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Home My WebLink AboutDocumentation_Regular_Tab 17_11/12/2015 Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org a �� _,, TEQUESTA PUBLIC WORKS DEPARTMENT COMPREHENSNE ANALYSIS To: Michael R. Couzzo, Village Manager From: Douglas M. Chambers, Public Works Superintendent Subject: Property Maintenance by Contractors Date: October 20, 2015 Mr. Couzzo The attached agenda item addresses the need to consolidate the multiple landscape maintenance contracts. Currently there are 4 maintenance contracts in place - Sheehan Turf, Vivid Green, Terricon, and Nextera. My goal is to consolidate and reduce the amount of work that performed by contractors. This will reduce costs and increase accountable and the quality of work. I obtained 4 competitive proposals and 3 no bids. • Terracon Services $49,539.96 per year (will honor pricing for 3 yrs) • Nextera �69,730.00 per year (will honor pricing for 3 yrs) • Field of Dreams $153,77394 per year (will honor pricing for 3 yrs) • Vivid Green $117,490.00 per year (wi]1 honox pricing for 3 yrs) • Ocean Breeze No Bid • Horizon Landscaping No Bid • Rood Landscaping No Bid Vice-�iayor Vince Arena Mayor Abby Brennan Council Member Tom Paterno Council Member Steve Okun Councill�Tember Frank D'Ambra Village Manager l�iichael Couzzo I recommend we award this conrract to Terracon Services Inc based on favorable pricing and the quality of workmanship. Funding Source is: 001 210 546309 -$137,000 Please call me direcdy should you have any questions Regards Douglas M. Chambers Public Works Superintendant Village of Tequesta 2 RESOLUTION NO. 94-15 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AWARDING A THREE YEAR (3) CONTRACT TO TERRACON SERVICES INC. FOR THE MOWING AND MAINTENANCE OF VILLAGE RIGHT OF WAYS IN THE AMOUNT OF $148,620.00, PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Village of Tequesta contracts out portions of the mowing and maintenance of Village right of ways. WHEREAS, the Public Works Department received four bids and Terracon Services was the lowest of four bidders; WHEREAS, this contract will be funded in Public Work's operating budget, account # 001-210-546.309, Landscape and Irrigation Maintenance over the next three years; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 Resolution No. 94-15 awarding a three (3) year contract to Terracon Services Inc. in the amount of $14$,620.00 is hereby approved; Section 2 This Resolution shall become effective immediately upon passage. Village of Tequesta Date: 10/27/2015 Purchase Order Requisition pate Purchase O�der is Req'd: (Not a Purchase Order) Department: Public Works 'Revised November 14, 2011 Req. #: Quotes Received: 3 (See Attached) Recommended Vendo�: Vendor #: Vendors Bids Tenacon 00394 Terracon $49,539.96 Address: P. O. Box 2766 NextEra $69,730.00 City: Jupiter Field of Dreams $'i53,773.94 State & Zip: FL 33468 Comments: A three ear contract was awarded to Terracon Services, Inc. for the mowin and maintenance of Villa e ri ht-of-ways. This urchase order for fiscal ear 2016 is for 11 months: November 16, 2015 - Se tember 30, 2016. Manuf./ Available Balance Item Descri tion Part# Q. Unit Price Total Cost Account # Finance Use Only 4andscape Maint. 11 $ 4,128.33 $ 45,411.63 001-210 546.309 $ - $ - $ - $ - $ - $ - $ - $ - Total: $ 45,411.53 Finance/Administrative Use Onlv: The Departmenf Directors/Designee's signature be/ow cerfifres that (1J fhis purchase orderrequisition is complete and in compliance with the Village's Purchasing Policies and Procedures and (2) all procurement requirements hav been satisfied. De artment Director / Desi nee Si nature: r�` Date: �" ,s The Finance Department signature below certifies that (1) this � ion has been ap y n authorized Deparfment Director / Designee, {2) that the correct account numbers have been used and (3) there is adequafe funding in the accoernts fisted. Finance Si nature: Date: �Ila e Mana er A roval: Date� �Ilage Cauncil Approval: Resolution #: Date: - Commercial Con�ract T ERRACO� 10/14/2015 Agreement # SERVICES, IIYC. cssi� 743 -1129 6517 Village of Tequesta - Public Works 345 Tequesta Drive Tequesta, FL, 33469 This contract is for a eriod of three 3 � Monthly �'o{� F () years and includes mowin , fertiiization, pest management, 4,128.33 49,539.96 trimming and detail maintenance as specifieci an attached sheets. Items 10,14,15, and 17 are not included Ttte total is an annual cost on this sheet is an annual price (12 months). Items 14 (Dover Ditch) and 17 (Russell St. Pond) can be added for $18,000. per year. See attached pricing and schedule. A complete check and adjustment of the irrigation system will take place once per month. All ciocks will be checked and set at this time. AIl additional w�rk including breaks and raising irrigation heads � •Q0 will be done only with written approval. This contract may be canceled by either party with a thirty day written notice. Terracon Services, Inc. reserves the right to cease services without nodce if the Owner's account becomes thirty (30) days past 0.00 due. A1l work wiil be performed with supervision. A supervisor will be available for watk around inspections as deemed necessary by the customer. Any repairs or extra work done outside the a �� specifications of this agreement will be done at an addirional charge_ Terracon Services, Inc. as a business is licensed and qualifed to spray lawas and ornamentals in the State of Fiorida. Terracon Services, Inc. is licensed by Palm Beach County to perform irrigation work. �� Tenacon Services, Inc. agrees to maintain general liability and workers compensation insurance. Copies of our cuirent certificates of inswance are available apon requesL 0.00 Number 10, and 15 are not inctuded. Recommendarion for number 11 is once per year. Thin out suckers and deadwood, raise off road, and �� trim to keep in bounds. 0.00 See attached licenses 0.00 DO NOT PAY - PROPOSAL TOTAL $49,539.96 Terracon Services, Inc. as a business is liccnsed and qualified to spray lawns and ornamentals in the State of Florida Terracon Services, Inc. is ticensed by Martin County and Palm Beach Counry to perform irrigation work and maintains gencral liability and workers compensation insurance. Ccrti6cates of insurance are availab(e upon request In acceptance of this contract, please sign below and return. Customer Signature Date P.O. Box 2766 • Jupiter, �L 33468 • 561-743-1129 • Fax 561-743-1079 ;', ;1 � Landscapiny, LLC 3900 Woodlake Blvd Suite 203 Greenacres, Florida 33463 Prepared by: Douglas Chambers VILLAGE OF TEQUESTA PROPERTY MAINTENANCE TAB SHEET Public Works Superintendent _ ��,210E/FRFQUENCY PRICE/FREQUENCY PRtCEiFREQUENCY PRICE/FREQUENCY PRICElFREQUENCY LOCATION MOW EDGE WEED EAT TRIM HEDGES TRIM PALMS - - �! . l��-�'� � i�':s�a�T � 1 Tequesta Dr Medians (5• total) l �3'� L. , (�' � .� °%+<�- F ` ' � — � �r'aNTS {'e t)�� F� � .. 2 Tequesta Dr and US1 Welcome Signage (2) <�" S� L�.'" 3 Tequesta Welcome Signage US1 & Countyline Rd (1) _ _ 4 US1 Beach Rd to Counryline Rd Medians (13 - totaq _— , z � ' � ' II � i 5 US1 East side to Beach Rd � 6 Tequesta Welcome Signage Beach Rd No�th-West Corner (1) 7 Beach Rd ro Cato's Bridge • Both sides of Beach Side 8 Beach Rd Sevale - South Easf Side of Bridge 9 Beach Road - Center Island East side of Cato's Bridge Banyan Tree Tequesta Dr (Carriage House Apts) Arborist must 10 ouline trimming ------ ---- Banyan Tree Point Drive (South of Tequesta Dr) Arborist must 11 outline trimming _ _ — ----- ---- ,. Country Club Dr. West Side - South side heading North to � � I 12 Welcome Signage --- -- --- -- — — j Country Club Dr Welcome Signage /Median - North side of � i ' 13 Country Club Drive — � / I � 14 Dover Ditch to Venus Avenue to Seabrook and to Intracoastal `� sV L ' � I �a SuC � 15 Fire Station 11 on Seabrook Rd i Seabrook to Tequesta Dr amd to Dover Ditch (Bo[h sides of the ,/ �� 16 road) �� 17 Russell Street Pond - / � J vC" Tequesta Drive & Old Dixie Islands North & South Side of � ` �� , i�" —; N L IB Railroad Tracks � �� --- - — --- -- - --- �� I �. � �. '� �, Adders: ' / �NrIN V /I`iirt'iis#1! L�,•, �lQi° F4'h�N �lotlel. Labor Rate for Service Calis '` `� � Labor Rate for Paim Removal '•S ��'�" • Labor Rate for Stump Grinding '" Labor Rate for Tree Removal i `'- �� ,� �, �r ,.,'si __ �SSi' d-S�}� Labor Rate for Irrigation Repairs ; . �� F ` ! 1 �,(.;'' \`� Labor Rate for Oak Tree Trimming -�t'i- Repsond to: Douglas M. Chambers Village of Tequesta Public Works Superintendent d�;!l,� �r�ii;(i7C �� i��s_.i:<t��,�.� 561-768-0483 October 2015 (Fiscal 2U16) � . 4:�� _ '�.;. PRICE/FREQUENCY PRICE/FREQUENCY PRICE/FREQUENCY PRICE/FREQUENCY COST . FERTILIZATION PEST CONTROL MAINT. FLOWERS MULCH �ES��✓1�►u��T�V ` � �X C�a,t_ (��+Ct•f`nz� `:1-n�, ,''su��,{ r; �7�n /�Qt�r� l�'C.1- f�F�'.� ,�, ; � � i'!J� ' %S�b I�� i � i' $ i � �S �U SSFL S�" ' �� - dav��. D�-k-� � � l`fya � � f�� s i�� vr-c� � N�L �C.�6w� ��/ ��E/�� CvVG r � hIN i!� �, /�vN , � L - 1 �. . � `�32a !� --- ---- --- -� _ -- -- _ � ,; y , , �,;s;:r� t,� �a��, �elb� Ga ,�� A� `1�r� ar+ce. ;�;i /C6o ' r�` � . r-� f=� �1�� z_ S�En�.� I� f p r� ;=�"�% (�"�6 OW /� L' p'� /! Q Ci �' ,� t� �� )� Q �LCJ �ti�(l�� + i ��r�',:E� lr.i •��ri�te. �,fi�r�:✓ �`� � d 1��11. l�i7 c.� � �( ,��r��. ,? USSu- T aa-10 Noi. �:, ;�� :b`ri�i- �rt- N{f�lry'tZN�i/V� 't0 1�� 't'�Eh �ir�� cEfiJ �4NN��fL �3��00�� ,� �� 1�ISc.ov �i . �/ - Y f ��o�l��'� � �� ]1�� .�.� LANDSCAPE DESIGN & MANAGEME(�IT October 20, 20I5 Doug Chambers Public Works Superintendent Village of Tequesta Re: Village of Tequesta Landscaping Bid Dear Mr. Chambers: Attached please find our bid for the landscape maintenance. We will do the contract for a three year period at a ten percent (10%) discount for a annual total of $153,773.94. This includes all services you requested on the spec sheet and will be held at this price for three years. Contact me with any questions or to go over any pricing. Very truly yours, Rob Schenk Field of Dreams President 107 Porgee Rock Piace, Jupiter, FL 33458 � (561) 632-5606 robeschenk@gmail.com i ' � 0 i � • R�p�Ced 1�-De�1{�Ias��,fi�t�i@�s � ; > :'::�:",�.��., 3��t�:.� "� , t.'�, �. x ',.��'��,�. .' �' x �„'ry': � � ,� k rZt� ks ;1 � ;� y ,,�y�e g . 3 5'��',�,�� .'� _ yr,r� �� '` -'0�?�,.`�'.�i.sy`� a �-, � �. r �'�` : �`'�7�,�' �'�,s.�,'�"'.� �'t' {��f ;� ' i:r. a ��'�4Q�� . � �ys��-2�i1��Y.�".�� `i �`y' �{r,�!..y f�� (�'-� , i,r , ,� PRICFJFREQUENCY PRICE/FREQUENCY LOCATION MOW EOGE 1 Tequesta Dr Medians (5- totaq ,�, v� L� 3 y 2 Tequesta Dr and US1 Weicome SignaBe (2) 3 Tequesta Welcome Signage US7 8 Countyline Rd (1) 4 US7 Beach Rd to Countyline Rd Medians (13 - total) 5+�� b /� 5 U51 East side to Beach Rd C�(�'� "�L-�3 � �,� ' 6 Tequesta Welcome Signage Beach Rd North-West Comer (1) 7 Beach Rd to Cato's Bridge - Both sides of 8each Side � i � �/ `� � J�-� 8 Beach Rd Svrale - South East Side of Bridge �7 � L� 9 Beach Road - Center Island Easl side of Cato's Bridge ° Banyan Tree Tequesta Dr (Carrlage House Apts) Arborist must ou{in 5 u d Ut 10 trimming ��S�c / 8anyan Tree Point Orive (South of Tequesta Dr) Arborist must oirtline 5Ub 0�� ES�+ 11 trimming $-� �� ( Country Ciub Dr. West Side - South side heading North to Welcome 12 Signage � D � Country Club Dr Welcome Signage /Median - Narth side of Country �� s �� O i l � 13 Club Drrve � �,� 14 Dover Ditch to Venus Avenue to Seabraok and to Intracoastal �� 3�j 15 Fire Station 17 on Seabrook Rd ,� y�i �'��,� a� 3 1 S Seabrook to Tequesta Dr amd to Dover Ditch (Both sides af the road} �"i 7S. � y d y� 77 Russell Street Pond - � V 3 Tequesta Drive & Oid Dixie Isiands North 8 Sauth Side of Railroad 18 Tracks Adders: Labor Rate for Service Cafis 3Qd t,a{pp� S,p Fnc�w Labor Rate for Palrn Removal �S ,`� rnctc��ra Pe� 1nt' �3 O,°`� �.ab o r(� �` s� Labor Rafe for Stump Grinding ( �, Labor Rate forTree Removal ��'. , � fa8 S uQ t� do -��e Labor Rate for lrrigation Repairs Labor Rate for Oak Tree Trimming 3� ��, �� F�e1c! 6� �� ic��1S`�� l��l� � � r l,+.c ��Ir�� ;� i�o�r ��.�l��irq � i �.�� Ya+" � # dG� TEQI#��TAy Pf�. � - ! r : r�'- . .� ."�: , ' ,>�: �„;..�..€ � � � � ' - PRICE/FREQUENCY PRlCE/FREQUENCY PRICEIFREQUENCY PRICEIFREQUENCY PRICE/FREQUENCY � IRRGIATION SYSTEM WEED EAT TRIM HEDGES TRIM PALMS CHECKS FERTILIZATION /1 f�C {� � � `7 � � rr �.. o?5�45 r1 �-6� j�i �`' (' ��O . � ti�,�s 1 - 3�� j Z 3S U" 3 � 3�- i2 � i�Z 3s� � U U�� t�i��"' 1�2„ ��b0�`�' 1'2 �1��' � 0 H • � �. �S 12 �' 3s�� `Z � 3�.°`' /'�Z i�.S o � � �W • 13�� Z. �F�O,`C' l2 � 3i 5 "° �3 a � � � -� , I 2, . "° . i `.� ,� �y /2 . , ` r 2 • g, �' . I� . 1( 12 � �`I � 3S,°° i $��'� J�2 7a�'� �/ 1 3 oJ �6�4x; �l� �� a � � ,, �3�, 1Z. _ o� IS U�� S�� 1 $ b�'� �Z 1�t0,°° '. � � b � ' �-� � ��►2��° I � - z.. a�o.�`� j � � � s,�.� �� 1 :� � g .� 9D,°`' i 2. � 3��'` � 3�',`�' . e � o� t�fe !� rs � =h�,:.., _: ;��ti �atier,� rt� � "� � � ' .z��, q �'r?� � ? � '-��.,�,.'��-�^�C,�. �� Y� �;* 't'� : ;�} ; � ' i � T ,3 �� ' t ; 3 � .� s � �� ' � , ��, i� t , I s;N,�sYy.�i�e +�-, a=. s*::�:''.ir r,,,.t,• �t.�.�� '.'1.` r. f{, „r F � . . ...� ... .. .. � . .. c . .., y . , PRICE/FREQUENCY PRICEJFREQUENCY PRICEJFREQUENCY ' - � '��::... ",: PEST CONTROL MAINT. FLOWERS MULCH � fc.� W � I � ..s � � +W, ��y� G� C7 � tvo� �' �i, � QS . �) i � �.�� 9sDb� , l 19 7�°� � �d�ga `� �//o °z' ' � �3�131�, v� 7�, ' �� , � S c�.�' � �'"e��. hu � � ��i � �� .� / 37�' S` 22,�'� �' � -�dv g 7 ��b� 16�l0,�� + A; � � � V V � �