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HomeMy WebLinkAboutMinutes_Workshop_07/9 /1996• VILLAGE OF TEQUESTA Post Office Box 3273 357 Tequesta Drive Tequesta, Florida 33469-0273 (407) 575-6200 Fax: (407) 575-6203 VILLAGE OF TEQUESTA VILLAGE COUNCIL WORKSHOP MEETING MINUTES JULY 9, 1996 I. CALL TO ORDER AND ROLL CALL The Tequesta Village Council held a workshop meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Tuesday, July 9, 1996. The meeting was called to order at 5:35 P.M, by Vice Mayor Elizabeth A. Schauer. A roll call • was taken by Betty Laur, Recording Secretary. Councilmembers present were: Vice Mayor Elizabeth A. Schauer, Carl C. Hansen, and Michael R. Meder. Also in attendance were: Village Manager Thomas G. Bradford, Village Clerk Joann Manganiello, and Department Heads. Mayor Ron T. Mackail did not attend as he was away on vacation. Joseph N. Capretta was also absent from the meeting. II. APPROVAL OF AGENDA Councilmember Hansen made a motion to approve the Agenda as submitted. Councilmember Meder seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Michael R. Meder - for The motion was therefore passed and adopted and the Agenda was approved as submitted. • Kecy ded Paper • Village Council Workshop Meeting Minutes July 9, 1996 Page 2 ----------------------- III. COI~IUNZCATIONS FROM CITIZENS (NON-AGENDA ITEMS) There were no communications from citizens. IV. REVIEW OF PROPOSED FY 1996-1997 BUDGET Village Manager Bradford reviewed the letter of transmittal which provided highlights of the funds to be reviewed at this meeting. The Village Manager Bradford explained that the total expenditures were higher in this budget because rlo water expenses had been included. Most significant was the proposal to create three funds, two of which would impact the General Fund and enable the millage rate to remain at the same level as this year. Those funds were the Community Development Special Revenue Fund and the Stormwater Utility Enterprise Fund. The other new fund, • Refuse and Recycling Enterprise Fund, was primarily for accounting purposes. A) GENERAL FUND Village Manager Bradford explained that an overview of the General Fund was that the same millage rate was proposed, that the rollback rate would be 6.2225, which was approximately a 1.9°s increase over the previous year. The rollback rate was explained to be the rate if the Village chose to keep the tax revenues at the same amount received in the prior year. Therefore, even by keeping the millage rate the same, the Village would receive an approximate 1.9°s increase in revenue primarily due to new construction. A 2.5~ across the board pay increase was proposed for employees. Health insurance was expected to rise approximately 5~, however, that would not be known until renewal in August. The Undesignated Fund balance was estimated at $566,000 in rounded figures at the beginning of the fiscal year and $525,000 at the end of the fiscal year, primarily due to the $41,500 subsidy to be provided to the Stormwater Utility per • Village Council direction. The importance of the Village Council Workshop Meeting Minutes July 9, 2996 Page 3 Undesignated Fund balance was stressed, since approximately $450,000 was needed to tide the Village over from October 1 to January 1 when the first tax proceeds would be received. This fund was also used in emergency situations, such as a hurricane; and for unbudgeted or unforeseen expenses. Discussion ensued regarding the reduction in the balance in this budget due to stormwater drainage improvements and whether those amounts should be replaced. The Village Manager advised that over time the fund would normally rise due to remaining amounts in various department budgets at the end of a fiscal year; and that although since 1990 tightened allocations had lessened the likelihood of remaining funds, the fund was still sufficient at the present time. In response to Councilmember Hansen's inquiry regarding whether the Village received short-term interest income, Finance Director Kascavelis explained that all surplus funds were invested constantly where they would • obtain the greatest yield, and that the Village had two investment accounts, one for the Water Department and one for the General Fund. Village Manager Bradford commented that Police and Fire expenditures represented approximately 66$ of total expenditures, with the Police Department expenditures only 1.85$ higher due to the retirement of former Chief of Police Roderick and the proposed permanent reduction in administrative staff from three to two officers. Fire Rescue expenditures had risen 5.11$ to $1.1 million, and the net cost to the Village after deduction of non ad valorem revenues, including the Jupiter Inlet Colony contract, was $918,450. Village Manager Bradford explained that the total expenditure budgets of all other departments had decreased by ~ of one percent primarily due to decreased funding which had occurred from this year to the next in the Capital Improvement Fund. The Capital Improvement Fund was high because money had been transferred in to do the stormwater projects now. The Village Manager referred to page 5 which provided a snapshot view of what had happened to the General Fund over the course of a year, beginning with a fund balance of $772,000 and the estimated ending fund balance was $566,000, representing changes because of stormwater • improvement projects. The ending fund balance as of 9/30/97 was estimated at $525,114. • Village Council Workshop Meeting Minutes July 9, 1996 Page 4 ----------------------- During discussion of the General Fund Revenues, the Village Manager explained that current ad valorem taxes were up 1.1%, and total taxes were up 1.7%. Licenses, permits and fees had dropped due to revenues which had been shifted to the new Community Development Fund. Intergovernmental Revenue had decreased 2%. In response to Vice Mayor Schauer's question of why the EMS grant from Palm Beach County was less for 1997, Village Manager Bradford responded that the amount of the grant depended on items requested by the Fire Chief. Fire Chief Weinand explained that the amount also depended on the amount of traffic citations, and the amount that would be received was unknown. General Government (charges for services} had decreased 14.7% due to shifting fees to the Community Development Fund. The increase in fines and forfeitures had increased 33% due to an anticipated $12,000 increase in Court fines through Police Department activities. Miscellaneous revenue had • decreased significantly because of the fund balance drop, plus interest formerly received by the General Fund would now be received by the newly created funds. Non-Revenue Transfers--transfers of money from one fund to another--had increased 1-1/2%. Other Governmental Revenue was up 12% primarily due to creation of administrative management fees in the three new funds. Village Manager Bradford explained that the budget format showed a description of each heading, the first of which under General Government was legislative, and was the budget for the Village Council, which showed a slight increase due to increase in agency fees. In the executive category, the budget for the Village Manager's office was up 4.8% due to salary and COLA increases, and capital outlay for a new CPU. The Village Manager explained the basis and differences in merit pay increases and longevity pay increases, and how employees were evaluated, including topped out employees. The Village Clerk's budget for records maintenance had increased 6%, and capital outlay was proposed for one new desk. The Finance Department budget for the Director of Finance and two accounting clerks was up 4-1/2% and the capital outlay budget was for a laser printer or a new CPU. Village Manager Bradford explained that the budget • allocation for Legal Counsel had been increased more than in prior years since the amount allocated had consistently been • Village Council Workshop Meeting Minutes July 9, 1996 Page 5 running behind actual expenditures because of unexpected lawsuits every year such as the Felhaber/Tequesta Plaza suit and Gallery North lawsuit. The category for Planning & Zoning Services had been zeroed out since the amounts had been transferred into the Community Development Special Revenue Fund. The Village Manager explained that the Administrative category for Other General Government Services was a catchall for costs of general government services not specifically classified within other department classifications, including maintenance of general facilities and insurance expenses not reasonably allocated elsewhere, and the sick leave conversion pay program which was an incentive for employees whereby they could receive pay for unused sick days. The employee recognition program included the annual Christmas and beach party. Village Manager Bradford explained the importance of the Inter-Fund Transfer section of General Government which included transfer from • Capital Improvement Fund to provide a subsidy to the Stormwater Utility. The Village Manager explained that the 29~ reduction in total expenditures was actually misleading because the budget had been increased to allow for transfers to capital for the stormwater projects this summer. Councilmember Meder questioned that nothing had been budgeted for annexation. Village Manager Bradford explained that the cost could be radically different according to whether one area or all areas were to be annexed, which made budgeting difficult. The Village Manager suggested that if the Village Council desired to annex that only one or two areas be chosen in order to simplify the process and so that residents could know the cost far them to be annexed, since in the last annexation attempt which had proposed to annex all areas there had been so many possible scenarios that the people could not tell what they would have to pay. Councilmember Meder recommended that a workshop meeting be held to discuss annexation. Village Manager Bradford explained that the major cost of the prior annexation election had been due to marketing, and without that the cost would be minimal- -therefore could come from Undesignated Fund balance or could be added now. Discussion ensued regarding annexation areas, during which Vice Mayor • Schauer commented that some residents in Anchorage Point were interested, and Village Manager Bradford stated that Village Council Workshop Meeting Minutes July 9, 1996 Page 6 Waterway Village would be easier to sell because of their crumbling infrastructure. Councilmember Hansen expressed agreement with Councilmember Meder's proposal to hold a workshop meeting on the subject and stated that he was still interested in targeted annexation. After further discussion it was the consensus of the Village Council to allocate $1,000 for annexation during FY 1997 under General Government. Village Manager Bradford explained that administration for the Police Department had been reduced due to the retirement of Chief Roderick. The budget for Communications, representing dispatching, had increased 8.4% due to COLAs and a new CWA contract. Discussion regarding the figure under miscellaneous equipment was found to be the cost of backup computer tapes and should have been $265 rather than $2,590. Village Manager Bradford verified that legal • services in the Compliance/Inspection Division included the costs for a Special Master. The Village Manager commented that there was a Code Enforcement problem with the BRITT Building, which would be the subject of the first meeting involving the Special Master. Village Manager Bradford explained that the Investigative Services division included costs for the Detective Sergeant. One allocation was questioned, to which Chief Allison responded that the figure was correct and was for the cost of a subscription service which would allow an Officer to input a drivers license or Social Security number and obtain information. Patrol Services were discussed. Chief Allison explained that the Capital Outlay allocation was for two police cars, one video camera system for one car, four portable radios, two vehicle radios, and one light bar. The future Village fueling system to be located at the new garage facility was discussed. It was stated that there were currently three sergeants and nine officers in the Police Department. Councilmember Meder expressed his opinion that two more police officers were needed, to which Vice Mayor Schauer responded that this was a tight budget and the Village should wait to hire more police personnel until Tequesta Oaks was on the books. Councilmember Meder discussed the ad valorem tax property tax assessments reported in the • newspaper which had shown increases for surrounding municipalities; however, stated that if new construction was • Village Council Workshop Meeting Minutes July 9, 1996 Page 7 ----------------------- taken out then the figures showed Tequesta was doing fine, with property values increasing. Councilmember Meder commented that the problem was that the Village was now growing with additional construction and needed to be prepared to protect the community from undesirable elements moving in from the south. During ensuing discussion, Chief Allison explained that special details were included in the patrol salaries allocation and that part-time reserve officers could be hired to have three officers on certain shifts instead of two. Councilmember Hansen agreed that a third officer was needed on all patrols but expressed the opinion that more revenue was needed and recommended budgeting for one more officer on the road for next year. Village Manager Bradford explained that would necessitate hiring three men. Councilmember Meder suggested to Chief Allison that a Special Traffic Division could be created to police only U.S. One 24 hours a day and that the income • generated from tickets given out would pay for that division plus another police officer. Village Manager Bradford commented that U.S. One would be a good candidate for a speed limit reduction. Discussion ensued regarding problems on U.S. One. Councilmember Hansen questioned where the total figure for the Police Department could be found. Village Manager Bradford explained it should be on page 21. Councilmember Hansen clarified that his suggestion was that based on anticipation of higher revenue generated from Cliveden that one extra patrolman per shift be included in the FY 98 budget. Councilmember Meder clarified that his suggestion was for two extra patrolmen per shift to be paid for by income generated by forming a new traffic division,. which would then make the revenue generated from Cliveden available for other projects. Councilmember Hansen questioned the difference in the budgets for police and for firefighters, to which the Village Manager responded that their pay scales were similar, however, many of the police officers were experienced and therefore making more money .than the firemen. Councilmember Meder commented that the cost of two police cars was also included. Finance Director Kascavelis pointed out that a large portion of the difference was the 28% of salary retirement costs for police as opposed to the 14$ of salary retirement costs for • firefighters; and explained that over the next few years there would be a difference as new employees were hired. • Village Council Workshop Meeting Minutes July 9, 1996 Page 8 ----------------------- Village Manager Bradford explained that the Civil Defense category under Emergency Management was basically a catchall for small items needed to be purchased for emergency situations. Fire Rescue Department budgets were reviewed. Village Manager Bradford explained that the debt for the ladder truck, roughly $56,600, was in the General Government category rather than in this section. The Village Manager commented that this would be the third year of operation for the department and that the men were starting to take their vacations, so that the Village incurred extra overtime for personnel to fill in; however, Chief Weinand had instituted a program of hiring off-duty firefighters at a lesser cost from other communities who operated under the same program as Tequesta. Vice Mayor Schauer questioned whether anyone in the police or fire departments was an expert on snakes, • to which Chief Allison responded that all of them could handle snakes. The budget for the EMS section of Fire Rescue was discussed. Chief Weinand explained that the department had seven paramedics and the rest were EMT's. Future plans for the ambulance building were discussed since the ambulances now came from Jupiter hospital. Fire Chief Weinand had discussed plans with the owners, who were in the process of refurbishing the building, however they had not yet made a decision. Village Manager Bradford explained that some Village residents felt the assets of the ambulance service should have been given to the Village rather than to the hospital since the Village residents had started the service, and commented that the building would be great for a fire rescue complex except it would not hold the fire trucks and would have to be gutted and remodeled. Councilmember Meder suggested that it could be used for storage. Vice Mayor Schauer suggested putting pressure on large contributors to the hospital to get the building given to the Village. Village Manager Bradford explained that the Garbage/Solid Waste Disposal category under Public Works had been zeroed out since recycling grants were no longer received. The Village Manager explained that the personnel count had • changed due to the retirement of Marvin Brown whose duties were now performed by contractual services, and half of one • Village Council Workshop Meeting Minutes July 9, 1996 Page 9 ----------------------- equipment operator's duties were now budgeted in the Stormwater Utility. The main changes were a slight reduction overall, higher contractual services and water services; and lower salaries and associated costs, engineering services, and capital improvements. Equipment purchases included half a truck for the Stormwater Utility and a mower. Village Manager Bradford explained that the allocation for streetscape trees was only for replacement trees. The fact that mosquito control was highly regulated was discussed, and that Village personnel must monitor for infestation levels and also respond to public reports of problem areas. Recreation budget figures were reviewed, which had increased due to maintenance contracts for Constitution Park landscaping, and included half of Mr. Preston's salary and that of the park foreman. The Tequesta Park's live-in • security person was discussed. Councilmember Meder questioned that the cost of utilities had increased for Canstitution Park, to which Mr. Preston responded that the monthly air conditioning bill for the recreation center building at was approximately $1400. Councilmember Meder questioned whether the building generated $1400 per month in revenue. Village Manager Bradford explained that it did not at the present time, and that discussion would be held with the YMCA to see if their plan was acceptable, however, their presence could hamper the ability to rent out the building. Mr. Meder stated that he was interested in renting the building. Village Clerk Manganiello explained that the bridge club had owned most of the tables and the remaining tables which were useable condition had been stored. Mr. Preston explained that general maintenance had increased due to cleaning costs for the inside of the building and dumpster fee for the recreation center. Village Manager Bradford commented that landscaping maintenance for Constitution Park was also included, which had not been in last year's budget. During ensuing discussion, Councilmember Meder expressed further concern that not enough income was generated from the recreation building. Village Clerk Manganiello explained that the center was booked for the whole summer and that 40 children were • enrolled in each 2-week program, so that a large number were taking advantage of the summer programs. Councilmember • Village Council Workshop Meeting Minutes July 9, 1996 Page 10 Meder requested a breakdown be done of the costs of the building to have available when considering the YMCA bid, which Village Manager Bradford assured him would be accomplished. Village Manager Bradford commented that the Recreation budget had increased 5$-6%. Councilmember Meder suggested that an amount be budgeted to solve the space problems being experienced in the Village Ha11 facilities by the various departments. Village Manager Bradford described the offices and storage space which would be available within the new garage facility, and commented that theoretically the garage facility could relieve the back building of all personnel except the Finance Department. The Village Manager explained that he did not plan for all of those personnel to move, since one secretary worked for all of them plus the Finance Department. Discussion ensued regarding .current storage areas on and • off-site and possibilities for moving those items to the new garage, which would save $11,000 annually. Counciimember Meder suggested that more stored items be moved from administration to off-site storage to free space in this building. Councilmember Hansen suggested that staff should come to the Village Council with a proposal that would help on a short-term basis, and that this meeting should continue with discussion of the budget. Councilmember Meder stated that the present discussion was regarding the General Fund and he was discussing a budget issue, and that the problem needed to be resolved at budget time so that money could be budgeted possibly for storage space, to resolve the problem of working conditions at the present site. Vice Mayor Schauer commented that working conditions were very cramped since the Village Hall complex facilities had been constructed for occupation by less people, and that as a result she saw a need for a new facility. Village Manager Bradford described some of the problems experienced by employees, stating that although the storage problem was universal it would go away in March with completion of the garage; however, filing cabinets in the administrative section hallway must remain since they contained files which were needed daily by personnel, and purging was allowed by the State every three years. Village Manager Bradford • explained that if the proposed budget was approved that a proper space would be needed for the Planner and for the • Village Council Workshop Meeting Minutes July 9, 1996 Page 11 Code Enforcement Officer; and explained that more room was needed in the Finance Department. Those problems aside, the Village Manager stated that the problem was that the current facility was not designed properly to hold the number of people working there, there was no file room, no copy room, no employee lounge, etc., and that because of the cramped conditions the noise level did not allow concentration. Village Manager Bradford stated that $750,000 would build a new state-of-the-art fire rescue facility which would include land, and that it could all be done on the present site. Councilmember Meder stated that the problem would keep getting worse over the next 3-5 years, and that he wanted an amount to be budgeted to resolve the problem. Village Manager Bradford responded that the Water Department and Finance Departments could be moved to another site, or all of Administration could be moved to another site; however, the question arose whether it was feasible from a • managerial point to have certain managers at a remote facility. Village Clerk Manganiello suggested that if employees knew that new facilities would be available in three years that would make current conditions tolerable. Councilmember Hansen expressed his concern that $75,000 might have to be spent to bring the current building into compliance unless a plan were adopted for a new facility to be constructed in the next three years. Councilmember Meder stated that upgrading this facility was not a part of this discussion, to which Councilmember Hansen responded that Mr. Meder had been against paving the road at a cost of $13,000 and he would hate to see the Village spend $75,000 on upgrading here to come into compliance, and suggested that in the meantime staff submit suggestions for short or medium-term resolution to space problems. Village Manager Bradford stated that he would look at the problem and report to the Village Council, and that rental space for off-site offices would cost approximately $350 to $400 per month per office. If the Water Department were moved the cost would be approximately $1,650 per month plus the one-time relocation cost. Councilmember Meder suggested adding $25,000 to the budget. Vice Mayor Schauer stated that the Village did not have that money and the only way to get it would be to raise taxes; and commented that Village Manager • Bradford had been directed by the Village Council to provide a budget with no tax increase. Councilmember Meder stated • Village Council Workshop Meeting Minutes July 9, 1996 Page 12 ----------------------- that perhaps the direction had been mistaken. Vice Mayor Schauer recommended that this discussion be continued when the full Village Council was present, and stated that if a tax increase was done that she would like it to include additional funds to start saving for a new facility. Discussion continued during which the Vice Mayor described what various departments would like to have to alleviate the problem. Councilmember Meder stated that there would not be a full Village Council at the July 25 meeting, and suggested that $25,000 be added to raise the millage rate a little and if that was not accepted the millage rate could be lowered. Village Manager Bradford explained that whatever the final budget amount, staff would recommend .increasing it 3$ to 4~ just in case extra funds were needed, and then lowering it later if no extra amounts were needed. Village Manager Bradford explained that adding $25,000 would result in an approximate 1~ increase. Councilmember Hansen reported that • his conversations with staff members had left him with the impression that the best thing he could do for them as a Village Councilmember was to work very hard on getting new quarters very soon and that employees would be satisfied if they were told that the Village Council was going to try to finalize plans and financing during FY 1997 for new facilities, rather then trying to move people around and spending extra money for that in the interim. Fire Chief Weinand explained that the Code violations were because of the mixed use of the current facility. Chief Weinand suggested that one solution might be to move meetings to the former JTJC building and to use the Village Hall meeting room for office space. Village Clerk Manganiello commented that this meeting room was one of the nicest in the area in older facilities. Councilmember Meder stated that for what it was costing the Village for the Recreation building, this might be a good solution, and requested that the cost to move the meetings during the coming year be determined so that this meeting room could be used for storage and files could be moved out of the administration hallway. Village Manager Bradford explained that storage of the files was not the only problem, but that employees could not work because sound from normal conversations in nearby workplaces interrupted concentration. Chief Weinand explained that • offices were located off of a single corridor which was the access to everything so that anyone going by the doorway Village Council Workshop Meeting Minutes July 9, 1996 Page 13 tended to say hello. Doors could not be closed because air conditioning to another office would be shut off. Councilmember Meder stated he understood the problems but that they would not be solved in the next five years, but moving use of the meeting room to another site would alleviate cramped offices. Councilmember Meder questioned what the cost would be to make that move. Village Manager Bradford responded that the Police Department program would be pulled out since they would be the ultimate user of this building and whatever was done temporarily must not conflict with the ultimate use. Councilmember Meder requested that an answer be provided by the next Budget workshop meeting. Village Clerk Manganiello questioned why Councilmember Meder favored a Band-Aid approach rather than to concentrate all efforts toward a new building in three years, to which Mr. Meder responded that he was trying to solve the problem for the next 3 to 5 years. Village Clerk expressed the opinion • that the employees would favor placing all efforts into a new facility to be occupied in three years. Village Manager Bradford stated he would provide a thumbnail sketch at the next Budget workshop meeting. Councilmember Meder stated he would still like to see an amount budgeted. B) IMPROVEMENT BC?ND REVENUE FUND Village Manager Bradford reviewed the fund analysis far the Improvement Bond Revenue Fund, and explained that this fund had been created to account for revenues pledged to pay off the 1994 Bond issue. Discussion ensued, during which it was determined that the amount shown for the estimated fund balance should have been $39,733, and that the total expenditure amount was overstated by $59,000 because of a transfer to Community Development, which was a larger transfer than actually necessary made in order to keep the budget at no increase. Village Manager Bradford responded to Councilmember Meder's question regarding funds available for a hurricane emergency that there were several funds that could be drawn from for a worst case situation. C) COMMt7NITY DEVELOPMENT SPECIAL REVENUE FUND • Village Manager Bradford reviewed the analysis of the new Community Development Special Revenue Fund, and explained • Village Council Workshop Meeting Minutes July 9, 1996 Page 14 that although the Village wanted to start accounting for that department's functions on a separate basis, that a one- time benefit was realized by setting up a separate fund and transferring $66,945, providing both a General Fund and a tax rate benefit. Discussion ensued. Councilmember Meder questioned how a savings could have been realized when no additional source of revenue was created, to which the Village Manager responded that that amount had been shifted from a fund impacted by taxes to a totally fee-driven fund. The accounting procedure was discussed further. Village Manager Bradford explained that the future costs of this function would be taken from the General Fund, thus deleting the pressure placed on the tax rate. Councilmember Hansen mentioned that raising fees had been discussed, which would make this fund able to support the Community Development Department operations. Councilmember Meder commented that was the same concept as his recommendation that a special • traffic division in the Police Department could support the personnel to operate that division. Councilmember Meder stated he did not understand the statement that a $60,000 windfall had been realized by moving that amount from one pocket of this budget to another. Village Manager Bradford explained that $60,000 had been taken off the General Fund books expenditure side. Councilmember Meder stated that fees had been taken off the revenue side, to which Village Manager Bradford responded that if you looked at Planning and Zoning services only--not the building permits, etc.-- the only revenue ever received associated with planning was the State grant of $14,000 to $16,000 annually, but expenditures were $60,000 to $80,000. Building Official Ladd assured the Village Council that he was happy with the transfer to the new fund and its incentive for him to get in as many fees as possible and keep costs low, but stated he would still have low income years periodically. Village Manager Bradford clarified that the proposal to raise fees was intended for a year from now. Village Manager Bradford explained that a full-time professional planner would be working in the Community Development Department to do all comprehensive planning and review all comprehensive plan changes proposed by Tequesta's neighbors, to be the grants coordinator to help obtain money from outside sources, and • to also be an economic development coordinator to help with various State programs. The Village Manager commented that • Village Council Workshop Meeting Minutes July 9, 1996 Page 15 ----------------------- hiring a planner was long overdue and that the Village was the only municipality in the area without a full-time planner. In the Administrative budget for Building Department, the personnel head count had been reduced to reflect only the Building Official, and the budget figures covered both the Building Official and a full-time contractual secretary. Village Manager Bradford explained that (1) employee should be inserted in the Planning & Zoning Services section for the services of the planner. Building Official Ladd explained that the capital outlay in the Inspection and Compliance Division budget was for the purchase of a computer, and that the personnel head count should be 1.5. Village Manager Bradford pointed out that if Tequesta Oaks was developed as anticipated that $300,000 would be added • which could be used for any small deficits, and interest could be drawn on that amount for years to come. D) CAPITAL IMPROVEMENT FUND Village Manager Bradford reviewed the Capital Improvement Fund created as a means of accounting for capital improvement projects, typically public works projects, and explained that a lot of funds had been spent this year on the library, Constitution Park, and drainage improvements. Proposed for next year were fewer projects since all drainage projects would be under the Stormwater Utility. Projects would include complete rebuild of the tennis courts at Tequesta Park, paving overlay for the Tequesta Drive pathway, and paving overlay for all streets in the area of Jupiter in the Pines from but not counting Riverside Drive, east to Seabrook, south of Tequesta Drive, and north of Dover Ditch. Also proposed for paving overlay were Seabrook Road and Cypress. Village Manager Bradford commented that he had received a letter that day from Neil Vander Waal on behalf of the Country Club requesting that the Village pay for Country Club Drive landscaping. The Village Manager advised that if • the Village Council was inclined to do that landscaping that a plan would be needed in order to assure that the • Village Council Workshop Meeting Minutes July 9, 1996 Page 16 ----------------------- landscaping would provide a traffic noise buffer, so that funds might be budgeted for design, and that any design planning include meeting with residents to determine what they would want. Councilmember Hansen advised that the Country Club had expressed a desire to see some improvements on the southern part of Country Club Drive on the west side which needed landscaping, and that their idea had been to use the $22,000 allocated in last year's budget for streetlights which had not been wanted by the residents. Mr. Hansen stated it was his understanding that would not be enough money to landscape the entire length of Country Club Drive, and that a plan should be adopted using the $22,000 to do the southern part of the plan so that when money was available for the rest that it would be done the same way according to the plan. Village Manager Bradford reported that Mr. Vander Waal's letter had indicated some interest for a roundabout as opposed to a 4-way stop at the north • gate. Councilmember Meder stated he would not vote for more trees unless there was a lat of public support. Councilmember Hansen stated he was in favor of continuing the streetscape, which had been completed on Tequesta Drive. Vice Mayor Schauer commented that the Ordinance allowing Safe Neighborhood Districts had been passed so that residents could tax themselves for items such as landscaping. Village Manager Bradford commented that he believed that landscaping for the purpose of traffic mitigation on adjacent property was a legitimate project for a Safe Neighborhood District. Councilmember Meder stated that residents could plant hedges if they so desired, and that this did not need to be a Village expense. Vice Mayor Schauer suggested landscaping except for the area of Bermuda Terrace to make a statement since Bermuda Terrace was so set against annexing into the Village. Village Manager Bradford speculated that a landscaping plan for the whole street would cost $7,500 to $10,000 to design. Councilmember Hansen stated it was his understanding that the plan would include the west side of the lower Country Club Drive and both sides where the Village was on both sides of the road. Village Manager Bradford commented that Mr. Vander Waal's letter had only referred to that area across the street from Bermuda Terrace being upgraded with landscaping using the • $22,000, and if the Village Council wanted to landscape that area he suggested it should be done in accordance with a • Village Council Workshop Meeting Minutes July 9, 1996 Page 17 ----------------------- plan for the whole strip so that the total landscaping would not be bodge podge. The Village Manager explained that if nothing was done with the $22,000 it would roll over into the Undesignated Fund. It was the consensus of the Village Council to delay any decision. Village Manager Bradford stated that this matter could be decided between now and October 1. Village Manager Bradford stated that the final item of $86,500 in the Proposed 5-Year Capital Improvement Program should have been placed in the FY O1 column. E) SPECIAL LAW ENFORCEMENT TRUST FUND Village Manager Bradford reviewed the Law Enforcement Trust Fund, required by law for confiscated property received in drug busts, and explained that the Police Chief could only • spend money from the $2,816 balance upon authorization by the Village Council. Therefore, nothing was actually budgeted, and when a purchase was needed it would be placed on the Village Council agenda and if approved, the budget would be amended. Village Manager Bradford requested that the Village Council start thinking about the bonding for water, which would be discussed at the next Budget workshop meeting. VII. ADJOURNMENT Councilmember Hansen moved that the m®etinq be adjourned. Councilmember Meder seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Michael R. Meder - against the motion was therefore passed and adopted and the meeting was adjourned at 9:03 P.M. • Village Council Workshop Meeting Minutes July 9, 1996 Page 18 _~. ATTEST: ~~ _ . ,~~ Jo nn Manganie oI Village Clerk • DATE APPRQVED: Respectfully submitted, ~~~~ Betty Laur Recording Secretary •