HomeMy WebLinkAboutDocumentation_Regular_Tab 15_11/12/2015 .
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Memo
To: JoAnn Forsythe, Finance Director
From: Michelle Gload, Accounting Manager
Date: Tuesday, November 03, 2015
Re: Fiscal Year Ending 09/30/15 Encumbrances
$130,095.00 of the Fiscal Year 2014/2015 Budget remained encumbered at fiscal year-end 09/30/15
and the Departments are requesting that the funds be rolled forward to fund the completion of the
purchase orders in Fiscal Year 2016. The purchase orders were funded and approved in Fiscal Year
2015 but not completed. The Departments expect the purchase orders to be completed in budget year
ending 09/30/16.
RESOLUTION NO. 92-15
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2015/2016
GENERAL FiJND #001 BUDGET BY $10,978.00, THE 2015/2016 CAPITAL
IMPROVEMENT FUND #301 BUDGET BY $8,000.00 AND THE 2015/2016
WATER FUND #401 BUDGET BY $111,117.00 BY AMENDING
EXPENDITURES AS SPECIFIED IN THE ATTACHED `�SCHEDULE A"
PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE
DATE; AND FOR OTHER PURPOSES.
WHEREAS, $130,095.00 of the Fiscal Year 2014/2015 Budget remained encumbered at
fiscal year-end 09/30/15 and the Departments are requesting that the funds be rolled
forward to fund the completion of purchase orders that were approved and funded but not
completed in budget year ending 09/30/15 and expect to be completed in budget year
ending 09/30/16;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 92-15 , amending and increasing the 2015/2016 General
Fund #001 Budget by $10,978.00, the 2015/2016 Capital Improvement Fund #301
Budget by $8,000.00 and the 2015/2016 Water Fund #401 Budget by $111,117.00 by
amending expenditures as specified in the attached "Schedule A" is hereby approved;
Section 2 This Resolution sha11 become efFective immediately upon passage.
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General Fund
Funds to Roll
Outstandinq Forvvard as
Ori inat Encumbrances Reauested
GL Accourrt # PO # Vendor Descrintion Encumbrances as of 09/30l15 by Deparhnents
GENERAL FUND # 001
001-192-664.600 3227 TEAM EQUIPMENT STREAMLINE POWER UNIT & ACCESS $ �0,978.00 $ 10,978.00 $ 10,978.00
Storm Water Fund Total: $ 10,978.00
Total Roll Forward Request for Non-Encumbered Funds: $ 10,978.00
Capital Improvement Fund
Funds to Roil
Outstandina Forward as
Ori inal Encumbrances Reauested
GL Account # PO # Vendor Descriotion Encumbrances as of 09/30/15 bv Deaartrnents
CAPITAL IMPROVEMENT FUND # 301
301-371-663.657 3170 TREASURE COAST REGIONAL UPGRADES TO TEQUESTA US1 $ 80,000.00 $ 8,000.00 $ 8,000.00
Storm Water Fund Total: S 8,000.00
Total Roll Forward Request for Non-Encumbered Funds: $ 8,000.00
Water Fund
Funds to Roll
Outstandinq Forward as
Oriainal Encumbrances Requested
GL Account # PO # Vendor Descri�tion Encumbrances as of 09/30h5 by Departrnents
WATER FUND # 401
401-24'I-531.302 3088 ARCADIS TEQUESTA DRIVE WATER MAIN REPLACEMENT $ 76,500.00 $ 13,770.00 $ 13,770.00
401-242-546.303 3239 JACOBS AIR WATER SYSTEMS INSTALL REVERSE OSMOSIS $ 38,570.00 $ 38,570.00 $ 38,570.00
401-242-546.320 3235 INTEGRATION SERVICES INC PROGRAM (2) SCADA COMPUTERS $ 16,614.00 $ 16,614.00 $ 16,614.00
401-242-546.343 3169 CENTERLINE DRILLING INC REMOVE SUB PUMP, WELL AND CASING $ 42,450.00 $ 25,470.00 $ 25,470.00
401-411-549.671 3220 CROM ENGINEERING SERVICES DIVE INSPECTION (3) WATER TANKS $ '16,050.00 $ 4,013.00 $ 4,013.00
401-41 �-664.601 3237 F� TECHNICAL CONSULTANTS CMMS SYSTEM $ 22,400.00 $ 12,680.00 $ 12,680.00
Water Fund Total: $ 111,117.00
Total Roll Forward Request for Encumbered Funds: $ 111,117.00