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HomeMy WebLinkAboutAgreement_General_09/28/2015 AIR CONDITIONING PLUMBING S& ELECTRIC INC. P.O. BOX 3669 TEQUESTA, FL 33469 SEPTEMBER 10 ,2015 Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 MAINTENANCE PROPOSAL Scoj2e: JUPITER TEQUESTA AIR CONDITIONING, INC., agrees to perform quarterly preventive maintenance on the air conditioning units at Village Hall on 345 Tequesta Drive, Public Works on 136 Bridge Road and the Water Treatment Plant at 901 N. Old Dixie Hwy. The length of this agreement is for 36 months. E2uiPment To Be Serviced VARIOUS MANUFACTURER MULTI -TON UNIT AC UNITS AT ABOVE LISTED ADDRESS. Work Provided: Once quarterly , we will inspect the equipment to ensure proper operation and condition. These inspections will include checking compressor operation and safety controls, oil and refrigerant charges, pressures, temperatures, amperage's and pumping capacity of each compressor. Administration Facsmile (561) 747 -5740 (561) 745 -8975 Work Will Include: Inside office 1. Check thermostat and replace batteries. 2. Replace filter supplied by contractor. 3. Program thermostat to clients needs. 4. Check thermostat to make it is mounted/ installed correctly. Condenser 1. Check compressor amp draw 2. Check compressor wiring. 3. Check condenser fan motor amps 4. Check condenser fan bearings. 5. Check condenser fan start capacitor 6. Remove all debris from inside unit 7. Wash condensing coil with coil cleaner 8. Check start capacitor 9• Check Freon Levels 10. Check for Hurricane straps 11. Check to see if drain line is not covered by dirt, mulch or debris 12. Check disconnect for safety 13. Check whip for cracks or breaks 14. Check insulation for rips Administration Facsmile (561) 747 -5740 (561) 745 -8975 15. Check low voltage for sun damage Air Handler 1. Check evaporator fan motor bearing. 2. Inspect and Replace filter supplied by contractor. 3• Clean drain and add drain line cleaner 4. Add pan tabs to prevent mold build up. 5. Check heat strip for correct amp draw. 2. Check blower wheel balance. 3. Inspect blower wheel cleanliness. 4. Check blower motor. 5. Clean cabinet with antibacterial cleaner. 6. Inspect blower motor insulation. 7. Inspect plenum's to make sure they are clean. 8. Monitor TXV bulb and check mount. 9. Check for refrigerant leaks. 10. Check secondary drain line so as to work properly. 11. Check and clean condensate pump. 12. Inspect drain line switch. 13. Inspect emergency drain pan safety switch. Administration Facsmile (561) 747 -5740 (561) 745 -8975 Repair Parts and Labor: A benefit of being a Jupiter - Tequesta service agreement client, in the event of an emergency, you will NEVER be billed for any Evaluation Fee or Holiday/Nighttime/Weekend /Overtime surcharge ! ! We only have ONE low pay rate, be it 3:00 PM on a Monday or 3:00 AM on Christmas morning. In addition to that, you will NEVER be charged a separate labor charge ! You pay for the part minus 20 % discount. Contract customers will receive a 20% discount on all repairs. Filters will not be included in this quote however you will be given a significant discount on filters by the case. This agreement also places the purchaser on a preferred status in our service files for assured service during peak service periods. Any minor repairs will be performed at once. However, if any major problems arise you will be contacted and an estimate will be provided. Terms: This service agreement will commence on the date of acceptance. Either party may terminate this agreement by giving 30 days written notice at any time. COST: The cost of this agreement is as follows Administration Facsmile (561) 747 -5740 (561) 745 -8975 W.T.P. Two Split Units plus one Bard unit is $ 1078.20 yearly or $ 89.85 monthly. P.W. Dept. One Split Unit is $ 359.40 yearly or $ 29.95 monthly. V.H. Three Split Units is $ 1078.20 yearly or $ 89.85 monthly. Total annual cost for all facilities fore mentioned is $ 2515.80 yearly or $ 209.65 monthly. JUPITER TEQUESTA AIR CONDITIONING, INC. BY: Erik F. Johnson�" Manager of Contract Services ACCEPTED: DATE: Please provide contact number for scheduling purposes: Administration Facsmile (561) 747-5740 (561) 745-8975 ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems. Ch. 2013 -154 LAWS OF FLORIDA Ch. 2013 -154 lieu of written agreements for classes of contractual services; revising terminology; creating s. 287.136, F.S.; requiring the Chief Financial Officer to perform audits of executed contract documents and to discuss such audits with the agency officials; requiring the agency head to respond to the audit; amending s. 287.076, F.S.; providing that Project Management Professionals tr aining for personnel involved in managing outsourcings and negotiations is subject to annual appropriations; amending ss. 16.0155, . 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024, 627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross -refer- ences; providing effective dates. Be It Enacted by the Legislature of the State of Florida: Section 1. Section 119.0701, Florida Statutes, is created to read: 119.0701 Contracts; public records.— (1) For purposes of this section, the term: (a) "Contractor" means an individual, partnership, corporation, or business entity that enters into a contract for services with a public agency and is acting on behalf of the public agency as provided under s 119.011(2). (b) "Public agency" means a state, county, district, authority, or muni- cipal officer, or department division, board, bureau, commission, or other separate unit of government created or established by law. (2) In addition to other contract requirements provided by law, each public agency contract for services must include a provision that requires the contractor to comply with public records laws, specifically to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public a ency in a format that is compatible with the information technology systems of the public agency. 2 CODING: Words strieken are deletions; words underlined are additions. Ch. 2013 -154 LAWS OF FLORIDA Ch. 2013 -154 (3) If a contractor does not comply with a public records request, the public agency shall enforce the contract provisions in accordance with the contract. Section 2. Section 215.971, Florida Statutes, is amended to read: 215.971 Agreements funded with federal or and state assistance. — U-1 For An agency agreement that provides state financial assistance to a recipient or subrecipient, as those terms are defined in s. 215.97, or that provides federal financial assistance to a subrecipient, as defined by applicable United States Office of Management and Budget circulars, must the agreement shaR include all of the following (x(14 A provision specifying a scope of work that clearly establishes the tasks that the recipient or subrecipient is required to perform.-L-� (b Q A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing by the agency before payment. Each deliverable must be directly related to the scope of work and must specify the required minim level of service to be performed and the criteria for evaluating the successful completion of each deliverable. (c) A provision specifying the financial consequences that apply if the recipient or subrecipient fails to perform the minimum level of service required by the agreement The provision can be excluded from the agreement. only if financial consequences are prohibited by the federal agency awa?ng the grant Funds refunded to a state agency from a recipient or subrecipient for failure to perform as required under the agreement may be expended only in direct support of the program from which the agreement originated (d) A provision spcifying that a recipient or subrecipient of federal or state financial assistance may expend funds only for allowable costs resulting from obligations incurred during the specified agreement pan e A provision spedfying that any balance of unobhgated funds which has been advanced or paid must be refunded to the state agg (ff A provision speciffing that any funds paid in excess of the amount to which the recipient or subrecipient is entitled under the terms and conditions of the agreement must be refunded to the state agency (g) Any additional information required pursuant to s 215.97 (2) For each agreement funded with federal or state financial assistance the state agency shall designate an employee to function as a grant manager who shall be responsible for enforcing_ performance of the agreement's terms and conditions and who shall serve as a liaison with the recipient or subrecipient. 3 CODING: Words strieken are deletions; words underlined are additions. AIR COIVQITIO MING PLUMBING S& ELECTRIC INC. P.O. BOX 3669 TEQUESTA, FL 33469 SEPTEMBER 10 ,2015 Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 MAINTENANCE PROPOSAL Sco e: JUPITER TEQUESTA AIR CONDITIONING, INC., agrees to perform quarterly preventive maintenance on the air conditioning units at Village Hall on 345 Tequesta Drive, Public Works on 136 Bridge Road and the Water Treatment Plant at 901 N. Old Dixie Hwy. The length of this agreement is for 36 months. Equipment To Be Serviced VARIOUS MANUFACTURER MULTI -TON UNIT AC UNITS AT ABOVE LISTED ADDRESS. Work Provided: Once quarterly, we will inspect the equipment to ensure proper operation and condition. These inspections will include checking compressor operation and safety controls, oil and refrigerant charges, pressures, temperatures, amperage's and pumping capacity of each compressor. Administration Facsmile (561) 747 -5740 (561) 745 -8975 Work Will Include: Inside office 1. Check thermostat and replace batteries. 2. Replace filter supplied by contractor. 3. Program thermostat to clients needs. 4. Check thermostat to make it is mounted/ installed correctly. Condenser 1. Check compressor amp draw 2. Check compressor wiring. 3• Check condenser fan motor amps 4. Check condenser fan bearings. 5• Check condenser fan start capacitor 6. Remove all debris from inside unit 7. Wash condensing coil with coil cleaner 8. Check start capacitor 9. Check Freon Levels 10. Check for Hurricane straps 11. Check to see if drain line is not covered by dirt, mulch or debris 12. Check disconnect for safety 13. Check whip for cracks or breaks 14. Check insulation for rips Administration Facsmile (561) 747 -5740 (561) 745 -8975 15. Check low voltage for sun damage Air Handler 1. Check evaporator fan motor bearing. 2. Inspect and Replace filter supplied by contractor. 3. Clean drain and add drain line cleaner 4. Add pan tabs to prevent mold build up. 5. Check heat strip for correct amp draw. 2. Check blower wheel balance. 3. Inspect blower wheel cleanliness. 4. Check blower motor. 5. Clean cabinet with antibacterial cleaner. 6. Inspect blower motor insulation. 7. Inspect plenum's to make sure they are clean. 8. Monitor TXV bulb and check mount. 9. Check for refrigerant leaks. 10. Check secondary drain line so as to work properly. 11. Check and clean condensate pump. 12. Inspect drain line switch. 13. Inspect emergency drain pan safety switch. Administration Facsmile (561) 747 -5740 (561) 745 -8975 Repair Parts and Labor: A benefit of being a Jupiter- Tequesta service agreement client, in the event of an emergency, you will NEVER be billed for any Evaluation Fee or Holiday/Nighttime/Weekend /Overtime surcharge ! ! We only have ONE low pay rate, be it 3:00 PM on a Monday or 3:00 AM on Christmas morning. In addition to that, you will NEVER be charged a separate labor charge ! You pay for the part minus 20 % discount. Contract customers will receive a 20% discount on all repairs. Filters will not be included in this quote however you will be given a significant discount on filters by the case. This agreement also places the purchaser on a preferred status in our service files for assured service during peak service periods. Any minor repairs will be performed at once. However, if any major problems arise you will be contacted and an estimate will be provided. Terms: This service agreement will commence on the date of acceptance. Either party may terminate this agreement by giving 30 days written notice at any time. COST: The cost of this agreement is as follows Administration Facsmile (561) 747 -5740 (561) 745 -8975 W.T.P. Two Split Units plus one Bard unit is $ 1078.20 yearly or $ 89.85 monthly. P.W. Dept. One Split Unit is $ 359.40 yearly or $ 29.95 monthly- V.H. Three Split Units is $ 1078.20 yearly or $ 89.85 monthly. Total annual cost for all facilities fore mentioned is $ 2515.80 yearly or $ 209.65 monthly. JUPITER TEQUESTA AIR CONDITIONING, INC. BY: Erik F. Johnson, Manager of Contract Services ACCEPTED: G4` DATE: Ch. 2013 -154 LAWS OF Ch. 2013 -154 ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finallv. the Contr &nr shall retain the rPrnrrlc di- er -rihPA ;n fhk W.T.P. Two Split Units plus one Bard unit is $ 1078.20 yearly or $ 89-85 monthly. P.W. Dept. One Split Unit is $ 359.40 yearly or $ 29.95 monthly. V.H. Three Split Units is $ 1078.20 yearly or $ 89.85 monthly. Total annual cost for all facilities fore mentioned is $ 2515.80 yearly or $ 209.65 monthly. JUPITER TEQUESTA AIR CONDITIONING, INC. BY: Erik F. Johnson, 7"' Manager of Contract Services ACCEPTED: ��� "� �I ��, �� 1. 1 �� DATE: Please provide contact number for scheduling purposes: Administration Facsmile (561)747 5740 (561)745-8975 ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor . must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost re quirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, 'at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems. Ch. 2013 -154 LAWS OF FLORIDA Ch. 2013 -154 lieu of written agreements for classes of contractual services; revising terminology; creating s. 287.136, F.S.; requiring the Chief Financial Officer to perform audits of executed contract documents and to discuss such audits with the agency officials; requiring the agency head to respond to the audit; amending s. 287.076, F.S.; providing that Project Management Professionals tranung for personnel involved in managing outsourcings and negotiations is subject to annual appropriations; ame ss. 16.0155, . 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024, 627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross- refer- ences; providing effective dates. Be R Enacted by the Legislature of the State of Florida Section 1. Section 119. 0701, Florida Statutes, is created to read: 119.0701 Contracts; public records.— (11 For p of this section, the term- (a) Contractor" means an individual, partnership corporation or business entity that enters into a contract for services with a public agent and is acting on behalf of the public agency as provided under s 119 011(2) (b) "Public aaencv" means a state, county district authority, or muni cipal officer or department, division, board, bureau, commission, or other separate unit of government created or established by law. (2) In addition to other contract remuirements provided by law, each public aaencv contract for services must include a provision that requires the contractor to comply with public records laws specifically to: (a) Beep and maintain public records that ord i aarily and necessarily would be required by the public agency in order to perform the service (b) Provide the public with access to public records on the same terms and cronditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed excel authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost to the u� agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure reouireme its. All records stored electronically must be provided to the�ublic agency in a format that is compatible with the information technolov systems of the public agency 2 CODING: Words stneken are deletions; words underlined are additions. Ch. 2013 -154 LAWS OF FLORIDA Ch. 2013 -154 0 If a contractor does not comply with a public records request6 public apencv shall enforce the contract provisions in accordance with the contract. Section 2. Section 215. 971, Florida Statutes, is amended to read: 215.971 Agreements funded with federal or and state assistance. — FOP An agency agreement that provides state fi nazicial assistance to a recipient or subrecipient, as those terms are defined in s. 215.97, or that provides federal financial assistance to a subrecipient, as defined by applicable United States Office of Management and Budget circulars, must the affeement include all of the following: x(14 A provision specifying -a scope of work that clearly establishes the tasks that the recipient or subrecipient is required to perform, and 0)} A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing by the agency before payment. Each deliverable must be directly related to the scope of work and must specify the required mi m um level of service to be performed and the criteria for evaluating the successful completion of each deliverable. (c) A provision s l�eifyin the financial consequences that apply if the recipient or subrecipient fails to perform the m;n;mum level of service required by the agreement The provision can be excluded from the agreement. only if financial consequences are prohibited by the federal agency awarding the grant Funds refunded to a state agency from a recipient or subrecipient for failure to perform as required under the agreement may be expended only in direct support of the program from which the agreement originated (d) A provision specifying that a recipient or subrecipient of federal or state financial assistance may expend funds only for allowable costs resulting from obligations incurred during _the specified agreement Reriod A provision s cecif = that any balance of unobligated funds which has been advanced or paid must be refunded to the state agency (f A provision sMdW= that any funds paid in excess of the amount to which the recipient or subrecipient is entitled under the terms and conditions of the agreement must be refunded to the state agency (g) Any additional information required pursuant to s 215.97 (2) For each agreement funded with federal or state financial assistance the state agency shall designate an employee to fimction as a grant manager who shall be responsible for enforcing_ performance of the agreement's terms and conditions and who shall serve as a liaison with the recipient or subrecipient. 3 CODING: Words sea are deletions; words underlined are additions.