocation followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Council Member D'Ambra; motion carried unanimously 4-0. PRESENTATION 1. General Employee Pension Board Presentation by Bonnie Jensen, Pension Attorney A presentation regarding activity of the funds previous quarter, which ended March 31, 2015 was offered by Pension Attorney Bonnie Jensen. �ONSENT AGENDA Council Member Paterno asked that items seven and eight be pulled. MOTION: Council Member Okun moved approval of the agenda as amended, with items seven and eight removed for discussion; seconded by Council Member Paterno; motion carried unanimously 4-0. 2. MINUTES: 6/1/15 Workshop, 6/11, Regular Council, 6/29 Special and 7/9 Regular Council 3. Approval of Interim Employment Contract for Firefighter Michael Gallagher for the Three-Year Period 8/13/2015 — 8/13/2018 Minutes — Regular Councii Meeting 8/13/15 Page 2 4. Approval of Interim Employment Contract for Firefighter Joshua Kitzi for the Three- Year Period 8/13/2015 — 8/13/2018 5. RESOLUTION 60-15 A RESOLUTION OF THE VILLAGE OF TEQUESTA, FLORIDA, AWARDING A CONTRACT TO JACOBS AIR WATER SYSTEMS AS A SOLE SOURCE VENDOR, FOR THE REPLACEMENT AND INSTALLATION OF A DEGASIFIER FAN IN THE AMOUNT OF $38,570.OQ; PROVIDING EFFECTIVE DATE; AND FOR OTHER PURPOSES 6. RESOLUTION 64-15 A RESOLUTION OF THE VILLAGE OF TEQUESTA, FLORIDA, AWARDING A CONTRACT IN THE AMOUNT OF $39,250.00 TO CRAFTSMAN UNLIMITED, INC. TO CONNECT TO THE AVAIALBLE AND APPROVED SANITARY SEWER SYSTEM AT THE `TEQUESTA PARK ASSESSMENT AREA" 9. Approve Budget Amendments for Fiscal Year 2014-2015 10. Approval of Retail Water Service and Franchise Agreement Extension with the Towan of Jupiter Inlet Colony END OF CONSENT AGENDA 7. Approval for the Renewal of a 1-Year Agreement with FMIT for Property, Liability, Automobile and Workers' Compensation Ms. Merlene Reid, Human Resources Director, indicated that brokers associated with the item where in attendance, and explained that increases were as expected at just over four percent, and clarified dynamics in the Village (police department associated) which had affected the premiums. Manager Couzzo and Attorney Keith Davis offered additional information regarding actions against the Village. MOTION: Council Member D'Ambra moved approva! of the 1-Year Renewal; seconded by Council Member Patemo; motion carried unanimously 4-0. 8. Approval of Health Insurance renewal with Blue Cross Blue Shield (BCBS) and Dental Renewal with Metlife Ms. Merlene Reid, Human Resources Director, advised of the increase and thanked the benefits committee for their effort to assist with the premium quandary. Christian Bergstrom, Gehring Group Representative noted that births and chronic conditions factored into renewal increases, and explained changes for future premiums, and affordable Minutes — Regular Council Meeting 8/13/15 Page 3 health care movement alternatives. He stated that self insurance options were worth exploring. MOT/ON: Counci! Member D'Ambra moved approval; seconded by Council Member Okun; motion carried unanimously 4-0. COMMUNICATIONS FROM CITIZENS Rod McClain, 186 Shelter Lane voiced his concerns regarding aggressive driving behavior around the area of Beach Road and Federal Highway, and felt there was a need for additional traffic enforcement. He suggested signs be placed to assist in stopping illegal u- turns. Manager Couzzo stated that the Police Chief was aware, that he would alert him of the continuing activities, and that the proper authority would be notified. Council Member D'Ambra added the DOT (Department of Transportation) had factored in corrective alternatives to the upcoming US1 renovation project to alleviate the incidents. COMMUNICATIONS FROM COUNCIL Council Member D'Ambra noted his recent awareness of the multiple code infractions within the Village. Manager Couzzo responded that the Village Attorney was in the process of tightening up the code enforcement procedure regarding repeat offenders and that he would be updating Council on that progress. Attorney Davis clarified that the Village Code was very good but additional resources lacked enforcement to the fullest. Council Member Okun stated that Village Public Safety would be overseeing the wellbeing of children at local bus stops for several days at the beginning of the school year. Vice Mayor Arena voiced his support for code enforcement and the betterment and care of lawns in the Village. He also commended Parks & Recreation on receiving a$50,000 grant. STANDING REPORTS Villaqe Attornev Attorney Davis reported code violations which had been corrected and the status on violations being pursued for compliance. Villaae Manaqer Manager Couzzo offered updates on the following items: • The sale of the Seabrook Road property process • New business issues with Tiramisu and possible workshop • Waste Management finro year contract negotiations Manager Couzzo noted a request by Richard Radcliffe, Executive Director of Palm Beach County League of Cities for Tequesta to co-sponsor the luncheon meeting on September 30, 2015, held at the Tequesta Country Club, with expenses of approximately $2,600 shared with Jupiter inlet Colony. Council discussed potential scenarios with changes in food selections, attendance and costs. � Minutes — Regular Council Meeting 8/13/15 Page 4 Consensus of Council was to support and hold the event. Vice Mayor Arena and Council Member Paterno offered use of their. expense account funds. REGULAR AGENDA 11. ORDINANCE 2-15, SECOND READING, PROVIDING AN INCREASE IN THE ANNUAL SALARY FOR VILLAGE COUNCIL MEMBERS; PROVIDING THAT SAID SALARY INCREASE SHALL NOT BE EFFECTIVE DURING THE CURRENT TERM OF ANY COUNCIL MEMBER IN ACCORDANCE WITH SECTION 2.01 OF THE VILLAGE OF TEQUESTA CHARTER Attorney Davis read Ordinance 2-15 title into the record. Vice Mayor Arena opened the public hearing to Council for comments; there being none he opened the hearing to the public. There being no public comment the hearing was closed. MOT/ON: Council Member D'Ambra moved approval of Ordinance 2-15; seconded by Vice Mayor Arena; motion carried unanimously 3-1, with Counci! Member Paterno opposed. 12. ORDINANCE 15-15, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. BY AMENDING SECTION 2-61. PENSION TRUST FUNDS, EXHIBIT B, THE PUBLIC SAFETY OFFICERS' PENSION TRUST FUND, ADOPTING REVISIONS TO INCORPORATE PROVISIONS OF THE RECENTLY NEGOTIATED AND APPROVED FIREFIGHTERS COLLECTIVE BARGAINING AGREEMENT; PROVID�NG THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ENACTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Attorney Davis read Ordinance 15-15 tit{e into the record. Vice Mayor Arena opened the public hearing to Council for comments; there being none he opened the hearing to the public. There being no public comment the hearing was closed. MOTION: Council Member Okun moved approval of Ordinance 15-15; seconded by Council Member Paterno; motion carried unanimously 4-0. Minutes — Regular Council Meeting 8/13/15 Page 5 13. RESOLUTION 59-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 2014/2015 GENERAL FUND BUDGET BY $70,000.00; APPROPRIATING FUND BALANCE AND INCREASING EXPENDITURES IN THAT AMOUNT TO FUND CONSTRUCTION COSTS ASSOCIATED WITH CONNECTING TO THE SANITARY SEWER SYSTEM AVAILABLE AT THE `TEQUESTA PARK ASSESSMENT AREA' Attorney Davis read Resolution 59-15 title. Council Member Paterno questioned the amount of the appropriation. Manager Couzzo committed to make endeavors to locate funding through savings. MOTION: Council Member Okun moved approval of Resolution 59-15; seconded by Council Member Paterno; motion carried unanimously 4-0. 14. ORDINANCE 17-15, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA AMENDING CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS. AT ARTICLE II. BUILDINGS. BY AMENDING SECTION 14-32 TO INCORPORATE REVISIONS TO CHAPTER 1. ADMINISTRATION. OF THE FLORIDA BUILDING CODE; INCLUDING NEW STATUTORY LANGUAGE REGARDING PUBLIC SWIMMING POOLS, AND THE PROCESSING OF MODIFICATIONS TO DEVELOPMENT IN SPECIAL FLOOD HAZARD AREAS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Attorney Davis read Ordinance 17-15 title into the record. Tim English, Building Department Director/Building Official offered a brief history regarding temporary testing systems and hazardous pollutants discharged in the 1990's. He voiced his frustrations with the Department of State, no returned phone call from them or the job site foreman regarding the issue. Manager Couzzo commented on details of the past, possible contamination circumstances and events. MOT/ON: Council Member D'Ambra moved approval of Ordinance 17-15; seconded by Council Member Okun; motion carried unanimously 4-0. Minutes — Regular Council Meeting 8/13/15 Page 6 ANY OTHER MATTERS Council Member Paterno expressed his gratitude for the newly hired Building Department DirectoNBuilding Official Tim English bringing the department up to date. ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Council Member D'Ambra. The motion to adjourn carried unanimously 4-0; therefore, the meeting was adjourned at 7:39 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. �e /����� 7 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING ,� SEPTEMBER 10, 2015 ,� ; CALL TO ORDER AND ROLL CALL The meeting was cailed to order by Mayor Abby Brennan at 6:27 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Arena led the meeting with the invocation followed by the pledge of allegiance. APPROVAL OF AGENDA Council Member Paterno noted his desire to speak under Any Othe� Matters regarding code issues and the Jupiter Inlet Colony (JIC) Water Contract. MOTION: Council Member Okun moved approval of the agenda; seconded by Council Member Paterno; motion carried unanimously 5-0. PRESENTATION 1. Presentation by Rick Sartory, Executive Vice-President of the North Palm Beach Chamber of Commerce, Regarding their Branding Campaign and Chamber Sponsored Business Forum Rick Sartory offered information regarding their services offered for private and public use, and their intent to host a business forum. He expressed his optimism that Tequesta would support them with marketing initiatives. 2. Public Safety Employee Pension Board Presentation by Chair Ed Sabin Ed Sabin provided an overview on the current boards' status, and answered Council's questions. CONSENT AGENDA MOTION; Council Member D'Ambra moved approval of the following Consent Agenda with items five and eight removed for discussion; seconded by Council Member Paterno; motion carried unanimously 5-0. Minutes — Regular Councii Meeting 9/10/15 Page 2 3. MINUTES: August 3, 2015 Workshop 4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 6. RESOLUTION 71-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE WRITE-OFF OF UNCOLLECTABLE EMS TRANSPORT FEES RECORDED IN THE GENERAL FUND #001 OF THE VILLAGE OF TEQUESTA AND AS IDENTIFIED IN "EXHIBIT A", REDUCING ALLOCATE TO FUND BALANCE TO FUND BAD DEBT EXPENSE AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON BEHALF OF THE VILLAGE PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES 7. RESOLUTION 73-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AWARDING A ONE YEAR CONTRACT, EFFECTIVE OCTOBER 1, 2015 THROUGH SEPTEMBER 30, 2016, TO SHEEHAN TURF CARE INC. OF JUPITER, FL FOR THE MAINTENANCE OF THE BALLFIELDS AT TEQUESTA PARK IN THE AMOUNT OF $30,000.00 9. Employment Agreement for Assistant Chief Donafd "Rick" Ricciardi END OF CONSENT AGENDA 5. RESOLUTION 67-15, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S PROCEDURES FOR DISPOSING OF SURPLUS PROPERTY (EXHIBIT'A') Council Member Paterno suggested COP utilize the 2010 vehicle on the surplus list. Manager Couzzo responded that the police department voiced that the vehicle was not usable for them and stated he would look into it. MOT/ON: Council Member Okun moved approval of Resolution 67-15; seconded by Council Member Patemo; motion carried unanimously 5-0. 8. Fiscal Year 2014/2015 Budget Amendments Manager Couzzo explained the plan to purchase finro vehicles and the current debate between purchase versus lease. He suggested tabling the item until Ms. Forsythe, Finance Director could be present to offer input. MOTION: Council Member Okun moved to table the item until the finance director could add clarity; seconded by Vice Mayor Arena; motion carried unanimously 5-0. Minutes — Regular Council Meeting 9/10/15 Page 3 COMMUNICATIONS FROM CITIZENS Sherry Barbero, Crafty Crust Owner expressed her gratitude to have a business in Tequesta and her plans to hold a special event. COMMUNICATIONS FROM COUNCIL Mayor Brennan offered an update regarding Florida East Coast (FEC) and All Aboard Florida (AAF). STANDING REPORTS VillaQe Attornev Attorney Davis noted the latest progress regarding compliance issues with the Village Square, more pressuring options to obtain compliance, and that foreclosure was an option he would hold off on. He also stated that on his last few visits to Budget's problematic car lot it had been emptied of all trucks. Villacte Manaaer Manager Couzzo explained his concerns regarding utility infrastructure improvements in the JIC (Jupiter Inlet Colony) and changes that could save $360,000. He added that a re-bid could run the timeline too close, as commencement dates were specific in grant contingencies. A detailed discussion took place. The meeting recessed at 7:58 p.m., and reconvened at 8:10 p.m. Consensus of Council was to set a special meeting for the item on the September 17 REGULAR AGENDA OLD BUSINESS 10. ORDINANCE 17-15, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA AMENDING CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS. AT ARTICLE I1. BUILDINGS. BY AMENDING SECTION 14-32 TO INCORPORATE REVISIONS TO CHAPTER 1. ADMINISTRATION. OF THE FLORIDA BUILDING CODE; INCLUDING NEW STATUTORY LANGUAGE REGARDING PUBLIC SWIMMING POOLS, AND THE PROCESSING OF MODIFICATIONS TO DEVELOPMENT IN SPECIAL FLOOD HAZARD AREAS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Attorney Davis read Ordinance 17-15 title into the record Mayor Brennan opened the public hearing to Council for comments; there being none Minutes — Regular Council Meeting 9/10/15 Page 4 she opened the hearing to the public. There being no public comment the public hearing was closed. MOT/ON: Council Member D'Ambra moved approval of Ordinance 17-15; seconded by Council Member Okun; motion carried unanimously 5-0. NEW BUSINESS 11. SEU 2-15 Special Exception Use Modi�cation - Brookdale Senior Living Inc. - Application from ALS North America Inc./Brookdale Senior Living Inc. for a special exception use modification pursuant to Sec. 78-180 (i) (8) Adult Congregate Living Facility (ACLF) to install one (1) monument sign, one (1) directional sign, one (1) security sign, one (1) stop sign, two (2) freestanding building identification signs, three (3) wall mounted welcome identification signs, and finro (2) wall mounted private residential community-no trespassing-signs at building entrances. The application also includes landscape improvements at the base of freestanding signs and green screen around mechanical equipment on the west side of the existing buildings. The address of the proposed application is 205-211 Village Boulevard, Tequesta, Florida, 33469. Attorney Davis stated that items 11, 12 and 13 were quasi judicial and swore in six persons present for the matters. He then asked Council for ex-parte communications; there were none. Attorney Davis reported that the Planning and Zoning Board had recommended approval of all three items. Nilsa C. Zacarias, Director of Community Development summarized the items and changes. MOT►ON: Council Member Okun moved approval of SEU 2-15; seconded by Council Member D'Ambra; motion carried unanimously 5-0. 12. SPM 9-15: Site Plan Modification. Brookdale Assisting Living Inc. - Application from ALS North America Inc./Brookdale Senior Living Inc. for a site plan modification to install one (1) monument sign, one (1) directional sign, one (1) security sign, one (1) stop sign, finro (2) freestanding building identification signs, three (3) wall mounted welcome identification signs, and two (2) wall mounted private residential community-no trespassing-signs at building entrances. The application also includes landscape improvements at the base of freestanding signs and green screen around mechanical equipment on the west side of the existing buildings. The address of the proposed application is 205-211 Village Boulevard, Tequesta, Florida, 33469. MOTION; Council Member Okun moved approval of SPM 9-15; seconded by Vice Mayor Arena; motion carried unanimously 5-0. 13. SEU 3-15: Special Exception Use Modification - Bealls Outlet Stores, Inc. - Minutes -- Regular Council Meeting 9/10/15 Page 5 Application from Bealls Outlet Stores, Inc., for a special exception use modification pursuant to Sec. 78-177 (d) (14) Shopping Plazas., to modify their storefront by removing the existing recessed entry doors and adjacent windows and installing an automatic sliding door system and adjoining windows to be flush with the existing building fa�ade. The plaza owner is DDR Southeast Tequesta, LLC. The address of the proposed application is 151 North US Highway 1, Tequesta, Florida, 33469. MOT/ON: Council Member Okun moved approval of SEU 3-15; seconded by Vice Mayor Arena; motion carried unanimously 5-0. 14. ORDINANCE 19-15, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. BY AMENDING SECTION 2-61. PENSION TRUST FUNDS, EXHIBIT B, THE PUBLIC SAFETY OFFICERS' PENSION TRUST FUND, TO ADOPT REVISIONS REQUIRED BY THE TERMS OF IRS FAVORABLE DETERMINATION LETTER DATED MAY 11, 2015, KNOWN AS "GUST" REVISIONS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. SHALL REMAIN IN FULI. FORCE AND EFFECT AS PREVIOUSLY ENACTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 19-15 title into the record Vice Mayor Arena questioned the IRS calculations. Mayor Brennan opened the public hearing for public comments; there being none she closed the hearing. MOT/ON: Counci! Member Okun moved approval of Ordinance 19-15 pending clarity on calculations to be received by the Village Attorr�ey from the Pension Attorney; seconded by Vice Mayor Arena; motion carried unanimously 5-0. 15. ORDINANCE 2Q-15, FIRST READING, AN ORDINANCE OF THE VILLAGE Council OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. BY AMENDING SECTION 2-61. PENSION TRUST FUNDS, EXHIBIT B, THE PUBLIC SAFETY OFFICERS' PENSION TRUST FUND, TO ADOPT REVISIONS REQUIRED BY THE TERMS OF IRS FAVORABLE DETERMINATION LETTER DATED MAY 11, 2015, KNOWN AS "EGTRRA" REVISIONS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ENACTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN Minutes — Regular Council Meeting 9/10/15 Page 6 EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 20-15 title into the record. Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment the public hearing was closed. MOTION: Council Member D'Ambra moved approva! of Ordinance 20-95; seconded by Vice MayorArena; motion camed unanimously 5-0. 16. A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING A ONE TIME PERFORMANCE BASED RECOGNITITION COMPENSATION AMOUNT FOR THE VILLAGE MANAGER FOR FISCAL YEAR 14/15 IN ACCORDANCE WITH SECTION 4. OF THE SECOND EMPLOYMENT AGREEMENT BETWEEN THE VILLAGE MANAGER AND THE VILLAGE OF TEQUESTA DATED AUGUST 5, 2010; PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES. Manager Couuo exited the meeting. Attorney Davis read the Resolution by title and explained that Manager Couuo had waived the review for the past two years. Council Member D'Ambra suggested the chosen compensation figure be split amongst the six department heads, and the Village Manager. Attorney Davis noted that the item was specific to the Manager, and Council had no direct supervision over department heads. Council Members Okun and Paterno offered job and salary details of the manager's position. Council Member Paterno noted leadership issues this past year. Council Member D'Ambra pointed out the Manager's four percent yearly increase, compared to staff s two percent. Vice Mayor Arena felt the Manager had saved the Village on staffing and financially, and deserved a bonus. Mayor Brennan felt he had foregone bonuses in the past, and covered two departments. She noted he had leadership quality issues this past, but appeared to worked it out Council Member Okun recapped many tasks which had been completed by the Manager during the year and voiced his support of the service offered, and suggested he receive $20,000. Vice Mayor Arena suggested the compensation be set closer to $10,000. Council Member D'Ambra suggested the Manager develop an item to generate a bonus plan for the leadership team each year as well as the manager's bonus, and offer for Council approval, as he felt the department heads were the team that really assisted the manager in his position. He confirmed that Manager Couzzo was well paid, and was expected to "manage the village". He then suggested this year's bonus be set at $7,500. Council Member Paterno voiced his support for a shared bonus, and used $20,000 as an example, with $7,500 going to Manager Couzzo and the remaining $12,500 shared by Minutes — Regular Council Meeting 9/10/15 Page 7 the six leaders. MOT/ON: Council Member D'Ambra moved that Manager Couzzo's (PRC) Performance Recognition Compensation amount be set at $10,000.; seconded by Vice Mayor Arena; motion carried unanimously 5-0. ANY OTHER MATTERS Council Member Paterno expressed his concern for the ongoing code violations and requested a workshop. Council agreed to hold a workshop for Code items with Code present. The meeting wilf be held in November during the day. Council Member Paterno stated he would like to address Jupiter Inlet Colony. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Council Member D'Ambra. The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjourned at 9:41 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING & , ;� 2 PUBLIC HEARING SEPTEMBER 17, 2015 2015/2016 BUDGET Call to Order and Roll Call The meeting was called to order at 5:01 p.m. A roll call was taken by Village Clerk McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. Open Public Hearinq • Announce that the proposed operating millage rate necessary to fund the budget is 6.58% greater than the rolled-back millage rate of 5.9034 mills. • Announce Proposed Millage Rate is 6.2920 Mayor Brennan opened the public hearing; Attorney Davis announced the millage rate. • Summary of Tentative Budget Ms. JoAnn Forsythe, Finance Director, summarized the budgetary figures. Mayor Brennan asked for public comment. There being no public comment the hearing was opened to Council. • Citizen Comments There were none. • Council Comments Council Member Paterno noted this was an increase of 6.58% greater than the rolled-back rate and is an increase in revenues. He noted council had been working on a cap increase in revenues and expenses going forward and questioned if this was above the number council agreed to, thereby starting the new year off already above. Mr. Couzzo explained council had agreed that the cap would start in FY 2016/2017. Close Public Hearinq 1. Resolution 75-15, Adopting Final Millage Rate by Motion of Council Attorney Davis read Resolution 75-15 title into the record. MOTION: Council Member D'Ambra moved to approve Resolution 75-15 to set the final millage rate at 6.2920 mills; seconded by Vice-MayorArena; motion carried unanimous/y 5-0. Minutes — Special 2" Budget Hearing Meeting and Special Council Meeting 9/17/15 Page 2 2. Resolution 76-15, Adopting Final 2014/2015 Budget by Motion of Council Attorney Davis read Resolution 76-15 title into the record. MOTION: Council Member Okun moved approval of Resolution 76-15 adopting the 2095/2016 FY budget; seconded by Council Member D'Ambra; item was opened for discussion. Council Member Paterno asked if the two pickup trucks for Public Works were included in the 2014/2015 budget or in the 2015/2016 budget? Mr. Couzzo explained the purchase would come out of the current fiscal year, but believes there is an appropriation for next year included in the 2015/2016 budget for the debt in case it did not go through this year. Ms. Forsythe noted the amount was included in the 15/16 budget pending a decision later this evening by council on how to move forward this year. The Manager noted the funds would come out of the budget and that an adjustment would be made to the 15/16 budget should council approve spending the funds in the 14/15 budget. The motion carried unanimously 5-0. The Mayor closed the Public Hearing and proceeded into a Special Council Meeting. 4. Discussion and Action Regarding Budget Amendments for the Purchase of Two Trucks for Public Works Ms. Forsythe explained the trucks had been budgeted, however, noticed the approved Resolution that indicated they were going to be leased. She explained there was not enough time to go out for leasing and noted she could not speak to why the leasing did not occur earlier. She recommended the Village purchase the trucks and save the interest. She explained there would not need to be an appropriation due to the wording "lease at inception" and noted this was more for transparency since it was initially presented as a lease. The Village woutd save been $4,000 - $7,000. Council Member Paterno asked if the trucks were being funded out of budget cost savings and Ms. Forsythe responded no. He questioned why the vehicles were not purchased earlier in the year. MOTION: Council Member Okun moved approval of Item 4; seconded by Council Member D'Ambra; motion carried 4-1 with Council Member in dissent. 5. Update on the Status of the Joint Participation and Project Funding of the Jupiter Inlet Colony Neighborhood Rehabilitation Village Manager Couzzo noted he met with Mayor Comerford to continue the dialog regarding costs, overrun, benefits, and how to proceed in the future. He referenced an email from Mayor Comerford outlining Jupiter Inlet Colonies position, which was for the Vitlage to put $1.2 million in the upcoming fiscal year budget and another $346,000 in 16/17. Council discussed in depth asking the Colony residents to pay a water surcharge to defer costs. The Manager explained this is the one opportunity to provide parity amongst customers outside the system to be treated equably and recommended council strongly consider. He does not believe the request to be Minutes — Special 2" Budget Hearing Meeting and Special Council Meeting 9/17/15 Page 2 unreasonable and suggests amending only that portion of the franchise agreement to articulate the surcharge. Manager Couzzo reminded Council Tom Jensen left Arcadis and the new company agreed to loan him for 600 hours at the cost Mr. Jensen was charging to the project and he has been told there would be no additional engineering costs, however reminded Council construction projects do have change orders that are necessary due to the complexity of the project. Council Member D'Ambra stressed the need to bring parity to external users of the water system who are not Village taxpayers. Council Member Paterno voiced concern with the last paragraph of Mayor Comerford's letter stating the Manager was advocating on behalf of Jupiter Inlet Colony and reminded him he should be advocating for the Village of Tequesta. Mr. Couzzo stated he is an advocate for the project. Council Member Paterno inquired if Mr. Ori had been contacted to discuss potential alternatives. Attorney Keith Davis confirmed it was legally permissible to charge a surcharge up to 25% to customers outside of your jurisdiction and it does not change when dealing with another municipality. Council Member Paterno stated it was 57.45% above the original estimate and the Mayor noted it was before the $300,000 was removed. Consensus of Council dire�ted the Manager to negotiate the 25% water surcharge with Jupiter Inlet Colony before the Council would agree to the $300,000 plus. ADJOURNMENT: Counci! Member Okun moved to adjoum the meeting; seconded by Vice- Mayor Arena. The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjourned at 5:46 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.