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�#f�ce �� we ^a; � be�in �r:,�e��ing }�:�? :r ; ��? �est-
9 a�thorize SIEMENS INDUST€�Y, �NC, �30�� :"�,Y �o�r�,me,,�e ��uvy, �Nlir�arr��r, �L -'3��J?5 ±fl ��r��r� �billabie zim� a?��
:�33i2i1`�r 5�6�1;�� :��31Y'� �� :i°d��i; 3iS"i��.i `�_;ii'.��y:
Billabie infar�ation �.ocation/�ite of �v�rk �fl �e 9���fo�med
Name: Namee
Address; Address:
Accte Paye Contact: Site �oniact�
Phone Noa Phone No;
Fax Noe Fax No:
Provide description of work:
By signing below, ► acknowledge #hat time and material charges enril� be �s follows;
Non-Contract Customers �ieqular nr� sLlor�-�ra �vertime �vr�. ar�d/or Hoiidavs
e4U�Of3]�$1�f3 `��'�JE.'CIc111S� $�I "00.00 $240.00 $320.00
Fitter/M °Ch�iIIG $ $216.00 $285.00
Fire or Security �pecialist $140.00 $?_10.00 $280.00
Fs�e Spri�is9er Inspec?or $140.00 �2 �2ao.00
�ire �pr�r�h.i�r �ittAr ��5o.ao �225.00 �soo.00
�12G$6'9G�3 �P��°!C2 T2CI�fd9GP�1� $196.00 $294.0� $392.a0
Contcact Customers ��e��l�r hrs SVlon-�ri a�ertirne :�a;�. anc�%� Holicla�s
;,�@.li�! � 12?'ie�:'! S�e�ia11S�� �120.00 ��180.00 $240.00
�61.��5'/EUsGC�a�R�Y� $�I C�3.00 �1 G2.00 �2�16A0
�i�v �r Sec�aret�t Special�st $�105.�i0 $�i57.50 �210.00
Fire Spr9rakler B�as,pector ��05.00 $157.50 �21o.o0
�are Sprirakler F9tter $112.50 $168.75 $225.00
�IecT.rica� �ervice Technicaa�a ��4�.00 $220.50 $294.�0
P9ease s�a�ie: �ates effective Janua�y 201 �. (Rates are su€�j�c�t �a �ha��ge)
• A$50.00 minimum daily vehicle trip charge will be addecl to all non-contract service cails.
• A minimum service c9�arge equal to 4 hours of labor at the appropriate rate will apply to all service
requests for non-contract custQmers. Regular time is frorrs 8:00 am to 5:00 pm Monday thru Friday.
• Parts �nrill be chargeci at tf�e standard published rate for nora-contrac� �ustorners and at #he
¢iiscounted rat� for contract cus#onners.
• Per diem and lod in costs wil► be billed �or an vrror�e a�equsrin ar� oyerni ht sta
Paymertt Terms: �* Credit Ca�rd # E;cpiratioen
Ctast�r�aer E'O # Date:
�OD/Cd��d�t �ards/Net ��: �ecurit� Pi� �
('JisaJMC 3 d�gifs, �,mEx �' di�iis)
Name �� person Positio� mf pe.rscan �ate;
authorizi�g worko authorizing �nrork�
Custorner Signatruree ,; : Date
; ,� � l� � 1 r , ; � r , '
�au��o��c ����8 �c ��� ��0� i,n• ���'s�a� �c��Es�R� ���°r�j�� y�!� �% _ I :-� � .
;�
::': �I��la�� G����o E�G ���0�' �r1'6'E.� �3�� �7��Q1� I!"� �G�'°8({.d'�'120C�v�� (�t� �A�SF1'6Yd ��6��9�9�G?i' ��2'��d`9�� s�5i1 „".'6''ce-'af�E�'
�;ar��� ar�r� �6ia�ged �¢e� �� ��Gds �ocr�pf�£�ioba'"j
�a��ra��as 9nda�stry, �e��. �'021 1�1 Corrarzaerce Pkvv�, 6VIau ��@.. �30��
Se���uce p{�o�e ��a�is�cl� �'e�uaarzl: ���=�5�-��3 � �d
�e��rice ph�ne (9���a) �r�wa�d ���a: �54-�6�-6��0
5�;��6ce fax: �66-�7F�-�4��
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ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and.maintain this Agreement and any other recgrds associated therewith and that are
associated with the per€ormance of the work described in the Scope of Services. Upon request,
the Contractor must prov�de the public with access to such records in accordance with access and
cost requirements, of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retai.n the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a forinat that is compatible with the Village's information
technology systems.
> Ch. 2013-154 LAW� OF �E'LORIDA Ch. 2013-154
- lieu of written agreements for classes of contractual services; revising
terminology; creating s. 287.136, F.S.; requiring the Chief Financial Officer
� to perform audits of egecuted contract documents and to discuss such
audits with the agency officials; req lilTiIIg the a.gency head to respond to
the audit; amending s. 287.076, F.S.; providi.ng that Project Management
Professionals tr ainin for personnel involved in. mana.ging outsourcings
a.nd negotiations is subject to annual appropriations; amendin.g ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 593.055, F.S.; conforming cross-refer-
ences; providi.ng effective dates.
Be It Enacted by the Legislature of the State of Florida:
Section 1. Section 119.0701, Florida Statutes, is created to read:
119.0701 Contracts �ublic records.—
(1) For purposes of this section, the terna•
(a) "Contractor" means an in.dividual, �artnershi�„ cor�oration, or
business entitv that enters into a contract for servicea with a public agencv
an.d is acting on behalf of the public a�ency as provided under s 119 011(2)
(b) "Public agenc�' means a state county, district, authority, or muni-
cinal officer. or department, division�board, bureau, commission, or other
senarate unit of government ereated or established by law
(2) In addition to other contract requirements provided b�� law, each
public a.�ency contract for services must i.n.clude a provision that requires the
contractor to com�ly with �ublic records laws, s�ecifically to•
(a) Keep and main.tain public records that ordi_nari.ly a.n.d necessaril�
would be required bp the public agency in order to perform the service
(b) Provide the nublic with access to public records on the same ternas an.d
conditions that the �ublic a�ency would provide the records and at a cost that
does not egceed the cost provided in this chapter or as otherwise urovided b,�
law.
(c) En.sure tha.t public records that are egempt or confidential and egempt
from nublic records disclosure requirements are not disclosed egcept as
authorized by law.
(d) Meet all rec�uirements for retaining public records and transfer, at no
cost. to the public agency all public record.s in possession of the contractor
upon termination of the contract and destroy any duplicate �ublic records
that are egempt or confidential and egempt from public records disclosuxe
reauirements. All records stored electronically must be provided to the ublic
a.�encv in a fornaat that is com�atible with the information technol�
, svstems of the public agency_. .
2
CODING: Word.s s#�es are deletions; words un.derlined are additions.
• Ch. 2013-154 LA`GVS �DSF FLORIDA Ch. 2013-154
- (3) If a contractor does not comnly with a nublic records reqnest the
pubhc a�encv shall enforce the contract �rovisions in accordance with the
,, contract.
Section 2. Section 215.971, Florida Statutes, is amended to read:
215.971 Agreements funded with federal or � sta.te assistance.—
�� An agency agreement that provides sta.te financial assi.stance to a
recipient or subrecipient, as those ternas are defined in. s. 215.97, or that
provides federal financial assistance to a subrecipient, as defined by
applicable United States Office of Man.agement and Budget circulars,
must include all of the followin�:
�(�} A provision specifying �a scope of work tha.t clearly establishes the
tasks tha.t the recipient or subrecipient is required to perform�,�
�lb�,(� A provision dividi.ng the agreement into quan.tifiable units of
deliverables that must be received and accepted in writing by the agency
before payment. Each deliverable must be directly related to the scope of
work and �� specify the required min;mum, level of service to be performed
an.d the criteria for evalua.ting the successful completion of each deliverable.
(c) A urovi.si.on specifyin.g the finan.cia.l. consec�uences that a�ply if the
recinient or subreei�ient fails to �erform the minim� level of service
rec�uired by the agreement The nrovision can be egcluded from the
a�reement. onlv if fin.ancial consec�uences are prohibited by the federal
a�encv awarc�in� the grant Funds refunded to a state a.�ency from a
recinient or subreci�ient for failure to perforna as requi.red under the
aereement mav be e�ended onlv in direct suuport of the �rogram from
which the a ement ori " ated.
(d) A nrovision snecifving that a recipient or subreci�ient of federal or
state financial assi.stance may e�end funds only for allowable costs
resultin� from obligations in.curred d i1TIIlg the suecified agreement period
(e) A�rovision s�ecifyin� that any balan.ce of unobligated funds which
has been advanced or paid must be refunded to the state agency
(� A provision specif r�g that anv funds paid in. egcess of the amoun.t to
which the reei�ient or subreci�ient is entitled under the terms and conditions
of the agreement must be refunded to the state agenc�
(�) Anv additional information rec� eci pursuant to s 215 97
2 For each ement funded with federal or state financial assi.stan,ce
the state a�encv shall designate an em�loyee to function as a grant m er
who shall be res�onsible for enforcing performance of the agreement's terms
and conditions and who shall serve as a liaison with the recipient or
subrecipient.
3
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Comprehensive Analysis
Utilities Department
To: Michael Couzzo, Village Manager
From: Sam Heady, Deputy Director of Utilities
Date; 9/25/15
Subject: Interior Tank Cleaning m WTP Change Order
I respectfully present the following memora�durri to the Village Manager.
The VblYage asked CROM (CECS) to ex�edite the cleaning of the tanks.
CROM Engineering and Construction Services (CECS) subr�aitted a change order for the
additional costs incurred to the subcontractor for canceling another job in order to perforrr� the
underwat�r clPanings for the Village of Tequesta,
The cost for the change order �se $1850
�4ugu�� `i?, %�9�
�Iia �m�i�: 5headv ateguesta ora
�a� �i��r�y
The i/illage �i �"��a�e���
��45 Tpque��a ��ivr
�'�q��est�, �? �3���
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�r��a ���i���l�d°��� ���1 �:>�u����°�c�9�� �e�ea�e� (��a��) i� sub�i���,� Yt�us ������ ��de� fi�� #!�e
�dditi��,�� ����� i�i���;�� x� ��a� �����a�����t�� ��� ���ce��a�� �o��iher ��4a y� �=x� fi �� m�-., ��;���:,,
�ob�6iz�ti�� �� �e���� t�a� �snd���a��s �Bea¢�orags f�,� �ts� �la�@ag� �f �'�������.
�re�ea�g�ncy M�IbQ�izatior� $ °9,���� yy
�This chat�g� ��d�� as �f#�r�� fo� your a�ce�t�r�ce. °�9�e ��ture� to this ���ra���y of a��py �fi �i�i�
�t�ange ord�� +�v?'�� y��y �c���t��ce ��dsa���;d ther�or� �ithin ��e �irr� �i�ra�aid �il9 ���st�#uie a
�antract bet���� �a� �l�9� �h���� �rd�� ��a�a be rv��de a par� of the ��iger�ai �ontra�t ag�eE�ne�t.
Siracerely,
GROM �NGi9���R3�l�a � �O�I�TRUC`fl�IV ���2'�r"9��
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Gi�ONI ENC;INEEftING �r CONSTI�LICTI0�1 �E��fI��S
���� ��' ����a�� ���d � ��ir���o49e, �I����� ��60� • ���-�4�-�� 1� � ��;�° �����4�-�?4f �
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ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and ma.intain this Agreement and any other records associated therewith and that are
associated. with the performance of tlie work described in the Scope of Services. Upon request,
the Contractor must provide the pubiic with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or conf'idential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereo£ Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
Ch. 2013-154 � LAWS OF FLOR,IDA Ch. 2013-154
lieu of written agreements for cla.saes of contractual sernices; revising
terminology; ereating s. 287.136, F.S.; requiring the Chief Financial Officer
t� perform audits of eaecuted contract documents and to discuas such
andita with the agency officials; requiring the agency head to respond to
the audit; amending s. 287.076, F.S,; providing tha.t project Management
Professionals trai.ning for personnel involved in m�n�o�� outsourcings
�nd negntia.tions is subject to annual appropriations; amendin.g ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.3I1, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer-
ences; providing effective datss.
Be It Ena.cted by the Legislature of the Stat� of Florida:
Sec�ion 1. Section 119.0701, Florida Sta.tutes, is created to read:
119.0701 Contracts; public records —
(1) For purposes of this section, the term•
(a) "Contractor" means an individual, partnership�r�aration, or
business entitv that enters into a contract for services with a oublic � gencv
and �.s actin� on behalf of the public agency as provided under s 119 011(2)
(b) "Public a.�enc�' means a stat�, countp, di.strict, authoritp� or muni
cipal officer. or department, division, board, bureau„ commission, or other
senarate unit of governmeat ereated or establiahed. by law
(2) In addition to other contract requirements provided b law, ea.ch
pubhc aEencv contract for services must include a provision that requires the
cantractor to com�l�with public r�cords laws, specificallp to•
Ca) Keen and main.tain. public records tha.t ordinarily and necessarilv
would be reauired bp the ublic agency in order to �erforna the service
(b) Provide the public with access to public reeords on the same terms and
conditions that the ublic agencp would provide the records and at a cost tha.t
does not ezceed the cost urovided in this chapter or as otherwise prov�.�
law.
(c) Ensure tha.t public records that ar� ezempt or confidential and egemnt
from Dublic records disclosure requirements are not disclosed ezce ,�t as
authorized by law.
Ld) Meet all reauirements for retaining public records and transfer at no
coat. to the public agency all public records in �ossession of the contractor
upon te�»ation of the contract and destroy any duplicate public records
that are egem�t or confidenti.al and egempt from public records disclosure
reauirements. .All records stored electronically must be provided to the uublic
agencv in a fornaat that is comuatible with the infornaati.on. technoloev
svstems of the ublic agenc�
2
CODING: Wards � are deletions; words un.derlined are additions.
1 � •
Ch. 2013-154 �LE�11WS OF FLOR,IDA Ch. 2013-154
C3) If a contractor does not comply with a public recards request, the
public a�encv shall enforce the contract provisions in accordance with the
contract.
Seetion 2. Section 215.971, Florida. Statutes, is a�mended to read:
215.971 Agreementa funded with federal or a� state assistance.—
�� An agency agreement that pravides state financial assistance to a
recipient or subrec,ipient, as those terms are defined in s. 215.97, or that
provides federal financial assistance to a aubrecipient, as defin.ed by
applicable United Sta.tes Offce of Management and Budget circulars,
must include all of the followine
�(-�} A provision specify'ing a scope of work that clearly establishes the
tasks that the recipient or subrecipient is required tfl perform�,=e�.�
�2} A provision dividing the agreement into quantifia.ble units of
deliverables that must be received and accepted in. writing by the agency
before payment. Each deliverable muat be directly related to the scope of
work and �s� specify the required, m;n;�r�,um level of service to be performed
and the criteria for evaluating the successful completion of each deliverable.
(c) A �rovision specifying the financial con.sequences that a�ly if the
reciuient or subreciuient fails to perform the m;nim� level of service
re4.uired. bp the agreement The provision can be ezcluded from the
a�reement. onlv if finan.cial consequences are prohibited by the federal
aeencv awardi.ng the grant. Funda refiuided to a state agency from a
reciuient or subrecinient for failure to perform as reauired under the
aEreement mav be e�ended only in direct su�nort of the program from
which the agreement originated
(d) 1� provision specif�ing that a reci.pient or subrecipient of federal or
sta.te financial assistance ma r j_e�end funds only for allowable costs
resultine� from obliga.tions incurred during the specified agreement period
U A�rovision s�eifqing that anv balan.ce af un.obligated funds which
ha.s been advanced or �aid must be refunded to the sta.te a�ency
(� A Dmvision specifying that any funds paid in egceas of the amount to
which the reci�ient or subrecipient is enti.tled under the ternas and conditions
of the a�reement must be refunded. to the state agencv
(�') Any additional inform.ation reqnired pursuant to s 215 97
(2) For each a.greement funded with federal or state financial assistance
the state agency shall designate an emplopee to function as a gran.t manager
who shall be reaponsible for enforcin�performance of the a,�reement's terms
and conditions and who shall serve as a liaison with the recipient or
subrecipient.
3
CODING: Words s�e� are deletions; worda underlined are additions.
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Comp�ehensive Analysis
ITtilities� Department
°T'o: Mic�iael ��oazz�.o, ViLag; Ma�.ager
Fxoma Saxn Heady, Deputy D�ector �f Utilities
Date; 9/25,� 1_ 5
Subject: Drinking �Vater �axi1� �nspection
I resp�.�:tful�� �present i�±e ���?���o�.� �s3e�sz��°ar����� �� �1z� w- ��a�e 16�1ai�agero
As p�_ ��° F1�-;��. _`�d����st��.t� v� ��c�e �;F�C) �2-555.35C� ���, �..Yii clear-�ue�� arid �wc+ �a�sk?
SR��.ie�° �� � �.� �e �at��° �r�at��_e�� �a��� nee�. x�'b� a �o�° s��� �.�d �9�fi°.�� ��t��;�
�$ ���� �x1�C� °^T'?°d7 �;-:7° die�Se
T�ie fac�lities �.t �ie �ater 1.rea�m��?z �pl�►t are d�e f�r �e�° assessrr?ente The Uti�?ty w�1 �►ave �a
�id� ��ntract�o�° �n.spect the �lea�-we�fl a_�ad tax�s a� req�?�ec�.o
�h_is ����� 'hae d�me �ay ��rso�ea �d�r �tPn� �°es�p��?�z�ale �1��x°g� �� � profess�on�,� engi�e��° �ice?�secd
a�, Fa��_�d�a
. , �
VILLAGE OF TEQUESTA
CONTRACT FOR INSPECTION OF WATER STORAGE TANKS
THIS CONTRACT is entered into, and effective, this � day of 3une, 2015, by and
between the VILLAGE OF TEQUESTA, FLORIDA, a municipal corporation with offices located
at 345 Tequesta Drive, Tequesta, Florida 33469, organized and existing in accordance with the
laws of the State of Florida, hereinafter "Village"; and CROM ENGINEERING &
I CONSTRUCTION SERVICES�E., a Florida corpora#ion with offices located at 6801 Sonth
Archer Road, Gainesville, Florida 32608, hereinafter "Con�actor".
VV'ITNESSETH
The Village and the Contractor, in consideration of the mutual covenants contained herein
and for other good and valuable considera#ion, the receipt and sufficiency of which is hereby
acknowledged by both parties, hereby agree as follows:
1. SCOPE OF SERVIC�S: The Village and the Contractor both hereby agree to
enter into this Contract for Inspection of Water Storage Tanks, wherehy the Contractor shall
inspect and provide inspection reports for the Village's three (3) water storage tanks. Pursuant to
the Contractor's May 21, 2015 correspondence, attached hereto as Exhibit A, the Village is
authorized to piggyback on the Contractor's current contract with the City of West Palm Beach,
Contract No. I2558, which was originally procured by the City of Wsst Palm Beach in accordance
with procedures that comply with the Village's procurement requirements. City of West Palm
Beach, Contract No. 12558 is attached. hereto as Exhibit B and is hereby incoiporaxed into this
Contract as if fully set forth.
2. C4�11VVIPENSATION: Pursuant to Exhibits A and B, and in considera.tion for the
above Scope of Services, pricing is as follows:
0.011 MG Effluent Storage Tank -$5,850.00 in accordance with pricing line item 1.1 of Exhibit B;
0.75 MG GST -$4,800.00 in accordance with pricing line item 10.2 of Exhibit B;
2.0 MG GST -$5,444.00 in accordance with pricing line item 5.2 of Exhibit B.
The Village shall pay the Contractor within thirty (30} days of receipt of all final inspection reports,
and an invoice documenting the amount due, in accordance with Exhibit A.
3. �ISLTRANC� �tD �1DEMNI�"ICAT'ION: The Contractor shall provide proof
Page 1 of 4
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'e1�`�' ..�a�.tlii� ��'��' �tij i90 .� d 6.�M'U� 1' ��o' �1��'�LLlllg �11G.�t �i i71W.l�gl+�:�J.�
F'r�ids�a��nal� �rair�i�a fr,� �e��oz� �az �1�, �� � m.�.x�.a�� ���st��ar�irn��
�� negcataation� 3� s�sb��c� �m �an�a�l �p�r��iri�.�?�x��; ���rl�n� ti�,
? ���n? ��, `?�?,�� ���.�c '', �n�. i 3��, �� �,�13�, �?�� ,�1��� ��.�
���e�?1, ��7�3��n ���a�1��� �� ������'., �,fi ..�1��*r��.�� ����=e��.N`-�
�'��'��; yJrnz; �;��* ����"L��rH ��'�b�o
�.� ��. �����,��d �a� ��i� 1�,���1���� ��t ��t�: ���.�� �# �'�r���aa
����r�3�m 1. �ec�i�n �'l�efl d �1, F1��rida �ta�.���, �� �r�a��3 �� ����.°
.: . -,., .,, - -,
_- __ - - _ � :. _ t�o2�r�u�;,s, �ubiic L ec�rds.
,- � � �ur�oses of this _section, the term:
': - n
a _,�ontractor._. means an._indiyidual,_ par�nershi� corporation� ,qr
business entit�• that enters into a contrac� for �ervice5_w-ith a�ublic_agenc;�
�nd is acting on behalf �f th� : ublic age �.� ::rovided under s, 119.011� 2.
�b, __ "Puialic_ agen� �� _means a,_state, c, �.._,: � :_ , clistrict auLhor
_y,_ or mu�i-
cipal �fficer. Qr,deuartment division bureau connmission. ar other
se�arate unit_ of goyernment created or established b�� law,
�2 � I additi to,.. other contr r equirements__pro vide d � law each
public agency contr far. services mnst include a '"
, � _ �provision that re uires �he
contract�r to com._piG with �ublic records laws s:pecificall� to:
a� Keep__and maintain public records that ordinaril��_and r.ecessarile�
would be required b�� the ��ublic a�enc�• in order to �eriorm the ser��ice.
+ b�._ Proviae_tne �ublic with access to �ublic records on th� sa.m� terms �-�,�
cvnditi�ns that the :��..i�l i c��en�y would provide the record�._and a_t_a cost t�at
cioes not exceed thr �-_: - v>ided in this cha�ter or as otherwise provided.b�
law.
� ^=� � -� +' � ` � .�` rccords that are. exem t or a . : _ - : a.-�d, exe�
_,�_
__�- --- _�-- - _
� : _: �1��1O�L1.� "_'oi�!it^C u?r;t�. _iI'O i_ -."�'i:au�'�!`M��:� ��tG a:�.:�
..: _ -- - - — �-- ---
�;l�`�j u�l';' ��n'n�.=_
_ _ _ .. _ . . _ _ _. .._ . _ __
- . . ,-
(,:;5� .:` :11� 'll�Ji1C ��_Ct C�..al reGOt{i3_3Ti.�3U�5�5�lOIi �I,tRC CGi1LT3�L3T
_ . ._� �'—�___ __.
_ __ ----
�n _ t�ermination_ of the contract and destro� an,� duphcate pubtic records
that_ are, �xempt_ or confidential__and _exempt firom. �ublic records d.isclosure
reUUirements. All rec�rd5 stored electronieall�must bE. rovided ta the public
agenc� in a format that is compatible with the information technola�
s; stA�s a` the publi� a, er_c;
ry
.. . � _ ..._ .
_��
i �l?;II),IP'�� - '� �s�.��L:� =�c_=��c".�"���`; �;,1'�,i,u,������ ,, ��_�i �e�L1�C^�.c-��.l.,rt ����,r�r,
--- ---- - _ ._ _.w. �.._.� .
� ;�a.. v� _ _ � 4i �' � �D T' �'i�� �!. ��io �L8? �-"� ��
3 �_ if a contract�r does n�t. com��l�� wzth _a,�ublic records_ re,c�uest t}le
��ubiic a�;ene_. �hall enforce_the contract proyisions in accordance, with the
contraci.
�e�t�a� �a ����t���z� ��5,�'�� F�.s�a�a�.�. ��G����s, �.� �.�ea����L �� r���;
��.5,��� 1 ����ae�ats ��.��� ����i ���.��� �� � s���e ���iy���e _...
�. .� _�. agen��% agre������ ��a�� �r��,-� ��;��� �a��r�.��� �.�������� ��:� �
�rP�i�ien� �r � �� t��:�� ��r�s �e �ef��� in. � �1�,�'f �aa ��a�.�
�Ti3V3.�PS �?C��'s'e'3.� �Z1�3].�i,�� ?��?��233.�� �;t�� �. ��.i�]�'�Ci�!?v3?�;, �.�. ���131?d� I�j
a�p� �a��.� �r��terl �t�.Les '�9��e wf �li����r��r�� ��?� �u�.� .���c��a�l�.���
�.a.�� c :�-� -�� ��� �a�.� �YY �i ��� �'��1����0
��-? �� g�r�3�.���� ��►e�1��,�� � ���p� ��' �N�r� ��ia� ����.r��i �����b1����N ���
;�.��� �4"l�i� 'w'�'ir� �°��1��i�,aF°o� ;r° ��a� m,�.�:=��J1���?i}; ?�y 1'���:17.D'�4'� �� I,.�.D�� i��?`�,4 �f34�
��j?;�, � ip�" '��ri.��r ��� �.�,'a3'���t�d�� 7.H3.��J �53.�.� ���.'�� �#
�1���� „�������.�� �ch�.+ �.�€s� b� - ����r �%��1 ��� ��,�,s�sTed in - �f - r?�;�� �� ��.� �.ger�c;�
b��'�re ��.�-�����, ���� �eaF���a�i�� �?,�s� �� �.a�ec�a�y �e��.±��. *a ��e ��c��� mf
c]�a��� ,�13d.'� �S� ��E,'�?�i 1t�°�12 Lr���'�fi°d 3�ig.4��.a!,.� �'�'vCv'� �* �i£3�? �C'1°, T� ��F' 1pt��U?°�l.�i.'�
,3Y�.� ��i��' '�?"?��3? 1? ���° �?�i���.l�.�ni� ?�,�?�� �i:�1'f;'u..�5gil' :t�:��.�M��,'�1��9. ��' �c`�1.��"'i ��.�� 9 N�'la`1.�1Y�'`.�',.
''�'!'- -"`� -���3v'1 �,��;i�jC,`7�.''�� ��'u�___ ��i�:i� 'i!�_� �;����i�� �u,�E ?�'1.'��:5 �;��.iL sa. ,;�� �_ � �'.�3�
- °�.._ — �, g=. .
Il°�:�,Il�fli��!y� �ub'_ ��ii�4 flf�ufli� ?�� ���� ��i� ��",�:_ _ ti'i�; T�roa � � � ' m ��ir' 71��
_ :.L_C9_ 1i?`Y�� ��
S� �a �a�,;���n ! %��_ �i�� c`i= _ �1 '�1�' j 43°u �� �� � � �ry�ii_ u,�.u� �? ���� s1� .u� -- �I°�� _ b�.4�
��? 2 ��'�! i _. ��J� L . � ic�i�.�� '. fl�.'l�� 'Z�=L"'�s;w� '— .�, ��.1'i?�1G� � 1u`. - fi���; , _ii��.!��'�1
"'-:., �a3_s,�I�iE'h� ��1�e� ;r�. A`���.� ��"�Y':.�.t. i�i��. ��1! d yu,s3iG� d.��'�� �L'�?t�!_
-- -- � _._ �
�_'t�.''« ,�.�' �1�&iCu �Dli ��l"1rOP -�.'�Il L`��i�' �i�11. .' ,� `� .: �� - r .� ����T , � - �
„ ,�
�' — ------�-__�. __�' , 1 �Y�' �u� _ ���i �! �il1P�..._ as.s y � UL;,� ��.. 1.�]11�.�n' ,_iL•�'�l�
��x��aw�Il63L��'I� luCl�=, 1�C1� �_x. �1���.��L. ��� `�,' �r�� ���1�'°��"� �,lU? - . �D3 U (J�..�ih�; �y'�r_�;?_ ! 1 i 1i71'��'�.
_ --�-- .�-� �' � _� y � ZL
�!111���°�� �I��.. ��r�w��Yi_.._,_, ��G �;���� �o
, �_y I : _�'_ "'�,�,i' � �i��1 � w �s�'_.Il�".�! � �� '�i; �� r T � n'(a�;? �,� ��'� 2�Jit � i!].� �'�� � �fl�'�.'�. �� b���E:g ° a . Qr
.� ". -- =� •,_�-.�
u'G,�.��_ �'�"i� �.S�li � T_ i:;�T��c �°�ul '�t, ��!'�.�.� Ld�. �f�L�t?° �?��11Ca��_`ml_.���::...���1G�
�������l�i . �� ;ui7u`t. , �DIl3�.T'�����, ���iC �1�n"�?u� ���iH ��,;��3 I�G� cs�="G�?��i�i� �;���0�,
i��, � i��. �9k•G _1 .I�L� d�l+.11.�1 ,_�.5 :1.�111;C., �Li �L 'iijl'�}Li ��l�? r �' l il�ai `v � l�'ll
�. a-'l���v i��' l i i���, Z l�l i� Ici� `�1.i�'r�' �11L'
-- �---
�i �l �i � �Ll��'�T�'�i ,�.tL� � �LL�.(1.�� G>> �� 4�i.c1]t� _ � � 1,ill:ai; ���' �S ���J,:l:.:��� -'`�.' �::.�",, .:a,�J 1��"� � � �G`�..1'�6:,_�. � u"-.,?'�1'u �.?�
�' � � � �` -, _
�_� __^� ��'Ci�W'1C�l.3i)L� .�Tn^ �IL'li?G:�, �.L��' 'L�,::i.1: ��.� `!o°_ i2 rri,'�5� U' �r �lil'� .. ��'t'L�ltt"D ir,ii ���
---�'• , ., , , , , , — . , .. - _ s. __ _ � e
yrg��� I��LL����'��'.:'�u��4°�IG��l'6 . Tii1�.:.1�."�.t-'.Z',.L��1�:1 u^�.',i, i �� � 0.L_.�'u..�T�i�JLIL:'1�.�'!`I1.�,�'t
� �
�,1i c,�_ ji; o� , � "� (� . _ _+,� "'��w,�I;�IG� A.��Il7�;_--- --- ---
�,'__ ��..11�::'i1i��.L�I��S�iy_II TT�iI'iSJr�'�i�..� u'�"���y�L1il�:'u./(� r+' qa��
�..�i ��' � � �Z' ���. ;�I. � u`�.. �;.IL`L'_l� jl� 11 i�'ll'17� � � n I ��i1 'I /''�' ' �� IT� ' : 1 �
— �- = Vr L �� 7 �.; u di�'i� .�i� . � 1�l ° " 1 �a��yslsidC;_,
� � <,; �;� - -
I l�ii(�. e.� �L LG r:,�i Idd._� �5...(: �,'� i.,'.-; l�� I_ 1.��' �!1 L,�, 1 Tide_ .._I::
�i. 1 i 1 ��� ii � .. Y nTt ''T�f i' G"^ r� ' ' � �
= 1� ��4:_..:�.. �L � _ ��.� �_L�_�..,�I i� <.,u uu ..W., i 1 i_'l.i��1�i •i, o_d '.r�Ti,..'�; ✓ � t ��Li� � r w (;i �� uy . i� i�if fG � - ,1;�
�LilL1� ��Jint'"�"1�,�.11(��u� ... iIIIL C�t1 �11 � ..v'�Y��-- � 6- "L :il�(�j4'1 �..�u I in i �I::_ 7:��t�..1��� �Lfl �1f
� jijl �i ir',� ;i �;,TV l,_
I;�� i�i ;a� �, J•:�_�_� =�i; _ ,..-�; "�.�:�c `�IW:IiGL:tl:.��µ� ,i�_,'�i, '!riCfl�' �'�,�_� �i3 ��
_ I I�1 I �, Y� r I c, i �„� �
, `..�—V�Lc�J
� „ .
����t��1I�
�ta��ie ��so�ds: In accordance with Sec. 119.07� 1, Flo�-ida Statutes, #he ConE��Gtor
must keep and tnaintain this Agreement ar�d any other rec�,rds assaciated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
ihe Contractor must provide the public with access to such recards in a�cordance �.�rith access and
cost require�nents of Chapter 119, Florida Stat�tes. Further, the Contractor shall ensure tl�at �.ny
exempt or confidential records assaciated �ith this t�greement or associ�ted tivi�� the
perFormance of the work des�cribed in the Scape of �eivices are not disclosed exc�p! as
auth��ized by law. �'inally, the �ontractor shal_l ret�ir� the records des�ribed in t��is paragraph
tl3roughout the �erFormance of the tivork described in the Scops of S�rvices, aT!{� &�[ t�lE CflTiC�.t„).SI011
af said u�ork, transfer to the Viilage, at no cost to the Village, all_ such records in the possession
of the Contractor and destroy any duplicates thereof. Recort�s that are stored electronicall; �nust
be �a�sferred to the Village i� a fon t?�at is compa#ible with t�.� Village's inaorm���o��
tech.nalogy systems.
. /�/ ", �•.���
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r �
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CO1�PIZEHENSIVE �NALYSIS
Village !l�anage�-'s Off'ice � Administrczt�on
.
To: M;chael C�uz�,�, ti F�lage Manage„
F?°o�a De�ra TelifrLn, E��eut��je Assisiance
�at°e �:'25�°'15
�ulbj�c�v �out�eastea�n �°rintiaag � �°all ��o�e Sgg��s ?�le�s��tte� #'�1165
���s�pe��fixl�y ��°�s��t th� tol�owin� xne��or�.?�d�nr� �� t��e �I��age 1_`��na�e�°,
5��.���,as�e, PX� %s �� selec�•e� �e�doY �v�o �as pr��t�� ��� 2��� F�?1 ��;r,o� of t1��
1Ja��c`�..��'� �IC;�Ti75�����'�'�`}t� ����� ���7��So �51��� ��Z��J�S i8 �91;�1'C;'�i�° Ek1(�, , i , �;Sis����= 1"p4° 7'��,G��? �,
c � , ����-'���J ��"�����. �� �r��,s� a� 4��,3�� �?e��s �t �, ��s� �� ��9a e�� ,
� ��� ���e
r� 1
�.., � j� 1_ r _ - -.��_.
�:1� ���� L'-�"���� �� . :"_�. s�. I ,
_ CO'i(l"JL?;Qt' � �:�7
�sti;n�,�. -�'J'9��
� afe: 91J/9 5
Cw_-i�: 2;;;
Lori �1}c�l ,I3�I12171a Phone: �6�t-758-04-^,�
b'illag� o' iequesta r�;: �G�f-?58-06�?
345 :eques�� Drive =-111aii: 1mc�n�i?liams r�T2c�ue��^.; ,
Teque�i� i=_ 33�6� �ep: ±o7y =1;9son ^
+�2� �i�iP'�io� e
20'15 =all �le�NSletie� - fVlaii?n�
rrocess file i�clud'ang addrsss sian �arcizatio�, ��iC�,a updaie, �ASS certin�, �i2sorl, inlcjet addr�ss,
so�:, sacldtray *_ags, deiivsr to �ost o.ffica.
Pleas� �loie: Price rloes no�: i�clu;le ad�ij;o;aai se� icc-s s>>�h as in�icia use, �var�r seali�g, ior�i�� m�il
N:ocessinc erc. Pestage is ad�Ait.ional.
�`,paro;:. pre-sort sian�larrl TBD
UV2 L3r�d?t•�tia��:l ih�'i: �ou vUill h� g3PO�iidii�g^
Pick u� lis� from pre�iio�.�s ��i 54833-an
�LUar¢i:"�1 _� �?.,
Pri�e �3�'I AO
i i�� nlc ;-o�: �`oi ?h2 op��rtuni�� io p; ov}de ye_i �nii'il� :his esi:i��;�ie, basec �. �:i�2 s�ec�,�,c submi;ied. VVe lool
fOP�}/8fC! iC �;:,^�G�° yo��r expeci�#ions. r�l�e�a �Di?tc�Ci LS li ; a�� �eec; =d uf"tIO�cJ i;'(Oiii?�:10i1.
�i" ,° (1'�$���. �vi�.�ia=.�. �....��!.9� �;� -)�..� , ..�;A'y':�
SL]pi�112C !`IIESIS;�2CITIG3TIOi13I(T13"iei?2I �l�if�� �J2 -cy':°�P/G'C� Hil� COi'il�ci�C�'t0 t�tE 2Stl:ilc�1° LtpJl? r°C81�7� OF]�ll. �fff°i�v�C@S 4�111� 1J�
r�-quo'cecl �,�!hici� may resul� i� a�-9ce �'s�a; �ge. niis,�1;L 1 rA)i ?R r���JIVIi 5S!O�i: ! I133 CIrJGUCil2ilL i:1CI! ICI our 5'[an�lard
r �r: �s o? .5�1e. ii you di� �oi receive, or i; i93egibie, piaasc o� 1'. ��r a coNy befo-e signi���.
�.-- ------ ?:.�;-�S e � J]J}ll :��i� ;°,� i J3�Pd 1 t� t�i /-`:�r''; ,^J �r�il�� .._. _�_�� _
Tn;s n is suhjecc to tna [acros anc con��:ions �e� iorr;� �, the haol: �ide nc-reo� and �;�inich ar=, by ref�re�c�, madz a par: heseo�. Fricaa quohtl
�.*2 ba52d on Jeiails �urnisned to eur astimating dep�rtmen'c ar!_ are su6jaci to ravision ii, uaor. raceipt oi cop,r it is determi�ed �na: ihe maizria!
dc-�riaies irom originai spe�incaiions.
A,�� � i r orica Ev:sion �: �iii Dc co�fir ie + berore �,�a �*de- is arxessec� �i�/e ;es v:he ric o ajec�: am+ order u�on reeeip 4 IUlO 1: IIdI]III:p 0�1 OUi p�r_.
__.._ _ .__ _---- __ __. � �:.._ �. __. . _.._ :..__ _..__.-.�._
_,._ ._. ...._ _ _.._.
� il@ ��., ::�Sl --IG' �� 7.2 I�i "°Sciu-"' c il�� '1�. 3lI�J�G' iC 3�1..� t_,,..
Ir�<.���5�;� ]d����;1�; i'!01rC-i:1(S} �'�2's�C� �I"° iDi'ti"!L8i]'?c'. US2. P��83@ ��il'cl';J@ 3JI°3 i?;,C
_ _., _ _. � -. -
, - -,,;_ -' -.
,aC�°��'.BC� ��' �LIS�Dii�° ` � -
,
_ . _ :
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—�_._. __.._ __._�_ � . .
SO,:!Cf?CCiStL'1'.'t .� 1''2Cj° '� 0? .�.�
?lUl.Sli I�r;ie'rl:,� ur.,Vrrrn•1.I�1;»��dn.3.19<e -77__� �,yfJf.'-??„-R;l! � � .... -"'?-?n"�4-_��.fi,4
SOUTHEASTERN STANDARD TERMS OF SALE
1. Ttas pro�l � matie mid� rc aczep0ed by sou8,�r► �. ader w�l ea e� et�Ct to u�e fouaxnng trade w�s �a�a enr
otl� aon� �reseed he�n� whieh �e haeby �atdersmod Eo be binding on both P�es. Temis ot tt�s pm�el shall be 6rti�led to
�Y C� days hwn d�e af p�. ft b to be ciearly underatood th� sudt t� aa� ihe entire agreameM ot ffie Par6�, ean be
� or altered adY P� ��+9 �ned tiY b�h Pertles� and in arry everN not by enY �P���. ��n w a�eement
. �� or bY Parol evide�roe. �d tl�t tFine �errns al�eq govem tlfa mder contr+aryt to ptiw or subse4uent writinBs bY
2. o�d�s rag�da�ly e�ad � be eancatea � upon e�ms thet vvil� �e PA�r a�nat losa. Au o�d�a are subjed to �al
or�or�67YC.�t�oFds�twrt-�oFade �� ar � tesull�tg irom qs r�set� teiksce to axept a�rs. s1dP P��
S. E�al work Pe�ed � 1he �h�OmeYs r�e�, �h �, but n� 16rt�d � slmh�es, drawN9�. ��+. P�ahes, �SSwo[k
em! rt� sheA be d�ped fof � cument lates.
4. Att a+ork ak�, copY, d�sntldas� mid � pt�oiy work �9 rt�We end Posii�e �ns� Wa�es. �rir�gs arW oth�
n�n�Mr�g +ools � nems �d � fianish� ty r� �1 �n �S w� p�op�ty� ena no use m seme shaa be rt� �or
r�fr an�r i�s ab�ned we►eGom ba used. m�eept bY � P� of Prkder �d �on m�Ua� io be � bY Pti�er.
5. Art v�wk tr�� P�. �� ��& ��d P� �S, P�, ��d a�er �nu� i�tns
when a�plied bY l',u�aa� �e exe�d at the C�'s tiak mpi P�Intar ah�l not be � tor �e or toss in mccesa ot
� oost fa raw �b ��lue agreed to in w� �n P�nler ern! Cu�r.
6. AuUars � AB c1�gBe irom cripinal �� or oopy rrlade bY Cue6omer ah� erqitle PrhNer to �It�onel c��, at Ihe
aere� raEes fartl�e adddi�et a�ork pe�ad.
7. F.nots: Prhd+er � not be q�le ta' e�rora if prmled m�r t� to coPY t�ad b!I CuetomBC Proofs wa�l he su�ed ff r�ad
by Cu�wner. Carec�ns. if eeY. are to be rtrede Utereal �d rabrned wbh PioofJWlrN � iam ma�ed 'O.K" ac 'O.K. w�h
�"� �d aigtred hy thdy aWFqt�l r�ve oF Cue6omer. if revieed qoofe are dee�ed� request muet be made wh� p� �
�alumed. Prfiler shall r� 6e respans�k Sor �ois if wmic � A�Ormed � var C�s "O.K"
8. Preas: M axtra dretge vnll be rtiade fot pteas P�s. Pr&� sheA char� tar edd�tia� P� � adain9 irom Cua�rt�r �jr duriin9
��P�9 � 1� P�� oPe��. a r�sonsMe v�'a�wai �t bebxeen oolor� ��� e�d �a� 6e6�n
pioofs end ihe mmpi�ed lob � aor�tld�a
an eoce�ble �tivery_
9. C�tomers Pmpe�ty: A� Custaaner's property diat is �oted with PrinEar is et the C�Eorner'S �t� and PtinEar aF�all iat be �tahle ta atyl loss
or ae,�,s +►,e� cau�a �y t�, +�. w� ��, �a�, m�, o� �, �rec ��yo�,a rm�� �nra. n �s unaeremoa er�
t� ae� or custon,ere rxopen�r �s ao�ety► sor u,e benefic oF me c�mer.
70. Tem� UMess �henMla� arianped for� a depasd af 5046 ia reques�i u�n the aign�g oE this Praposal. 25% upon dellve�y of tlie 1� P��
a�d the baimua �on oomp6eUon of tl� � or upa� de�very � the fi� copy or copies. Ali �couMS not � tor wi�ln forhr five (45y
day8 of Imroke �I 6e d�etged i�eet at Ure ra�6e af eigMeen per c�tt (18°1L6) per annutn If auch tate shall de pt�tWed by local law, ihis
" euch rate � be �e higheat rade allovuehle puisuantto such lew. `
11. VVertaMy: Ptirq9r v�ertatds U�et Us wak wql meet applksahle speGficadions and ��ecific produd �d uuak teQW�emet�ts, IE aalf. ot ihls
or�r and wfll be of good q�lily and firee fiom � in meteriai and worlcrnenship. Atl c�ims mu� l� macle v�in five (5? days of
reaaipt of goads. OefecHva i6art� m�t 6e held for Prfiter's �spectlon and �etumed to the oiiginal F.O.B. point t� r�u�t, The
Taegoing ia exp�ely In Iteu of aq otlrer wanaMies whetsoever. expressed, i�d. and atetutrny. includ'ing, wilhout I'vnit�ion, Sie impliad
wenaMies aE r��eltaMa6i�iiy and ft�eas. Upon Cuataner's s�mi�ion oi a ci�n arul ils sub�errti�lon, PNMer shall at ils optlo� eiTher
(1) teP�ce its pra�at or wark at enher the ori9� F.O.B. point of deU�ery or (2) reflmd an equt6eble Po�� of the pu�q�e pr;ce as
deterrtdned bY Pri�e►: All work parfom�ed wlll 6e �one dto�g �rotmai worW� houcs of twrtnal worlcing days. Tf�e fnregoin8 ta PrinE�'s only
o66�Gon and Cuatomer's only ranedy tor breach oF vrerta►KY� em! except Eor 9►oas ne9n9enaes and wllihU miacaiduet, tl1e fore8oln8 �
Cu�s cMy rertredy hereunder by way aF 6r� oP conlrad, Uort, or atlrervvisa. In rro event shall Cuatamer he entlUed to i�l or
oa�e�tetdial dart�pes. MY acNon iot h[eactt aQ tltis ptoposel muat 6e Commetced xMhh1 two (� Yemg sftar fhe ce►�e of adion ltas
ocaurted.
12. Title and Rrek of Lo�: Title to pmduda which Printer sella to Customer sheN pasa tc Cuatomer upon delNery of the ptoduqs to CustAmer ,
or to e cartiar oonsl�ed to Cu�omer� �d Pm�er ehall not be Babie for loes oF� delay In shipm�t, or dama9e �o anY P� efter ti�
�er�a has passad. Pri�r, however� raEains tltle for seauit�l Purposes onhl �o e9 producis u�1 pa� tar fn full in cesh end mari at Pri�r's
optlon� repoeeesa the same fran Cusbmer's defauk in payrt�airt hereu� aml charge Cu�mer wifh atry d�idernar. � is expreasiy
agreed tl� P�inbar shall rtot ba held I�Me tar loss or dem�e on aoww! of delays due tn alnitea, wars. fires, floods, aacic��,
guvem�l or municipal iewa, •rules or regul�lons, atls of pmvidar�ce, Ha UrebNty w aecure spedfi�J ma�rials, a oiher � beyond
Pri�t's rea�oc►eh►e att�dt�n � control.
13. No a6srerre or .iNeBal IitaraWre wdl be P�i[�ed by Prirter under ihis cord�.�l� nor st�l Pri�er be flehle far a►ry de�8es adsing out of
P� ta w� � P�i�b�C�On',�ena ��d i�d�ammifyr ��� ����i�r of all n�ter s�a to
Piintln9 andlor Duk�leMlon of su�h rt�Eet. indudno tlte 1ep� �cpenses ami dis�uaernenb �curr�i bY Prir�tar im m�necHon � adetrg from the
1A. Unleas otl�Cwise sp�fied, Printer sheU tae sud� atyle, iype� stte and oorr�si�ai as, in ks d�on, se�ns to � to tlie besR fn6ateat of
CustOmer.
15. A�ry and eil rt�IlinB aosl� inCUred by Prk� in the pefiomr�ce of the ape�ons here�na6ove aet Tarih atreil be in �l�11on to the
mntrect {aioe hereinabave �t [ortl� a� at�ll 6e at Ute then curtent ra�s oF the Uni4� 31aSes Paefel S�viae �dlor common cart[�.
18. Tm�es: Customer sl�ell pe�r atl e�ecise or other taxeo, 'rf airy, that maY be tavi�! on the pcoducis sdd under the �t ar uF�► or in
cumecMon with tite a�e or ffi�iprtieet thereoi.
17. D�ivery �a�s: Pror�ed detiv�y date ie conUngent upon Cuetomer's meetMg ifs ea�blishexi schedule respon�l�li4ee. prfi�ar shalf not
he responeible for wr�eque�ial �rnages for �e delive�lea.
18. Ptioes � a1e b9eed otl alraipM Ume wol'4. Over6me work ceu5ed by Cuammer's feilune to rt�t deadlitre� de�Y in WminO ��PY,
PleEee. p�aofa. or oth� rt�Bazial neoesaery to c�rnplete tl�e wak wrihin the Uma spedked, ehall be charged for at atre�t overtime rates ,
_ over and above the pf�e Quoted herein.
18. UNass othervviae s�d in wriling, overnms ar undertur�. n� te exceed ten (10°.6) per oent oF ihe artrount ordered, shait conatitu6e an
a�epfahle dNlverV arn! fhe eoc�eas or ileficienCy ehali be �mg� ot Credita! to the Cus6omer propot4onaEey.
20. Cus�ontar Fumished Materlels: Any wrnlc requited an me�tials furnished by the Customer. inGuding hut nol limded 10 aopy, mechanhx�,
negative end po�ive film, electrotypes, paper and plates, shall Ix per[ormed a! Cu�omer"s risfc end hiUed at aArtaM rr�A�t re4es.
Respon�itity tar quaGty of matetial suppNad will not be essumed by P�irrter when Gustomer fumish� suah material ueed In producH� oF .
the printed order. '
21. It it baeanes ne�ss¢ry to tn�ffi sufl in any oouR of law to eMaoe any of tl�e Provisiore of the quo�don, i�d'm9 an edion f�
cdle�n or to �poe erry of fhe �d�d tertns of sale. cuatamer ag� ro PaY a11 ieg� ezpenaey and �sbuaemertis inqered by
Prin6az in conneetion tl�erawqh.
22 In Cie eveM �ual de6veiy � beya�d tt� dafe set fafh on Prrtlters admowfedgme� of ader eMry, PrirMar �eil heve the tuMer
rigM to �eviee Prioes u�t tlte app�ation oF a PracGon. tl�e numerabor oT which sl� be tlre Conswner � Inde�c � the �e of aclual
de�very mid it�e �e0or of vrfrich ehall be such Index at the pmposad time of �iivery set fath by the Ptfitaz in ttis ada►owledgment
�o ammmer of otder en6y.
Based on Tra� Cus�ms AdoPted bf► P� h�dusby of America, Ina Page 3 of 3
ADDENDUM
Pablic Records: In accordance with Sec. 119.0701, Florida Stat�stes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the perfornnance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such rec�rds in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or assoeiated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in tUis paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored ele�tronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
Ch. 2013-1�i4 LAWS OF FLORIDA Ch. 2013-164
lieu of written agreements for classes of contractual services; revisi.ng
terminology; creati.ng s. 287.136, F.S.; req"'*�� the Chief Fivancial Offi,cer
to perform audits of egecuteci contract documents and to discuas such
audits with the agency o�cials; requiring the agency head to respond to
the audit; amendin.g s. 287.076, F.S.; providing that Project Management
Professionals training for personnel involved in **+an� outsourcings
and negotiations is subject to annual appropriations; amending ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.05�, F.S.; conforming erass-refer-
ences; pmviding e�ective dates.
Be It Enact�d by the Legislature of the Sta.te of Florida.:
Section 1. Section 119.0701, Florida Stati�.�es, is created to read:
119.0701 Contra.cts; public records —
(1) For purposes of this section, the terna•
(a) "Contractor" mea.n.s an in.dividual, partnershi�, corporation, or
business entitv tha.t enters into a contract for services with a public agencv
and is actin� on behalf of the nublic agency as urovided under s 119 011(2)
(b) "Public a�enc�' means a state, county, district authoritp, or muni
cipal officer or deuartment, division, board, bureau, cammission, or other
se�arate uiut of government created or established bp law
(2) In addition to other contract requirements provided by law, each
� up blic a�cp c;on ct for services must include a provision that requires the
contractor to cQmuly wi.th ublic records laws snecifically to•
(a) KeeD and maintain public records that ordinarilv and necessarilv
would be uired b the ublic n in order �to erforna the sernice. ~
(b) Provide the nublic with acxess to public records on. the same terms and
cond�.tions that the up blic agency would p rovide the records and at a cost th at
does not �sceed the cost provided in this chapter or as otherwise provided bv
la.w. �
(c) Enaure that �ublic records tha.t are e$empt or confidential and egeinnt
firom nublic records disclosure� rec�uirements are not disclosed. egcept as
authorized by la.w.
Cd) Meet all requirements for retaining�ublic records an.d transfer, at no
cost. to the public agency all public records in possession of the contractor
upon ternain�tion of the contract and destrop any duulicate public recflrds
that are exemut or confidential and egempt from public records disclosure
reauirements. All records stored electranicall,y must be provided to the �ublic
ency in a format tha.t is compatible with the infornaation technolo�y
systems of the public a.genc�
2
CODING: Words s��ea are deletions; words underlined are additions.
� • � . t
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-1�4
(3) If a contractor does not comply with a public record.s request, the
public agency shall enforce the contract proviaions in accordance with the
con�ract.
Section 2. Section 215.971, Florida Statutes, is amended to read:
215.971 Agreements funded with federal or a� atate assistance.—
�� An agency agreement that provides state financial assistance to a
recipient or subrecipient, as those terms ar� defined in s. 215.97, or tha,t
provides federal finan.cial assistance to a subrecipient, as defined by
applica.ble United States Office of Management and Budget circulars,
must in.clude all of the followin�:
�a� A provision specifying �a scope of work that clearly establishes the
tasks that the recipient or subrecipien.t is required to perform�=�
b�(�} A provision dividing the agreement into quanti.fiable units of
deliverables that must be received and accepted in. writing by the agency
before payment. Each deliverable must be directly related to the scope of
work and a�s� specify the required minimum level of service to be performed
and the criteria for evalua.ting the successful campletion of each deliverable.
(c) A provision specifyin.g the financial consequences that ap�ly if t,he
recipient or subrecipient fails to �erform the m;r;*nwn level of service
required by the agreement. The provision can be ezcluded from the
agreement. only if finan.cial consec�uenc�s are prohibited by the federal
agency awardin� the grant. Funds refunded to a state agency from a
reciuient or subrecirrien�for failure to perform as rec�uired under the
agreemen.t map be eguended only in direct su�nort of the program from
wiuch the agreement originated.
(d) A provi.sion specifying that a recipient or subrecinient of federal or
state financial assistan.ce map egpend funds only for allowable costs
resulting from obligations incurred. durin.g the s�ecified agreement eriod
(e) A provision specify'ing that any balance of unobligated funds which
has been advan.ced or pai.d must be refwaded to the state agency
tfl A provision sneccifyi.n.g that any funds �aid in e�cess of the.amount to
which the re�iuient or subrecipient is enti.tled under the terms and conditions
of the agreement must be refunded to the atate agencp.
(� Any additional information required pursuant to s. 215.97.
(2) For each agreement funded with federal or s�a.te financial assistance,.
the atate� agency shall designa.te an employee to function as a grant manager
who shal7 be responsible for enforcing performance of the agreement's terms
and conditions and who shall serve as a liaison with the reci�nt or
subrecipient.
3
CODING: Words s�e� are deletions; words underlined are additions.
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CO1Vl�'.REHEN. SIYE �1 N�LYSIS
Village Manage�'s Of ce � ��.dnii�istr°ation
Too Mz��^�ael Co���, �'n?fla�e Ma..��.ge�
Fro�e Deb�a'i_'e�, E�e�,������re ass�st�,r�!ce
Da��e 9�25?��
Subjec�m jNag�ner's �Z�fxiger��;ion & �� —� ��igidaire Refrige�r�to� �ax��l�e
G �rP�� all�',� _�� �S�,tb$ �?� g�����i��L�r'�� r��r�,�rn0_� �a.l?��,�; ��� L� f��!� �TL��2�� ���'?2,��� e
��� �i i•I�ii�.�� V���� �°���ge?'�.��� G�2r�.+�il� �'�Ce',�;.b J V�"���0 1� a���� ;�a'��_s� ?%V�,S �3T"�Pa° il-r°,�_r,_:� `��.bL2°i'S
�����T�°�.��c�� �� �u�� ��rud��y,����-��o�,� �.y N ��ss �p �� � ,6�a
�%�%�.���� , s ����°��er�.����r� �: ��° �:or��.iti���i��
��JO ���7r�S5 �i ��.�7IiE: � , ����:
E�d��41.��, �L�� ����
V�flfl�!�� �� ���a��5�.�
�e��n�5�i�, �FL ��a����
����;�m����o D�l�e�a
�T�� i�eF��� s�.brn'sa spee_�i.ai9o� ar_c? estexaa�ees �°o; :
1T� ]P� ���a�� 1�i�e�n; �����s }Fn n�l�� IEI�m�11� ��L ���° IFmngu�l�n� ��,����1�� 1_`Ta�mni��n L��� ll"��1ll��L:1F��
�rr�,r� nn�l�n�i�� l�l� ''�31 �.irl°ll�llN'��ltii �I���s,t�n°n��� IHI�ua�l�� 5�t ��SC� FZ°c����'tr
1�1�L��Ea 1�1 �wu�e�e annElla�Tl�eS il,��°ti;� �m�:�� ��vir� �� i��1����,�;i�mmo
�\ ��7���z1�1r�, L� _� �iT�� ��e�� Ltn�,�� mns �o�?r'��
'�'��t�1� ;��tAo�a
����7?�; ,��'f����P,
1�n�,:1n� 1�n 1 ��� 1�i°��u���
��D�.' �%1���°���7��
��!i�� �'Dl=7 %�J
,�,r��r �,°';, L�;P�r�°i��l �����ID� !�n� 1 ��ii° �'��a�crll�r;�ID�i�� I,n ��
�,1;f�t(�:°j��(alil.�lT'� �� ��/ljj({D'f"_*',l�l�ml'il e l�?rif� r-1'.00�?%° ;CaIl'➢i,'.��a� �j�,'°'a..'ll'_�Il�°e?Ii;d�Itl� e'1ll S�S�?C�1''dID5�3 ��_'� ue'1U:15��r'�t'�9°J ?1P�C1 �?��
�'1�'l�E'Jf %?r,r��$y;l, 'i7��1 �S'�: wSnL�3�Dfl'a�°Ll �0 S��D l:fla�? �i�/�DP°�e> ay:i 5LD'��11u32�� ��JSllS�T1^`. �;/i�� if9�. TIl���2 a`33 DbAUI�]lIll2�':1�i1D 1?<
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ADDENDUM �
Pablic Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must k�p and maintain this Agreement and any other records associated therewith and t1Zat are
associated with the performance of the work deseribed in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential recards associated with this Agreement or associated with the
performance of the work described. in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records deseribed in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronicaliy must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
. Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
lieu of written agreements for classes of contractual services; revising
terminology; creating s. 287.136, F.S.; requiring the Chief Financial Officer
to perform audits of egecuted. contract documents and to discuss such
:. audits with the agency o�.cials; req"'�� the agency head to respond to
the audit; amending s. 287.07fi, F.S.; providi.ng tha.t Project Man.agement
Profesaionals training for personnel involved in *�an��+� outsourcings
and negotiatians is subject to annual appropriations; amending ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer-
ences; providing effective dates.
Be It Enacted by the Legislature of the Sta.te of Florida.:
Section 1. Section 119.0701, Florida Sta.tutes, is created to read: �
119.0701 Contracts; public records.—
(1) For purposes of this section, the term:
(a) "Contractor" means an individual,, partnershi� corporation, or
business entity that enters i.n.to a contract for services with a public agency
and is actin.g on behalf of the up blic agency as provided under s 119 011(2)
(b) "Public agenc�' means a state, county, di.strict, authority, or muni-
cipal officer, or denartment�dioision, board� bureau, commission� or other
se�arate unit of government created or established by law
(2) In. addition to other contract requirements urovided by law, each
up blic agencp contract for sernices must include a �roviaion that requires the
contractor to com�ly with public recorda la.ws, specifically to
(a) Kee� and mai.ntain uublic records that ordinarily and necessarilv
would be re ' d bv the public agency in. ord.er to perform the service
(b) Provide the public with accsss tfl nublic records on the same terms and
conditions that the nublic a ency would provide the recards an.d at a cost that
does nat egceed the cost �rovided in this cha.pter or as otherwise provided bY
law.
(c) Ensure that �ublic records tha,t are ezempt or confidential and ezemut
fiam uublic records disclosure requirements are not disclosed e�ce�t as
authorized by law.
(d) Meet all recyuirements for retaining �ublic records and transfer� at no
cost, to the uublic agency all public records in. uossession of the contractor
uuon termination of the contract and destroy anp duplicate public records
that are egempt or confidential and egempt from public records disclosure
reauirements. All records stored electronically must be provided to the public
a�encv in a format that is compatible with the information technolo�v
systems of the nublic agency. �
2
CODING: Words s�ie�e$ are deletions; worda underlined are additions.
. Ch. 2013-154 LAWS O�` FLORIDA Ch. 2013-154
C3) If a contractor does not comply with a public records request, the
uubhc a�encv shall enforce the contract provisions in accordance with the
contract.
Section 2. Section 215.971, Florida Statutes, is amended to read:
215.971 Agreements funded with federal or s� statQ assistance.—
�� An agency agreement tha.t provides state financial assistance to a
x ecipient or subrecipient, as those terms are defined in s. 215.97, or that
provides federal financial assistance to a snbrecipient, as defined by
applica.ble United States O$`ice of Management an.d Budget circulars,
must include all of the following: .
�a�} A provision apecifyiug a sc�ope of work that clearly establishes the
tasks that the recipient or subrecipient is required to perforna�,=e�
� A provision dividin.g the agreement intfl quantifiable units of
deliverables that must be rec�ived and accepted in writing by the agency
before payment. Each deliverable must be directly related to the scope of
work and � specify the required minimum level of service to be performed
and the criteria for evaluating the successful completi.on of each deliverable.
(c) A Amvision apecifying the financial cansequences that a�ply if tl�e
reeiuient or subrecipient fails to perform the minim� jeVEl of serv ice
reauired bv the agreement The provision can be egcluded from the
aEreement. onlv if financial consequences are prohibitsd by the federal
a.�ency awa�� the �rant Funds refunded to a state a.�ency from a
reciAient or subreciAient for failure tfl perform as rec�uu�ed under the
aQreement mav be egpended onlv in direct support of the �gram from
which the agreement originat�d
(d? A nroviaion sDecifyin.g tha.t a recipient or subreeipient of federal or
state financial assistance may e�end funds only for allowable costs
resultin� from obligations incurred during the specified a.�reement ueriod
(e) A �rovision speaifping that any bal.ance of unobligated funda which
ha.s been advanc�d or uaid must be refunded to the state agency
(fl A nrovision spectifyin.g that an.y funds paid in. egcess of the amoun.t to
which the reci�ient or subrecipient is entitled under the terms an.d conditians
of the agreement must be refunded to the state agency
(�) An.y additional inform.ation reqnired pursuant to s 215 97 -
(2) For each agreement funded with federal or state financial assistance,.
the sta.te agency shall deai�nate an employee to function as a grant mana_ger
who shall be responsible for enforcing performance of the agreement's terms
and conditions and who shall serve as a liaison with the recipient or
subreci iu ent•
3
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C'OI�IPRE�IENSIVE ANALYSI,S
VillagE Manage�•'.s Office - Adr�ainistr�tion
�o: Michael Couzz�, �J�Yl�.ge 1�Iarbag��
F���no l�e�r�.'T���rax�, E�e��x�3ve t�ss�st�ce
Da��o 9,��5�'? �
Subject: Southeastern Pruatang — Fall Smoke Siganals Newsletter, #71i6'7
I ��spec���fl�] p�eseng �� f�lYo�vgi�g ?�e�a����a�� �� �ie �iY�ag� 1�i1aa��.ge�°o
��a�t���.s���n �?°���a� as �e se�e�tec� �e�c�o�° v�ho has p��te� �e 2�15 Fa�l �di�g�� o� t��
�1������'� �e��si���,�°,'��� ��e�1�� ,�����a ��u��� #`?� �6� �s t� ��e��� �c� p�°y� ��� �eah�s�e����o
�ax���k� ��;,���� ��� ��s Pdl��io?� �s 4, �4� �i���s �.� � ��s� � ��,,4�4,��
'I'h� �oa�a
��. If /ra II J'�) �f �I
'; I( �i,��� Q�l :v�, t �,��.�t, '_i;
�
=srina��. �: __ =or,pie,:ity i n� d2 �.',�,i�
�I��i �:�.'
:�aeE: �/�JI1b
�us�-iD: Z333
Ph�ne: �6�1-753-0�?�?3
Vi112gc oi iequesia i=a;: �6'i-738-`J�97
3'��T2Cyll2St^c Dr;ve =-!���i:: l i:'?u+A±li�l'c1;�:� �teGuest a-���
�°c���st� �1_ 33�',5� ?ep: - io�•_; �=1lis�n
�SaG"e'iP�=1�Di7:
20 i 5��R3 11e�rlslei'ter �n?itn �l i7ser?
Fla? aiz� - 22 ;; �i 7, folds to �l'f ;: � 7 anci soi �0 8.5 ;: �I �1 masil�ead out.
�,u9il� �f inse�i '1�1 x 97, posiifio�ed inside nevvsietier
Pi 9�7CI� � c� - �}c�l'!cp, bleeds
Stooi� - 80� �lla�;�rego� �ioss '�sx±
Trim, fo�d. send �?306 f.o S�P �l�aiii�� �e��, ��i�nce defiv�rs Lo client
'L�!'� ���esjr��c� �i9at��_?� �:; vi:°i3r io� �so°sae�ir.ge
��9t1V° ! Ol �Tj�
�uan' '�,'
°rice :�� �t34.D0 �.v _.m,.. �.__,_,��.�.,_,
! 118i1�C %CU 7'Di 'i�l° 0�]Qri i0 g�l'OVI�I2 �JOII �iJltr Li?!S °5'tl'i12t8, hased on ii s�ec�i�ic�zio�s s UU't?I'ii2u. l�lJg 10��<
TO�Plaitl i0 �;;GO°GIiI,C� VOUi 23: peci�±i��s. aieasa �0";LaCt llS i! y0U ';�rC� c���I±iOi�ti) !"'!;'O�CiI=Ti�;�.
?:ti 'I,�f,.,-�,�. � "���:� 1'rj .�� ��9,i j':>
jUi,.'�a�l°ij tl!°S�37�G;�C2"f10�"13 �u•di�'.�. �� i8'JIC�iI;Z�+ �7� �Df?1�7�iEC� f0 �;-�� esiir.��Te U�Dil I' e��eipt oi jo3. DiF� °P°�CBS Nfl�� �Ja
r@-L{UOLB� ���JillCll iil'l�; i°SU�i lil'_l ,,OiiC� i.��'1,2. �IJ9.�,1� ;=r\i� T�alV.�5�3J7�17�i: 1?liS C�0GU371Bf]�:Ii1C c_ir �i2nd�rJ
i�; sns o�i 5�1e. i'� you cii:� rn�� recei�e�, �r i? ;31e�ib'e, pieas� c�fi Far � �oay �efo, 2 sig,~:inc.
_r._�_._,�...�_�,_.__.___ _�. �_ ..� ___ _ �,._.�._------.—.._...____ _...
°i _,, y'_ ?_ i , _.���: �� i� .� .i,F.�l _"-� e :_.��; . `3�1-.'. vr'L"1�., .
-.^,1S 7U0[r7ilOi7 IS 'a' !�jec? te he iarms and cor.diriens ae_ fo;'�:n o:? ii�e �acic side nerzo� and o»nic� 2-�, b�� raizrencz, made a;=_r? n�; �o;. Prices quotzd
are hased on deYa!s �umished io our ssiimaiinc� uepartmer;i 2n� a.., ;uoi4�� io re�!ision i;, upo� recaipt�oP cop� i4 is deiermi�aci ti �a: t'�= ;naieiial
da+fia[es frorn oric�i.n.al saecincatiens.
�;�a�c �n �re i ioneviii � __ �. � .. ..�__. . _ �:> ...�.__ _ /� . __...?, ..____� _ .._-_.... _� _.
�..., __._ . _ ..--- _�._ _.. ,.T... _. o!��Part.
ennrme eeor= ;he ord r s r� es��U Me r�senr tne i!�< < eiec� a�� �r.l..r u on race: � n ncu Lab luf cn_ � _�
-"12 li�i:l� orc�er��_1 �, � Ji t'G�5�1c �:lC ;10i S�l��i��t ?0 Sc�ia� i�;C.
?1�=.� �[nti1���=�i� -'.�� iiem(s o�dere� are i��r in:�mal us�. P�e�a? ��-:�� �sl�� ia:�.:'
.
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S'oi:;?�ecr�:�r;� p2,�i� -; p- 3
;fi0; S!i i li±'ir Flr;;l:ir� . ,4;u:n•t, !•7nri•!•, ;.�q9' -��_7fi �4qq-73(,-f;7�( � 1•ur �'?_�; ,-J'1.'i�'S
��tU►OO"u �>�u�o�`�
���,��� ����� ��
�stimate: �����
corr�ple;c�ty �n�de �9rn�le
Date: 9/91'15
Cusi-ID: 2833
Phone: 561-768-0443
Village of Tequesta Fax: 561-768-0697
345Tequest� Drive E-MaiL Imc�nrilBiams@teq�aesta.��g
Tequesta FL 33469 Rep: iom/ Ellison
Desc� °tp�ion:
2015 Fal9 Newsletter with 1 insert
Flat size - 22 x 17, folds to 11 x 17 and soft-folds to 8.5 ;c 11 masthead out
�vith 1-2pp insert 11 x 17, postitioned inside raewsletter
Printing - �}cp/�4cp, bleeds
Stock - �0# UlacGregor Gloss Text
Trim, fotd. send 4300 to SEP dVdailing pept, balance delivers to client
�41s u�t�leest�and 4h�`t �au will �e �PO�id9n�e
f�laf�ve FBles on FTP
QUamtitaj h,�00
Price $2,434.00
Thanlc you for ihe opportunity fio provide you uvitla this estimate, based on iche specifications submitted. We lool<
fionroard to e;;ceeding your e:cpectations. Please contact us if yau r�eed additional information.
� ������n; 1b���; �r�� i� 3(� ����
Su�piied �leslspecificafionslmaterial �vill be revievved and car�npared to the esYim�te upon receipt of jab. �ifferences will be
re-quotec! uvhich may resulfi in a price �hange. EMAIL / F,�X TRAVSM15SlOi�: This doeurnent inclucles our St.�ndarcl
Tes��rss of Sale. 9f you clid not receive, or if illegible, please call for a copy before segning.
1'w E.-�4aG �C!-S�u, z6�S� �4�� i�.E i US�11 9� PLl1GC'fm�J� pE'D�F m �
This quotation is s�k�jec3 to the larms and conditions set foeth on the bacic sicJe nereof and which are, 6y raierence, made a part hsreoi. Prices quoted
ate basecl on details furnished to our estimaling department and are subject to revision if, upon receipt of �opy it is determined that the material
daviates From oric�ina! speciiications.
Any such Ance revisi will ba confirmed beiors the q rder is processetl. We rese the right to reject �ny o rder upon receip# uvilhouf li ability en our part.
�� The item(s) orclered ar� for resal� �nd noi subjer� io sales iax. T
?'���,��t� �����'j:�Do The iiem(s) ordered are for int�mal use. R'lease charge sal ,s ra� c
_a.-------.�..•,-�.-y--�--�,,.e....�,....�; �.l" -.��
,,i-^� ,..,-,°},r � 'r:__ .f',•,�, �,�,•;,.;'''?:i`..
�cceptec! by c��s�omer '". ._-� - _.�.���...._ flaie — �,�'h� �-,_...�� .v.,,�
�. _ — _
Sat�lheasterrr P�ge 'I oT 3
i�IJI SIi IIP.L'7d Pli� htr<n5 tititau•!. l�lnridae3./y<J' ?7�_7yi_�ldl 8!)q-?.fi-R7�/ . f.�� 7?7_?8�4-J7.S8
SOUTHEASTERN STANDARD TERMS OF SALE
1. Ttas pro�l � matie mid� rc aczep0ed by sou8,�r► �. ader w�l ea e� et�Ct to u�e fouaxnng trade w�s �a�a enr
otl� aon� �reseed he�n� whieh �e haeby �atdersmod Eo be binding on both P�es. Temis ot tt�s pm�el shall be 6rti�led to
�Y C� days hwn d�e af p�. ft b to be ciearly underatood th� sudt t� aa� ihe entire agreameM ot ffie Par6�, ean be
� or altered adY P� ��+9 �ned tiY b�h Pertles� and in arry everN not by enY �P���. ��n w a�eement
. �� or bY Parol evide�roe. �d tl�t tFine �errns al�eq govem tlfa mder contr+aryt to ptiw or subse4uent writinBs bY
2. o�d�s rag�da�ly e�ad � be eancatea � upon e�ms thet vvil� �e PA�r a�nat losa. Au o�d�a are subjed to �al
or�or�67YC.�t�oFds�twrt-�oFade �� ar � tesull�tg irom qs r�set� teiksce to axept a�rs. s1dP P��
S. E�al work Pe�ed � 1he �h�OmeYs r�e�, �h �, but n� 16rt�d � slmh�es, drawN9�. ��+. P�ahes, �SSwo[k
em! rt� sheA be d�ped fof � cument lates.
4. Att a+ork ak�, copY, d�sntldas� mid � pt�oiy work �9 rt�We end Posii�e �ns� Wa�es. �rir�gs arW oth�
n�n�Mr�g +ools � nems �d � fianish� ty r� �1 �n �S w� p�op�ty� ena no use m seme shaa be rt� �or
r�fr an�r i�s ab�ned we►eGom ba used. m�eept bY � P� of Prkder �d �on m�Ua� io be � bY Pti�er.
5. Art v�wk tr�� P�. �� ��& ��d P� �S, P�, ��d a�er �nu� i�tns
when a�plied bY l',u�aa� �e exe�d at the C�'s tiak mpi P�Intar ah�l not be � tor �e or toss in mccesa ot
� oost fa raw �b ��lue agreed to in w� �n P�nler ern! Cu�r.
6. AuUars � AB c1�gBe irom cripinal �� or oopy rrlade bY Cue6omer ah� erqitle PrhNer to �It�onel c��, at Ihe
aere� raEes fartl�e adddi�et a�ork pe�ad.
7. F.nots: Prhd+er � not be q�le ta' e�rora if prmled m�r t� to coPY t�ad b!I CuetomBC Proofs wa�l he su�ed ff r�ad
by Cu�wner. Carec�ns. if eeY. are to be rtrede Utereal �d rabrned wbh PioofJWlrN � iam ma�ed 'O.K" ac 'O.K. w�h
�"� �d aigtred hy thdy aWFqt�l r�ve oF Cue6omer. if revieed qoofe are dee�ed� request muet be made wh� p� �
�alumed. Prfiler shall r� 6e respans�k Sor �ois if wmic � A�Ormed � var C�s "O.K"
8. Preas: M axtra dretge vnll be rtiade fot pteas P�s. Pr&� sheA char� tar edd�tia� P� � adain9 irom Cua�rt�r �jr duriin9
��P�9 � 1� P�� oPe��. a r�sonsMe v�'a�wai �t bebxeen oolor� ��� e�d �a� 6e6�n
pioofs end ihe mmpi�ed lob � aor�tld�a
an eoce�ble �tivery_
9. C�tomers Pmpe�ty: A� Custaaner's property diat is �oted with PrinEar is et the C�Eorner'S �t� and PtinEar aF�all iat be �tahle ta atyl loss
or ae,�,s +►,e� cau�a �y t�, +�. w� ��, �a�, m�, o� �, �rec ��yo�,a rm�� �nra. n �s unaeremoa er�
t� ae� or custon,ere rxopen�r �s ao�ety► sor u,e benefic oF me c�mer.
70. Tem� UMess �henMla� arianped for� a depasd af 5046 ia reques�i u�n the aign�g oE this Praposal. 25% upon dellve�y of tlie 1� P��
a�d the baimua �on oomp6eUon of tl� � or upa� de�very � the fi� copy or copies. Ali �couMS not � tor wi�ln forhr five (45y
day8 of Imroke �I 6e d�etged i�eet at Ure ra�6e af eigMeen per c�tt (18°1L6) per annutn If auch tate shall de pt�tWed by local law, ihis
" euch rate � be �e higheat rade allovuehle puisuantto such lew. `
11. VVertaMy: Ptirq9r v�ertatds U�et Us wak wql meet applksahle speGficadions and ��ecific produd �d uuak teQW�emet�ts, IE aalf. ot ihls
or�r and wfll be of good q�lily and firee fiom � in meteriai and worlcrnenship. Atl c�ims mu� l� macle v�in five (5? days of
reaaipt of goads. OefecHva i6art� m�t 6e held for Prfiter's �spectlon and �etumed to the oiiginal F.O.B. point t� r�u�t, The
Taegoing ia exp�ely In Iteu of aq otlrer wanaMies whetsoever. expressed, i�d. and atetutrny. includ'ing, wilhout I'vnit�ion, Sie impliad
wenaMies aE r��eltaMa6i�iiy and ft�eas. Upon Cuataner's s�mi�ion oi a ci�n arul ils sub�errti�lon, PNMer shall at ils optlo� eiTher
(1) teP�ce its pra�at or wark at enher the ori9� F.O.B. point of deU�ery or (2) reflmd an equt6eble Po�� of the pu�q�e pr;ce as
deterrtdned bY Pri�e►: All work parfom�ed wlll 6e �one dto�g �rotmai worW� houcs of twrtnal worlcing days. Tf�e fnregoin8 ta PrinE�'s only
o66�Gon and Cuatomer's only ranedy tor breach oF vrerta►KY� em! except Eor 9►oas ne9n9enaes and wllihU miacaiduet, tl1e fore8oln8 �
Cu�s cMy rertredy hereunder by way aF 6r� oP conlrad, Uort, or atlrervvisa. In rro event shall Cuatamer he entlUed to i�l or
oa�e�tetdial dart�pes. MY acNon iot h[eactt aQ tltis ptoposel muat 6e Commetced xMhh1 two (� Yemg sftar fhe ce►�e of adion ltas
ocaurted.
12. Title and Rrek of Lo�: Title to pmduda which Printer sella to Customer sheN pasa tc Cuatomer upon delNery of the ptoduqs to CustAmer ,
or to e cartiar oonsl�ed to Cu�omer� �d Pm�er ehall not be Babie for loes oF� delay In shipm�t, or dama9e �o anY P� efter ti�
�er�a has passad. Pri�r, however� raEains tltle for seauit�l Purposes onhl �o e9 producis u�1 pa� tar fn full in cesh end mari at Pri�r's
optlon� repoeeesa the same fran Cusbmer's defauk in payrt�airt hereu� aml charge Cu�mer wifh atry d�idernar. � is expreasiy
agreed tl� P�inbar shall rtot ba held I�Me tar loss or dem�e on aoww! of delays due tn alnitea, wars. fires, floods, aacic��,
guvem�l or municipal iewa, •rules or regul�lons, atls of pmvidar�ce, Ha UrebNty w aecure spedfi�J ma�rials, a oiher � beyond
Pri�t's rea�oc►eh►e att�dt�n � control.
13. No a6srerre or .iNeBal IitaraWre wdl be P�i[�ed by Prirter under ihis cord�.�l� nor st�l Pri�er be flehle far a►ry de�8es adsing out of
P� ta w� � P�i�b�C�On',�ena ��d i�d�ammifyr ��� ����i�r of all n�ter s�a to
Piintln9 andlor Duk�leMlon of su�h rt�Eet. indudno tlte 1ep� �cpenses ami dis�uaernenb �curr�i bY Prir�tar im m�necHon � adetrg from the
1A. Unleas otl�Cwise sp�fied, Printer sheU tae sud� atyle, iype� stte and oorr�si�ai as, in ks d�on, se�ns to � to tlie besR fn6ateat of
CustOmer.
15. A�ry and eil rt�IlinB aosl� inCUred by Prk� in the pefiomr�ce of the ape�ons here�na6ove aet Tarih atreil be in �l�11on to the
mntrect {aioe hereinabave �t [ortl� a� at�ll 6e at Ute then curtent ra�s oF the Uni4� 31aSes Paefel S�viae �dlor common cart[�.
18. Tm�es: Customer sl�ell pe�r atl e�ecise or other taxeo, 'rf airy, that maY be tavi�! on the pcoducis sdd under the �t ar uF�► or in
cumecMon with tite a�e or ffi�iprtieet thereoi.
17. D�ivery �a�s: Pror�ed detiv�y date ie conUngent upon Cuetomer's meetMg ifs ea�blishexi schedule respon�l�li4ee. prfi�ar shalf not
he responeible for wr�eque�ial �rnages for �e delive�lea.
18. Ptioes � a1e b9eed otl alraipM Ume wol'4. Over6me work ceu5ed by Cuammer's feilune to rt�t deadlitre� de�Y in WminO ��PY,
PleEee. p�aofa. or oth� rt�Bazial neoesaery to c�rnplete tl�e wak wrihin the Uma spedked, ehall be charged for at atre�t overtime rates ,
_ over and above the pf�e Quoted herein.
18. UNass othervviae s�d in wriling, overnms ar undertur�. n� te exceed ten (10°.6) per oent oF ihe artrount ordered, shait conatitu6e an
a�epfahle dNlverV arn! fhe eoc�eas or ileficienCy ehali be �mg� ot Credita! to the Cus6omer propot4onaEey.
20. Cus�ontar Fumished Materlels: Any wrnlc requited an me�tials furnished by the Customer. inGuding hut nol limded 10 aopy, mechanhx�,
negative end po�ive film, electrotypes, paper and plates, shall Ix per[ormed a! Cu�omer"s risfc end hiUed at aArtaM rr�A�t re4es.
Respon�itity tar quaGty of matetial suppNad will not be essumed by P�irrter when Gustomer fumish� suah material ueed In producH� oF .
the printed order. '
21. It it baeanes ne�ss¢ry to tn�ffi sufl in any oouR of law to eMaoe any of tl�e Provisiore of the quo�don, i�d'm9 an edion f�
cdle�n or to �poe erry of fhe �d�d tertns of sale. cuatamer ag� ro PaY a11 ieg� ezpenaey and �sbuaemertis inqered by
Prin6az in conneetion tl�erawqh.
22 In Cie eveM �ual de6veiy � beya�d tt� dafe set fafh on Prrtlters admowfedgme� of ader eMry, PrirMar �eil heve the tuMer
rigM to �eviee Prioes u�t tlte app�ation oF a PracGon. tl�e numerabor oT which sl� be tlre Conswner � Inde�c � the �e of aclual
de�very mid it�e �e0or of vrfrich ehall be such Index at the pmposad time of �iivery set fath by the Ptfitaz in ttis ada►owledgment
�o ammmer of otder en6y.
Based on Tra� Cus�ms AdoPted bf► P� h�dusby of America, Ina Page 3 of 3
- , ,
ADDENDUM
Pablic Records: In accordance with Sec. 119.4701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and tha�t aze
associated with the performance of the work described in the Scope of Services. Upon request,
the Cont�ra,ctor must provide the public with access to such records in a�cordance with access and
cost requirements of Cha.pter 119, Florida Stututes. Further, the Contractor sha11 ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, alI such records in the possession
of the Contractor and destroy any duplicates thereof. Records tha.t are stored electronically must
be tirransferred to the Village in a format that is compatible with the Village's information
technology systems.
�
Ch. 2013-154 LAWS O� FLOB,IDA Ch. 20131b4
lieu of written agreements for classes of contractual services; revising
terminology; creating s. 287.136, F.S.; requiring the Chief Financial Officsr
to perform audits of egecuted contract documents an.d to discuss such
audits with the agency officials; reqt",�� the agency head to respond to
the audit; amending s. 287.076, F.S.; providing that Project Man.agement
Professionals tra�ning for personnel involved in managing outaourcings
an.d negotiations is subject to annual apprnpri.ations; amendi.ng ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; confo ;n� cross-refer-
ences; Providi,ng effective da.tes. �
Be It Enacted by the Legislature of the Sta.te of Florida: �
Section 1. Section 119.0701, Florida Statutes, is ereated to read:
119.0701 Contracts�public records —
(1) For purposes of this section, the term•
(a) "Contractor" means an individu.al, partnershi,� corporation or
business entitv that entera into a contract for services wi�h a public agencv
and is aetin� an behalf of the public agen as rovided un.der s 119 011(2)
(b) "Public a�encv" means a atate, county, di.st�rict, authority, or muni
cinal officer or deuartment, division, board, bureau, cnmmission, or other
senarate wut of government created or established by law
(2) In addition to other contract requirements provided bv law each
public a�encv contract for services must include a prnvision that requires the
contraetor to com�lv with publie recflrcis laws specificall� to•
(a) Kee� and mai.ntain public records tha.t ordinarilp and necessarilv
would be required by the ublic ency in order to perform the service
(b) Provide the uablic with access to public records on the same terms and
conditions that the public agencp would provide the records and at a cost that
does not egceed the cost nrovided in. this chapter or as otherwiae provided �
law.
(c) Ensure that �ublic records that are ezempt or confidential and ezemnt
from nublic records dieclosure requirements are not disclosed egce�t as
authorized by la.w.
� (d) Meet all reauirements for retaining public records and transfer, at no
coat. to the nublic a�encp all public records in possession of the contrac �
upon tQrmination of the contract and destroy anp du�lica.te public records
tha.t are ezemDt or confidential and ezempt from �ublic record.s di.sclosure
repui.rements. All records stored electronically mv.at be provided to the public
a�encv in a format tha.t is compatible with the information technoloev
systems of the public agencv
2
CODING: Words s�e$ are deletiona; words underlined are additions.
�
Ch. 2013-154 LAWS �F FLORIDA Ch. 2013-154
(3) If a can.tractor does not comply with a public records request, the
public agency shall enforce the contract provisions in accflrdan.cs with the
contract.
Section 2. Section 215.971, Florida. Sta.tutes, is amended to read:
215.971 Agreements funded with federal or � state assistance.—
�� An agen.cy agreement tha.t provides state financial assistance to a
recipient or subrecipient, as those terms are defined in s. 215.97, or tha,t
provides federal financial assistance to a subrecipient, as defined by
applicable United Sta.tes Office of Management and Budget circulars,
must include all of the followin.e:
�a� A provision specifying �a scope of work that clearly establishes the
tasks that the recipient or subrecipien.t is.required to perform_;–a��
�b (-�} A provision dividing the agreement into quantifiable units of
deliverables that must be received an.d accepted in writing by the agency
before payment. Each deliverable must be directly related tfl the scope of
work and � specify the required minimum level� of service to be perFox�ned,
and the crit�ria. for evaluating the successful completi.on af each deliverable.
(c) A provision s�ecifyin.g the financial consequences that au�ly if the
recipient or subreciuient fails to perforna the minimum level of . service
required. bv the agreement. The provision can be egcluded from the
agreement. only if financial consec�uences are prohibited bp fi,he federal
agency awarding the grant. �nds refunded to a sta.te agency from a
recipient or subrecipient for failure to �erform as required under the
agreement mav be e�ended only in direct su�port of the program. from
which the agreement orig�nated.
(d) A provision specifying that a recipient or subrecipient of federal or
state financial assistance map e end funds only for allowable costs
resultin�� from obligations incurred during the apeci.fied agreement period.
Ce) A uravision specifying that any bala.nce of unobligated funds which
has been advanced or paid must be refiunded to the state agen�.
(� A provision specifying that anv funds paid in ezcess of the am.ount to .
which the reci�ient or subrecipient is en.titled under the terms and conditions
of the agreement must be refunded to the state a.gency.
��gZ Anp additional informa,tion required. puxauant to s. 215.97.
(2) For each agreement funded with federal or sta.te financial assistance�
the sta.te agency shall designate an em�loyee to function as a grant mana er
who shall be responsible for enforci.ng.,uerfornaance of the agreement's terms
and canditions and who shall serve as a liaison with the reciuient or
subreei ient.
3
CODING: Words .� are deletions; words underli.ned are additions.
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I
ADDENDUM
PabHc Records: In accorda�nce witli Sec. 119.0701, Florida Statutes, the Contractor
must ke,�ep and maintain this Agreement and any other records associa►ted therewith and that are �
associated with the pe�formance of the work descn�bed in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Flordda St�tutes. Further,.the Con�tor shall ensure tbat amy
exempt or confidential recards associat�d. with this Agreement or associated with the
perfonmau.ce of the work descnbed in the Scope of Services are not disclosed exc�pt as
authorizsd by law. Finally, the Contractor shall retain the records described in this para,gra,ph
throughout the performance of the wozk descnbed in the Scope of Services, and at the conclusion
of said work, transfer to the Village, �at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be bcansferred to the Village in a format that is compatible with the Village's information
technology systems.
un. Gut�-1s4 LAW� OY+' FLORIDA Ch. 2013-15�
lieu of written agreements for cla.sses of contractual services; revi.sin.g
terminology; creating� s, 2g7,136, F.S.; req"'�� the ChiefFin,ancial Offi.cer
to perform. audits of ezecuted contract documents and to di.scuss such
audits wi.th the agency officials; requiring the �gency head. to respond to
the andit; amen.ding s. 287.076, F.S.; providing that projeet Man.agemen.t
Professional.s trai�aing for personnel involved in mana, out�sourcin,gs
and negotiati,ons is subject to annual aPP�P��ons; amending ss.
16.0155, . 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming eross-refer-
ences; pravidi.ng effeetive da.tes.
Be It Fnacted by the Legisl,ature of the State of Florida:
Seet,ion 1. Section 119.0701, Florida. Statutes, is crea.ted to read:
119.0701 Contra.ctstpubli,c records — �
. (1) For nurposes of thi,s secti.on, the term.•
(a) "Contractor" means an individual„�artn.ershi�, corporation or
� busa.n.ess entitv tha.t enters into a contract for services with a�ublic agene�
and is �ctin.� on behalf of the �ublic a.gencp as provided under s 119 011.� .
(b) "Public a�encd' means a state� county, di.strict, authorit�y, or mw�i
ci�al officer or de�artment, division, board� bureau commission� or other
senarate unit of government created or established bp law
(2) In addition to other contract rec�uirements �rovided bp la.w, eacli
nubhc a�encv c�nfract for services must include a�rovi.sion that rec�,uires the
contractflr to comnlp with �ublic records la.ws, ecificallp to•
� (a) Been and maintai.n �ublic records that ordin.arilp and necessarilv
would be reauired bp the public agencp in order to �erform the service �
Cb) Provide t�he �ublic with access to rn.blic records on the same term.s a�n.d
c�nd�.ta.on.� that the nublic ageney �ould nrovide the recflrd.s and at a cost that
does not egceed the cost urovided in this cha.�ter or as atherwise rovided b�
l.aw.
(c) Ensure t�a.t nublic r�ec�ords that are egempt or confidential and ezemot
� from nublic records di.sclosure rea�uirements are not di.aclosed egce t as
authorized bp la.w.
� Cd) Meet all rec�uirements for retainin��ublic records and transfer at no
cost. to the uublic a.�encp all public records in. possession of the contractor
' u�on termination of the contract and destrnp any duu licate public records
tha.t are egemut or confidential. and egem�t from publie records disclosure
reauirements. All records stored electmnicallp must be nrovided to the publie
� a�encv in a format tha.t is compatible wi.th the information technolo�r
. spstems of the public agenc�
� 2
CODING: Word.s � are deletions; words underlined. are additions.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
. ,
(3) If a c�ntractor does not complp with a public reeords re4uest the
uublic agencp shall enforce the contra.ct provisions in accordance with the
contract.
Section. 2. Sec�ion 215.971, Florida. Statutss, is aunend.ed to read:
215.971 Agreements funded with federal or � state assistanc;e.—
�� An agency agreement tha.t pmvides state fina�ial assi.atance to a
recipient or subrecipi.ent, as those ternas are defined in. s. 215.97, or that
provides federal financ�i�al assistance to a subrecipient, as defined by
applicable United Sta.tes O�.ce of Mainagement and Budget circu�lars,
� must include all of the followin�:
�a�} A provision speafyi.n.g �a scope of work tha.t clearly esta.blishes the
tasks that the reci.pient or subreci.pient is required to perform�,�.�
�b (�} A prnvision dividi.ng the agreemen.t into quan.tifiable units of
deliverables tha.t must be received an.d acc�pted in writing by the agency
� before payment. Each delivera.ble must be direct].y rela.ted to the seope of
work and � specify the required m;n;mum level�of service to be performed.
and the eriteria. for evalua.ting the successful completion of each delivera.ble.
�(c) A nrovi.sion s�ecifying the financial consequences that a��ly if the �
recinient or subreci�ient fails to �erform the m�nimum. level of service
rec�uired by the agreement. The provision can be ezcluded from the
agreement. only� if financi.al consea�uen.ces are Arohibited bp the federal
agency aw ;r ¢ the grant. �.nds refw�.ded to a state agency from a
reciuient or subreci�i.ent for failure to �erform as rea�uired under the
a�reement map be e�ended onl�r in direct su�ort of the �rogram from
which the agreement oriH nated..
Cd) A nrovision s�ec�fyin.g that a reci�i.ent or subrecipient of federal or
state financi.al assi.stance may e�end funds only for allowable cbsts
resulting from obligations in.curred d"��the s�ecified a.greement eriod.
(e) A pravision s�ecifying tha.t an.� balan.ce of unobligated funds vvhich
has been advanced or $aid must be refunded to the state agency.
. (� A�arovi.sion s�ecif�in,g that any funds �aid in ezcess of the amount to .
which the recinien.t or subreci�ient is entitled under the terms an.d conditions
of the agreement must be refunded to the sta.te agencp.
(g) Anp additional i.nform.ation rec�uired �ursuant to s. 215.97. •
(2) For each a.greement funded with fed.eral or state financial assistan.ce
the state agency shall design.a.te an em�loyee to function as a grant mana�er
who shall be responsible for enfor�in��erformance of the agreement's terms
an.d conditions and who shall serve as a liaison with the recipient or
� subreci.�ient.
3
' CODING: Words � are deleti.ons; words underli.ned are additions.
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�`�°era e S�. �Ie�.dy, I�e�aa�y �1�°e��or oT i� ��� a��e�
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Sub�ec�a 1FP� Street �.,ight
� rzs�ae���.fl�y �pxesea�� ��e fo��o������ _� ica� ��?�e �Taa���.ge ��a�;e?°e
�,� 'v'��al�.g� �f'�'�;q_a�es�� �.a� �.s���. �b to rn��a�� �. ��i��°�. �?��.� ��°����� �����W ��� �:'�� �o�mie�° �i
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s4�?�a_��e '�r?er� �s .�� ��se �.ss���a�.ed °�n.r���a �?e ?�s��u�.�N�� �� �a� �����nr ��°�ee i����a
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FPL Account AJumber. 84088-2�9 �iJ.
FPL U�Icrt, �rcla; 6Jumf�r. 635938�
S'��2�E`�' LaG}�lTI's�lt9 A�RGE�IIF.�� i
In accard�nce ��ith the foilc��ing terms and condifions, VILLAG� �t� iEQUESTA (hereinafter called the Customer), r�quests on ih=s 24th day nf
Jiafy, 2D15 , from FLOFtIDA PODUER & LIGHT COA�iP4PIY (hereinafter r,�lled FPL.), a cor�soration organized and ex:sting under the lat�s �( the State
of Flarida, the foilowing inslallation or modi�ie�ticn of �.nei lighting fac8ities at (generai boundaries) sto �9�9 Teauesia Dr welicvzr�as, iacafed 3n
Tequesta .33�.69 , Flori:la.
(a) lnsfaltation andlor rernoval o� FPL-os+mecl faciliYias describzd as follo+ris:
LighEs lnsfalieci LiQhts Removed
1=�xture Ratin9 Fixiure Tyoe '# Inst�iied Fi:dura �fing Fi;clure Typa � Reat�oded
in Lumens) (;n Lumens)
980U COSRA FIEr,�` � ' 4 � �
— i
. �
Poles Instailad Pn1e� P,amo�ied C.'°ne�uc'.nrs Inslatiar3 Gond;�cioss Removed
Pols Type # lnsEalh:d Pole Ty�pe � Rzmoved
�— � Feef not lifld�r Paving Fee'[ not Under Pa�finc�
Feet Undar I'aving Feet Uncler Pa�ring
(b) Pltodific�tion io axisfinq iacilitizs other Ehan descriced abova (ax�lain fu}iyl:Q
Thzt, for and in �onsideration ef tne co�,��n�r.!s set sar� nerein, th: parties i�et2to co�fanan� and agraz as fallo:=�s:
rP� �c�����:
I. Ta insfall or morliFj the sirs�i IignFnn iaCiliii�s :lesr��ibed an�� i����tifed _�ba�is (hei2inaftzr c�ihcl tha Ssrea3 lig�tting Syst�rn), ;urnish to tha
e�ustomar G�a ela��ic energy n�cassary Por the e�ara'ci�r: or :re StrGet Liyhti�� Systam, and furnish �uch 6Y�er serdic� as are specined in this
'��reem2nt, ali in aceartl=sner �rritn Ehe i°rms oE �PL's e�drran'tiy efiactP:a straat I�gfuing rate schedufe an �,le �'t ksiz Fi�rid� put�tic Se{vica
�ornmissi�n (FASC) or an�,r succ=_ssiw str�et lichting ;at� s�}ivlule appruved �y �h= FPSC.
"f I°!� CUSTOPs9�t� r\�xe4Ec5:
2, lb pay a een;ri� in �.he am��unt o4 �7,00 prior ;� FP!'s iniki2ting tt,� :•equa�ted installaiiisn nr modiricaiion.
3. E o purchase irom FPL sf! �r ti�� elECtri� energy used r�r ih� oper�i�rsr, �f flt� S�f�BC �.fJhEl S}t'vfZii'f.
:. 7o Ba rESponsibie tor pa, `�'�h�n c1�r�, ali �7ii�s rrr�ar�ci by F?L ouru��e t� FI'L's currenfh; ei�ecri�e strazt �ightinc� r�ta scnechda an ��;(� �e the
FPS or �ny successi��? aFFS lightir;3 r2ie aCI18t]L•12 0{JOi0�r90 D;� i:�z PPSC, for P�cifitiss �ncl �ZNICa p;ovided in �ccorda�lce �.saiih Yhis
�ara�ment.
°;+. ! 0�TqVid'c BGC�S:, nnai grriclir,� :anci S'Jh2i1 f�l"{l�25[8�, �GCC: �Ci� SllCfICt81: Be15�i71cf1I3, SISS!5bl@ COflStftlCUOi1 df'1°� s:^.o�.vi�g �ne location o�
�xisii�g and nroposed sfructui��s, icli:ntRication oi �II n�n-t=P� undaiy��wn:l f�ci{itia3 :�tithln or n�ar pole ar iie;iyh focliions, and zppro�ariate
olsits n��essa roi -plannir'�;1 t'�° dasign =nu c.cnplat�ny'.h conseruction o� :-PL i=_ci;ities a�socilieJ �,>,�ith iha Straet �igh�n� Syst�m.
6. r5 � �riorm HI1J C��STI:1y cempacting f2fP.O�l�l ;ii Stllfilj:3 Oi oihar :�h�=.�t�!ci:or�s i �l8t GG1t�IC�'�':If�i C0�3ffL��itO� anc3 �rainac� 01 (G�I1lS-Oi�i'J1�f Of
�asarrents rzc;uirzc! I>y FP! ia accom�*�od�[e !ha stis�i I�gnii,�3 ;aciLties.
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ADDENDUM
Pablic Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other recoFds associated therewith and that are
associated with the performance of the work described in the Sc�pe of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contra:ctor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records deseribed in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a fornaat that is compatible with the Village's infornaati.on
technology systems.
;
Ch. 2013-154 LAWS (tiF FLORIDA Ch. 2013-154
lieu of written agreements for classes. of contractual sernices; revising
terminology; creating s. 287.136, F.S.; requiri.ng the Chief Financial O�cer
to perform audits of egeeut�d contract documents and to discuss such
audits with the agency officials; requiring the agency head to respond to
the audit; amending s. 287.076, F.S.; providing that project 1ylaa,agement
' Professionala traiIIingr for personnel involved in managing outsourcings
and negotiations is subject to annual appropriations; amending ss.
16:0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer-
ences; providing effective dates.
Be It Enacted by the Legi.slature of the State of Florida.:
Section 1. Section 119.0701, Florida Sta.tutes, is areated to read:
119.0701 Contracts; public records —
(1) For purposes of this secti.on, the term•
(a) "Contra.ctor" means an individual, �artnershi�, corporation, or
businesa entitv that enters into a contract for services with a public agencv
and is acting on behalf of the public agency as provided under s 119 011(2)
(b) "Public a�ency" means a state, county, district, authority, or muni
cinal officer or department, division, board bureau, commission, or other
senarate unit of government ereated or established by law
(2) In addition to other cantract requirements provided by law, each
pubhc a.�encv contract for services must include a provi.sion that requires the
contractor to comnlp with public records laws, specificallp to•
(a) Keen and main.tain public records that ordinarily and necessarilY
would be reauired by the ublic agency in order to perforna the service
�(b) Provide the oublic with access to public records on the same term.s and
conditions that the �ublic agency would provide the records and at a cost that
does not ezceed the cost provided in this chapter or as otherwise provided bv
law.
(c) Ensure that public records that are egempt or confidential and egempt
from nublic records disclosure re�,uirements are not disclosed egce t�as
authorized by law.
(d) Meet all reauirements for re t�inin Dublic records an.d transfer, at no
cost. to the �ublic a�enc�public records in �ossession of the contractor
:. u�on termination of the contract and destro�anX du�lica.te public records
tha.t are egemnt or canfidenti.al and egempt from nublic records disclosure
repuirements. All records stored electronically must be provided to the public
agencv in a format that is compatible with the inform.ation technology
systems of the �ublic agency '
2
CODING: Words s�ie�e� are deletions; words underlined are additions.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
��� If a contra.ctor does not comulv=public records reauest. the
public agency shall enforce the contract provisions in accordance with the
contract.
Section 2. Section 215.971, Florida Statutes, is amended to read:
215.971 Agreements funded with federal or � sta.te assistance.—
�� An agency agreement that provides sta.te financial assistance to a
reci.pient or subrecipient, as those tsrms are defined in s. 215.97, or tha.t
provides federal financial asaistance t� a subrecipient, as defined by
applica.ble United Sta.tes Office of Management and Budget circulars,
must include all of the followine�:
��} A provision specifying a scope of work that clearly establishes the
tasks tha.t the recipient or subreeipient is required to perform�,=a�
�} A provision dividin.g the agreement into quanti.fiable units of
deliverables that must be received and acceptQd in writing bY the agencY
before payment. Each delivera.ble must be directly related to the scope of
work and �� specify the required minimum level of service tfl be perfornaed
and the criteria for evaluating the succe'ssful completion of each delivera.ble.
tc) A provision s�ecify.i.,¢ the financial consecluences that a�plv if the
reci�ient or subrecipient fails to .perforna the m;n;mum level of service
required bX the agreement The provision can. be egcluded from the
a�reement onl if financial conse�uences are �rohibited bv the federal
agencv awardi.n.� the grant Funds refunded tfl a state a.�encv from a
recipient or subrecipient for failure to �erform as xequired under the
a�reement ma � be e�ended onl� in direct support of the uro�ram from
which the a.ereement orio nated.
(d) A provision s,pecifyin� that a recipient or subreci�ient of federal or
state finaneial assistance map espend funds only for allowable costs
resultin� from oblig i.n.curred durin� the specified asreement ueriod.
(e) A provision specif.�irg that anv balance of unobligated funds which
has been advanced or paid must be refunded to the state a�encv.
(f1 A provision apecify�g that annp funds paid in egcess of the amount to
which the recipient or subrecipient is entitled under the terms and conclitions
of the agreemen.t must be refiinded to the state a�encv.
�g�An� additional information reauired pursuant to s• 215.97.
(2) For each agreement funded with federal or state finan.cial assistance.
: the state�c.y ahall designate an employee to function as a�.�ant rna
who shall be responsible for enforcin.g uerformance of the a�reement's terms
and conditions and who shall serve as a liaison with the reciuient or
� subreci�ient.
3
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�rorr�: (Viichelle Gload, Accounfii�c� Ul�nac;�r , -,; `u}
�ai�: ��iday, Sept�ml��r �5, ��1� �"
i��: T�sheb� C��p��!� L�a���
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� �s�;41�a �usiness �oiu'ti�ns sepas°�tAs dz ���ie,� ir�ses ����o fi�v� iaari�: (9) 2he �o�i�r )ease �nd (2) �;�.e
b�a�is;ienar�ce agf
? �e ?�or�t�lv �aymer:j_ f�s :,c��aieT � ��5� UV91� K3L' :h'153.67 �s�c1 ihe ?ra�is�t�n�nc� �o�Yra�� is b��ec� �n
�l�e r��ar�b�r �i �o�ie� th�fi �y�� bna�c�. ��a�l: �r�ci uvi�:i� ��p;e� ?�; � '�?ll�c� �fi �0.0�68� p��° ��ag�y a�cl roicy�
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CUSTOMER NUMBER OR�ER DATE
Sales Rep� esenta�ive: AI Gui'diart 8 !? �� �
• •- •
Bill to Number: Ship to Number:
Cusiomer Name: ��j����e D( TeCjL��g$c� �1Tlc!ni.E Customer Name: V1118g2 OT TLGL�25tc� i=1Y1�P1C2
Billinc� Address: 31� `9 egUeS�a �i S hipping Address: 3Q.J �gqU@SLc'1 �t'1V2
Address 2: Address 2:
c�t�: �'eqL3esfia State: �� zp: 33469 Ci4y: T2CU°Sl� state: F'�_ zip: 33
Phone#: 569-7oS-04•20 E ;:�. Fa;: Phone#: 56�-768-04 e::t. Fax�:
Contact: �Giii �Obel'1:S eMail: Contact: �elll RObeitS eMaiC �
Customer PO #: IBusiness T�pe: W Delivery Date: v Ship: Term�� 3�
I
Delivery Contact: IGelli RobeYtS Movemeni: Machi P/U
Teiephone #: 561-768-0420
D elivery Hours: 8arn to 4pf n
Stairs: N�
� a I
QTY. EQUIPMENT & ACCESSORIES PRODUCT NUMBER SERIAL NUMBER UNIT PRICE AMOUNT
� E3u55C $ -
'1 SJI�,3025 $ - � -
1 4�t�1031 � - � -
1 �D'13 20NX $ - � -
- ---- -- - � - — -
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- -.._..--- -- -- --- -- �, — ---------- - - -
- ---,
�ec �ease -----
QYY. �fJPPLIES PRODUCT NUMBER SERIAL NUMBER UNIT PRICE AMOIJPY�
��� SPECIAL INSTRUCTIONS � • . $ m
� Installation �1/� �
--- -- _
Freight E�9(�
�r ir�racU�?��rx 4�ase a�; :�i �a3.�? ��r ���nor�aha ___
. ..- .. $ �
Safes Tax % W��G��➢dBQ°/a
� � _ __ � ___ Serial Num _ Equip. ID:� T8X P81d $ � � �
Sales Manager: @eCS �E�tru Oifice Branch: �1�(�� � Date: CaSh Paid
Cusiorner Narne Please Print : Cusiorner Name (Signaiure): '. Tf8Cl2 AlIOW
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� o �C h �:,�;`r�',�F;.
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�E �p.
� �� �°�� °�,'�4•� e � �j c� ,� °.',� __ __�___—.�•-__-
You hereby ad<nowledge and agree that your electronic �ignzture zbo�i� s�iall ..,on.,nf�ic an en�erccable e�d ongim�.l sig�a:urc o eil �_neses.
L'ys:gningihisagreercient,''thecusiorreracl:�owied,c,es:..�_-.�fs.:ea�s...�...:,�c�,�.c.s��.,oc�;:e'e.::sa., o �:tio:: � :.e�.::ar.�.
`a. ± i,^„i.e� Nlarranty. The seller uvarrants that the goods to be deiivered voill be oi� the Icind and quality described in fhis Agreemenf and will be free or derecis in worlcmanship or material. Should any fativ
to this HfaiTaniy appear v�iithin ninety (90) tlays after the initial date of insYallation in the case oi new goods, or thirty (30) days after the initial date of insYallaiion in ihe case of used or reconditioned good: ,�
iYs option, shall correcf such deiects by suitable repair or replacement at its own e;;pense, upon notification thereoi` and substantiation that the goods have been stored, installed, maintained, and � _.ad i
accordance with ihe Sellets recommendations or standard industry practice. The ioregoing warranty does not apply to consumable parts such as, 6ut not limited fo, drums, cleaning brushes, iilters, developer, tone
heat and oilier tubes, pressure pads, lamps, lenses 2nd fuses.
-his wzcrzniy is c::edusdve a�d is in lieu oi' an� warranY�� oi� ;ne:c;zanfiab=:Eiiy, riEness Sor a pacticu(as• �urpose or oiheh wacca:�iy o'r cuaiit�, wl�c2i�er c;aress 3: i;iplied, e:;cc?2 oP L'itie and agzinsf pater
iniringemen:. Correction or non-conformities, in the manner and for the period of Yime provided above, shall constitute fulfillment oi� all Iiabilities of the Seller to the Customer with respect Yo, or arising out of the good:
whether based on contract, negligence, strict Yort liabiliiy or otherwise.
,;..�:,.;;.F�:,<.:<:;..:_::v:: _.,�...: .., .:.,
..... , ,..... � >:::::3::_;_ ,:;_. ,...,.:::;::;. :r.•..:: ,:,.�.•: .>,:.... ; .,
, 1. ACCEPTANCE. ALL PURCHASE ORDERS FOR ANY MATERIALS, PRODUCTS AND►OR ANY OTHER REINS (tIEREIN THE GOODS) AND ACCEPTANCES OF GOODS BY ANY CUSTOMER (HEREIN BUYER) ARE '
D�RESSLY SUBJECT TO AND GOVERNED BY THE TERMS AND CONDITIONS P.RINTED HEf'�IN, AND NO TERMS ADDRIONAL TO OR DIFFERENT FROM THOSE STATED HEREIN ARE BINDING ON TOSHIBA
BUSINESS SOLUTIONS (HEREIN THE SELLER) UNLESS AGREED TO IN WRITING BY THE SFILER. BUYER CON5ENTS TO THESE TERMS AND CONDRIONS.
2. TNe and Risk of Loss. Title arnl risk of loss ar damage to ihe Goods shall pass to the Buyer upon tender of del&ery F.0.8. Seliers warehousing faciliry. Sellerwill have and 2hain a first and superior sacurity interest in the
Goods unUl full payment has been made. Goods pu�hased under extended term or contract u�n11 have a UCC financing statemeM filed wifh the Sfate of Califomia Buyer will be charged and shall pay the then applica6le UCC
fifing fee. Buyer agrees upon request to do all things aml a�is necessary to perfest and mainfain said security iirtemst arttl shall pmtect the Sellers irderest by adequately insuring the Goods against ioss or damage ftam any
ca�ise. Buyer appoiMs Seller as Buyer's atlomey-in-fa�t to execu(e a�y and all dacumeMs on Buyers behalf and in Buye�s name to perfeot and maiMain Sellers security interest in the Goods.
� Taxes and IMerest Charges. Prices quoted are F.0.8., Sellers warehousing faci6ty, and the artwuM of arry local, state or federai taxes on ihe Goods shail be added to the price and paid by Buyer. Buyer represents
�r is soNeM and can and will pay for the Goods in accordance wRh ihe terms he2af. All shipmeMs shall 6e subject to fhe apptoval of Seller's credft depariment SeUer mserves ihe right to require payment in cash or
.curily for paymeM prior to making arry delivery ami ff Buyer fails to comply w0h such requirement, Selier may te�minate any contract wflh Buyer affected thereby. An interest charge of the lesser of one percent monthly
�, _._ armual rate) or the maxfmum allowed by st�e law, vnll 6e paid by Buyer on all past due amou�rts.
4. TerrtlsfCash Sales. Sellers payment terms are Cash unless ofher �rms are agreed upon by Seiler and Buyer. Seuers Authorized signers are the only perso�nei of Seller authorized to appmve special terms or conditions.
5. Extend¢d TermslConlrads, Extended teimslcontract sales are as agreed upon by SeAer and Buyer. Extended payment �rtns and co�acts on individual sales vary and aie determined by Buyer and SeAer. it is fhe Buyers
�espansibHity to fully �eview pflor to a�ceptim� specific terms and condiNans an individual extended payment temis and coatract saies. Sellers Authorized signers are the only personnel auThorized to appmve any special terms or
condiHons on extended payment tenns or �ntract sales.
6. Delivery. Any deHvery schedules wliich may be specfied for shipment of the C�ouds aie onty estimates and the Seller shall not incur any lia6ility, eiUrer drtectly or indire�Uy, nor shall any order 6e cancelad because or as a
resuli of delays in meetlng suoh dates or sch�lules. In na event shall SeAer be Ifable for any claims far labor or for any cro�sequemial damages or any other damages resulting imm talure or delay in delivery. No delivery dates
are guaranteed.
7. Force Majeure. Seller shall not be Itabte far any act, amission, result nr consequence, of any delay in deGvery orta4ure of perfortnance which is (� due to arry act of Gad; any govemment order, any oMer bearing prbrity ra6ng
or placed under any allaatioo pmgram (r�qndafory ar wluM�y) established pursuant to law; local labor shortage; fire; ttaod; casualty; govemmenfal regulation or requireme� terrorism or terrarist threa� shoRage or failure of raw
material, supply, Tuel; power or transportatian; breakdown of equipmeM; or any cause beyond Sellers reasanable coMrol whether of similar or dissimilar nature to those abwe enumerated, or (iij due ro any strike, labor dispute, or
difference wiffi workers, regardless of wf�ether or not Seller is capable of settling any such labor pmblem.
8. Laws, Ordinance and Reguladons. Seller sh�l ufillze reasanable efiorts to cause the Goods to campty v�ih i45 inlerpretation of federal safety, healfh and emiUonmeMai regulations and insurance codes of a na6onal scope.
However, Seller shall not be responsible for compBance with local interpretations of such federal regulatlons or insurance codes nor with any bcal laws, ardinances, codes andlor regulations which may at any time be in effect at
arry locatlon wheB the Goods are to be utNzed, unless such respons�ility shall be expressly assumed by the Seiler in writing.
9. Changes in Design. Seller reserves the dght b dGscantlnue the supply or sale of any madel, siyie or lype of the Goods, or of any paru�ss or accessories the�eto, and the right to change or alter the design or camposiHon of the
Gaods, parts or �cessories wHhout notice to Buyer, and ihe Seller shall inour no Ilahility thereby nor any o6ligatlon ro fumish or install a�ry 2placeme� Goods, parts or accessories which were purchased or sold prior to the
making of any alteradons or changes in design.
10. Off pualHy and Goods Made M Buyer's SpedNcafions. Seller makes no warranty whatsoever, express or implfed except as to tlqe, wi�h respect W Goods manufaclured, compounded and/or designed to Buyers own
specificaations, or if Buyer has requested aff-qual'dy Gaods or seconds. Buyer shall ffi its own expense defend and save Seller harmless from and against any claim, sui� expense or othervvise, which shall be asserted or brought
against Seiler by reason of its manuFactu�e, design or sale of such Goods.
11. WaRanty. Except as described in paragraph 10 a6ove, Sellerwarrants that the Goods (a) are in accordance wifh the provisions of any product-specific uuritten wartanty published and delive2d to Buyer fram Seller, or (b) in
the absence of a producESpecttic wartaniy, are in accordance wMh ihe Sellers publ'u�hed specifications at fhe tlme of order and that Seller un11 repair or replace, at Sellers opHon, such Goods as fail ta ca�orm to its published
speciflcations, provided noHce of claim umier this warranry is ghren wiihin a periad af thhiy (30) days foUowing shipment In all cases, Buyer shall be responsible for the wst of field la6or and/or charges incurred by Buyer's retum
oF any Gaods to fhe Seller for repair or rep�acement No reWm of Goods shall be made witiwut prior wriUen wnsent of the Seiler.
12 ReWms. Retums for any reason (other ihar� retum pmvisions described in paragraph 11 above - Warranty) will be sub�ct to an appropriate restocking fee determined by Seller, not to exceed a maximum of 20°� of the
pu�hase price of ihe 2tumed Goods. No 2Wms of Goods shall be made without prior vuriiten conse�t of ihe Seller.
13. EXCLUSION OF OTHER WARRANTIES. IXCEP7 FOR THE EXPRESS WARRANTY SET FORTH IN PARAGRAPH 11 ABOVE, BUYER ACKNOWLEDGES AND AGREES THAT SELLER IS NOT MAKING AND
SPECIFlCALLY DISCWMS ANY OTHER WARRANTIES OR REPRESENTATIONS OF APIY KIND OR CHARACTER, EXPRESS OR IMPLIED, WRH RESPECT TO THE GOODS, INCLUDING, 8UT NOT LIMITED 70, THE
VALUE, CONDRION,.MERCHANTABILITY, MARKETABILITY, SUITABILITY OR FITNESS POR A PARTICl1LAR USE OR PURPOSE WHICH APPLY TO THE 600DS, THE MANNER OR QUALITY OF THE
CONSTRUCTION OR MATERIALS INCORPORATED IP1T0 ANY OF THE GOODS AND THE MANNER, QUALITY, STATE OF REPAIR OR LACK OF REPAIR OF THE GOODS, BUYER AGREES THAT BUYER HAS NOT
RELIED UPON AND WILL NOT RELY UPON, EITHER DIRECTLY OR INDIRECTLY, ANY STATEMENT, REPRESENTATION OR WARRANTY OF SELLER OR ANY AGENT OF SELLER IXCEPT AS EXPRESSLY 5Ef
— 'FTH HEREIN. NO WARRANTIES OR REPRESENTATIONS AT ANY TI�IE MADE 8Y ANY REPRESENTATIVE OF THE SELLER SHALL BE EFFECTIVE TO VARY OR DCPAND THE ABOVE EXPRESS WARRANTY
NY OTHER TERMS AND CONDITIONS HEREOF.
:hnicat Advice. Seller shall not be responsi6le for fhe resufts of any technisal advice pmvided by Seller in connection with the design or installation or use of the Goods for any particular purpose. Buyer assumes sole
.u5ibitlty for ihe proofing of and accepta611ity of Goods and services af Seller prior to purchase by Buyer. Contracted iMegration of Sellers producis are limited to scope of wark for conneotivity of supplier provided hardware
and inshaUafioNco�'iguratlon aF supplier p�ovided Soludan Soitware on Buyers neiwork. Seller assumes no liahilities far ca�iguradon of DeskWp Operating Systems andlor Server Nelwork Operating Systems. Further, Seller
does not warraM ar ensure i�emperability of supplier provided hardware andlor Soludons Softwa2 with future releases of newer versions of Operating Systems, Nelwo�C Operating Systems or Applicadon Software products.
Upon instailationlconfiguraUon, Buyer shall sign acceptance and work completion fortn provided by Seper. My eeco�iguration and installation by Seller that occurs on Buyers network of hartlware/soflware due to Buyer network
changes shall be billed by Seller to Buyer at the fhen prevailing i�egration service rate.
15. LIABILITY LIMITATION. SELLER'S LIABILITY HEREUNDER SHALL 8E LIMITED TO THE OBLIGATION TO REPAIR OP REPLACE THE GOODS PURSUANT TO PARAGRAPH 14 ABOVE. SELLER'S TOTAL
CUMULATIVE LIABILITY IN ANY WAY ARISING FROM OR PERTAINING TO ANY GOODS SOLD OR REQUIRED TO BE SOLD UNDER ANY CONTRACT SHALL NOT IN ANY CASE IXCEED THE PURCHASE PRICE
PAID BY THE BUYER FOR SUCH GOODS. IN NO EVENT SHALL SELLER HAVE ANY LIABILITY FOR COMMERCIAL LOSS, CLAIMS FOR LABOR OR ANY CONSEQUENTIAL DAMAGES OF ANY OTHER TYPE,
REGARDLESS IF WHETHER BUYER'S CLAIM BE BASED IN CONTRACT, TORT, WARRANTY, STRICT LIABILITY OR OTHERWISE IT IS EXPRESSLY AGRffD THAT BUYER'S REMEDIES EXPRESSED IN THIS
PARAGRAPH ARE BUYER'S IXCLUSNE REMEDIES.
16. Caneellation or Changes of Order. No order may 6e w'rfhdrawn or cancelled by the Buyer, nor may delivery or shipment of Goads be deferted when ready, unless Seller shail first be pafd a cancellation or deferral charge of
a 2asonable amount acceptable to ihe Seller. in the event, that Buyer shall request changes in its order after receipt fhereof by Seller, Buyer shall be responsi6le for and pay all charges reasonahly assessed by Seller with
respect to such changes.
17. Set•Offs. Neither Buyer nor arry affiliated cumpany or assignee shall have the right to claim compensation or to setoff against any amounls which become payable to the Seller under any �omract or ofhervuise.
18. No Protection from Claim of I�ingemeM. Seller makes no repmsentation of wazranty that ihe delivery or su6sequent use af the Gaods shall he free of the claim of any third party by way of iMTingement
19. APPLICABLE LAW. THE TERMS AND CONDITIONS APPLICABLE TO ANY SALE OF GOODS OR SERVICES BY THE SELLER SHALL BE DETERMINED AND CONS7RUED IN ACCORDANCE WITH, AND SHALL
BE GOVERNED BY THE LAWS OP THE STATE OF CALIFORNIA. THE BUYER AND SELLER AGREE TO SUBMIT TO THE JURISDICTION OF THE STATE OR FEDERAL COURT OF ORANGE COUNTY WITHIN
CALIFORNIA IN CONNECTION WITH ANY DISPUTE OR CONTROVERSY BETWEEN SELLER AND BUYER
20. Service De1Nery. Sellers service delivery tertns are as agreed upon by Seller and Buyer and co�rtracted. Hardware Repaid5ervice SupportArdegration Services contracl's terms and conditlons vary on individual sales and are
determined by Buyer and SeAer. It is the Buyers msponsihility to fully Teview and signoff on specfic tertns and comlitions on individual Hardware RepaidServiae Supportlintegration Services contracPs pwchases. Seller's ,
Authoi¢ed signers are the onty personnei authorized to approve any special terms or conditions on extended terms or contra�t sales.
' 21. Buyer Declination of Service Contract If Buyer declines service coverage, Selier will file appropdate forms noHng declination of service. I( service is pmvided by Seller on Goads not covered by a service contract with Seller,
Buyer shall pay the then prevailing rates for la6or and parts supplied for repair, which wili be billed (Hme and materials) Net Payable.
22. FreigFn. Buyer assumes responsibility for fteight charges on orclers placed with Seller.
23. Severability. in the event that any one or more of the provisions cwdained herein shall, for any reason, be heid to 6e invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenfo�ceability shall not effect
any other p�ovisions of fhis agreement, but this agreement shall be construed as'rf such invatid, illegal or unerdorceable prov(sio� had never bean wntained herein, unless the dele8on of such provision or pmvisions would msult
in such a materiai change so as to cause completion of the transactions cordemplated herein to be unreasonable.
24. Amendment and Waiver. No amendment of these terms or condiUons and no waiver by Seller will 6e efrecGve unless fl is in writing and signed by Sellec No waiver by Seller will ope2te as a waiver on a future occasion.
25. Parties Bound. All rights of Seller will inu2 to fhe benefit of Seilers successors and assigns. All righis and obfigatlons of Buyer will inure to the benefit and be binding upon Buyer and Buyers successors.
26. Further Assurances. The parties agree to promptly execute and deliver all turther insUume�s and documenk and take all further action r�ecessary ta effect these tertns and candiUons.
PROPOSAL PREPARED FOR:
VILLAGE OF TEQUESTA FINANCE
,---
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• 30 PPM Color Multifunction Product
• Net-Ready, e-BRIDGE All-in-One
Architecture = _ � _,_
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Options °�':` .w ��i�:' '-`"�
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o Robust Security Capabilities standard
e-STUDIO 3055c �
PROPOSED EQiTIPMENT: 36 Month Lease
Toshiba E-3055c Digital Copier System $123.91
Reversing Automatic Document Feeder $733
Automatic Duplexing Included
Large Capacity Drawer 2500 sheets $9.50 �
F� $12.93
E-filing digital storage Standard
Print and scan Controller ! Standard
(includes Installation!)
TOTAL $153.67
FULL SERViCE MAINTENANCE & SUPPLIES:
All-inclusive service agreement except for paper& staples.
Black and White Copies Billed @.00689 per copy
Full Color'Copies Billed @ :05283 ;per Copy
ALSO INCLUDED AT NO CHARGE:
• Delivery, Installation and Training
• Free Start Up Supplies �
• Free Loaner .
Contract State Of Florida #600-000-11-1 �
A1 Gurdian @ 1-800-526-7926 Ext 16189 a�urdian(a(a�tbsfl.toshiba.com
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�ase Configuration
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Do�umen� Handlin� �ptioms:
!l�19Ce3�°s�mae, �'�C�1= 9i '1,6`��s.U� t"i5.40(JQ% 9i �4Q�.�fJ `a0.u'1 %.3.°�
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NIl`lC�.: �P `A,2_.�S.�U 74.20UD% $ 316.003 'd�i•.()0 ��.`�(1
It� t0<�'i La�rge C cl�7e?CfiJ/ FG'ECIEY' �
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ifUIJ��?�6R9 Ir�i�erl=io�is9ae�� � 1,�fiU.C9� �'1.1C100% :S
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�i6tr�`�'l�� , �� 3,�65.�0 71.��00�% � 'i3O19.�Q ���.�y�;. ; ��(�.����
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I�U�C�'!E��'� I-�c�l�; ��as�acBa �S=�a�� MJ'C'a6�'� ��rrc� SV��9�a'1��) QN �9�.a�t7 I'1.�I�t�f1�J% � ���.�� 'd'�.:�0 ' �.F��
Prieifi �ontroll�r Opte�ns,
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F�x / Scad�a Options° '� �.(�r, � � >.93 . ' �
G�,'i ����Id)o i=�x f3onl'ci $ 1,��5.0!) �0.0000% � 430.U0
G� 1��QF �Nf_s I_�n�; ��x
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Misc Options. _,_ __. _ �._ _� ._ .�..___, ._..,_u ..._._,.� �__ , 3 "� �s' ..�.. r
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� Platen Cover $ 47.00 46.8000% $� 25.00 � 1.11 0.75
KA1640PC ��� $ 215.00 46.5000% $ 115.00 5.09 3.46
STAND2550 Stand 6.52
GC1230 512MB Module Memory Module $ 415.00 47.7000% $ 217.00 9.61
GN1060 Wireless 80211 G $ 629,00 47.7000% $ 329.00 14.57 9•8
5.38
GN2010 Bluetooth MOD (Requires GN3010) $ 341.00 47.5000% $ 179.00 7'93 2,31
GN3010 Antenna $ 147.00 47.6000% $ 77,pp 3.41
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Nlaintenance POan Pricing
(Service & Suppiies: P9ew �tybrid)
� i� � ��qnlc�n�: 2 Segment 3 Segment 4,7 Segment 4.2 Segment 4.3 Segrraent 5.1 Segment 5.2 Segme�t 6.�!
I �NE�k�; Toshiba °���hi{�� To�hiva Toshiba Toshiba !Jo t3id f�o �3icl No �icl
`--=-- M���r c; STUD103055C G°�TLJ�DBCC�:�JJJ� e-��°C�lE31Q4.'.i55� e-�TUDIC75540C e-STU[7106540C !
{���i/�' Zero l3�:�e 9ervicc: �'��ici�lc+ OD0689 0.�0650 _ 0.00619 �.0���� 0.�0501 _—_ y _-
Color Zero B��s� Serv�c;e ;s�'ic?��c; , �0 057_83 0.�4533 0.O�5�� 0.045�0 0.04500
Optional Bmpression Aifowance Plans _�_
�'R�POSAI� P'1�EP-��D FOR�
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Capabilitoes standard
e-S'�'9.9��� 30���
iIENT: 36 Month Lease
�fl C�pier Sg�stei� $123,91
>oc�ng�aex�� Feeder $7.33
A�z�orriatac Duplexba�g �a�cfludecY
k��'g� �ap����� D�'a���rr 750� sl�.eu�s °��.�5 �:,
Sxfldge kzi� ��eedl��Y ��� ]Ffl�zs�ger � �"��$2.40 ���
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FiJY.,,g, SERVICE MAINTENANCE & SUPPTi.,IES:
A�1-i�cYus�ve seg�ice �.g�ree�ent �xcep� �o� �oa�pe� 8� st�pfle�.
�flacY� a�d Wl�ite ���fles ��lled @ .00639 per co��`�,-"
Full Color Copies Billed @.05283 per Copy :;,, �
AY.�SO INCI�UDED AT NO CHARGE:
o I��flu��a I�st�fl�a.���a� ��n�'A'L�ab�in�g
0 F�°e� �ta� YJ1� S�a��l��s
m �'�ee �,�a�ne�r
Contract State Of Florada #600�000-11�1
A1_ �'iurcian @?_�00-526-7926 Exf 16? 3� a�urdian(�tbsfl.toshiba.com
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1%�e �Jepar(rnenr Direcfo� s/Desiynee's si�narure .below cer'cines ihaP ('/) �his purchase orderrequisition is conplefe and in compliance wrih ihe Viffage's
Purchasiny Policies arG Procea`ures anrl (2) all procurerr�ent requiremenis have been saiisn"erJ.
C��g��!�, �i�r �c����;' �� si�y�ee �a�w�'���rc: D��_�:
_ _....�..�..._�.. __ �.____���._r_..___._..,__,_.A_._. _.�.__.___�� � __� -- _ ._ _
� i?e Finance �el�a�tmc-n� sr�naiure aelow ceriiiies iha'i' (1; 'i'his !'2CtUlS!e10:7 I?a5 iJC-2!'i r��7�0i'OVBCI !J� 877 2i,f"t':'70CrZ�C1 D0�7 ai�n�,�'c Di,ecior/Desiynee, (2) ihai i��c-
- �c'r accouni numhers have bezn used ancl (3) rhera is aclec/uarc- r'unclin� in ihe accounis lisieo`.
�-��a�ce S?c�:��::�s� D�'�c-:
>>`Allagc- l�3�?ns:�c-e r���rorj�i: �'=�ze:
�;6io�ge �flur�a? �����Lj��: �2 es�l�tio�� ��: �7�ae:
TFiE �/BLLAG �F TE�IJES�'A
Plf�GYBACI<I�VC C[�ECB<l.IS�
Instructions: This Form is to be cornple�ecl fo�� an�� purchase of goods, or co��tract foi� se�vic2s whe� e'ihe �Jillage
will utilize a contract cornpetitively bicl by a��oth�r goveri�mental ag�ncy {i.e. "Piggyback").
Department: Water Custome•r Service Date: 9J13/2015
Itern/Service Toshiba Copy Machine
Vendoi�/Seivice Provider Toshiba Business Solutions
� State Contract # 600-000-11-1 � Other Goveri�mental Agency
Y 2�7, F.S.
!f �igg��bad<ing a State Contract pl�ase stop here.
1 Governmental Agency
YES 6�➢O
� �
2 Is Lhe contract current? �ffective cla�e: Er,piration Date:
� �
3 Was irem/service bicl out in compliance with the Village's Pui�chasing Poficies �: Proceclures?
es the �rice that the Village will receive I�V piggybacl<ing equal io the price ob�ainecl b�{ ihe agency � �
4 nai��ed above?
L___�J �
5 Does the contract contain an assignability claus�?
� �
6 Has the governmenial agenc�� given the Village permission to piggybacl: on the the contract?
� �
7 I-;�s che vei�clor giv�n �he Vill�ge peri to piggyl�acl: on che contract?
l�r)�g»�r���:� 9����,s"� Sfig��a��ta,r� -- ---- ����;� �
( i
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and mai.ntai.n this Agreement and any other records associated therewith and that are
associated with the performance of the work described. in the Scope of Services. Upon request, �
- the Conixactor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated. with the
perfornaance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described. in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, a11 such records in the possession
of the Contractor and destroy any duplicates thereo£ Records that are stored electronically must
be transferred to the Village in a forma.t that is compatible with the Village's information
technology systems.
l 1
Ch. 2013-154 L•AWS �F FLORIDA Ch. 2013-154
lieu of written agreements for classes of contractual services; revisi.ng
terminology; creating s. 287.136, F.S.; requirin.g the Chief Financial O�.cer
to perform. audits of egecu.ted contract documents and to discuss such
audits with the agency officials; requiring the agency head to respond to
the audit; amendin.g s. 287.076, F.S.; providing that Project Management
Professionals �Y"dinin for personnel involved in mana,gLg outsourcings
and negotiations is subject to annual appropriations; amendi.ng ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer-
ences; providi.ng effective da.tes.
Be It Enacted by the Legislature of the Sta.te of Florida:
Secti.on 1. Section 119.0701, Florida Statutes, is created to read:
119.0701 Contracts: uublic records.—
(1) For purposes of tlus section, tlie term:
(a) "Contractor" mean.s an individual, �artnershiu, corporation, or
business entity that enters into a contract for services with a public agencv
and is acting on behalf of the public agency as provided under s. 119.011(2).
(b) "Public agenc�' means a state, coun.ty, district, authority, or muni-
cipal officer, or department, division, board, bureau, commission, or other
separate unit of government created or established by law.
� (2) In addition to other contract req,uirements urovided by law� each
public agency contract for services must in.clude a provision that requires the
contractor to complp with public records laws, speci.ficallp to:
(a) Keen and maintain public records that ordinarily and necessarilv
would be required by the public agency in order to �erform the service.
(b) Provide the public with access to public records on the sam.e terms and
conditions tha.t the public agency would provide the record.s and at a cost that
does not egceed the cost provided in this cha�ter or as otherwise provided bv_
law.
. (c) Ensure that �ublic records that are egempt or confidential and egem�t
from public records disclosure rec�uirements are not disclosed egce t as
authorized bp law. £
(d) Meet all requirements for retain.i.n.g �ublic records and transfer, at no
cost, to the �ublic agency all �ublic records in nossession of the contractor
u�on termination of the contract and destroy an�du�licate public records
tha.t are egemut or confidenti.al and egem�t from public records disclosure
rec�uirements. All records stored electronically must be urovided to the public
agency in a fornaat that is compatible with the information technoloav
svstems of the Qublic a,�enc�
2
CODING: Words st�e� are deletions; words un.derli.n.ed are additions.
, � �
Ch. 2013-154 ° LAWS OF FLORIDA Ch. 2013-154
�3) If a contractor does not complv with a�ublic records rec�nest the
public a�encv shall enforce the contract provisions in accordan.ce with the
contract.
Section 2. Section 215.971, Florida. Statutes, is amended to read:
215.971 Agreements funded with federal or � state assistance.—
�� An agency agreement that provides state fin.a.n.cial assistance to a
recipient or subrecipient, as those terms are defin.ed in s. 215.97, or that
provides federal financial a.ssistance to a subrecipient, as defined by
applicable United Sta.tes O$'ice of Man.agement and Budget circulars,
must include all of the followi.n�:
�(�3 A provision specifying a scope of work that cleaxly esta.blishes the
tasks that the recipient or subrecipient is required to perforna_;–aa�
�(-�-} A provision dividing the agreement in.to quantifiable units of
delivera.bles that must be received and accepted in writing by the agency
before payment. Each deliverable must be directly related to the scope of
work and � specify the required min;mum level of servi.ce to be performed
a.nd the criteria for evalua.ting the successful completion of each deliverable.
(c) A provision s�ecif i�ng the finan.cial consequences that ap�ly if the
reci�ient or subreci�ient fails. to �erforna the minimtlm level of service
rea�uired by the agreement The �rovision can be egcluded from the
a�reement only if financial consec�uences are prohibited by the federal
a�encv awardi.ng the grant. Funds refunded to a state agency from a
reciuient or subreci�ient for failure to �erform as rec�uired under the
aereement map be exnended only in. direct support of the �rogram from
which the agreement origin.ated.
� A�rovision s�ecifying that a reci�ient or subrecipient of federal or
state fina.n.cial assistance ma��end funds only for allowable costs
resultin.g from obligations incurred during the specified agreement �eriod
(e) A�rovision specifyin� that any balance of unobligated funds which
has been advanced or �aid must be refunded to the state agency
(� A�rovision s�cif�g that any funds paid in egcess of the amoun.t to
which the reciuient or subreci�ient is entitled under the terms and conditions
of the agreement must be refunded to the state agency.
(g) Anp additional i.nfornaation required pursuan.t to s. 215.97.
� For each agreement funded with federal or state financial assistance,.
the sta.te agency shall designate an em�loyee to function as a grant manager
who shall be responsible for enforcin.g performance of the a�reement's terms
and conditions and who shall serve as a liaison with the reci�ient or
subreci in ent-
3
CODING: Words s�e� are deletions; words underlined are additions.
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Cusiome; Initials
' � . � • ' • i
� : _._ _ ._ -- --. ���� ■�■�
BE.1S�iVESS SOLUTiONS
_ CUSTOM�R NUMBER DATE �
Sales Rep; esentaiive:
Cus�iome, ac�rees io �uichase and tO5hi�8 6usiness Soluiions agrees io �rovide �arts, labor, inlc, toner, a�d ioner collection contai�,ers (the "Mainiena�ce
Services") ior the equ;pment Iisfed belo;n+ in accordance vvi4h the ierms and conditions of this contraci. The ivlaintenance Services exclude paper, staples ancl ali
ofher pa�is and services listed under ihe E;:ciusion seciion on page two of ihe co74raci. ,� Connec`civiiy « Securiiy Opiions Agreement mus'i 5e afrached anci
t��-ecfrPri Pn; Nr'rwn, In�,�r„a4in� Sii�;�n-i
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Cusi f�la me: '�'IElag �T Tequesf� �ar�n�e Bili fo Number:
B illing Address: --- 3d, � h e����}a ���ve Phone #: ��'�-��$-�d,G� E;:. Fa ;:;:: --
Adclress 2: Contaci: � ^+�
"�ae�11 �^�f �S Cusiomer PO #:
City: - --� �r��eSLc, State: FL Zip: �3.�#6� email: Q
o • � • - � _ _._ ._..
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Meter Goliecti Wa _ � Elec tronic invo icing: Invoice Locaiion: i,
SEE ATTACHED MAINTENANCE CONTRAC7 SCHEDULE FOR DEVICE DETAILS
- � • . . . . - � - . . tN , ---- --- -- -
Minimum Paymeni Excess E:c�ss Biliing "�
Pool Description Type Includes Units Payment Frequency Charge �requency
E3055C B!ack Imayes � c�jG{<� $ - Monthfy �O.00o3S �onihi;�
� -e�-�.� .: -- -- _�
E3055C Co!or Images Q ��;CkS Mc�ihly �0 0�2ft3 Monthl
o � •.s --- - - -------i
,a�,� ..:+�, , r:. . s v .
Cus�iomer is deciining maintenance on the equipmeni listed above. d
Prini�c Nar ne:
Tiile: __s —_°- °—__ - D` �.--,._.._..�.,�._.�-_` _..I Sicn �� , � re _�...�,._��. _ �:_.��___..__. . _._�_._______...__ __ _ �.II
-- - �—_� —...._.,
°L9-9E T'�RM� F+.u�E.� �;G��V�uv ;!I�,�y� �g�E��O� AF�E PAF87 OF 7@iBS �E93VG9�� tal�E���.Mct� ", �a`C �P�6�ia6ti� 7i`FtlNS ��6��"4�.A�`�', �"�G� s���US d �a�iVe�� ,AQ�,Nh.E�Y�+�"i�.C'��e�;,L,�,'
'�'!iA'T �"HEti° F1�1V°� ��c�.C1 A.N� �NDE���'taEJ�'�'EY�S� �'EEZEIIl��
Cusiorne� agree �0 IJc;� L}l@ PIIi�I!`ilUfil Pc2_yCi1@(�i P26' if8llSc�C'i!^v � iC f!!S, plL'S aCt;+ ��CG55 PB:" CI C1: :;ui,�5 'i0f i{?2 'L@fi�'] J'i IiIIS Coniract. U�Ihen ihis CO!lCfBCi IS
sEc�ned by Custor,�?e� a! :d -BS, si shai CO?1S(I'tLEB � JIf1C�!f1,C� COi?iCB ancl ;s no�-ca�ceiahic-. � 1 �is �or:rrac�: w+ll faec�i� o� ihe c12ie sic�ned {�� i BS below. You hereby
BC�:!]OWIC'GC�2 ,^..?iG 2C:'��E _!'t8_ `fCirP @�°G:� GF?IG SIC� r.a.�.�te befo�.r shafi consii��Gie �n enforceable _nd oriyin�! SIg�l2itt'+E'i0� 8i� jJU�j�050S.
- -- -��..__..°-- - .— .___ - .. . . _ ._,�_ ....-:.:._`-` "_°_�� - _ _--_ . _-� . ..::_ - ti_�_.____
Cusco;n�-: y%':!: 4v � � ! ����IW�t.,. "�6y?c^:E�GC � ����`AB��! �EJ!�6L�E���; -`��hN,g�,tl�G��
— y-- — ---- -- - — -- -- -
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- inieJ !�lame: `Princ2d �1�r:1e:
— — - — ----- ----- --- --- ----
oic�ns�u�e ;;, � ,- Signature:
� o � y ' ' � 4 i. c:
- — — . �; -- ------------�-- --- ---
t ii1e: - i � c;% _ Ti_le: � Eneciive �aie:
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_ —_�---�.-� ��_.__. .__ ._.._ _ _ U,(� 4��,_=_._.. _ --__��------- — _ _-- � — .�------„-_
• f • 1 • • � �
1. ACCEPTANCE. This Contract shall not 6e eifective uniess s�gned by ffie auihoraed TBS represeMa6ve (Effective Date) witl�in 30 days from the Customers signing of itirs ContracL
2 TERp1. This Contract wpl remain fi force fa one (tJ year Gom the EftecUve Date (Renawal Date) and wi� men be automaHc�iy renewed for anmial pariod(s) uniess either paiiy provides notice of termination not less tl�an thiny (30) days
prior to ihe Renewal Date. For each piece of equipment undar tliis Contract ihere w11 be a Stad Date & Stazt Mater which fs shown on the face of ihis Contraot. Senrice for each piece of eqapment w�11 be provided from the Start Dace & Start
Meter u�1 this Contract's terminaled or the equipmem fs wdhdrawn from the sendce.
Cuslamer may withdraw ind'Mdual equ(pmeM by provid'mg thiAy (30) day wrilten notice prior to the Renewai Date. Custame� is mspons�le Tar all remaining Minimum Paymenis if Cusfomer is in defaNt or ii equipment is withdraw� o
Renewal Date.
3. SERVICE AVAILABILITY. TBS wpl pmvide service durfig TBS's nortnal service hours wh�e the equfpment is located witliin TBS's designaled service area Senrice outside TBS's designated area, if avalable and accepte. s
subject to a Trip Charge, wh(ch shall 6e based on reasonabie travel expense for TBS's personneL It is the respons�i6ry of the Custamer w notiiy 76S pdor to reloca6ng equipmeM.
The senrk:e to keep the equipment m or restare ihe equipmaM m good work'mg attler indudes Eme�gency Servsa Caqs and Periadic Main�anance (PM's). PM's may be performed during the course of an FJnergency Service Call and are
based upon ihe speafic needs of ihe individual eqWpmeM as determined by T�. Mahrtenance Nnll Inciude Wbripdon, adj�slmems and replacemeM of mai�enance parfs daemed necessary by THS. Maintenance parts will nortnaily be e�ther
new or equivaleM to new m perfarmance when hisla8ed in the equipment Mafitenance parls wal be fumished an an e�cchange basis and U�e replaced pads become fhe pmpeny of TBS. Service prrnrided under ihis CoMract does not assure
ihe unintertupted op�ation of Ihe equipment
Bfhe Customer raquesis service to be performed ffi a Gme oulside TBS's normal sarvice hours, ihere wfi be no additional charge for mainfenance parts, however, ihe service, � availabb, wi� be fumishad at 1 B5s appUca6le houdy �ates and
terms then fn effect Nothfig herein shap be canstrued to require TBS to provide service oulside Ns normal service hours and 1'BS hereby �eserves ihe dgM ta accept or reject such �equesLs.
In the avent ihere is a substa�al increase h� me cost of fuel, CusWmer agrees fo pay a fuel surd�aige. 'SubstantlaP shall be definad as a 1a°k or mure d�ange ov� a six moMh period'm the average national tuel cast as reported by the
Untlad Staf�s EneBy k�tonnaUon Administra6on. IF Ihe�e is a su6sfan6al decOne m ihe cost of tuel, ihe fuel surchaige, ff appi'ied by THS pursuant to this provlsion, may be deaeased aa:ardingy. The benchmark uu�l be the natlonal average
fuel cast as reported by the United States Ene�gy IMmmatlon AdmiNstratlon on the Efiectiue Date of thi� Agreemant
4. NEIWORK INTEGRATION SUPPORT. SuppoA of priM comrollers and prmUscan enablers that pertnit the irdegrada� of the device omo a Customers network is covered undar the terms of a pmperly executed Gonnectivity & Security
Optlons AgreemeM. The Connectivity 8� Secu�y OpNons Agreement is an amendmeM to this cnntract and must be atlached andlor on file for ffifs optionel service support.
S. INVOICING - LATE CHARGES. The first Minimum Payment is due upon receipt of an fivoice. Thereafter, Minimum PaymeMs wN be due on the same date each moMh during tlie Teim of ihis Con6act whether or not Customer receives an
invaice. Custamer's obUgation to pay fhe Minunum Payment is unconditional and is not sub�ct to any BducUon, sa�off, defense, ar counterclaim for a�ry reason whatsaever. Excass C�ck Charge, if applfcabie, wiil 6e irnoiced based on the
b8fuig period selected on ihe tace of this contract.
If arry part of a payment � not made by the Custamerwhen due, Customer agraes fo pay TBS a Late Charge of llre higher of $25 or Nuo perceM (2%) of each such Iate payme�rt, but not more ihan pem�itted by law. Custamer agrees to pay
TBS tl�e Late Gharge not Maler than one (1) monN fonowmg the date of ihe original Mmunum Payment
6. USAGE. In retum Por ihe MWmum Payment, Customer is enhUed to use ihe Minimum Number of CGcks each 6iNng period. If Customer uses more ihan fhe Minimum Number of CG�ks in any billfng period, Customer wN pay an additional
amount equal to ihe number of inetered didcs e�eedng the agreed Minimum Number of Clicks times ihe Excess CGdc Charge as shown on ihe tace of U�is Contract In no eveM �all fhe Customer be entltled to arry refund or rebate of the
M'munum PaymeM � metered c�cks result in less tlian ihe Minimum Number of GUcks in airy hillmg pedod.
Customer will provide meter readings via an automafed we6sfte when requested by TBS. TBS may esUmate the num6er of clicks used it requested Meter Readings are nat received before a new b➢fmg perfod begins. TBS wiil adjust the
es�unatad charge im Excess Clfdis upon receipt of acWal Meter Read(ngs. Notwahsqndmg arry adjustment, tl�e Custamer wN never pay less than ihe Mhdmum Payme�. TBS may charge a fee to resover fhe cost of ineter co0ections'd
meters are not suhmifled ituaugh the automated webs�1e.
The Mhimwm Payment, and Excess Clidc Chaige are subject ro increase each year during the Term of this Contract by an amouM not to exceed flftaen perceM (15%) of fhe Minimum Payment and Excess Click Charge in efFect at fhe end
of ihe priw annual period, ar ihe maxunum perceMage pertnitted by law, whichever is lower.
7. CONSUMABLE SUPPLIES. TBS agraes to tumish consumable supplies (ink, roner and toner coliectlon cantainers) for the Term of the Contract. Customer is responsible for oMering supplies to assure ample time for delivery. TBS may
charge you a suppty freigM fee to cover our cost Mstdpping suppli�es to you. TBS w11 dete�mine the number of supp�es to be shipped based an the Minimum Num6ar of C�cks and Excess Cticcks mete�ed. ff TBS demrmfies that the Customer
has used moce th� fitteen pesceM(15%) supplias fhan nomiaf ior ihe number of ineterad dicks, based an yields pu6Gshed by the manuhacWrer, Customer agrees to pay TBS's customary charges for all excess suppties.
All supplies delivered as part of ihis Comract remain the property of TBS unN and unless ihey are consumed by ihe equipment in the performance of Uds ConUact My suppifes not consumed as spec�ed and not surrendered to TBS upon
expiratlon or tertninadon of this CoMract wN be inwked ta the Customer at iB5's then curtent prices Customer agrees to provide insurance cove�age for suppifas in case of loss undar arry circumsfances. NoMriihsiand'mg ffie foregoing, the
risk of ioss of the consumable supplies shall be 6ansfeRed Gom TBS to Customer if such consumable suppGes are stared at Customers fac�fty.
8. TAXE& In addltion to the charges due wder Ihis Contract, the Customer agrees to pay amourds equal to any taxes resuiting from this Coniract, or airy acfhrities hereunder, exclusive of ta�ces based upon net inwme.
9. MSTALLATION AND ACCESS TO EQUIP99ENT. Custamer agrees to provide adequate space, emironmenf and appropriate elecfical raquirements including, if required, a dedicated 120 voft or 220 volt electrical I'me, as pu6Gshed in the
Operator and Service Manuals for She opera6on and maintenance of the equipment If THS has installed a power filtedsurge protector on fhe equipmer�, ft must at all times remain con6nuously instaNed. If it is removed Customer agrees to
purchase a replacemeM from T85 immedfately. THS shail have full and free access to ihe equipmentto provide service ihereon. �'
If persons other ihan TBS representatives fistall cornersions, feature addi�ons, accassories or perform service on equipmeirt and as a result fuAher repair by TBS is raquired, such repairs shall be made at TBS's app�Ca' y
Material rates and teims then in efrect If such addltlonal repair is requfred, TBS may immediatety withdraw ffie equipmeM Gom this Contract
10. KEY OPERATOR - END�USER TRNNING. Customer agrees W designate a Key Operatar for training on fhe use, applicaHans and features of the equipment The Key Operatar wiA he responsi6le for normal Key Operatoi ,s as
detalad in the Operators Manual and for training add'�ional end-users. If the Key Operatar assignment changes Customer agrees to designate a new Key Operatar immediatety. TBS agrees to provide Uaining far the designated Key Operatar
and to provide initial Vaining far end-users an ihe use, appfications and features of fhe equipment AddiNonai Uaining requested by Customer a@er fhirty (30) days Trom I�staliation will be at TBS normal hourly rates.
11. EXCLUSION& Servica under U�is Contract does not include:
(a) Fumishing paper, staplas, repiacemerrt print heads or arry of the following:
(b) SeNice of equipment iF moved oufsside of 7BS's destgnated service area;
(c) Repair of dam�e ar increase in seNice time caused by accideM, misuse, negl'�gence, abuae or disaster,
(c� 5ervice of accessaries, atlachmenLs or cfick comrol devices other ihan ihose of ihe same manufacturer as ihe equipme�
(e) Paintmg or refmishing of ihe equipman�
(Q Making spe 'c�f'ication changes;
(g) overhaul; when TBS determines an overhaW 's necessary because nortnal repair and parts replacement cannot keep the equipmeM in satisfactory operafing cond'dion, TBS will submft a cost es6mate W Customer and 'BS wiH not
commence work u�1 Custamer has approved cos�
(h) Pedormktg key operator functions as descnbed in ihe operalor manual;
(q Movir� equipment, repair of damage or increase in service time caused by ihe use of the equipment for ather ihan the ordinary use for which designed;
(p Repair of damage causad by electrieal surges or flghlning sN'kes, if aquipment is connected to a TBS suppfied power filtadsurge protector repairs w�ll 6e included;
(k) Repair of damage or mcrease in service time caused by fa�lure to contfivaly provide a suitahie i�tallation emrironment as defined by ihe manuFacW�er, with aU ihe faalities prescr�bed by TBS induding, but not fimded to, adequate space,
electrical power, air conditioning or humidity control.
p) Repair of equipment that has been designatad as obsolete by ihe manuhacturer and genuine OEM paris are no longer available.
(m) Repair of damage or inarease of service time caused by Customers usa of inedia outside ihe specifications as descobed fi the operator manual.
12. INDEMNITY AND DISCLAIMER THS shall not 6e responsible for any injuries, damages, penalties, claims or losses inciuding legal expenses incurted by Customer or airy other person caused by ihe instaltation, selection, awnership,
possession, maintenance, candition or use of the Equipment Customer agrees to reimburse TBS for and ta defend 1BS against any daims for such losses, damages, penaNies, claims, inJuries or ezpenses. This indemnity shall continue even
after ihis Contract has expired.
IN NO EVENT 1MLL TBS BE LIABLE FOR LOST PROFlTS, CONSEQUENTIAL, EXF'ECTANCY OR INDIRECT DAINAGES EVEN IF TBS HAS BEEN ADVISEU OF THE POSSIBILITY OF SUCH DAMAGES. '
EI�CPT AS OTNERWISE SET FORTH HEREIN, TBS DOES NOT mAKE ANY EXPRESS OR IMPLIED WARRANI7ES, INCLUDING BUT NOT LIAAITED T0, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FlTNESS FOR A
PARTICULAR PURPOSE, REPRESENTATION OR WARRANTY ARISING OUT OF USAGE AND TRADE, COURSE OR DEALING OR COURSE OR PERFORMANCE EXCEPT AS PROVIDED HEREIN, THE PARTS AND SERVICES
ARE PROVIDED "AS IS.°
13. GENERAL SubJect W the tertns of iha toMwing paragraph, TBS may mo�ty the temu and cond�lions of this CoM�act eftective on the Renewal Date by provid'mg the Custamerw0h prior wriCen noHce.
My such modificatian will appy unless the Custamer wdhdrawsthe equtpmetit aSfeeted by such modificalion fram this Cantract Otharvuise this Contract can any be mod'�ied by a written agreement duy signed by persons authorized to sign
comracfs on behalf of ihe Customer and of TBS. Variance from Me terms and cond�ions of ihis Contract in any Custamer order or other written modficadon will 6e of no efrect
The Customer represenls ihat the Customer is the owner of ihe equipment under ihis Contract, or, iF not the owner, is the lessee or renter of fhe equipment Customer w11 execute a maiMenance agraement for the equipment wffh a Tashiba
auiharized dealer or Customerwill waive rsrtain rights under Tash�a's manufacturers wartanty.
This Contract is not assignable, its rigM, duties and abfigaations may not be assigned or tra�sferred by fhe Cusromer without fhe prior written consent of TBS. Arry attempt ro assign or transfer any of tl�e rights, duties or obrgations of this
Coniract without such consent is wid.
1B5s service provided oulside ihe scope of ihis Contract xn11 be fumished at TBS's applicable time and material rates and tertns ihen in effect
'f&S is not responsble for fa�lure to render seMce due ro causes beyond its cantrol.
This Conhact vnll be govemed by the laws of fhe shate where fhe Customer executed this Contract If either parry fails ro wmpy wffh the tetms and wnditians of this Contract, the nan-breaching party shall notify the bn �r
wri6ng using certified mail to the address on ihe tace of this Cantract The breaching party shall have ihirty (30) days ta cure any breach of ihis Contract prior to the noo-6reaching party takes the legal action. No ac�on, reg� ,rm.
arising out of this Contract may be brought by edher party more than one year after the cause of actian has arisen, or, in the case of non-paymerd, more than hvo years from ihe date of the last payment
'
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and ma.intain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in a.ccordance with access and
cost requirements of Cha.pter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
perFormance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor sha11 retai.n the records described in this para,graph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereo£ Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
Ch. 2013-154 LAWS flF FL' ORIDA Ch. 2013-154
lieu of written agreements for classes of contractual services; revising
terminology; creating s. 287.136, F.S.; requiri.n.g the Chief Financial Officer
to perform audits of egecuted contract documents and to discuss such
audits with the agency officials; req U1T]IIg the agency head to respond to
the audit; amending s. 287.076, F.S.; providing that Project Management
Professionals trai.ni.ng for personnel in.volved in managing outsourcings
and negotiations is subject to annual appropriations; amending ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer-
ences; providing effective dates.
Be It Ena.cted by the Legislature of the State of Florida:
Section 1. Section 119.0701, Florida Statutes, is created to read:
119.0701 Contracts; public records.—
(1) For purposes of this section, the term.:
(a) "Contractor" means an individual, partnership, corporation, or
business entitv that enters into a contract for services with a public agencv
and is actin.g on behalf of the public a�ency as provided under s. 119.011(2).
(b) "Public agency" means a state, county, district, authority, or muni-
cipal officer, or de�artment�division, board, bureau, commission, or other
separate unit of government created. or established by law.
(2) In addition to other contract requirements provided. by law, each
public a.�ency contract for services must include a provision tha.t req,uires the
contractor to com�ly with public records laws, specifically to:
(a) Keep and main.tain public records that ordinarilp and necessarily
would be reauired by the public agency in. order to �erform the service.
.(b) Provide the public with access to public record.s on the same terms and
conditions that the �ublic agency would �rovide the records and at a cost that
does not egceed the cost �rovided in this chapter or as otherwise �rovided bv
law.
(c) Ensure tha.t �ublic records tha.t are egempt or confidential an.d egem�t
from �ublic records disclosure requirements are not disclosed egce t as
authorized bp law.
U Meet all re�,uirements for retai.ning public records and transfer, at no
cost, to the public agency all public records in possession of the contractor
upon ternaination of the contract and destroy anp du�licate uublic records
that are egemnt or confidential and egem�t from nublic records disclosure
requirements. All records stored electronically must be provided to the ublic
agency in. a format that is compati.ble with the infornaation technology
systems of the public agency.
2
� CODING: Words � are deletions; words underlin.ed are additions.
Ch. 2013-154 LAV�S OF `FLORIDA Ch. 2013-154
C3) If a contractor does not comuly with a public records rec�uest, the
public a.�ency shall enforce the contract provisions in accord.ance with the
contract.
Section 2. Secti.on 215.971, Florida Statutes, is amended to read:
215.971. Agreements funded with federal or � sta.te assistance.—
�� An agency agreement that provides state finan.ci.al assistan.ce to a
recipient or subrecipient, as those terms are defined in s. 215.97, or that
provides federal financial assistance to a subrecipient, as defined by
applicable United States Off.ce of Management and Budget circulars,
must include all of the followin�:
�(-�} A provision specifying a scope of work that clearly esta.blishes the
tasks tha.t the recipient or subrecipient is required to perforna�,=�
�(�} A provision dividing the agreement into quan.tifiable units of
deliverables that must be received and accepted in writing by the agency
before payment. Each deliverable must be directly related to the scope of
work and �� specify the required m'nL �?rum level of sexvice to be performed
and the criteria for evaluatin.g the successful completion of each deliverable.
(c) A Arovision s�cifyin.g the fin.ancial consequences that a��ly if the
recipient or subreci�ient fails to perform the m;n;mum level of service
required by the agreement. 1'he �rovision can be egcluded from the
agreement only if fin.ancial consec�uences are �rohibited by the federal
a.gency awarding the grant. Fun.ds refunded to a state agency from a
recipient or subrecipient for failure to perform. as rea�uired under the
agreement may be e�ended only in direct sup�ort of the �rogram from
which the agreement originated.
� A provision s�ecifying tha.t a recipient or subrecipient of federal or
state financial assistance may e�end funds onl� for allowable costs
resulting from obligations in.curred during the s�ecified agreement �eriod
(e) A provision s�ecifyi.ng that any balance of unobligated funds which
ha.s been advanced. or paid must be refunded to the state agencp.
Cf� A�rovision s�ecifying that an.p funds �aid in. egcess of the amount to
which the recipient or subrecipient is entitled un.der the terms and conditions
of the agreement must be refunded to the sta.te agenc�
�g) Anp additi.onal information required pursuant to s. 215.97.
L2) For each agreement funded with federal or state financial assistance,.
the state agency shall designate an employee to function as a grant mana�er
who shall be resuonsible for enforcing �erforman.ce of the agreement's terms
and conditions and who shall serve as a liaison with the reci�ient or
subreci ient.
3
CODING: Words � are deletions; words underlined are additions.
`� � TEQUESTA POLICE DEPAR`I"iVIENT -��
r ' �ouES j .����,
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11'�" �.�,.� �t;!
T� po��� f j� MEMORANDUM
. Ef+r � .. ..
�'�: A✓Iich�.el �o�.a:�z�, Vidl�.ge ��.�ia�ea° '�' \
I
�'�o�n; D.J. �.cciardi, Assistant �l�ief of Polie �r'�
Datee �eptember 25, 2015 �' __
Subj�ct: Mmtoiol� Ita.di� Waar�ty
`I'he origi�a�� �va��ran#y f��° oa�r recently purch�s�cl g°adY� eq�panent ha� expaged.
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pei°�od of one .year cordimelicing 10/O1l15,
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� ���„�,�„��� �„�����,� SERVICES AGRE�MENT
J�t�n: Na�ional Se,vic� Support/4fh t1 �OB��P�Ct �11C�1'3iD�6': S�D0001 �25' G�
1301 Easf Algo,�quin ��oad �o�f�act Modifier:
;800; 2�7-2346
D�tP: oai�1!2���
��Qr�pa�y �➢ara�e: �eq�esta, Of919age �f Required P.O.: �Jo
Aftn: Custorraer � : '9 � 126��0'P r�
Billirog e4ddress: 357 Teqaaes�a Dr Bill to Tag #: 0001
Gity, ��afe, �ap: �eques�a,��,3�4ri9 Gontracf �tarc Daie: 10/a a/2G'�5
���t��e� Co�tact: � J�ick Ra�ciardi �ontract End Datz: �9/3a/2�1�
Phone: �5f 1)76�-0522 Anniversa�y Day: Sep 30th
Payment Cyc�e: MON�FiL�'
PO#:
QTl( MODELlOPT10N SEI2VICES DESCRIPTION MONTHLX EXTENDED
EXT AMT
�o�ae Senoaces �1,190.76 ���. ��g G
SF'EGIAL 9�f��Rl�1CTIO�JS - Ar�cH Subtota� - Rec��rrirsg Serdices
STFlTEMENT OF WOP.K FOR PERFORMANCE DESCRIPTIONS
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COE�ISOLES, 25 APX6000 PORTABLES. 10 �- �- �
APX6500 MdBILES AND 3 F1�X7500 I THIS SERVICE AMOUN7IS SUBJECT TO SrATE A�IU LOCAL TA::ING
C�!USOLFT�ES. SEFZi/�f�FS �I�I�! �J��f�: JUP.ISDICTIONS WHERE APPLICABLE,1"O BE V�R:°ED S`; MOTOROLF.
L�iv�'A � CFi Tc�E-iiJ9i:,�L SUPFpRT, I
lNFR,�S i P,ilC i�9RE l�EPAIR VVETN ADVANCE�
REP�C�MEN3, ON SITE INFR�IS i RUCTUP.E
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I a Staternero�s of �Vlfork fhat ciescribe the services provic�ed on this Agreement. fVlotoroba's See �`erms
anci �on�ii�io�as, a copy o� which is attacF�edi fo this Service Agreernent, is incorporaied hereir� by ihis �refee�c�e�e
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?indee Markes . 954-723-4718
�TOROLA REPRESENTATIVE(PRINT NAME) PHONE
Company Name: Tequesta, Village Of
Contract Number. S00001025123
Contract Modifier:
Contract Start Date: 10/01/2015
Contract End Date: 09/30/2016
2
Customer Name: Village of Tequest Effective Date: 10/1/2015
Site IQ Alumf�er: SZ05981
QTY Eauiament Descriation Covered
2 MCC5500 Consoles
25 APX6000 Portables
10 APX6500 Mobiles
3 APX7500 Consolettes
4 APX6000 Portables wty
3
Service Terms and Conditions
�torola Solutions Inc.("Motorola") and the customer named in this Agreement ("Customer") hereby agree as follows:
Sectior� 1. �PPLlC�BILITY .
These Service Terms and Condifiions apply to senrice contraots whereby Motorola will provide to Customer either (1)
maintenance, support, or other senrices under a Motorola Service Agreement, or (2) installation services under a Motorola
Instailafion Agreemerrt.
Sectior� 2. DEFINITIONS APID iNTERPRETATION
2.1.. "Agreement" means these Service Terms and Conditions; the cover page for the Service Agreement or the
Instailation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this reference. In
interpreting this Agreement and resolving any ambiguities, these Service Terms and Conditions take precedence over any
cover page, and the cover page takes precedence over any attachments, unless the cover page or attachment states
atherwose.
2.2. "Eq�ipment" means the equipment that is srecified i� th� altachments or is subsequently adried to this Ag;eemen:.
2.3. "Senrices" means those installation, maintenance, support, training, and other services described in this Agreement.
�e�ion 3, ACGEPZAN��
Customer accepts these Service Terms and Condfions and agrees to pay the prices set forth in the Agreement. This
Agreement becomes binding only when accepted in writinq by Motorola. The term of this Agreement begins on the "Start
Date" indicated in this Agreement.
Section 4. SCOPE O� SERVICES
' 4.1. Motorola will provide the Services described in this Agreement or �n a more de�ailed statement of work or o#her
document attached to this Agreement. At Customer's request, Motorola may also provide additional services at Motorola's
ihen-appli��le ratas far the services.
'�_2_ if IUlotorola is provid�ng Senrices for Equi{�ment, Motorols parts or parts of equal qualfir wili be used; the Equ�pment
�vill be senriced at fevels set forth i� the manufacturer's Froduct manuals; and routine service pro:.edures tha# are
prescribe-d by Mot�ro{a wili be foilc,wei.
4.3. If Customer purchases from Motorola additional equipment that becomes part of the same system as the initial
Equipment, the additionaf equipment may be added fo tnis Agreement and wiil be bilied at the appiicable rates after the
warranty for that additional equipment expires.
4.4. Ail Equipment must be in goo� working arcler on the Start D�te or wh�n additional equi�+ment is aoded 4o the
Agresment. Upon reasQnable request by Motoro!a, Customer wi!! provide a complete serial an� model n�mber list of the
Eq�ai�men#. Gustom�r ms�st promp#ly notify Motorola ir, wrifir:g ��vhsn any Equ�Fment is lost, d�m2ged, stelen or #aken out
of service. Customer's obligation to pay Senrice fees for this Equipment will terminate at the end of the month in which
Motorola receives th� wrii#�r no5ce.
4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous
environments. .
4.6. If Equipment cannot, in Motorola's reasonable opinion, be propeHy or economically serviced for any reason, Motorola
may modify the scope of Services related to that Equipment; remove that Equipment from the Agreement; or increase the
pri� ta Senrce that Equipment.
4.7. Customer must promptiy notify Motorola of any Equipment failure. Motorola will respond to Customer's notiflcation in
a ma�ne� consistent witti the tev�i of S�� vice purchased as indicated in this Agr�ement.
Section 5. EXCLUDED SERVICES
5.1. Service exciudes the repair or replacemen� c�i Equipment �hat has become defective o� damay�d from us� in other
than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards;
excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events.
5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of
the Equipment, such as bafteries or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt ciips,
battery chargers, custom or special products, modfied units, or software; and repair or maintenance of any transmission
line, antenna, microwave equipment, tower or tower lighting, dupfexer, combiner, or multicoupler. Motorola has no
4
obligations for any transmission medium, such as telephone lines, computer neiworks, the internet or the woridwide web,
or for Equipment malfunction caused by the transmission medium.
Section 6. TIME AND PLACE OF SERVICE
S�n.rice will be previde� at the !ocatio� specified in this Agreer!ment. When NAotorela perForms sen�ice at Customer's
location; Customer will provide Motorola, at no charge,a non-hazardous work environment with adequate shelter, heat,
light, and power and with full and ftee access to the Equipment. Waivers of liabil'ity from Motorola or its subcontractors will
� not be imposed as a site access requiremerrt. �ustoner will provide all info�rnation p2rtainir�g to the t�ardwarE and
software elements of any system with which the Equipment is interfaci�g so that Motoro4a may perForm its Services.
Unless otherwisz sta:ed ir� th�s Agreement, the hours of Service will be 8:30 a.m. to 4:3a p.m., local fime, excluding
weekends and holidays. Unless otherwise stated in this Agreement,the price for the Services exclude any charges or
expenses associated with helicopter o� other unusual access requirements; if these charges or expenses are reasonably
incuRed by Motorola in rendering the Services,Customer agrees to reimburse Motorola for those charges and expenses.
Section 7. ClJSTOlIA�R CONTACT
Customer �Nili prov8de PAot�rola with designated points of contact (list oi nam�..� ansi phone �umbers j that wii! bs availabie
:wen#y-fo�r �24) hours per day, seven �7) days per week, and an esealation procedure to enabts Customer's personn�l tQ
maintain contact, as needed, with Motorola. ,
Section 8. PAYMENT
Unless aiternative payment terms are s��ted in this Agreement, Motorola will invoice Customer in advance for each
payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within twenty
(20) days of the invoice date. Customer will reimburse Matorola for all property taxes, sales and use taxes, excise taxes,
and other taxes or assessmerrts that are levied as a result of Senrices rendered under this Agreement (except income,
profit, and iranchise t�xes of Motorola) by any governmental entity.
Section 3. WARI�NTY
Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period �
ef nir.e'ry (9a; days fro;r: the da*.e the perfo:riance of ihe �erv9ces ars cempl�ted. tn the event af a breach of this warra�:y,
Customer's sole remedy is to require Motorola to re-perform the non-conforming Service or to refund, on a pro-rata basis
the fees paid for th� �on-confom�i�g Sarv:ce. MOTOr24LA DlSCLAiMS ALL OTNER WARRAI�TIES, EXPq�SS OR
I�VIPLIED, INCLIiDING THC iMPLIED WARRANTIES Or MERCHAiVTABiLiTY F�ND FITNESS FOR �► PFiRTICULA�t
PUFtFOSE.
Secteon 90. �EFAdlLT/TERPJIINATION
10.1. !f either party defaults in the performance of this Agreement, the other party will give to the non-performing parly a
written and detailed notice of the default. The non-perForming party will have thirty (30) days thereafter to provide a written
plan to cure the defauit that is acceptable to the other party and begin implementing the cure plan �immediately aftec plan
appcovai. !f thp �on-performing party faiis to proyide or imp!emer.t the cure pi�n, then ths 9njured par�y, 9n addl�ion te any
other rights available to it under law, may immediaieiy terminate this Agreement efFective upon giving a written nofice of
termina�on to the delaulinng party.
1 U.?. !4r:y tee of #his Agreement troiil nat r�9ieve e;ther pariy of cbl�gafi�ns prQv�o��siy :nwurre� pursuant to th�s
Agreement, including payments which may be due and owing at the time of termination. All sums owed by Customer to
Mo�orola will beco�r►e due and payable immediately upan termination of this Agreement. 'Jpon the effective dat� of
termination, Motorota will have no further obligation to provide Services.
Section 11. LIMITATION OF LIABILITY
Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict
liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of
twelve (12) months of Service provided under this Agreement. ALTHOUGH 7HE PARTIES ACKNOWLEDGE THE
ROSSiBIL{TY OF SUCH LOSS�S �R DAMAGES, TH'iE`( AGREE THAT {11�OTOROLA W9LL PJOT BE LIABLE �OR ANY
COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROF{TS OR
SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED
TSJ UR ARISING FROM THIS AGREEMElVT OR THE PERFORMAl�I�F OF SFRVlCES BY 114�TOROL/# PI�RSUAf�IT
TO THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated by this
Agreement may be brought more than one (1) year after the accrual of the cause �f action, except for money due upon an
open account.This limitation of liability will survive the expiration or termination of this Agreernent and appiies
notwithstanding any contrary provision.
Section 12. EXCl.USiVE TERMS AND CONDITIONS
5
12.1. This Agreement supersedes ail prior and concurrent agreements and understandings between the parties, whether
mtten or oral, related to the Services, and there are no agreements or representations conceming the subject matter of
s Agreement except for those expressed herein. The Agreement may not be amended or modified except by a written
�reement signed by authorized representafives of both parties.
12.2. Customer agrees to referen:.e th9s Agr�ement on any purchas� order ':sst�ed in furtherance of this , 4gr�ement,
however, an omission of the reference to this Agreement will not aifect its applicability. In no event will either party be
bound by any terms contained in a Customer purchase order, �aknowledgement, or other writings unless: the purchase
order, acknow{edgemer�t, or otner �nrrifing specificaily refers to ihis Agreement; dearly inoicate the intenfion of both parties
to override and modify this Agreement; and the purchase order,acknowledgement, or other writing is signed by authorized
representatives of both parties.
Seetion 13. PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY RIGHTS
13.1. Any information or data in the form of specifications, drawings, reprints, technical information or otherwise fumished
to Customer under this Agreement will remain Motorola's property, will be deemed proprietary, will be kept confidential,
an� wil! be promptly retumed at Motcrola's request. Customer may no# disctose, withaut M�torola's written permission Qr
as requir�d by law, at�y canfiden�al infotrnation or data to any person, or use confiden�a{ infonnatian or data {or any
purp�se othe� than ae�fcrmirg its obligaticns und�r this Agreement. ThE obl�gatior�s set forth in this Section sunrive the
expirafion or termination of this Agreement.
13.2. Unless otherwise agreed in writing, no commeraal or technical information disclosed in any manner or at any fime
by Cust�mer to R9otorola w91! be deemed secre± or confiden#ial. Motorola vuill ha��e no obligafion to prav�de Custor:ie� with
access to its confidenfial and proprietary information, inciuding cost and pricing data.
13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license
under any Motoraia pafent, copyright, frade secret, or other inteilectuaf property inaluding any inteilectual property created
as a result of or related to the Equipment sold or Services perfiormed under this Agreement.
Section 14. FCC LICENSES AND OTHER AUTHORIZATIONS
Gusiomer is soisiy res�onsible �or �bta:r�i�g ticenses er �ther authorizat6ons r�uir� �y the Federa! Comm��±cations
�ommission or any other federal,. state, or local government agency and for complying with all rules and regulations
;quired by govemmenta! agencies. Neiti�er Motorela nor a�y of iis smployees Es an ageni or repres�ntative of Customer
.�� any g�vernme�tai matte�s
�ection �l5. COVE�IANT NOT TO El17PLOY
During the term of this Agreement anc� cQntinuing for a period o# two (2) years thereafter, Gustome� �ill not hire, engage
on contract, solicit the employment of, or recomrnend emplo�ment to any third party of any employee of Motorola or its
subcontractors without the prior written authorization of Motorola. This provision applies oniy to those employees of
Motorola or its subcontractors who are responsible for rendering services under this Agreement. If this provision is found
ta 4e ovpr{y �road under a_p�li��ie lavd, it w9il b� rnc�difi�d as necessar� t� cvn�orm tc, �pplicabie lavv
Sectian 1�.11�AT�129ALS, T30LS A�iD @t��liPi�ENT
AI tools, equ�pment, dies, gauges, models, dra�nrings o� other material� paid fo� or #urn9shed by Motorola for the �urpose
ef tinis A�reement rr✓il! be an� rQmain ihp sQis Froperty af IlIIQto±�ola. G:�stczms� UrEli sa�egt�arc� a!i s��h pr��erty �Nhii� ic is in
Customer's custody or control, be liable for any loss or damage to this property, and retum it to Motorola upon request.
This property will be held by Customer for Nlot�rola's us� without charga and may be removed from Custamer's premises
by Motorola at any time without resfiction.
Section 77. GENERAL TERMS
17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and
effect.
'l7.�. This P,gresmerst ar,t! th� rights a�� duties ef tihe parties v��i!; bs interpreted in accordan�e with the laurs of ±he State 9n
which the Services are perFo� med
17.3. Failure to exercise any right will not operate as a waiver of that right, power, o� privilege.
17.4. Neither party is liable for delays or lack of perFormance resulting from any causes that are beyond that party's
reasonable control, such as strikes, material shortages, or acts of God.
17.5. Motorola may subcontract any of the work,but subcontracting vvill not refieve Mo#orola of its duties under this
Agreement.
6
17.6. Except as provided herein, neither Party may assign this Agreement or any of its rights or obligafions hereunder
. without the prior written consent of the other Party, which consent will not be unreasonably withheld. Any attempted
assignment, delegafion, or transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola
may assign this Agreement to any of its affiliates or its right to receive payment without the prior consent of Customer. In
addition, in the svent Nlo#orola s�pa; etes ore or mcre of �ts businesses ��act� �"Separated BusEness"),N�hether by way of
a sale, establishment of a joint venture, spin-off or otherwise (each a"Separation Event"), Motorola may, without the prior
written consent of the other Party and at no additional cost to Motorola, assign this Agreement such that it will continue to
benefit the SeparaYed Business and its ar�'ilia�es �and tilotoroia and its affiliates, to the extent appiicable) following the
Separation Event
17.7. THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY ANNIVERSARY OF
THE START DATE UNLESS EITHER THE COVER PAGE SPECIFICALLY STATES A TERMINATION DATE OR ONE
PARTY NOTIFIES THE OTHER IN WRITING OF ITS INTENTION TO DISCONTINUE THE AGREEMENT NOT LESS
THAN THIRTY (30) DAYS OF THAT ANNIVERSARY DATE. At the anniversary date, Motorola may adjust the price of the
Services to reflect ity current ra±es. `
17.8. !f A4otorol2 pro�rides Ser�ices afte� the termination of expiration of this Agreerrten+_, ±he terms and condit�ons in effect
at the fime of the termination or expiration wiil apply to those Services and Customer agrees to pay for those services on
a time and materials basis at Motorola's then effective hou�ly rates.
Revised Jan 1, 2010
. 7
� M�OTi7f�+C1LA
Statement of Work
On Site Infrastructure Response and Dispatch Service
1.0 Description of Services
1'he Motorola System Support Center (SSC) will receive G�stamer request for service and dispatch a Se�icer.
� The Servicer will respond to the Customer location based on pre-defined Severity LeveLs set forth in the
Severity Definitions Table and Response times set forth in the Response Time Table in order to Restore the
System. .
l�ilotorola will pro�ride Case management as set forth herein. 'The SSC will maintain contact with the on-site
Ser�zcer until System Restoral and Case is closed. ':'he SSC will �ontinuously �ack and manage Cases �om
creation to clase through �.n auto�axed �ase tracidng process. This Case management allows for Motorela tc
provide Case activity reports.
The terms and conditions of this Statement of Work (SOW) are an integral part of Motorola's Service Terms
and Candi�ons or other applicabte Agreement to w�ich :t is attached and made a part thereof by this reference.
2.0 Motorola has the f�llowin� responsibilities:
2.1. Continuously receive service requests.
2.2. Create a Case as necessary when service requests aze received. Gather information to perform the
following:
2.2.1. Characterize the issue.
2.2.2. L�etemvne a plan ef ac�en.
2.2.3. Assign and track the Case to resolution.
23. Dispatch a Servicer as required by Motorola standard procedures and provide n�cessary Case infonma.tion
collected in 2:?.
2.4. Ensure the required personnel ha.ve access to Customer information as needed.
2.5. Sen�icer will Ferform the following on-s:te:
2.�.1. Run d:ag�ostics an the I�frastructure or FR�U.
2.52. Replace defective Infrastructure or FIF.LT, as applicable_ Custozner, Servicer or M�torola may
� prav.ide Infrastnct�re or FRU.
2.5.3. Provide rsaterials, tools, documenta,tion, physical planning manuals, diagnostic/t�st equipment and
an, other reqnirements aecessary to perferm +.lie Mai�tenance sern_ce.
2.5.4. If a third party Vendor is needed i:o Restore the �ystem, the Servicer may accompany that Vendor
onto the Customer's pi�emises.
2.6. V:,rify wnth �.�sto� tha.t Restora�an is c�mgle�e c: System is functional, if r�uired �y Cust�mer's
repair Verincaxion in the Gtistomer Support t lan req_uired by section 3.2. If Verification by Customer
cannot b� .ompleted �uit� �0 minLtes of rcestora�a�n, the C�.se wili be closed 2nd the C�cer wil! �s
released.
2.7. Escalate the Case to the appropriate party.upon expiration of a Response time.
2.8. Close the Case upon receiving notificatio4 from CLStamer or Ser�ricer, indicating the Case is resolved.
2.9. Notify t�ustomer of Case Status as defined required by the Customer Support Plan:
2.9.1. Open add closed; or
2.9.2. Open, as�igned to the Ser�.aic$r, arriva? of t�e Srn�i�er on-site, deferred er dela3�ed, closed
2.10. Provide Case activity *_�eports to C�2stomer.
3.� Customer has the followi�g resnan,sibilities:
3.1. Contact Motorola, as necessary, to request service.
3.2. Provide Motorola with pre-defined Customer information and preferences prior to Start Date necessary to
complete Customer Support Plan.
3.2.1. Case notification preferences and procedure.
3.2.2. Repair Verification preference and procedure.
8 .
� MO�'i�lSE�LA
3.2.3. Database and escalation procedure forms.
3.2.4. Submit changes in any information supplied in the Customer Support Plan to the G�stomer
Support Manager.
33. Provide the following information when initiating a service request:
33.1. Assigned System ID number.
33.2. Problem description and site location.
33.3. Other pertinent information requested b}� Motorola to open a Case.
3.4. Allow Servicers access to Equipment
3.5. Supply Infiastructure or FRU, as applicable, in order for Motorola to Restore the System as set forth in
� pazagraph 2.5.2.
3.6. Maintain and store in an easily accessible location any and all Softwaze needed to Restore the System.
3.7. Maintain and store in an easily accessible location proper System backups.
3.8. For E911 systems, test the secondary/backup PSAP connecfion to be prepazed in the event of a
catastrophic faili:re of. a system. Train appropriate personnel on the procedures t� perform the function of
switchiug to the backup PSAP.
3.9. Verify with the SSC that Restoration is complete or System is functional, if required by Repair
Verification preference provided by Customer in accordance with section 3.2.
3.10. Cooperate with Motorola and perform all acts that aze reasonable or necessary to enable Motorola to
pr�vide these serJiczs. �
9
'� M+C�TQlSl�.,�A
Severity Definitions Table
Severity Level Problem Types
Severity 1 ■ Response is pmvided Continuously
■ Major System failure ,
■ 33% of System down
■ 33% of Site channels down
■ Site Environment alazms (smoke, access, temp, AC power.
■ This level is meant to represent a major issue thax results in an unusable
system, sub-system, Product, or critical features from the G�stomer's
perspective. No Work-around or immediate solution is available.
Sevarity 2 ■ Response �iuriug Standard Business Bay
• Significant System Impairment noi to exceeu 33% of system down
i System problems presenily being monitored
■ This level is meant to represent a moderate issue that limits a G�.istomer's
normzl use of the sys;erc, sub-system, prodact, ar maj�r non-critica!
features from a Customer's perspective
Ssverity 3 ■ Respo�se durina Standazd Business Day
° TI11�III31L�CIIt S�0ri1 1SSi1�'w '
■ Information questions
■ Upgrades/Preventative maintenance
■ This level is meant to represent a minor issue that does not preclude use of
the system, sub-system, product, or critical features from a Customer's
perspective. It may also repr.°,sent a cos�etic issuc, in�luding
� documentatio� errors, genera! usage ouestions, rer,ommendations for
preduct enhancements or mo�i�cateons, a�d schedule3 e:�ents such as
reveui.ative niaintenance or ro�1cS/s siem u acies.
RQS�mnse'i'ines'i'ab3e �Cust�mer's Response T:me Classification i� desi�ated in the S�:ce Agreement)
Seven_ty Level premisr Regutar
Response'1'im� R�poase'�'i�e
Sevzrity 1 Within 2 hours from receipt of Within 4 hours from receipt of
Notificatia� � Notification
Continuousl 24 x 7 Standard Business Da
Se�rer.t�,• 2 Within � hours from receipt of t�Tithin 4 h�urs from receipt of
Notifica.tion Notification
Standard Btzsiness Da Standard Bnsiness Da
Severt 3 Within 24 hours from receipt of V�'ithin 24 h�urs �om receipt of
Notification Notification
Standard Business Da � Standard Business D
10
� M�TQlS��OL�4
Statement of Work
Technical Support Service
1.0 Description of Setvices
The Technical Support service provides centralized remote telephone support for technical issues that
require a high level of communications systems expertise or troubleshooting on Equipment The
Motorola System Support Center's (SSC) Technical Support Operation is staffed with technologists
who specialize in the diagnosis and resolution of system performa.nce issues. Technical Support
Service (i) does not include soflwaze upgrades that may be required for issue resolution; and (ii) does
not include Customer tcaining (iiil is only available for those system types supported and approved by
Technical Support Operations.
Teclmical Support is applicable to the following system types: Astro 25 6.x, SmartZone v2.0.3 and
higher, SmartZoneiOmniLink, E911, Private Data v2.0.3 and higher, SmartNei and Conventional Two-
�JVay.
The terms and conditions of this Statement of Work (SOW) aze an integral part of Motorola's Service
Terms and Conditions or other applicabte Agreement to which it is attached and made a part thereof by
this reference.
2.0 Motorola has the following responsibilities:
2.1. Respond to requests for Technical Support for the Restoration of failed Systems and diagnosis
of oper�tion pre�iems in accor�ance with the *espocse tines set forth i� the Remote
Technical Su�pert Resp�nse Tunes Table and the Severity Level defined in the Severry
Definiuons Table.
2.2. Advise caller of proced.ure for detprznining any add+_tional requi_rements for issue
characteriza�on, Restoratioq including p:cviding a lmown fix for issue rssolutioa when
available.
2.3. Attempt remote access to System for remote diagnostics, when possible.
2.4. Nfainiain communication with the Servicer or Customer in the field until close of the Case, as
needed.
2.5. Coordinate technical resolutions with agreed upon third parly vendor(s), as needed.
2.5. Escalate and mat�age support issues, in�luding Syste�ic issues, to Moto:ols engineering and
produot groups, as applica�le.
2.7. �'sca?at�, the ease �o t�e apFropriate gay-ty upoa expira�on of a P.espons�. �me.
2.8. Provide Configuration Change Support and Work Flow changes to Systems that have dial in
or re�o�e access capabitity.
2.9. Determine, in its sole discretion, when a l;ase requires more than the Tec�nicaL Support
services descnbed +'n this SO�V and notify Cus±omer of an alternative course of action.
3.0 Gtiistomer has the following responsibilities:
3.1. Provide Motorola with pre-defined information prior to Start Date necessary to complete
Customer Support Plan.
3.1.1. Complete data.base and escalation procedure forms.
3.1.2. Submit changes in any information supplied in tha Customer Support Plan to the
G�stcnier Suppflrt ^danager.
3.2. Contact the SSC in order to access the Technical Support Operarion, provide name of caller,
name of Customer, System ID number, Service Agreement number, site(s) in questions, and brief
description of the problem.
3.3. Supply on-site presence when requested by System Support Center.
3.4. Validaxe issue resolution prior to close of the Case.
11
�
� Ji�'O7"QfiL'�L,�AI
3.5. Allow Motorola remote access to the System by equippiug the System with the necessary
Connectivity.
3.6. Acl�o�ledge that Casss Rrill �e handled i� accorclance �vith the times snd prio:ities as defined in
Remote Technical Support Response Times Table and the Severity Level defined in the Severity
Defini6ons Table.
3.7. Cooperate with Motorola aud pztioim all acts that are reasonable or neczssary to enable Mutoroia
to provide the Technical Support service to Customer.
Severity Definitions Table
Severity Levet Probiem Types
Sevirity 1 � Response is provided Continuously
� Majur Systein failure
■ 33% of System down
■ 33% of Site channeLs down
■ Site Eavi:on�eat alarn� (sm�ke, axes�, temp, AC pow; r.
■ This level is meant to represent a major issue that results in an unusable
system, sub-system, Product, or criticai features from the Customer's
perspective. No Work arnund or immediate solution is available.
Severity 2 ■ Response during Standard Business Day
� Significant System Impairment not to exceed 33% of system down
■ System problems presentiy being monitored
■ This :evel is meant �o represent a moderate issue that limits a(;ustomer's
normal use of the system, sub-system, product, or major non-critical
fea�ures fro� a Custame.-'s persp�ctive
Severih,� 3 ■ Response diu�irg Standard l3z�siness L�ay ��
■ Intermittent system issues
■ information questions
� Up��dFs/prevs�tative ?nai�±enance
■ This levei is meant tc represent a minur issue that does not p�eclude i:se of
the system, sub-s;rstem, product, or critical features from a Custome.r's
perspective. It may also represent a cosmetic issue, including
documentation errors, general usage questions, recommendations for
produ�t enhance�en�s ox modificatiens, and scheduled events such as .
event2tive maintenance or duct/ stem u es.
�em�te 7ec�nical Support �Zesgon�e �Times Txbie
SEVERITY RESPONSE
Sever: 3 Within 1 Hour from recei af Notification, Continuousl
- Severi 2 Within 4 Hours from recei t of Notification, Standard Business Da
Severi 3 Within next Business Da , Standard Business Da
12
� MOT�i15E+C.1tA
Statement of Work
Infrastru.cture Repair with Adv�nc�d Replacement �
1.0 Description of Services
Infrastructure Repair with Advanced Replacement is a repair service for Motorola. and select third party
Infrastructure as set forth in the applicable attached Exlubit(s), all of which are hereby incorporated into this
Statement of Work (SOV� by this reference. Infrastructure ma.y be repaired down to the Component level, �as
applicable, at the Motorola Infrastructure Depot Operations (IDO). At Motorola's discretion, select third party
Infrastructure ma.y be sent to the original equipment manufacturer or third pariy vendor for repair. If
Infiastructure is no longer supported by the original equipment manufacfirer or third party vendor, Motorola
may :eplace Infras9ructure with s;�nilar Infrastruct�ue, when possible.
When available, Motorola wul provide Customer with an Advanced Replacement unit(s) or FRU(s) in exchange
for Ct�stomer's malfunctioning FRU(s). Non-standard configurations, G�stomer-modified Infrastructure and
ce:tain third party In�shvctare are �xc?uc3erl frarc A3vaaced Replace�rnt service. PRzlfia�ctiening FRTJ �s)
will be evaluated and repaired by IDO and returned to IDO FRU inventory upon completion of repair.
The teims and conditions of this SOW are �n integral part of Motorola's Service Terins and Conditions or other
appli;.abte agreement to which it is «ttached and made a part ther�of by this reference.
2.0 Motorola has the following responsibilities:
2.1. Use commercially reasonable efforts to maintain an inventory of FRU.
2.2. Provide new or reconditioned units as FKU to Customer or Servicer, upon request anc! subject to '
availability. The FP.0 will be of si�ilar ldt aad versian, and will contain l�ce boards and chips, as tt�,e
C:ustomer's ma.lfunctioning Infrastntcture.
2.3. Pro�am FRU to crigival operating p2ramete:s based an te�lates provided by Custo�er as require3 in
Sec�ion 3.5. if Cvst�r�er t�nplate is not provided c;r is not reasona�ly usaUle, a staadard �iefault template
will be used.
2.4. Froperly package and s'nip Auvanced ReplacEment FRU frosn IDO or select third �iarty FRL' iaventary ia
Customer specified address.
2.4.1. Uuring nor.nal cperating hours cf Monday through Friday 7:O�am to 7:Q�pm CST, excluding
holida.ys, rRU wiil be sent next ciay air via Federal Express Pzori�+ Overnight ur UPS Reci, wnless
ot�erwise requested. Select third party FRiJ may ship secoad day air via Federa.l Express Priority
€h ernight or UPS �ed as aoted in t�e attached exhibit{s). Motorota vvill pay for �uch shipping,
unless Customer requests shipments outside of the above mentioned standard business hours
and/or carrier programs, such as NFO (next flight out). In such cases, Customer will be subject to
s}upping and handling charges.
2.4.2. When sending tlze AdvancPd Replacement FRU to Customer, provide a retem air bill in order for
Ci:sto�ner �o retur.� the Customer's malfianctioning PRU. ThE Custor�er's ma:fi:nctiaaing FRU
will become property of IDO or se�ect third party and the Customer will own the Advanced
Replacement FRU.
2.43. When sending a Loaner FRU to Customer, IDO will not provide a retum air bill for the
malfunctioning Infrastructure. The Customer is responsible to arrange and pay for shipping the
malfunctioning Infrastructure to IDO. IDO will repair and return the Gtistomer's Infrastructure
and will pruvide a retum air bill for the c to return iD0's Lc,aner FRiJ.
2.5. Provide repair re�urn 4ut]ioriza�on ntAmber upan Cus�omer request far In�astructure that is nct class�f ed
as an Advanced Reulacement or Loaner FRU.
2.6. Receive mal�functioni.ng infrastncciure from G�astomer and document its arrivai, repa:r and retum.
2.7. Perform the following service on Motorola Infrastructure:
2.7.1. Perform an opera.tional check on the Infrastructure to determine the nature of the problem.
2.7.2. Replace malfunctioning FRU or Components.
2.7.3. Verify tha.t Motorola Infrastructure is returned to Motorola manufactured specificataons, as applicable '
2.7.4. Perform a Box Unit Test on all serviced Infrastructure.
2.7.5. Perform a System Test on select Infrastructure.
13
� 1��7"'QJSEC��lA
2.8. Provide the following service on select third pariy Infrastructure:
2.8.1. Perform pre-diagnostic and repair services to confirm Infrastructure malfunction and eliminate
sending Infrastructure with no trouble found (NTF) to third party vendor for repair, when
applicablP.
2.8.2. Ship malfunctioning Infrastructure to the original equipment manufacturer or third party vendor
for repair service, when applicable.
2.8.3. Track �nfrastrscture sent to the original e�uipnent ma�ufacturer or thizd parly ven�or far service,
2.8.4. Perform a post test after repair by Motorola, oniginal equipment manufacturer, or f�ird parLy
vendar to confirm malfunctioning Infrastrscture has beea repaired and functions properly in a
Motorola System configuration, when applica.ble.
2•9• Re-program repaired Infrastructure to original operating parameters based on templates provided by
Customer as required by Secrion 3.5. If Customer template is not provided or is not reasonably usable, a
standard default template will be used. If IDO detemvnes that the malfunctioning Infrastructure is due to a
Softwaze defect, IDO r�erv� th� right to reload Infrxstructure Qvith a similar Soflware version.
Enhaccement Release(s), if needed, aze subject to additicnal chazges to be gaid by Czistomer unless the
Customer has a R4otorota Softev��,,re Subscr.ptic� agreement.
2.10. Properly package repaired Infrastructure uniess Customer's malfunctioning FRU was exchanged with an
� IDO FRU. Motorola will return Customer's FRU(s) to IDO's FRU inventory, upoa completion of repair.
2.11. Ship repaired Infrashuch�re to the Customer specified address during normal operating hours set forth in
2.4.1. FRU wi11 be sent two-d�ay ai: unless otherR�ise requested. :�4otorola R�ill pay for such shipgi�g,
unless Customer requests shipments outside of the above mentioned standard business hours and/or carrier
prograus �i1C�1 3S NFO �IIP,Yt fl]�t OUL�. � SLiCIl G252S Ctiaston�er will be subject to shipping aad han�lling
charges.
3.0 G�ZStomer has the following responsibilities:
3.1. Contact or instruct Servicer to contact the Motorola Systeni Support Center (SSC) and request an
Advanced Replacement, or I,oaner FRU anc1 a return auLhorizxtion nunber (necessary f�r all non-
Advanced �eplac�ment repairs) �rior to shipping malfuuctioning ;nfrastruct�u-e or third party
Infrast�ucture named in the applicable attached Exhibit.
3.1.1. Provide �aodel �SCript�on, m��el number, serial nwriL^�r, ;�? of Syster� and rumware ve:sio�,
symptom of problem and address of site location for FRU or Infrastructure.
3.1.2. Indicate if Infrastructure �r third gariy Infras�uc?ure bei�g sent in for service was subjected to
p'�ysical da,mage or fightning damage.
. 3. l 3. Follow Motomla instructioxvs regarding inclusion or removal of Furnware and Software
a�plications fi�m Infrastiucture �+eing sen± in for ser�rice.
3.1.4. Provide Customer purchase order number to secure paynnent for any costs described herein,
3.2 Pay for shipp?ng of Advaneed Replacemert or Loa�er FRU from IDC� if Cus±omer *equested shipgina
outside of standard business hours ar carrier progr set fortli in section 2.4,1.
33 Within five (5) days of receipt of the Advanced P.eFlacement FRU from IDO's FRU inventory, properly
ga�kage G�s;omer's malfunctioning Infrastruct�:re aud ship the malfuuctioning Infrastruct�ue to IDO for
evalua.tion and repair as set forth in 2.7. Customer must send the retum air bill, referenced in 2.4.2 above
ba��c to U'�t7 in orcEes t� •nsi�re prc�per +�acking of the ren�rned Infrastructure. G�,istoieer wiil �e subject to a
replacement fee for malfunctioning Infrastructure not properly retumed. For Infraslaucture and/or third
party Infrastructure repairs tUat are not exchanged in advaace, properly package Infrastructure and ship the
malfunctioning FRU, at Customer's expens� and risk �f los� to 1VIotorola. Customer is responsible for
properly packaging fne Customer malfunctioning Infrastructure FRU to ensure tha.t the shippeci
In.frastructure arrives un-dama.ged and in repairable condition. Clearly print the return authorization
namber on *1ze ouLside of the parka�g.
3.4 Tf received, C;ustoraer *nust n*ope*ly package and s�ip Loaner FRU back to IDO withis five (5) days of
receipt of G�stomer's repaired FRU.
3.5 Maintain te:nplates of Sofl�vare; applicatians and Firmv,�zse for retoad:ng of infrastructsre as set forth :n
gazagraph 2.3 and 2.9.
3.6 For Digital In-Car Video Infrastructure, remove video from equipment prior to sending Infrastructure in for
repair. Video retrieval is a separate service and is not included as part of this SGW. Additional services
and fee applies.
3.7 Cooperate with Motorola anc3 perform all acts that are reasonable or necessary to enable Motorola to
provide the Infrastructure Repair with Advanced Replacement services to G�xstomer. ,
14
� MO7'ORE],�A
4.0 In addition to any exclusions named in Section 5 of the Service Terms and Conditions or in any other
underlying Agreement to which this SOW is attached, the following items are excluded from Infrastructure
Repair with Advanced Replacement:
1. �11 I�fiastructure over seven ('n years from p*oduct cancell_aton date.
2. All Broadband/Wi1�iS Infrastructure three (3) years from product cancellation date.
3. Physically damaged Infrastruchue.
4. Ttua~d party Equipment not shipped by Motorola.
5. Consumable items including, but not limited to, batteries, connectors, ca.bles, tone/ink caztridges.
6. Video retrieval from Digital In-Caz Video equipment.
7. Test equipment.
8. Racks, furniture and cabinets.
9. Firmware and/or Soflware upgrades.
15
� M�T�Jq'�#��
- `;onsole On Infrastructure Eafubit Inclnsions Ezclasions, Ea 'ons and Not�
-d es Tncluded
itrai Electromcs Bank(s) (CEB) Includes Logging Recorder Interface and Network Hub, Base Interface Modnle (BIIvn, Console Operator
Interface Modnle (COI1Vn, Operdtor Intetface Module (OMn.
Exclndes alt othertechnologies
see SOW cificall for NICE 1 " recorders
Cenhal Electronic Shelf CES Included
ComPuxr(S? T_n; hides compnters that dir�fly 'm*.erF�ce with CE@_ In^,ludes keyboards, mice an3 �ackballs.
Exclndes 1aPtop computets and all 286, 386, 486 computeis. Defective or phosphor-bnmed cathode iay
tn6es CRT s and buraed-in flat anel ' la " e �etention.
Console(s) includes consoles (CommandSTAR, CommandSTAR lite, Centracom Gold Elite MCC7500, MCC7500 w/
VPM, MCC5500, MIP5000, MC 1000, MC2000, MC2500, MC3000) as part of complete communication
System — Including headset jacks, dual footsa+itches, attd gaoseneck microphoaes and Console Inteiface
Electronics. Exclades cables
Console Audio Box CAB ��i��
Dictaphones, Logging Recordecs and Recording Excludes all technologies
' ment see SOW s ific;all for T1I�E 1 ' recorders
Jnaction Box �1�
M±c!owpu? Eqtupmert. Excluded fram service a�eem�t b�it may be rega•_red en an aMve con*ract, vme and materiai bas9�, .All
Equip�nt must be shipped to IDO.
Exclndes an on-site services.
bioaitor(s) Include� all Notorola certified moniwrs connCCt�d to computers tuai directly interface with or c;onavl the
I communications System.
ExclLdes 3efective or phosphor-buned cathod, ray tubes CRT(s) and bureed-in fla*. paael d:spleys image
retention as well as monitors not shipped by Motorola and/or cannot be confumed by a Motomla factory
order number.
Site FreQuenaY S��ls) Includes Netclocks systems
Excludes MFS -Rubidium Standazd Network Time and Fre en devices
UPS Systems. Excluded &om service agreements but may be repaired on an above contract, time and material basis. All
UPS Systems must be shipped to IDO for repaB.
Excludes batteries and an on-site services.
16
� M�T['�J5!'C��.,�
Statement of Work �
Local Radio Combo Package
1.0 Description
Loca1 Raclio Combo Package provides operational check and board level repair services for mobile, porta.ble,
two-way and mobile data. An operational check is an analysis of the Equipment to identify external or internal
defects. Local Radio Combo Package also includes service on standard palm microphones and single mobile
controls heads, provided that they aze required for normal operation of the twaway mobile and are included. at
the point of manufacture. Service is only included on Equipment specifically named in the applicable
Agreement to which this Statement of Work is atta.ched. �
Loca1 Radio Combo Package excludes repairs to: optionai accessories; iDEN accessories; iDEN mobile
microphones; non-standard mobile microphones, mobile external speakers; optional or additional control
neads, single and multiple unit poztable chargers; batteries, mobile antennas; mobile power 8i antenna cables
and power sugplies.
The following are exctuded from Loca1 Radio Combo service unless tt►ey are purchased as an option for an
additional fee. The options are OnSite, Radio Survey and Analysis, Portable Remote Speaker Microphones,
Portable Aateana Rrplacements Mobile Remote Con�ol Heads.
The temos and conditions of this SOW aze an integral part of Motorola's Service Terms and Conditions or other
applicable agreement to which it is attached and made a part thereof by this reference.
2.0 Motorola has the following responsibilities:
2.1 Sezviue to be performeci at the Servicer facility during St3ndard �usiness Days.
2.2 Perform an operati�nal check on the Equipment �o dz�ernune the natiue of the pmbtam.
2.3 Remove/reinstall mobile or da.ta Equipment irom/to Customer's vehicle as needed for addiuonal servicing.
2.4 Test and Restore the Eq-�pment ta Motorola factory specifications.
2.5 Re�ove any 3ust, and/or foreign substances from the Equipment.
2.6 Repro�am Equipment �ecessary to return Equipment to originul aperating parameters based on the
template in the Equipment, if the template informa.tion can be retrieved from the Equipment, or from a
backup diskette provided by Customer conta.ining the template information. If the Customer template is
not provided or no: reasonsbly usaule, a generic �emplate u'ri:izing the latest Rad:o S��ice Software
(R.SS) version for that Equipment will be used. 'I'he Equipment will re�uire additior.al pregramming by
the (,'ustomer to I�estore the orig+�al template.
2.7 Notify Custoiner upon compteti�n of repair for pickup of EquiQment.
� 3.0 Customer has the following Responsibilities:
3.1 Deliver and pick up Equipment to/from the Servicer facility.
3.2 Lnform Servicer of �.escription of problem for Equigment brought in fo* service.
33 if fhe Equipment will not power up, or if desired, suppty Servicer with a backup diskette with the
Software template or programming in order to assist in retuming the Equipxnent to original operating
parameters. If apglicable, *ecord tb.e current fl.a�hcode for ez�� ra�io.
3 a If Motor�la must use a generic template te restore Equi�+ment to operating co�d.ition, Customer is
responsible for any programming required to Restore Equipment to desired parameters.
3.5 Cooperate with Motnrola and perform al� acts tk�at are reasonable or necessary to enabls P�fotorola to
provide the Local Radio Combo Package service to Customer.
17
� M�TQFl�#�Lr r4
Sta.tement of Work
Local Radio Combo Package
OnSite Option — Pick up & Delivery
1.0 Description of Service
Equipment will be picked up from and delivered to the Customer's location, within a designated radius of the
Servicer facility. Schedule pickups will be mutually agreed upon and ouflined in the Customer Support Plan.
This Option covers Equipment that is specifically named 'm the applicable Agreement to which this Statement
of Work is attached.
2.0 Motorola has the following responsibilities:
2.1 Use reasonable efForts to pickup and deliver Equipment per the mutually agreed upon G�stomer loca6on,
da.ys of week, and preferred time. If a pick up/delivery cannot occur according to the preferred schedule,
t,"'ustomer wiil be contacted prior to the scheduied pick upidelivery, to arrange a mutually agreeable
alterna�ve date and/�r time far pick up/deti ✓ery.
2.2 Generate service receipt and leave with Customer.
3.0 Customer has the following responsibilities:
3.1 D�sig�ate mul�ll} agreeabl� :oca.tion for sen�ice pickup aarl deliv�r; , riays of w�k, a�d preferred �me. �
3.2 Provide problem description along with unit.
18
ADDENDUM
Pablic Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and mai.ntain this Agreement and any other records associa.ted therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contra.ctor shall ensure that any
exempt or confidenrial records associated with this Agreement or associated. with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this pazagraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, t�ansfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's inforniation
technology systems.
Ch. 2013-154 , LAWS OF FLORIDA Ch. 2013-154
lieu of written agreements for classes of contractual services; revising
terminology; creating s. 287.136, F.S.; reqi�iring the Chief F`iiiancial Offi.cer
to perform audits of egecuted contract documents and to discuss such
audits with the agency officials; req i11T1.IIg the a.gency head to respond to
the audit; amending s. 287.076, F.S.; providing that Project Management
Professionals training for personn.el involved. in ma— n� ng outsourcings
and negotiations is subject to annual appropriations; amendi.ng ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conformi.n.g eross-refer-
ences; providing effective dates.
Be It Enacted by the Legi.slature of the State of Florida:
Section 1. Section 119.0701, Florida Statutes, is created to read:
119.0701 Contracts; public records —
(1) For purposes of this section, the terna•
(a) "Contractor" mean.s an individual partnership, co r�oration , or
bus�n.ess entitv that enters into a contract for services with a�ublic agencv
and is actin� on behalf of the public agency as provided un.der s 119 011(2)
(b) "Public aeenc�' means a state, county, district, authority, or muni
ci� officer, or department, division, board, bureau, commission or oth er
seuarate unit of government created or established b� law
(2) In. addition to other contract reauirements provided by law, each
public a.�encv contract for services must include a rovision that requires the
contractor to com .�,ly with public records laws, specifically to-
(a) Kee� and maintain public records tha.t ordinarily and necessarilv
would be required bp the �ublic a.�ency in order to perforna the service
(b) Provide the public with access to public records on the same terms and
conditions that the �ublic agencp would �rovide the records and at a cost that
does not egceed the cost provided in this cha�ter or as otherwise provided bY ,
law.
(c) Ensure that public records that are egempt or confidential and egem�t
from nublic records disclosure rec�uirements are not disclosed egcept as
authorized b. l�w_
(d) Meet all requirements for retaining nublic records and transfer, at no
cost. to the public agencv all public records in �ossession of the contractor
upon termination of the contract and destroy any du licate public record.s
tha.t are egem�t or confidential an.d egemut from �ublic records disclosure
re uirements. All records stored electronicall must be rovided to the ublic
�ency in a format that is com�atible with the infornaation technolog
systems of the �ublic agency
2
CODING: Words � are deletions; words underlined are additions.
Ch. 2013-154 LAWS OF FI.ORIDA Ch. 2013-154
(3) If a contractor does not comply with a public records est, the
public a�ency shall enforce the contract provisions in accord.ance with the
contract.
Section 2. Section 215.971, Florida Statutes, is amended to read:
215.971 Agreements funded with federal or � state assistance.—
�� An agency agreement that provides state finan.cial assistance to a
recipient or subrecipient, as those terms are defined in s. 215.97, or that
provides fed.eral financial assistance to a subrecipient, as defin.ed by
applicable United States Office of Management an.d Budget circulars,
must include all of the followin�:
�(-�} A prnvision specifying a scope of work that clearly establishes the
tasks that the recipient or subrecipient is required to perforna_�.�
b(�} A provision dividi.n.g the agreement into quantifiable units of
delivera.bles that must be received and accepted in writi.ng by the agency
before payment. Each deliverable must be directly related to the scope of
work an.d �� specify the required m�n;mum level of service to be performed
and the criteria for evalua.ting the successful completion of each deliverable.
Cc) A�rovision s�ecifyi7ag the financial consec�uences that a��ly if the
reci�ient or subreci�ient fails to perform the minimtim level of service
required by the agreement. The �rovision can be egcluded from the
agreement only if financial consec�uences are prohibited by the federal
agencp avcardi.ng the grant. Funds refunded to a state agency from a
recipient or subreci�ent for failure to perform. as rec�uired under the
agreement may be e�ended only in. direct sup�ort of the �rogram from
which the agreement . originated.
(d) A provision specifping that a reci�ient or subreci�ient of federal or
state financial assistance ma�e�end funds onlv for allowable costs
resulting from obligations incurred dll,�� the s�ecified a�reement period.
� A provision s�e _cifyin.g that any balance of un.obli�ated funds which
has been advanced or paid must be refunded to the state agency.
�f) A provi.sion s�ecifying that any funds �aid in egcess of the amount to
which the recipient or subrecipient is entitled un.der the ternas and conditions
of the a.greement must be refunded to the state agencX.
�gLAny additional information required. nursuant to s. 215.97.
�2) For each agreement funded with federal or state financial assistance,.
the state a� ncy shall designate an em�loXee to function as a grant mana�er
who shall be res�onsible for enforcin.g �erformance of the agreement's ternas
, an.d conditions and who shall serve as a liaison with the reci�ient or
subreci�ient.
3
CODING: Words s�e� are deletions; words underlined are additions.
� • • � �
Memo
Ta Michaei R Couao, Jr., Village Mana r
From: Merlene Reid, HR Director �
Dat� September 25, 2015
Rc� Employee Assistance Program Renewal Agreement 2015-16
For the seventh straight year, the Village wrill not experience any increases to
the Employee Assistance Program (EAP) monthly rate of $3.30 per
employee. With 86 eligible employees at the renewal date, the tota! cos# of
the program for FY2015/16 is $3,405.60. This contract price atso includes
two 1-hour supervisory training sessions and two worksite seminars.
The EAP Program confinues to benefit employees with a range of senrices
which include interpersonal conflict and job-related issues, relationship
counseling, substance abuse & mental health counseling, parent/child, marital
and elder-care counseling, among other services.
HR recommends the renewal of this contract with The Center for Family
Services for the upcoming year. A copy of the agreement is attached.
.
� �
�� I •
• �
�
LIFE ENRICHMENT
EMPLOYEE ASSISTANCE PROGRAM
AGREEMENT made this 2" day of September 2015 befinreen
CENTER FOR FAMILY SERVICES OF PALM BEACH COUNTY, INC.,
hereinafter referred to as "GFS", and VILLAGE OF TEQUESTA, referred to as
"the Company."
WHEREAS, the Company desires to retain CFS with expertise in the Empfoyee
Assistance Program (EAP) and Dri�g Free Workplace Program (DFWP) Services
and CFS agrees � to be retained to proyide services as called for in this
agreement. Therefore, in consideration of the mutual promises and covenants
contained herein, the parties hereby agree as follows:
I. TERM OF AGREEMENT
This Agreement shall be in full fo�ce and in effect for the period
beginning October 1, 2015 and ending September 30, 2016, unless
terminated ear{ier pursuant to Section X{. �
II. SERVICES TO BE PERFORMED BY CFS: -
A. CFS shall perform for the Company's full/part time emplovees and
their eli4ibte familv members, unlimited sessions for the fotlowir�g EAP
services. If multiple family members attend a session as a group, each
individual family member will use one of their allotted number of sessions.
! 1. Marital counseling
� 2. Divorce adjustment counseling
3. Job related counseling
4. Parent/child counseling
5. Substance abuse assessment and counseling or referral
6. Counseling related to the problems of older persons
7. Counseling or referral related to physical or developmental
; disabilities
8. Mental Health assessment and counseling
- 9. Elder care resource and referral per contract year
Life Enrichment EAP is a program of The Center for Family Services of Palm Beach County
4101 Parker Avenue West Palm Beach, FL 33405 800-4047960 561-616-1230 Ft�,z,x www.eaplife.org
,
B. CFS further agrees to provide to the Company:
1. Technical assistance in the development of EAP policies & procedures
2. Case management (coordination of community resources, follow-up
and case advocacy)
3. Referral to specialized services not offered by CFS, but required by an
employee%ligible family member
4. Two one hour Supervisory Training sessions
5. Telephone consultation with EAP staff or CFS as necessary
6. On-site consultation by CFS staff in those cases where CFS deems it
necessary
7. Priority for EAP appointments
8. Benefit Talks / Fairs as needed
9. New Employee Orientation
10. Two Worksite Seminars on a variety of topics
III. SERVICE LOCATIONS:
The services under this Agreement will be provided at CFS locations or
those of its network agencies.
IV. METHOD OF INTAKE:
Employees/eligible family members desiring counseling or assistance should call
the Center at 1-800-404-7960. Within 24 hours of an initial call, CFS will notify
employees/eligible family rxiembers of an appointment time to occur within three
(3) working days. For those employees/eligible family members that CFS
considers to have an emergency, CFS will grant an appointment within 4 hours of
an initial call. For urgent care, an appointment will be made within 24 hours.
These appointments can be made at any one of our two locations.
V. . EMPLOYEE AWARENESS:
Whenever the Company deems it necessary to communicate the benefits of the
counseling program to the Company's employees/eligible family members, the
Company shall provide for and incur all related mailing expenses. CFS agrees to
provide the printed material to be enclosed.
VI. REPORTING:
CFS agrees to provide annual utilization reports to the Company. The reports
will include statistics for the preceding year including the number of new
employees/eligible family members seen, the number of new cases opened, and
the number of cases closed, as well as year-to-date statistics.
VII. CONFIDENTIALITY:
Employees/eligible family members who utilize the counseling services are
entitled to privacy. CFS will maintain a confidential relationship with all
employees/eligible family members within the limitations of the law. No reports
which contain any identifying information will be provided to the Company without
the knowledge, approval and written consent of the employee or' eligible family
member. Likewise, information leamed about the Company, such as salaries,
personnel problems, etc., are treated in a confidential manner.
VIII. PAYMENT TO CFS:
The Company agrees to pay CFS for all services performed pursuant to this
Agreement at the rate of:
$3.30 per employee per month, based upon 86 employees, payable in advance
at the beginning of the contract year, and on April 1 St . This amounts to two
payments in the amount of $1,702.80, one in October and one in April. If the
number of employees varies (+) or (-) 5% the necessary cost adjustments will be
made on a quarterly basis.
Supervisory training sessions, other than the initial sessions provided in section
II-B 4, shall be performed at a cost of $250.00 per hour. ln addition to those
services performed pursuant to the agreemen�, including employee seminars on
a variety of subjects, other than the initial sessions provided in section II-B10,
may be performed at a cost of $250.00 per hour. Critical Incident Stress
Debriefing interventions shaH be perFormed at a cost of $250.00 per hour.
IX. RELATIONSHIP BETWEEN THE PARTIES:
CFS's relationship to the Company created by this Agreement is that of an
independent contractor and not an employee, agent, partner or joint venturer with
the Company. The Company is only interested in the results of CFS'
performance under this Agreement. No agent, employee or servant of CFS,
including the EAP Director will be or will be deemed to be, the employee, agent
or servant of the Company and the Company agrees not to hire any such
individual during the course and duration of this Agreement. CFS shall assume
all responsibility for the payment of wages and benefits to its agents, employees,
and servants, if any, for services performed by them under this Agreement.
None of the benefits provided by the Company to its employees, including, with
limitation, compensation insurance and unemployment insurance, will � be
available to CFS or its agents, employees or servants. CFS will assume full
responsibility for the payment of all federal, state and local taxes or other
contributions imposed or required under unemployment, social security and
income tax laws, with respect to CFS's engagement by the Company under this
Agreement.
X. CONTINUITY OF CARE:
Should the counseling needs exceed the designated number of sessions allowed
pursuant to Section II, employees / eligible family members may continue
sessions without interruption based on a CFS sliding fee scale, payable at time of
service, and are responsible for their fees. If the employer wishes to pay for
extended sessions for employees, the rate for the session is $150.00 per hour
billed monthly. Should this Agreement terminate pursuant to Section XI or by
non-renewal, employees / eligible family members may elect to continue
counseling and pay out of pocket or use insurance benefits based on CFS' fee
schedule. Upon termination of an employee, the employee / eligible family
rnember receiving senrices may also convert to self- pay or use CFS' fee
schedule and shall be responsible for her/his own fees.
USE OF OUTSIDE PROVIDERS: �`
The only time authorization is approved by EAP Director for use of an outside
provider for counseling, is when an employee's access to CFS' two locations is
beyond a twenty mile radius. In the event authorization is granted for use of
outside provider, the number of sessions offered may be limited. On contracts
that offer �unlimited" number of sessions to their employees, CFS will not grant
the use of "unlimited" sessions for outside providers. The employee must come
to a CFS office location to be eligible for the "unlimited" sessions. Otherwise,
employee may be responsible for additional fees to the outside provider.
XI. TERMINATION:
This Agreement is subject to termination, prior to its expiration, upon either party
delivering to the other a written notice of intention to terminate this Agreement,
which shall become effective ninety (90) days thereafter. Unless otherwise
terminated by either parly, this Agreement is to be renegotiated at the end of
each contract period.
XII. DEFINITIONS:
"Eligible family member" includes �an employee's spouse, an employee's
unmarried children under the age of 19, and employee's unmarried children
under the age of 23 who are full-time students. "EAP" is the Employee
Assistance Program.
XIII. MISCELLANEOUS:
A. Enforceability
If any term or condition of this Agreement shall be invalid or unenforceable to
any extent or in any application, then the remainder of this Agreement, and
such term or condition except to such extent or in such application, shall not
be affected hereby and each and every term and condition of this Agreement
shall be valid and enforced to the fullest extent and in the broadest
application permitted by law.
B. Notice
All notices or other communications required or permitted to be given
pursuant to this Agreement shall be in writing and shall be considered as
properly made if hand delivered, mailed from within the United States by
certified or registered mail. �
1. If to the Company in care of
Merlene Reid
Human Resource Director
`� Village of Tequesta
345 Tequesta Drive
Tequesta, Florida 33469
2. If to CFS in care of
Dr. Thomas Greer
Chief Executive Officer
Center For Family Services of Palm Beach County, Inc.
4101 Parker Avenue
West Palm Beach, Florida 33405
or to such other addresses as any other party may have designated by
like notice forwarded to the other party hereto. Notices other than those
dealing with a change of address shall be deemed given when mailed
using United �States Postal Service mail or hand delivered. Change of
address notices shall be deemed given when received.
C. Application of Florida Law
This Agreement, and the application or interpretation thereof, shall be
governed exclusively by its terms and by the laws of the State of Florida.
D. Counterparts
This Agreement may be executed by any number ofi counterparts, each of
which shall be deemed an original, but all of which together shall constitute
one and the same instrument.
E. Assignment
CFS may not assign or subcontract its rights or obligations under this
Agreement without the prior written consent of the Company. The Company
may not assign its rights or obligations without prior written consent of CFS.
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�
LIFE ENRICHMENT
EMPLOYEE ASSIST'ANCE PROGRAM
AGREEMENT made this 2" day of September 2015 between
CENTER FOR FAMILY SERVICES OF PALM BEACH COUNTY, INC.,
hereinafter referred to as "CFS", and VtLLAGE OF TEQUESTA, referred to as
"the Company."
WHEREAS, the Company desires to retain CFS with expertise in the Employee
Assistance Program (EAP) and Drug Free Workplace Program (DFWP) Services
and CFS agrees to be retained to provide services as called for � in this
agreement. Therefore, in consideration of the mutua{ promises and covenants
contained herein, the parties hereby agree as follows:
I. TERM OF AGREEMENT
This Agreement shall be in full force and in effect for the period
beginning October 1, 2015 and ending September 30, 2016, unless
terminated earlier pursuant to Section XI.
II. SERVICES TO BE PERFORMED BY CFS:
A. CFS shall perform for the Company's full/part time emplovees and
their eliqible familv members, unlimited sessions for the foflowing EAP
services. ff multiple family members attend a session as a group, each
individuat family member will use one of their allotted number of sessions.
1. Marital counseling
2. Divorce adjustment counseling
3. Job related counseling
4. Parent/child counseling
5. Substance abuse assessment� and counseling or referral
6. Counseling related to the problems of older persons
7. Counseling or referral related to physical or developmental
disabilities
8. Mental Health assessment and counseling
9. E1der care resource and referral per contract year
life Enrichment EAP is a program of The Center for Family Services of Palm Beach Couniy
' 4101 Parker Avenue West Palm Beach, FL 33405 800-4047960 561-616-1230 F,4x www.eaplife.org
� ' }
B. CFS further agrees to provide to the Company:
1. Technical assistance in the development of EAP policies & procedures
2. Case management (coordination of community resources, follow-up
and case advocacy)
3. Referral to specialized services not offered by CFS, but required by an
employee/eligible family member
4. Two one hour Supervisory Training sessions
5. Telephone consultation with EAP staff or CFS as necessary
6. On-site consultation by CFS staff in those cases where CFS deems it
necessary
7. Priority for EAP appointments
8. Benefit Talks / Fairs as needed
9. New Employee Orientation
10. Two Worksite Seminars on a variety of topics
fll. SERVICE LOCATIONS:
The services under this Agreement will be provided at CFS locations or
those of its network agencies.
IV. METHOD OF INTAKE:
Employees/eligible family members desiring counseling or assistance should cafl
the Center at 1-800-404-7960. Within 24 hours of an initial call, CFS will notify
employees/eligible family members of an appointment time to occur within three
(3) working days. For those employees/eligible family members that CFS
considers to have an emergency, CFS will grant an appointment within 4 hours of
an initial call. For urgent care, an appointment will be made within 24 hours.
These appointments can be made at any one of our two locations.
V. EMPLOYEE AWARENESS:
Whenever the Company deems it necessary to communicate the benefits of the
counseling program to the Company's employees/eligible family members, the
Company shall provide for and incur all related mailing expenses. CFS agrees to
provide the printed material to be enclosed.
VI. REPORTING:
CFS agrees to provide annual utilization reports to the Company. The reports
will include statistics for the preceding year including the number of new
employees/eligible family members seen, the number of new cases opened, and
the number of cases closed, as well as year-to-date statistics.
� � ,
VII. CONFIDENTIALITY:
Employees/eligible family members who utilize the counseling services are
entitled to privacy. CFS will maintain a confidential relationship with all
employees/eligible family members within the limitations of the law. No reports
which contain any identifying information will be provided to the Company without
the knowledge, approval and written consent of the employee or eligible family
member. Likewise, information leamed about the Company, such as salaries,
personnel problems, etc., are treated in a confidential manner.
VIII. PAYMENT TO CFS:
The Company agrees to pay CFS for all services performed pursuant to this
Agreement at the rate of:
$3.30 per employee per month, based upon 86 employees, payable in advance
at the beginning of the contraet year, and on April 1 St . This amounts to two
payments in the amount of $1,702.80, one in October and one in April. If the
number of employees varies (+) or (-) 5% the necessary cost adjustments will be
made on a quarterly basis.
Supervisory training sessions, other than the initial sessions provided in section
II-B 4, shall be performed at a cost of $250.00 per hour. In addition to those
services perFormed pursuant to the agreement, including employee seminars on
a variety of subjects, other than the initial sessions provided in section II-B10,
may be performed at a cost of $250.00 per hour. Critical Incident Stress
Debriefing interventions shall be perFormed at a cost of $250.00 per hour.
IX. RELATIONSHIP BETWEEN THE PARTIES:
CFS's relationship to the Company created by this Agreement is that of an
independent contractor and not an employee, agent, partner or joint venturer with
the Company. The Company is only interested in the results of CFS'
performance under this Agreement. No agent, employee or servant of CFS,
including the EAP Director will be or will be deemed to be, the employee, agent
or servant of the Company and the Company agrees not to hire any such
individual during the course and duration of this Agreement. CFS shall assume
all responsibility for the payment of wages and benefits to its agents, employees,
and servants, if any, for services performed by them under this Agreement.
None of the benefits provided by the Company to its employees, including, with
limitation, compensation insurance and unemployment insurance, will be
available to CFS or its agents, employees or servants. CFS will assume full
responsibility for the payment of all federal, state and local taxes or other
contributions imposed or required under unemployment, social security and
income tax laws, with respect to CFS's engagement by the Company under this
Agreement.
X. CONTINUITY OF CARE:
Should the counseling needs exceed the designated number of sessions allowed
pursuant to Section II, employees / eligible family members may continue
sessions without interruption based on a CFS sliding fee scale, payable at time of
service, and are responsible for their fees. If the employer wishes to pay for
extended sessions for employees, the rate for the session is $150.00 per hour
billed monthly. Should this Agreement terminate pursuant to Section xl or by
non-renewal, employees / eligible family members may elect to continue
counseling and pay out of pocket or use insurance benefits based on CFS' fee
schedule. Upon termination of an employee, the emptoyee / eligible family
member receiving services may also convert to self- pay or use CFS' fee
schedule and shall be responsible for her/his own fees.
USE OF OUTSIDE PROVIDERS:
The only time authorization is approved by EAP Director for use of an outside
provider for counseling, is when an employee's access to CFS' two locations is
beyond a twenty mile radius. In the event authorization is granted for use of
outside provider, the number of sessions offered may be limited. On contracts
that offer "unlimited" number of sessions to their employees, CFS will not grant
the use of "unlimited" sessions for outside providers. The employee must come
to a CFS office location to be eligible for the "unlimited" sessions. Otherwise,
employee may be responsible for additional fees to the outside provider.
XI. TERMINATION:
This Agreement is subject to termination, prior to its expiration, upon either party
delivering to the other a written notice of intention to terminate this Agreement,
which shall become effective ninety (90) days thereafter. Unless otherwise
terminated by either party, this Agreement is to be renegotiated at the end of
each contract period.
XII. DEFINITIONS:
"Eligible family member" includes an employee's spouse, an employee's
unmarried children under the age of 19, and employee's unmarried children
under the age of 23 who are full-time students. "EAP" is the Employee
Assistance Program.
XIII. MISCELLANEOUS:
A. Enforceability
If any term or condition of this Agreement shall be invalid or unenforceable to
any extent or in any application, then the remainder of this Agreement, and
such term or condition except to such extent or in such application, shall not
be affected hereby and each and every term and condition of this Agreement
shall be valid and enforced to the fullest extent and in the broadest
application permitted by law.
• , .
B. Notice �
All notices or other communications required or permitted to be given
pursuant to this Agreement shall be in writing and shall be considered as
properly made if hand delivered, mailed from w'rthin the United States by
certified or registered mail.
1. If to the Company in care of
Merlene Reid
Human Resource Director
Village of Tequesta
345 Tequesta Drive
Tequesta, Florida 33469
2. If to CFS in care of
Dr. Thomas Greer
Chief Executive Officer
Center For Family Services of Palm Beach County, Inc.
4101 Parker Avenue
West Palm Beach, Florida 33405
or to such other addresses as any other party may have designated by
like notice forwarded to the other parly hereto. Notices other fihan those
dealing with a change of address shall be deemed given when mailed
using United States Postal Service mail or hand delivered. Change of
address notices shall be deemed given when received.
C. Application of Florida Law
This Agreement, and the application or interpretation thereof, shall be
govemed exclusively by its terms and by the laws of the State of Florida.
D. Counterparts
This Agreement may be executed by any number of counterparts, each of
which shall be deemed an original, but all of which together shall constitute
one and the same instrument.
E. Assignment
CFS may not assign or subcontract its rights or obligations under this
Agreement without the prior written consent of the Company. The Company
may not assign its rights or obligations without prior written consent of CFS.
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�
AIR COIVDITIOIiitIVG
PLUMBING & ELECTRIC II�1C.
P.O. BOX 3669
TEQUESTA, FL 33469
SEPTEMBER 10 ,2015
Village of Tequesta
34$ Tequesta Drive
Tequesta, FL 334.69
MAINTENANCE PROPOSAL
Sc o�e:
JUPITER TEQUESTA AIR CONDITIONING, INC., agrees to perform quarterly preventive
maintenance on the air conditioning units at Village Hall on 34$ Tequesta Drive, Public Works
on 136 Bridge Road and the Water Treatment Plant at 901 N. Old Dixie Hwy. The len�tli of this
agreement is for 36 months.
Ec�ui�ment To Be Serviced
VARIOUS 1�ZANUFACTURER MULTI-TON LTNIT AC iTNITS AT
ABOVE LISTED ADDRESS.
Work Provided:
Once quarterly , we will inspect the equipment to ensure proper operation and condition. These
inspecti.ons will include checking cc�mpressor operation and safety controls, oil and refrigerant
chazges, pressures, temperatures, amperage's and pumping capacity of each compressor.
Adnainistration Facsmile
(56l) 747-5740 (561) 745-8975
Work Will Include:
Inside office
1. Check thermostat and replace batteries.
2. Replace filter supplied by contractor.
3. Program thermostat to clients needs.
4. Check thermostat to make it is mounted/installed correctly.
Condenser
1. Check compressor amp draw
2. Check compressor wiring.
3. Check condenser fan motor amps
4. Check condenser fan bearings.
5. Check condenser fan start capacitor
6. Remove all debris from inside unit
7. Wash condensing coil with coil cleaner
8. Check start capacitor
9. Check Freon Levels
10. Check for Hurricane straps
11. Check to see if drain line is not covered by dirt, mulch or debris
12. Check disconnect for safety
13. Check whip for cracks or breaks
14. Check insulation for rips
Administ�ation Facsnzile
(561) 747-5740 (56l) 745-8975
15. Check low voltage for sun damage
Air Handler
1. Check evaporator fan motor bearing.
� 2. Inspect and Replace filter supplied by contractor.
3. Clean drain and add drain line cleaner
4. Add pan tabs to prevent mold build up.
5• Check heat strip for correct amp draw.
2. Check blower wheel balance.
3. Inspect blower wheel cleanliness.
4. Check blower motor.
5. Clean cabinet with antibacterial cleaner.
6. Inspect blower motor insulation.
7. Inspect plenum`s to make sure they are clean.
8. Monitor TXV bulb and check mount.
9. Check for refrigerant leaks.
10. Check secondar�r drain line so as to work properly.
11. Check and clean condensate pump.
12. Inspect drain line switch.
13. Inspect emergency drain pan safety switch.
Administration Facsr�aile
(56l) 747-5740 (56I) 745-89 75
Re,�air Parts and Labor:
A benefit of being a Jupiter-Tequesta service agreement client,
in the event of an emergency, you will NEVER be billed for any Evaluation
Fee or Holiday/Nighttime/WeekendlOvertime surcharge !! We only have
ONE low pay rate, be it 3:00 PM on a Monday or 3:00 AM on Christmas
morning. In addition to that, you will NEVER be charged a separa.te labor
charge ! You pay for the part minus 20 % discount.
Contract customers will receive a 20% discount on all repairs. Filters will not be
included in this quote however you will be given a significant discount on filters
by the case.
This agreement also places the purchaser on a preferred status in our service files
for assured service during peak service periods. Any minor repairs will be performed at
once. However, if any major problems arise you will be contacted and an estimate will be •
provided.
Terms:
This service agreement will commence on the date of acceptance. Either parly may terminate
this agreement by giving 30 days written notice at any time.
COST:
The cost of this agreement is as follows :
Administration Facsmile
(56l)747-5740 (561)745-8975
_`
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%fc %_ ���i����r��i:�:c� �'e�:�.S��LIC
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ADDENDUM
Pablic Records: In accordance with Sec. 119.0701, Florida Sta.tutes, the Contractor
must keep and m;n� ;n � Agreement and any other records associated therewith and that are
associa.ted with the performance of the work described in the Scope of Services. Upon reqnest,
the Contractor must provide the public with access to such records in accordance with a.ccess and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retai.n the records described in this para,gra,ph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, �at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that aze stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
� Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
lieu of written agreements for classes of contractual serv.ices; revising
terminology; creating s. 287.136, F.S.; req"'r�� the Chief Financial O�.c;er
to perform audits of egecuted contract documents and to discuss sueh
audits with the agency officials; req"'�� the agency li.ead to respond to
the audit; amendin.g s. 287.076, F.S.; providing tha.t project Management
Professionals trai.ning for personnel involved in. m_ana�� outsourcin.gs
and negotiations is subject to annual apprnpri,ations; amending ss.
16.0155, . 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer-
ences; providi.ng effective dates.
Be It Enacted by the Legislature of the Sta.te of Florida:
Section 1. Section 119.0701, Florida Statutes, i.s cxeated tfl read;
119.0701 Contra.cts; public records — �
. (1) For �urposes of this section� the term•
(a) "Contractor" means an in.dividual, part�aership� corporation, or
' busin.ess entitv that enters into a contract for services with a nublic agenc�
an.d is act�n� on behalf of the uublic agencp as urovided un.der s 119 011�
(b) "Public a�encd' means a sta.te, coun.tp, district, authority, or m nni
cival o�.cer. or deDartment divi.sion.� board., bureau, commission, or other
seDarate unit of government created or establi.shed bp law
(2) In addition to other contract rec�uirements �rovided bp la.w each
nnbhc a�enev contract for services must include a provision that requires the
contractor to com�lg with uublic records laws, s�ecifically to•
(a) Keeu an.d maintain public records that ordinarily and necessarilv
would be rec��irPd bp the uublic agency in. order to perforna the sexroice �
Cb) Provide the public with access to nublic records on the same terms and
conclitions tha.t the �ublic agency would provide the record.s and at a cost tha.t
does not egc�ed the cost �rovided in this cha�ter or as otherwise provided bv
law.
(c) Ensure that nublic records that are egempt or confidential and egemnt
from nublic record.s disclosure re »rpments are not di.sclosed egce 1S
authorized bp la.w.
(d) Meet all reauirements for ret inin¢ �ublic records an.d transfer, at no
cost to the public a gency all p�u.blic records in possession of the contractor
� unon termination of the contract and destrop any du�lica.te nublic records
that are eaem or confidenti.al and egem from public record.s disclosure
reauirements. All records stored electronicallv must be provided to the ublic
�enev in a format that is compatible with the informati.on technolo�vv
systems of the �ublic agencp
2
CODING: VVords s�i�l� are deletions; words un:derlin.ed. are additi.ons.
� Ch. 2013-154 LAW� OF I+'�ORIDA Ch. 2013-154
(3) If a contractor does not com�� with a nublic records re�uest� the
uublic agency shall enforce the contract provisions in accordance with the
contract.
Section 2. Section 215.971, Florida Statutes, is amended. to read: �
215.971 Agreements funded with federal or � state assistance.—
�� An agency agreement that provides state financial assistance to a
reci.pient or subrecipient, as those terms are defined in s. 215.97, or that
pmvides federal financial assistance to a subrecipient, as defined by
applicable United States Office of Management an.d Budget circulars,
must in.clude all of the followin�:
�a� A provision specifying -a scope of work that clearly establishes the
tasks that the recipient or subreci.pient is required to perform.�,��
b�} A provi,sion dividin.g the agreement into quantifiable units of
delivera.bles that must be received and accepted in writing by the agency
before payment. Each delivera.ble must be directly rela.ted. to the scope of
work and �� specify the required m;n;mum level�of service to be performed
and the eriteria. for evalua.ting the successful completion of each delivera.ble.
� A nmvision specifyin.g the financial consec�uences tha.t au�ly if the �
recipient or subrecipient fails to perform the minimum level of service
reauired by the a.greement The provision can be ezcluded from the
a�reement. only if fin.an.cial conseqnexzces are �rohibited bp the federal
aeencv awarding the grant Funds refunded. to a state agencp from a
recipient or subrecipient for failure to perform as rec�uired under the
a�rreement mav be e�ended onl�r in direct su��ort of the �rogram from
vchich the agreement originated
� A urovision spe�g that a recinient or subrecipient of federal or
state financial assistan.ce may e�end funds onlp for allowable costs
resul�ing from obligations incuxred durin.g the s�eci.fied, agreement eriod
e A nrovision spe�'fy'ing t,hat anp balance of un.obligated funds which
has been advan.ced or �aid must be refunded to the sta.te agencv
�fl A �rovision specifXing tha.t anp funds paid in egcess of the amoun.t to
which the reci�ient or subreciuient is enti.tled. under the terms and conditions
of the agreement must be refunded to the sta.te agency
�g) Any additional information required �ursuant to s 215 97 .
�2) For each agreement funded with federal or sta.te financial. assistance,.
the state a.�encp shall designate an emplopee to function as a grant :uaana..ger
who shall be res�onsible for enforcin��erformance of the a�reement's terms
and conditions an.d who shall serve as a liaison with the reciuient or
subrecipient.
3
CODING: Words � are deletions; words underlined are additions.
. �� �,
AIR COIV�ITIONING '
PLUMBING & ELECTRIC INC.
P.O. BOX 3669
TEQUESTA, FL 33469
SEPTEMBER 10 ,2015
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
MAINTENANCE PROPOSAL
Sco�e:
JUPITER TEQUESTA AIR CONDITIONING, INC., agrees to perForm quarterly preventive
maintenance on the air conditioning units at Village Hall on 345 Tequesta Drive, Public Works
on 136 Bridge Road and the Water Treatment Plant at 901 N. Old Dixie Hwy. The length of this
agreement is for 36 months.
Ec�ui�ment To Be Serviced
VARIOUS MANUFACTURER MULTI-TON UNIT AC LJNITS AT
ABOVE LISTED ADDRESS.
Work Provided:
Once quarterly , we will inspect the equipment to ensure proper operation and condition. These
inspecti.ons will include checking compressor operation and safety controls, oil and refrigerant
charges, pressures, temperatures, amperage's and pumping capacity of each compressor.
Administration Facsmile
(56l) 747-5740 (S61) 745-8975
Work Will Include:
Inside office
1. Check thermostat and replace batteries.
2. Replace filter supplied by contractor.
3. Program tliermostat to clients needs.
4. Check thermostat to make it is mounted/installed correctly.
Condenser
1. Check compressor amp draw
2. Check compressor wiring.
3. Check condenser fan motor amps
4. Check condenser fan bearings.
5. Check condenser fan start capacitor �
6. Remove all debris from inside unit
7. Wash condensing coil with coil cleaner
8. Check start capacitor
9. Check Freon LeveLs
10. Check for Hurricane straps
11. Check to see if drain line is not covered by dirt, mulch or debris �
12. Check disconnect for safety
13. Check whip for cracks or breaks
14. Check insulation for rips
Administr�ation Facs�rcile
(561) 747-5740 (56I) 745-8975
15. Check low voltage for sun damage
Air Handler
1. Check evaporator fan motor bearing.
2. Inspect and Replace filter supplied by contractor.
3• Clean drain and add drain Iine cleaner
4. Add pan tabs to prevent mold build up.
5. Check heat strip for correct amp draw.
2. Check blower wheel balance.
3. Inspect blower wheel cleanliness.
4. Check blower motor.
5• Clean cabinet with antibacterial cleaner.
6. Inspect blower motor insulation.
7. Inspect plenum's to make sure they are clean.
8. Monitor TXV bulb and check mount.
9. Check for refrigerant leaks.
10. Check secondary drain line so as to work properly.
11. Check and clean condensate pump.
12. Inspect drain line switch.
13. Inspect emergency drain pan safety switch.
Administration Facsmile
(561) 747-5740 (56l) 745-8975
Re�air Parts and Labor:
A benefit of being a Jupiter-Tequesta service agreement client,
in the event of an emergency, you will NEVER be billed for any Evaluation
Fee or Holiday/Nighttime/Weekend/Overtime surcharge !! We only have
ONE low pay rate, be it 3:00 PM on a Monday or 3:00 AM on Christmas
morning. In addition to that, you will NEVER be charged a separate labor
chaxge ! You pay for the part minus 20 % discount.
Contract customers will receive a 20% discount on all repairs. Filters will not be
included in this quote however you will be given a significant discount on filters
by the case.
This agreement also places the purchaser on a preferred status in our service files
for assured service during peak service periods. Any minor repairs will be performed at
once. However, if any major problems arise you will be contacted and an estimate will be
provided.
Terms:
This service agxeement will commence on the da.te of acceptance. Either party may terminate
this a.greement by giving 30 da.ys written notice at any time.
COST:
The cost of this agreement is as follows :
Adfninistration Facsmile
(561) 747-5740 (561) 745-8975
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�hc R�ords: In accordancs with Sec. 119.0701, Florida Statrstes, the Coni�or .
must keeP � ma�taia this Ag�e�e�t and any u�ther records associated therewith and that �e �
associated with the pe�fo�noe of the wo� d�cnbed in the Scx►pe of Sea�rices. Upon request,
the Co�ractor mast provide the pablic with access to snch records ia acx�ordaace with a� �d
oost requir� of Chapter 119, Fdorida Sta,tutes. Furthea, the Contractor shall �nsure that any
e�e�pt or confidential records assaciated with this Ag�nt or associate�. with the
perfarnn�ce of the wozk desc�bed in the S� of Service�s are not disclosed exc�t as
mrthorized by la.w. F'mally, the Contractar shall retain the records d�bed in this p�h
throngh.out �e perfor-mance of the work desen'bed in the Scape of Servic�.s, �d at the conclnsion.
of said work, transfer to the Village, �at no cost to the Village, all such records in the po�lon
of the Contractor and destroy any duplicates thereof. Records that aze stored elecLtonically must
be transfeaed to the Village in a format that is compattble with the Village's infor�mation
technology systems.
� lieu of written a,greements for classes of contractual servic�s; re°.tsin,g
ter�ninology; creating s. 287.i36, F.S.; req"'�� the Chief � Qffi,eer
to perform audits of ezecuted c�ntract docaments and tfl cb.senss sucl�,
�udits with the agency officials; , � ,, ;,R� the agency head to respond to
the andit; amending s. 287.076, F.S.; Pravidi�g that proJect �anagement
Professionals training for personnel in.�olv� in mara,gig outsourcing
and negotiations is snbject to annual appropri�tions; �mendi.ng ss.
16.0155, . 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer_
ence�; P�oei.ding effee�ive dates.
Be It � by the Legislatnre of the State of Florida:
Section 1. Sectaon 119.0701, Florida Statute�, is ereated to read;
119.0701 C�tracts; �uhl;� �� �
. (1) For uurposes of thi� secti.on, the teatin:
(a) °`Contractor" means an inclividual cor�oration �r
' bus�n.ess enlatv that enters into a c�n.tcact for servic�s with a�ublic ag+e,�
and is act�ng on behatf of the ublic ag�encp as �rovided under s 119 011�2� .
(b) "Pablic seencd' means a atate, county� clistrict� authority, or mun;
cival officgr or deuartment� division.� board, burea.u, commission,; or=
se�arate wv.t of governm�t created or est�hl;Rh�i b� law
(2) In addition. to other contract re mrre��nts nrovided b p law.� each
uu hc a�encv contraet for services must include a provision tha.t rea�nire,s the
c�ntractflr to comulp with public records laoas, s�ecificall.p to•
� (a) Keeu an.d main.taiu �uuUlic records that mrrlira�l aud necxssaril.
would be reauy.red bv �]E DU�11C �4IICp ]II OTfI.@T 't0 UCI�OTID. '�}1@ 8@TV.LCe -
(b) Pmvide the uublic with ace�ss to uublic rec�rds on. the same terms a�.a.
cond�.twns that the �onblie a.gencp wonld umvide the records and at a co�t h at
does not e�ceed the c:ost provi.d_�i in t�i.s cha�tsr or as othervvi.se provided bv
la.�v.
(c) Fnsure that uublic record� that are egem� or cronfideniaal and e�em
� from uublie records� diselosure , ; , ��ents are not di.sclosed egcent as
authorize.d bp la�. �
� Ld) Meet all , � ,, ; , �*±�ents for '�'a'� public records and transfer at no
,; cost. to tlie �ublic agencp all nublic records in uossession of the contractflr
' uaon t�rmination of the contract and. de�ttro� an.y du lica,te �lic records
that are egemut or confidential and. egem$t from �ublie records disc].osure
; reauirements. All records stored electronically must be pravided to the �blic
; a�eaaev in a for�nat that is com�atiUle with the informati.on tecl�nolo�v
': � systems of the �ublic agencp
2
CODING: �Pords s� are deletions; wox�s uriderlined. are ad.ditions.
s
, ---- -- --- -- -��
+ C3� If a c�n�ractor does not com�lp with a uublic records reauest tl�.e
�ubhc a��ncv shall enforc� the c�n�ract prov�i�i.ons in a.ccordance with t�e
contract-
Section 2. Section 215.971, Florida,� Statutes, is siriended to read:
215.971 Agreements fi�nded �ith fed.eral or � sta,te assistance.—
�� An agency agr�ment tshat pravi�I,es state finan�ial. assistance to a
re�pient or subrec'ipient, as those terrms are defined in s. 215.97, or tha.t
pPOV],I�@B �. financial SSS].BtSIICG' t0 a SUbTeCI.pIP.II1y 88 t�E�.�. by
Spplicable United States O�.ce of nA m�*+t snd Budget arenlars,
� m� include all of the f�llo�vin�:
�a�} A provision. sperifying �a scwpe of work tha.t clearly e�tablishes the
ta,sks that the recipient or anbre�piea,t ia required to perform�� .
�} A Provision dividing the agreement in.to quan.tifiable units of
deliverable� that must be reeeived and ac�ept�i in writing by the agencY �
- before payment. Eaeh delivera,ble must be directly rela.ted to the scope of
work snd � specify the required mi�nimum level� of service to be performed
and the criteria for evalua.ting the succ�ssful completi.on of e,�ch deliverable.
��c) A nrovision s�_eifying the financial. that a�pl.y if the �
rec:i.�ient or subrecim.�t ff�l_s to nerform. the mir�imum lev�l of service
reauired by the a�reemen.t The $rnvi.sion can. be ezelnded from the
a.�reement. onlv if finan.cial. ences are �rohbited bp the federal
a�e_n.cv awardin.� the� grant Funds refunded to a sta.te a�ency from a
reci�ient or subreci 'prt for failw�e to �erforna as rea�uired under the
asreemen.t mae be e�ended anl� i.n. direct suapport of the pro am from
which the ag�eeement ori�inated.
(d) A �rovision suec�fyig that a recim.ent or subrecipient of federal or
state financi.al assistance m.ay eguend funds only for aLlowable costs
resultin� from ohl'��n� in.ein�ed dL*�� the s�ecified agreement �cL
(e) A urovision s�_Nfying that anp balance of unobligated fiinds which
has been. advanced or �aid must be refim.ded to the state agencv
(fl A�arovision s�_safying tha.t any funds 'd in egcesa of the amount to
which the reei�ient or subreeini.ent is entitled under the terms an.d conditions
of the agreement must be refunded t� the sta.te agency
(g) Anv additional information ' ed �ursuan,t to s 215 97 �
(2) For each. a.�reement fiin.ded with federal or state fnanca.al. assi.stance,_.,
'�]e S't8.'� �IICV SZI.�. (�SigIIS'��' 8II em�lo $O fi3IIC�lOII a8 a. grSIIt manasrar
who shall be res�onsible for enfor�ing �erfr►,�,an� of the a t�rms
and condi.tions and �ho shall serve as a li.aison with the reeiuient or
: � subreei�ient.
- 3
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Dear �/d�. Ricciardi:
V16e v,�ouid iike to infmrr� you zh�t th� 9�th'�ear - Siiver P�ck�gc- vuari°� s�ty senrice coverage for the Cor:�Log
l�eco�der that is �Seir�g useci �t the Tequest� �ol�ce Depa�ment �nr9Ba expire on October 3'� , 2�15.
�nclasec� es �he Go�Log je�ice �,gr�er�ier�t Co�t��ct #o� f9�e yer�e�n+�l �f ,'o�3r ��r��ra�aty ser�r"s�,e cov��age f�� €he
�o�Log Reco�de�. 9ra �rder �oi� �&�e ���,evv�l t� i�ke 'sr�to �ffect, �Be�se seeael b�ck � sugr�eel copy of tl�e con�r�c�
loy ��;, c-�a�al o� by s�aaE ac�d�ess�� ��� c��y at'd��ati�c�, �s v���s 7s a c�py �f 3r��yd Furcf �as� v+��e�. ie a�'a���6i�.se
O6 es �aor �v�i9abae, p9Ease �e�aarr� � co�r��iete� �co�y �i €ra� Biil�s�� Inforu�atioi� F�rs� v�rufR� ti�e ,�yr�esxaer�� �o�
a�pe��rr��te bil9or�g fio occ�as�. Elp�n �eceipi �f the sogned s�rvACe c��tract �r��/o�� p��ch�se order, �ra i�v�u�e @nr's81 be
p����rea �r�d r�a's9e� to fo��. ,
��9�� �s ;���; t��9�ic-c� �y ��s �3ris �a��c-c����. � he �5 §s o,� �ra �.��u�i�? f��s�s ���acl i�� L9S :�o�l�!�s.
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o�a��ca Beged�s N��eS�ber �, 2L�'��
Te�sra E�ac�� �ctober3'd, 20'�6
���i9ER $�,059.�0
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ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure thax any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contra.ctor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, a11 such records in the possession
of the Contractor and destroy any duplicates thereo£ Records tha.t are stored electronically must
be transferred to the Village in a format that is compatible with the Village's informa.tion
technology systems.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
lieu of written agreements for classes of contractual services; revising
terminology; creati.ng s. 287.136, F.S.; requiring the Chief Financial Officer
to perform audits of egecuted contract documents and to discu.ss such
audits with the agency offi.cials; requiring the agency head to respond to
the audit; amendin.g s. 287.076, F.S.; providing that Project Management
Professionals traini.ng for personnel involved in m�„� rg outsourci.n.gs
and negotiations is subject to annual appropriations; amendi.ng ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer-
ences; providi.ng effective dates.
Be It Enacted by the Legislature of the Sta.te of Florida.:
Section 1. Section 119.0701, Florida Statutes, is created to read:
119.0701 Contracts�public records —
(1) For purposes of this section, the terna•
(a) "Contractor" means an individual, �artnership corporation, or
busi.ness enti.tv that enters in.to a contract for services with a�ublic a�encX
and is acting on behalf of the �ublic agencp as $rovided under s 119 011(2Z
(b) "Public agenc�' means a sta.te, county, district� authority, or muni-
cinal officer or denartment, division� board, bureau, commission, or other
separate unit of government ereated or established bp law
(2) In addition to other contract requirements provided by law, each
public a.�encv contract for services must include a provision that requires the
contractor tfl com�ly with �ublic records laws s�ecificallv to-
(a) Keen and maintain public records that ordinarily and necessarily,
would be rec�uired b�public agency in order to perform the service
(b) Provide the public with access to nublic records on the same terms and
conditions that the �ublic agency would provide the records and at a cost that
does not egceed the cost provided in this chapter or as otherwise �rovided b�
law.
(c) Ensure that �ublic records that are egem�t or confidential and egem�t
from �ublic record.s disclosure rec�uirements are not disclosed egcept as
authorized by law.
(d� Meet all rec�uirements for retainin.�public records and transfer, at na
cost, to the �ublic agency all nublic records in possession of the contractor
upon termination of the contract and destroX any du�lica.te �ublic records
that are egem�t or confidential and egempt from nublic records disclosure
requirements. All records stored electronicallxmust be �rovided to the public
agency in a format that is com�atible with the information technolo�,y
spstems of the �ublic agency.
2
CODING: Words s�e� are deletions; words un.derlined are additions.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
�3) If a contractor does not complv with a public records request, the
public agency shall enforce the contract provisions in accordance with the
contract.
Section 2. Section 215.971, F'lorida Statutes, is amended to read:
215.971 Agreements funded with federal or � state assistance.—
�� An agency agreement that provides state financial assistance to a
recipient or subrecipient, as those ternas are defin.ed in s. 215.97, or that
provides federal fin.ancial assistance to a subrecipient, as defined by
applicable United States Offce of Management and Budget circulars,
must include all of the followin�
�a�(�} A provi.sion specifying a scope of work that clearly establishes the
ta.sks that the recipient or subrecipient is required to perform.,=�
�b .(�} A provision dividi.n.g the agreement into quan.tifiable units of
deliverables that must be received and accepted in. writin.g by the agency
before payment. Each deliverable must be directly related to the scope of
work and �� specify the required m;n;mum level of service to be performed
and the criteria for evaluating the successful completion of each deliverable.
(c) A�rovi.sion specifvin.g the financial consec�uences that a��ly if the
reci�ient or subreci�ient fails to �erforna the minj,m17,m level of service
� rec�uired by the agreement. The provision can be egcluded from the
agreement only if fin.an.cial consec�uences are prohibited by the federal
agency awarding the gran.t. Funds refunded to a state agency from a
recipient or subreci.pient for failure to �erform as required under the
agreement may be egpended only in direct supuort of the �rogram from
which the agreement originated.
(d) A provision speci.f�'ng that a recipient or subrecipient of federal ox
state financial assistance may e�end funds only for allowable costs
resulting from obligations incurred duri�.g the s�ecified agreement eriod.
(e) A�rovision specifying that anv balance of unobligated funds which
has been advanced or paid must be refunded to the state agenc�.
(f) A�rovision specif�ri g that any funds �aid in egcess of the amount to
which the reciuient or subreci�ient is entitled un.der the terms an.d conditions
of the agreement must be refunded to the state a.�ency.
(g) Any additional i.nfornaation required pursuant to s. 215.97.
�2) For each agreement funded with federal or state financial assistance
the state agencv shall design.ate an employee to function as a grant mana.ger
who shall be res�onsible for enforcing performance of the agreement's terms
and conditions and who shall serve as a liaison with the recipient or
subrecipient.
3
CODING: Words � are deletions; words underlined are additions.