HomeMy WebLinkAboutDocumentation_Regular_Tab 09_11/12/2015 V'lllage Of Tequ�ta.
Parks & Recrea�ion D�p��nent
Date: 10/22/2015
To: Michael Couzzo, Village Manager
Cc: Lori McWilliams, Village Clerk
From: Greg Corbitt, Director of Parks & Recreation
RE: Island Time Productions Services for Tequesta Fest 2015
Village Council Agenda Item for November, 2015 Meeting; to approve service agreement of
Island Time Productions, Inc to provide the following for the Tequesta Fest 2015:
• Saturday, November 21, 2015
• 12-6PM
• Thrill Ride (Fury)
• Thrill Ride (Silver Streak)
• Thrill Ride (Rock Star)
� Thrill Ride (Super Hard Slide)
• Children's Ride (Dragon Wagon)
• Children's Ride (Track Style Train)
• Children's Ride (Puppy Dogs)
� Children's Ride (Car Ride)
• Water Gun Race Game with 144 Prizes
• RolI-A-Ball Game with 144 Prizes
• Multi-Player Game with 144 Prizes
• Restroom Trailer (Crowd Pleaser)
• Ticket Bog Service & Staffing
• Treat Trailer
• Safety Cable Covers
• SQ 230 Quiet-Pak Generator
• FG 90KVA Super Quiet-Pak Generator
• Full Staffing
• Pick-up & Delivery
Interoffice Memo
• Erect & Strike(take down) with very little impact to the area in a very efficient
manner
• Provide all necessary copies of insurance
• All rides are State inspected for safety
• On-site supervision before, during and after the event
• Pre-event meetings with staff to go over logistics and concerns
• Finally, experience and quality
Budget Amount: $51,240.00
Island Time Productions: $45,000
Account #: 001-231 534.303
f. . __.__ "_.'___________
ISLAND TIlvIE PRODUCTIONS, INC
AN AMt7SEMENT COORDINATING & REFERRAL AGENCY
P(J BOX 14968 N.P.B., FL. 33408
PHONE 561-801-1617--- EMAIL BUSTONEI@BELLSOUTH.NET--- FAX 561-863-6390
SERVICE / PROPOSAL AGREEMENT / INVOICE
AGREEMENT DATE: 9/ 28 / 15
CONTRACTED P.ARTY: VII,LAGE OF TEQUESTA PA.RKS & RECREATION
ADDRESS: 399 SEABROOK RD TEQUESTA FL.
PHONE:561-575-6247 FAX:561-575-7307
DATE AND TIME OF EVENT: SAT`URDAY NOV. 21 2014 12 PM TO 5 PM
. ADDRESS OF EVENT: PARIDSE PARK @ TEQUESTA DR.
CONTACT PERSON: GREG CORBIT
PHONE NUMBER AT EVENT:
ENTERTAII�IMENT/SERVICE TO BE PROVIDED:
1) THRB.L RIDE ( FURY / SHIP or 1001) W/ FULL STAFF, P& D, E& S
1) THRILL RIDE ( SILVER ST'REAK ) W/ FULL STAFF, P& D, E& S
1) THRII.L RIDE ( CENTRIFICAL STYLE ) W/ FULL STAFF, P& D, E& S
1) SUPER SLIDE ( 115' HARD 3 LANE ) W/ FiJLL STAFF, P& D, E& S
1) WAGON COASTER W/ FULL STAFF, P& D, E& S
1) SPTN RIDE ( PUPPY DOGS, ETC.) W FULL STAFF, P& D, E& S
1) TRACK STYLE TRAIN W/ FLTLL STAFF, P& D, E& S
1) KIDDIE CAR RIDE W/ FULL STAFF, P& D, E& S
1) WATER GLJN RACER �V / FULL STAFF, P& D, E& S, UP TO 144 QUALITY PRIZES
1) ROLL-A-BALL RACER W/ FULL STAFF, P& D, E& S, UP TO 144 QUALITY PRIZES
1) MULTI PLAYER ROLLER GAME W/ FULL STAFF, P& D, E 8c S, UP TO 144 QUALITY PRIZES
1) REST ROOM TRAILER ( OUT SOURCED )
1) TICKET BOX SERVICE ( 2 TWO STATION ) P&D, E& S
1) SQ 230 QUIET-PAK GENSET W/ DISTRO, WIRES, ALL FUELS & OILS
1) SQ 100 QiJIET-PAK GENSET W/ DISTRO, WIItES, ALL FUELS AND OILS
1) LOT CABLE GUARDS
********* REQUIRED STATE INSPECTION ---- FEE'S INCLUDED ****************
******* SET-UP WEDNESDAY NOV. 19� -- INSPECTION TO BE ON FRIDAY NOV 20� *******
TOTAL REVENLTES DLTE: $ 45,000.00
BAI,ANCE DUE: $ 45,000.00 BY: PRIOR TU OPENING OF EVENT
AT 12 PM ON NOV. 21� , 2015
ISLAND TIME PRO. INC. CONTRACTED PARTY
DATE: DATE:
****** DO TO UNFORSEEN AND / OR UNCONTROLLABLE CIlZCLTMSTANCES SUCH AS ******
ACTS OF GOD , LOSS OF BUSINESS , MECHArTICAL DIFFICULTIES ,LOSS OF STAFF , ETC.
EQUIPMENT MAY HAVE TO BE REPLACED WITH A COMPARABLE ITEM
BIG FLTN, INC.
2015 TEQLTESTA FEST PROPOSAL�
.............................................................................._.................................................... .............................................................................................
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EVENT: Tequesta Fest DATES: ATov. 21, 2015
EVENT COORDINATOR: Greg Corbitt TIMES: Noon-Spm
PH.(5610768-0473 EMAIL : Gcorbitt@tequesta.org
EVENT LOCATION
Paradise Park
Tequesta Dr.
Tequesta, FL.
SERVICE PROPOSAL
PRICE
3 Spectacular rides from the following list Rides will be determined by available space and layout.
Cliff Hanger, Pharaoh's Fury, Rock Star, Himalaya, Zero Gravity, Orbiter or Swing
Barrel of Fun Spin Ride
Rio Grande Train
Dragon Wagon
Fun Slide
Cross Cotmtry Adventure car ride
Water Gun Fun game with prizes
Derby Race garne with prizes
2- 225kw generators with power distribution.
1 Del�e Portable rest room trailer.
All games, and rides come fully staffed
State inspection fees included
Tota1 package price $49,200.00
To accept this proposal please sign and email back to indoolann,bellsouth.net.
Pricing is valid for 14 days from proposal date of October 13, 2015
Event coordinator signature of acceptance daxe
AMERICAN CONCESSION SERVICES �
937 27�' St. West Palm Beach, FL 3�407 PH. 561-373-5325
Propasal Bid Date : 9/ 29 / 30
PE�Qne: ��'!-5?5-62�&� �venf S�ar�s:
�
Fax: 561575-7307 '�'�/�'�f'��'�.� �°�
De[iver Ya: TEQlJESTA , ��. �ven� �e�c�s:
4�Ah:�4DISE P1�E�66 99/12145 S�fEIli
't"�QtJES'�A �F�4VE
�eiaveay 3�3e�F�o�:
Ho�sse '[ 9J�0/1 �
Co�ta�t F'erso�: tar°�g Ga�¢��i� �c�asic�r�: �'es�ivai
RIDES : GAMES:
Pirate Ship Water Gun W/ Sm Prizes
Himalaya Ro{ler Racer W/ Sm Prizes
Round Up Dart Game Trailer W/ Sm Prizes
100' 3 Lane Hard Slide .
Go Gator Coaster
Mind Winder
Trackiess Trairt
Tubs Of Fun
Rest Room Trl ( Out Sourced ) Two Stalls Each Side
175 KW Generator W/ Distribution ( Rental Delivered / Pick+ed Up )
Equipment TOTAL DUE: $48,000.00
If Your Event REQUiRES a State Inspection , additionai.fee of $1,000.00
Tot�ai Event Fees $49,000.00
Deposit Due at Signing ( Contains a$1000.00 State Fee )$25 ,oao.aa
Balance Due Arior to Set Up Scheduled on Friday November 20`" $24>000.00
Cancelation for any reason on the Contracted Parti�s part represents FORFEITURE of deposit monies
The Campany at IYs Discretian may SUBSITUTE equipment for a Like Kind
Accepted by FQr Date