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Home My WebLink AboutAgreement_General_09/28/2015 (3) 117 boulevard Brunswick Pointe - Claire, Qu6bec H9R 5N2 September 2, 2015 Mr. Donald Ricciardi Tequesta Police Department 357 Tequesta Drive Tequesta, FL, USA 33469 Reference: Warranty Service Package Quote for ComLog Recorder— DL.S2410/24 P6896 Dear Mr. Ricciardi: We would like to inform you that the 13th Year — Silver Package warranty service coverage for the ComLog Recorder that is being used at the Tequesta Police Department will expire on October 31, 2015. Enclosed is the ComLog Service Agreement Contract for the renewal of your warranty service coverage for the ComLog Recorder. In order for the renewal to take into effect, please send back a signed copy of the contract by fax, email or by mail addressed to my attention, as well as a copy of your Purchase Order. If a Purchase Order is not available, please return a completed copy of the Billing Information form with the Agreement for appropriate billing to occur. Upon receipt of the signed service contract and /or purchase order, an invoice will be prepared and mailed to you. Below is our quoted price for this category. The price is on an annual basis and in US dollars. Description 14th Year (12 Months) Term Begins November 1, 2015 Term Ends October 31, 2016 SILVER $3,059.00 If you require additional information, please call me at (514) 426 -7879 extension 227, or contact me by e-mail at mlarueCcDcvds.com , We want to take this opportunity to thank you for your confidence in our products and we are looking forward to your continuous support. Very truly yours, Michel LaRue, CPA, CA Controller T: 514.426.7879 F: 514.426.3511 www.cvds.com in 117 boulevard Brunswick Pointe- Claire, Quebec H9R 5N2 ComLoq Service Agreement Contract Silver Package Ref # DLS2410124 - P6896 You will receive: ■ 24/7 technical support including troubleshooting, installation, and configuration assistance ■ Four -hour phone response ■ Remote diagnostic technical assistance ■ Toll -free call -in number ■ Software upgrades ■ Material replacement of parts within 2 business days, once a Return Material Authorization (RMA) number has beenissued The Silver Service Agreement is based on a yearly fee, outlined below and /or in a separate purchase order. Service Agreement Contract Extended Warranty: 14 Year (12 Months) Term Begins: November 1, 2015 Term Ends: October 31, 2016 Package: SILVER Purchase Order No: Price: $3,059.00 USD P.O. No. not Applicable" Agreed and Signed Upon By: Agreed and Signed Upon By: CVDS Inc. T equesta Police Department, Fi_ (USA) `r 9 Representative: Michel LaRue, CPA, CA Fie resen ative: Title: Controller Title: V line Mo nc&.cs.C.r Date: Date: qLZ � — ** If Purchase Order No. is not applicable, please fill in the Billing Information form and send back to us. T: 514.426.7879 F: 514.426.3511 www.cvds.com ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems. Ch. 2013 -154 LAWS OF FLORIDA Ch. 2013 -154 lieu of written agreements for classes of contractual services; revising terminology; creating s. 287.136, F.S.; requiring the Chief Financial Officer to perform audits of executed contract documents and to discuss such audits with the agency officials; requiring the agency head to respond to the audit; amending s. 287.076, F.S.; providing that Project Management Professionals training for personnel involved in managing outsourcings and negotiations is subject to annual appropriations; amending ss. 16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024, 627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross- refer- ences; providing effective dates. Be It Enacted by the Legislature of the State of Florida: Section 1. Section 119.0701, Florida Statutes, is created to read: 119.0701 Contracts; public records. — (1) For purposes of this section, the term: (a) "Contractor" means an individual, partnership, corporation, or business entity that enters into a contract for services with a public agency and is acting on behalf of the public agency as provided under s. 119.011(2). (b) "Public agency" means a state, county, district, authority, or muni- cipal officer, or department, division, board, bureau, commission, or other separate unit of government created or established by law. (2) In addition to other contract requirements provided by law each public agency contract for services must include a provision that requires the contractor to comply with public records laws, specifically to: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. O Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 2 CODING: Words striel£ex are deletions; words underlined are additions. Ch. 2013 -154 LAWS OF FLORIDA Ch. 2013 -154 (3) If a contractor does not comply with a public records request, the public agency shall enforce the contract provisions in accordance with the contract. Section 2. Section 215.971, Florida Statutes, is amended to read: 215.971 Agreements funded with federal or and state assistance. — U) For An agency agreement that provides state financial assistance to a recipient or subrecipient, as those terms are defined in s. 215.97, or that provides federal financial assistance to a subrecipient, as defined by applicable United States Office of Management and Budget circulars, must the agreement s hall include all of the following CaY44 A provision specifying a scope of work that clearly establishes the tasks that the recipient or subrecipient is required to perform. (W(23 A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing by the agency before payment. Each deliverable must be directly related to the scope of work and must specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. c A provision specifying the financial consequences that apply if the recipient or subrecipient fails to perform the minimum level of service required by the agreement. The provision can be excluded from the agreement only if financial consequences are prohibited by the federal agency awarding the grant. Funds refunded to a state agency from a recipient or subrecipient for failure to perform as required under the agreement may be expended only in direct support of the program from which the agreement originated. (d) A provision specifying that a recipient or subrecipient of federal or state financial assistance may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period (e) A provision speci ing that any balance of unobligated funds which has been advanced or paid must be refunded to the state agency. (f) A provision specif dng that any funds paid in excess of the amount to which the recipient or subrecipient is entitled under the terms and conditions of the agreement must be refunded to the state agency. (g) Any additional information required pursuant to s. 215.97. (2) For each agreement funded with federal or state financial assistance, the state agency shall designate an employee to function as a grant manager who shall be responsible for enforcing performance of the agreement's terms and conditions and who shall serve as a liaison with the recipient or subrecipient. 3 CODING: Words stri are deletions; words underlined are additions.