HomeMy WebLinkAboutDocumentation_Regular_Tab 04_11/12/2015 �
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Comprehensive Analysis
Utilities Department
To: Michael Couzzo, Village Manager
From: Sam Heady, Depaty Director af Utilities
Date: 10/6115
Subject: Do�vn Hole Camera
1 respectfully present the following memorandum to the Village Manager.
The Village Utility has asked three vendors for quotes for a Down Hole Camera. The camera is
used to inspect and monitor the casings, infiltration, screen, gravel pack, encrustations,
deterioration, perforation blockage or other physical damage of our �u�cial Aquifer and the salt
water monitoring wells.
This camera is a valuable instrument for our team to use as a condition assessment tool for
preventative/predictive maintenance of our wells.
Coast Pump was the 1ow bidder.
The cost for the camera is: $5143
Village of Tequesta Date: 10/6/2015
Purchase Order Requisition Date Purchase Order is Req°d:
(Noi a Purchase �rder) Department: W ater Treatment Plant
ftevfaed Novsmber t4 ?011 Req. #:
Quotes Received: 3 (See Attached) Recommended Vendor: Vendor #:
Vendors Bids Coast Pum
Coast Pum 5,143 Address: 7835 N. 72nd Ave
Florida waterlines 5,471 City: Medle
American Granby 5,719 State 8� Zi : 33166
Comments: This PO R uest is for ihe urchasin a rovai fo� a down hole camera used for sco in
and dia nostics of our 10 Suficial wells and numerous manitorin wells. The camera allows o rator to examine wall,
casin s, in�iltration screen, ravel ck, e�crustations, deterioration, rforation blocka e or other h ical dama e.
Manuf./ Available Balance
Item Descri tion Part# Unit Price 7otal Cost Accou�t # Finance Use Onl
Weli Vu Camera Mdf 300 FE 1$ 5,t43.00 $ 5,143.00 401-411 664.600
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
� Total: $ 5,143.00 �
Fina ce/Administrative Use Onlv:
The Department Director's / Oesignee's signature be/aw certifies tha� (i is purchase order requisition is complete and in compliance with the Village's
Purchasing Policies and Procedures and (2) aU procurement requirem been satisfied.
D artment Director! Qesi nee Si nature: Date: /�
The Frrtance Department signatum be/ow certifies that (1) thi ' ion has been approved by an authorized Department Drrector/ pesignee, (2) that he
correcf accounf numbers have been used and (3} there is ad ate lunding in the accounts listed.
Finance Si nature: Date:
�, ...--,,�.� °-----�„�
Vilta e Mana er A roval: >_.-��'""�� �`" Date: f� j
Villa e Council Ap roval: Resolution #: Date:
QUOTATION
COAST PUMP 7835 NW. 72°� Ave Medley, Fl. 33166
Phone:305-751-5151 FAx:3p5-889-1475
Date: 9/9/15 Page qUOTE ACCEPTANCE �
To: John Collings
. �—'-"�
Company: City of Tequesta cAU oRi IGNITURE)
,, � � z �
From: Dave Shaffer RINTALCTHORI ED N e�
/ �' I
$UbJ�Ct Well VU Camera {DATES NED O#�
Customer Supplied Information:
a'�'Y• DESCRlPTION UNIT PRICE Ext. Price
1 Well Vu Camera List
Mdt. 30Q FE 6325.00
...................
Un Screen Footage: in feet or meters, in 1/lO of Sell
a foat. 5143.00
Fish Eye Cameral: able to view side and down all in
1 picture, no longer needing to Plus tax if
stop rot$te or pan and tilt. applicable.
Digita! Video Coromanc! Center: containing 15"
LCD color monitor in lid, a
Digital video recorder that
Records the record fo a SD
Memory chip for easy transfer
To transfer to computer or email
GPS Port Data: the attachment of any hand held
GPS uait, to put longitude, lati
tude, time and date on the video
making the video a legal
document.
Comes with custom built plywood padded shipping
case to protect ull of the components.
• THIS QUOTED PRICE WILL REMAIN VALID FOR 30 DAYS.
• E� FOREANY OROER CAN BE PLACED, THIS QUOTATION MUST 8E StC,NED AND FAX� BACK TO COAST PUMP.
• FREIGHI' CHARCES AND SALES TAX (IF APPLICABLE) ARE NOT IfVCLUDED IN T1iE QUOTED PRICE.
• SPEClAL ORDERS ARE SUBJECT TO REVIEW BEFORE RETURN AUTHORIZA710N.
• A RESTOCKING FEE AND FREIGHT CHARGES WiLL BE CHARGED FOR ALL ITEMS RETURNED OR CANCELLED.
• THANK YOU FOR THE OPPORTUNITY TO QUOTE YOUR PROJECT *
c�uo
Ftorida Waterlines, Inc.
P.O. Box 530050 QUOTE : 9092015
Ortancb, FL 32853 DATE : September 10, 2015
(407)896-0050' Fax (407)896-0010
EXPIRATION DATE 10/10/2015
T� John Collings
City of Tequesta
SALESPERSON �pg 5HIPPING SHlPPlNG DELIVERY PAYMENT p�E DATE
METHOD TERMS DA7E 7ERM5
TH Welt Vu Camera �ue on receipt
QTY Il'EM 11 DESCWPTION UNI7 PRICE DISCOUNT LINE TOTAL
1.00 300FE Down ho e camera 5 5,a».za o� $ 5,471.28
TO7AL DfSGOUNi'
Quotadon ptepucd by� TM SUHTOTAL $ 5,471.28
Thls 1s a qumatton on me gaods namea, sub)«c co cne rnnaewns no�ea neiow: SALES TAX If Applicable
(Oesc�ibe arry caidlcfons pettafMng ta Mese pACCS and a�ry addUional terms af [Ae agreemenc.
You may want to Mclude cont6yencks that w11t aftect the quoWtiai.)
TOTAL
To accept thls quotatlon, s{gn here ard mtwn: _, __
THANK YOU FOR YOUR BUSINESS!
American Granby
(772)370-4364 Phone DATE September 10, 2015
(772)336-0�407 Fax Quotation # 10023
Custame� ID
To: Quota6on valid until: October 10, 201 b
John Co(lings Prepared by: Ed S
City of Tequesta
Comments or special instructions:
Description AMOUNT
(1) Weil Vu Model 300FE, we(I camera. $5,719.23
Plus any appficable sales Tax
TOTAL $ 5,719.23
If you have any questians concerning Ehis quotatian, contact Name, Phone Number, E-mail
THANK YOU FOR YOUR BUSINESS!
ADDENDUM
Public Records: In accordance with Sec. 1I9.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records deseribed in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
lieu of written agreements for classes of contractual services; revising
terminology; creating s. 287.136, F.S.; requiring the Chief Financial O$icer
to perform audits of egecuted contract documents and to discuss such
audits with the agency officials; requiring the agency head to respond to
the audit; amending s. 287.076, F.S.; providing that Project Management
Professionals training for personnel involved in managing outsourcings
and negotiations is subject to annual apprapriations; amending ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer-
ences; providing effective dates.
Be It Enacted by the Legislature of the State of Florida:
Section 1. Section 119.0701, Florida Statutes, is created. to read:
119.0701 Contracts; public records —
(1) For purposes of this section, the term�
(a) "Contractor" means an individual, nartnershi�, corporation, or
business entitv that enters into a contract for services with a public agencv_
and is acting on behalf of the ublic agency as nrovided under s 119 011(2)
(b) "Public a�enc�' means a state, coun , district, authority, or muni
cipal officer. or department, division, board, bureau, commission, or other
se�arate unit of �;overnment created or esta.bliahed by law
(2) In addition to other contract requirements provided by law, each
public a�encv contract for services must include a provision that requires the
contractor to com�ly with �ublic records laws, specifical� to•
(a) Keen and maintain public record.s that ordinax�ly and necessarilv
would be required by the public agencv in order to perform the sexvice
(b) Provide the public with access to public records on the same terms and
conditions that the ublic agency would provide the records and at a cost that
does not exceed the cost provided in thia chapter or as othervvise provided bv
law.
(c) Ensure that public records that axe egemut or confidential and egemDt
from nublic records disclosure repuirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no
cost to the public agency all pubLc records in possession of the contractor
u�on termination of the contract and destrov any du..plicate public records
that are exempt or confidential and exempt from public records disclosure
reauirements. All records atored electronicallv must be provided to the public
a�encv in a farmat that is compatible with the information technolo,�
systems of the public agency_
2
CODING: Words � are deletions; words underlined are adclitions.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
(3) If a contractor does not com�lv with a public records request,� the
public a�encv shall enforce the contract provisions in accordance with the
contract.
Section 2. Section 215.971, Florida Statutes, is amended to read:
215.971 Agreements funded with federal or � state assistance.—
�� An agency agreement that provides state financial assistance to a
recipient ar subrecipient, as those terms are defined in s. 215.97, or that
provides federal financial assistance to a subrecipient, as defined by
applicable United States Office of Management and Budget circulars,
must include all of the followine:
�E�l A provision specifying a scope of work that clearly establishes the
tasks that the recipient or subrecipient is required to perform,;–aa�
�(�} A provision dividing the agreement into quantifiable units of
deliverables that must be received and accepted in writing by the agency
before payment. Each deliverable must be directly related to the scope of
work and � specify the required minimum level af service to be performed
and the criteria for evaluating the successful completion of each deliverable.
(c) A urovision snecif�ng the financial consequences that a�plv if �he
reciuient or subrecipient fa.ils to perform the mi.nim.um level of service
reauired bv the a�reement The nrovision can be excluded from the
a�reement onlv if financial consequences are prohibited by the federal
a�encv awardine the �rant. Funds refunded ta a state agency from a
recioient or subreciuient for failure to perform as required under the
aQreement mav be exuended only in direct su�nort of the �rogram from
which the agreement origin.ated
�d) A nrovision snecifying that a reci�ient or subreci�ient of federal or
state_ _financial assistance may exnend funds only for allowable costs
resultui� from obligations incurred during the specified agreement ,period
�e) A Arovision specifying that any balance of unobligated funds which
has been advanced or ,paid must be refunded to the state agency
�fl A nrovision specif,�ing that any funds paid in excess of the amount to
which the reci�ient or subrecinient is entitled under the terms and conditions
of the agreement must be refunded to the state a encv .
(�) Any additional information required pursuant to s 215 97
(2) For each agreement funded with federal or state financial assistance,
the state agency shall designate an emnloyee to function as a grant manager
who shall be responsible for enforcing perfornaance of the agreement's terms
and conditions and who shall serve as a liaison with the reci�ient or
subreci ient.
3
CODING: Words s#�e� are deletions; worda underlined are additions.
. VILLAGE OP TEQUESTA
MEMORANDUM '`Er ,�' ,� Village Clerk's Office
TO: Village Manager Michael Couzzo
FROM: Lori McWilliams, Village Cierk
DATE: October 21, 2015
SUBJECT: EI Latino Semanal Agreement ($528)
The Voting Rights Act (VRA) of 1965, and expanded in 1975, requires states and
counties with substantial populations of those protected language minorities (American
Indians, Asian Americans, Alaskan Natives, and citizens of Spanish Heritage) to provide
ballot and election materials in languages other than English. Although the bilingual
ballot provisions, like other parts of the VRA, were originally intended to be temporary
remedies, they were renewed in 1982, 1992, and again in 2006 for another 25 years.
Eleven counties in Florida, including Palm Beach, are required to provide Spanish-
language ballots, including Spanish-language advertisements, because of their Hispanic
populations. The counties must also have at least one Spanish-speaking poll worker to
provide assistance to voters and conduct bilingual voter education.
The attached agreement ($528.00) with EI Latino ensues the Village will meet the
, requirements of the law.
Cc: Debra Telfin
Village Council (via agenda)
-r
� "EI Semanario Hispano
� de mayor Circulacion
�' en el Sur de la Florida"
..__.-. _ - � � tii � i�„� � 3
. _.._......... ' �.
� �• �
�c��d�pany Name: Village of Tequesta Contract Date: 2015-10-20
Authorized by: Lori McWilliam� Sales Rep: Jose R. Uza9
Street Address: 345 Tequesta Dr. /�,ccount:
City: Tequesta 5tate: FL Zip Gode: 33469-0273
Telephone: 561-768-0443 Fax: 561-768-06a6 Email: Imcwilliams@tequesta.o��
• • �-
Ad Name: LEGAL NOTICE Publish: Nov-06-2015
Ad Size: Quarter Page(3colx1 �9 in}
Nov-13-2015
Colors: 0
Insertions: 2
'• . • o
Agreement
Issues: 1773 - 1774, 2 weeks
1. The Client has the right to change the art (or Ad) anytime that the Client
needs to, during the Contract, and while the payment for the contract is in Ad Size: Quafter Page(3colx11in)
good standing. Cost per Ad; 264.00
2. The Client has the right to cancel the contract one week in advance and + Color (0): 0.00
only in writing. And when the Client cancels, the Client agrees to pay x Insertions (2): 528.00
retroactively the regular price of all Ads that have been published up to the
date the contract is canceled. Subtotal: 528.00
Contract Totai: 52$.00
3. All Ads will be automatically canceled for the week, if by Tuesday at 12
noon, EI Latino hasn't received payment for that week. - Deposit: 0.00
Remaining balance: 528.00
4. After 90 days of no payment, all delinquent accounts will be sent to a
Co►lecfions Office. Payment Type: Credit
Identification: Invoice
Contrato
1. EI cliente tiene eI derecho de cambiar el arte y el contenido de el aviso
cuando lo necesite, durante el tercnino del contrato y mientras los pagos del
mismo esten al dia.
� -•
2. EI cliente tiene el derecho de cancelar los avisos siempre y cuando avise
una semana por adelantado y por escrito. AI cancelar el cliente esta de
acuerdo en pagar retoactivamente el precio regular de todos los avisos que
hayan sido publicados hasta el dia de la cancelacion. — m - �
___ .
Client _ �- - �—
V�f� Los anuncios seran cancelados en la semana corriente si para el martes VIIlageofTequesta
a las 12 del medio dia no han sido a6onados. Se recomienda pagar los �°"'"�`�""� �� �� •
anuncios por adelantado.
4. Despues de 90 dias de retraso en el pago, la cuenta se entregara EI Latino
automaticamente a una agencia de cobro.
� � .� .F:�� : ;� �, . ;,-: ,. „ El Seman�rio Nis
,� ==� �� � :;`;�` � � ,.' ..,: �,� p�na
. �r�`�., '�� °' `' d'� rna c�r �Girculacinn
��� :�: ����
. ��� : Y
�.� ..�...�.,...�.��. �:;w �.
... . � - �.:� �: � , „�;... :,„,�,m . ,�;,�
� en e! Sur de !a �lorida
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�.,. .�����- '�` . ..��.,, ��� .�. �;
a�s.�i . ,� A .. . >;����,5;�-`'=���
Corre an Name: Vilta e of Te uesta �
p y 4� �f Contract Date: 2i39 5-10-20__ � ���
AutFrorized by: Lori McWiiliams _ Sales Rep: Jos� R. Uza! ��
Street Address: 34� Tequesta Dr. Account: _`_ .__ ��(
� City: Tequesta ._�_ �_____ State: FL _.. Ztp Code: 33469-0273 � J i
; .'_"'_ _ -- -
; 'fQlephone: 561-788-4443 Fax: 561-768-0686 Etnail: ImcwifliamsCtequesta.or '
i � �
� � Ad Name: LEGAL N0710E ,._,_�__ '� ;
Pubiish: Nov-06-ZU15 � �
i Aci Siae: Quarter Page{3catx9lin) ________ �bv-13-20i5 ;
; ��
� :
� Colors: Q -------------.__�__�__._._.__._.__..._ � I
i�
insertions: 2 _�.- ` ._._..__J !
�
• �
� Agreement �
` � Issues: 1773 -177�. 2 weeks �
� t. The CSlent has the right to ctian�e ihe art (or F�d) anytime that tRe Clieni
� Ad Size: � �
} neods io, durin� tfio Contract, and wtiife lho payment kx� the ctmtract is in Quarter Page(3colx1l
i goad standing. Cost pr�r Ad: ?84�OC
f �. 11ie Cltent nas ifie dyht to c�ncul tl�e c�ntruet ene v .eek iii adva��ce and + Calor (p); _'^_ "_^�� q_pp +
----. i
� only in v�ri8ng, Ar�d when the Client cai�cals, the Client agrees to pay X ��e�ions {2): 523.60 !
roUoacdvety the regular price ot all Ads that have been puhlished up to Ihe �
date tlw contract is cancc�led. Subtotal: 528.qQ
CoMract Totai: 528.00 i
3. All Ads will be automaticaNy pncei��d for the vroek, if by 7uesday at 12 � — ,
� iicon, E! Latino has��'t received pa�mQiat for thai wec:k. - Depostt: p.�� ;
._... �._.._._....._ .
ftemalning bala�zce: 52g.�U �
f 4. After 90 days of iic� paym��t. �II d�linquc,nt acr.ounts w�11 he seu�± tr, a - �---- -- - --.._ _._�._.____.
Catlec6a�s Office. i�aymeni iype: C;reclit f
.._._._.._.. .__. __.._----. -- --_.._.....__ •
Confirato identification: V irivoica �
i
` 1. c.! cfiante t+ene et dorecho de cambiar el arte y ei cont��Hdo de el aviso '
f cuando b nacesite, duranto el tattnino dei amtrato y mientros ►os pagos del �
misma e�t�n al dia.
i ;
i
� ,
'L_ Et dtont�: t;ene el dea:�n de c�r�cet;�r In;, avisos �iemprc: y c�ariJ�� �tvise
una semana por �ctefantado y pa� escnto. Al uer�ce:�r e:i �fieMe E:sta cia
� aausrdo an pagar �rtoactivamunte ul preciv rr:yute:r <se taa�� to� awiscs ��us� •
hayan slBo puU{icados hasta e! afa dc� ie� r,�nc:eta�i���. ..__w.. ...__._ ._.. ._ �
�.'�i@ilt .,..,.....:.... � �2..- _;_ .. . _..... �
3. Los anuncfos ser�n c:ancelad�s en la semana oorriert[e si para el martes VIIlapedTequeata i i n; ,�'; :�,�
a las 12 del mediv dia no han sido abonados. Se rec:omienda p�gar los ��{ `�^�'.1 ��u�v'r":�.'>
I anuncacn pvr aSelantado.
f
• EE L,atino . � �
� �, Le�puces de +JO dia� ric n�tray�> <x•� c:! [;ar�n, h: r.uenf:� sa E:ntrec}ara --.�_.._. _ -----_.._---......_. ... �
� siuicx�iaticamente a una a,yerx;�� ue �:5�rc. �� �e� ,�,�,/ �
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.�_.._ _
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ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor must
keep and maintair� this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upan request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor sha11 ensure that any
exempt or confidential records associated with this Agreement or assaciated with the
perfornnance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finaily, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technolagy systerns.
AVISO LEGAL
DE ELECCIONES MUNICIPALES
Se notifica que la Villa de Tequesta, Florida, Ilevara a cabo sus Elecciones Municipales
el martes, 15 de marzo, 2016, entre las 7:00 a.m. y las 7:04 p.m. con el propbs�o de
elegir miembros del conseja para los siguiente Escar�os:
• Escar�o 1
• Escar�o 3
• Escar�o 5
Los candidatos deben ser residente de la Villa de Tequesta y estar registrados en el
Condado Palm Beach.
EI periodo de calificaci6n empieza al Mediodia, del 23 de noviembre, 2015 hasta el
Mediodfa, del 7 de diciembre, 2015. l.os Candidatos interesados deben inscribirse en
persona con la Secretaria de la Villa en el Ayuntamiento de la Villa, 345 Tequesta
Drive, Tequesta, FL 33469, durante horas de oficina regulares, (lunes a viernes - 8:30
a.m. — 5:00 p.m.) hasta la fecha y hora mencionada. Cada candidato ser� sometido a
votacibn por el electorado en general.
Los votantes registrados en tos Precintos 1078, 1088, 1094, 1112, 1116, 1118 y 1120
est�n calificados para votar en es#a eleccibn. Para caf�car como votante registrado
para las Elecciones Municipales, debe registrarse en el Supervisor de Eleccibn del
Condado Palm Beach el lunes, 23 de febrero, 2016.
EI candidato para cada Escano que reciba el mayor numero de votos emitidos para
dicho cargo, se considerar� elegido para dicho cargo, independientemente de que este
candidato haya o no obtenido la mayoria de votos emitidos. En caso de empate entre
fos candidatos que obtengan el mayor numero de votos emitidos a favor de cualquier
cargo, los nombres de todos los candidatos empatados se colocaN n en !a boleta y se
elegir�n en una segunda vuelta eieatora{ que se Itevara a cabo el 29 de marzo, 2016.
Dicha eleccit5n se Aevar� a cabo de la misma manera y por las mismas autoridades
electorales que Ilevan a cabo la eleccibn anterior.
ViLLA DE TEQUESTA
LORI MCWILLIAMS, MMC
SECRETARIA DE LA VILLA / SUPERViSOR DE ELECCIONES
Fecha de Publicacibn:
EI Latino Semanal Noviembre 6, 2015 y Noviembre 13, 2015
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4
Memorandum Utilities Department
To: Michael Couzzo, Village Manager
From: Sam Heady, Deputy Director of Utilities
Date: 10/13/15
Subject: Hydrogen Peroxide Tank
I respectfully present the following Comprehensive Analysis to the Village Manager.
The Village has chosen to lease the system for these reasons:
1) The price on chemical cost. The Village is not charged a premium for short loads which is
$0.85 versus $0.39 due to the lease agreement.
2) The existing containment area is already sized for the current system.
3) The system is fully owned and maintained by a third party. Those annual operation and
maintenance cost are not the Village's responsibility.
Leasing cost: $9000
Staff recommends approval of contract.
•�
�.;.
evo�uA
September 24, 2015
Mr. Samuel Heady
Village of Tequesta
901 N. Dixie Hwy.
Tequesta, FL 33469-0273
Email: sheady@tequesta.org
RE: HYDROGEN PEROXIDE MONTHLY E�UIPMENT FEE
Dear Mr. Heady:
Evoqua Water Technologies would like to thank the Village of Tequesta for the opportunity to continue
providing 50% hydrogen peroxide and the feed equipment for your odor and corrosion control needs.
The monthly price for the hydrogen peroxide feed equipment rental will remain the same at $750.00 per
month. This pricing will be in effect from October 1, 2015 through September 30, 2016.
All Terms and Conditions are per the existing contract. The above pricing does not include any applicable
taxes.
Evoqua Water Technologies will process your order when we receive acceptance of this renewal by
signing below and returning with your purchase order number to sheri.whalen@evoqua.com. If you have
any questions, or need any additional information, please give me a call at (941) 586-8813.
Thank you for your assistance and for your continued business.
Sincerely,
Evoqua Water Technologies LLC
('��11"CL'S �L'I�lCtG�'
Charles Maltby
Sales Representative
Accepted by:
This day of • 20� 5
g , ��t,�/ ��.���.�%'-'"-' � �
Title: � (�.�.�Q`"�..�� _,�-
PO#:
2650 Tallevast Rd. Tel: +1 (800) 345 3962
Sarasota, FL 34243 USA Fax: +1 (941) 359 7985 „ ,,, „ ,.
Page I of 1
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreernent and any other records associated therewith and that aze
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the wark described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractar and destroy any duplicates thereof. Records that are stored electronically rnust
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
lieu of written agreements for classes of contractual services; revising
terminology; creating s. 287.136, F.S.; requiring the Chief Financial Officer
to perform audits of egecuted contract documents and to discuss such
audits with the agency oflicials; requiring the agency head to respond to
the audit; amending s. 287.076, F.S.; providing that Project Management
Professionals training for personnel involved in managing autsourcings
and negotiations is subject to annual appropriations; amending ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer-
ences; providing effective dates.
Be It Enacted by the Legislature of the State of Florida:
Section 1. Section 119.0701, Florida Statutes, is created to read:
119.0701 Contracts;�public records —
�1) For purposes of this section the term•
fa) "Contractor" means an individual, partnership, cornoration, or
business entitv that enters into a contract for services with a public agenc_v
an.d is acting on behalf of the �ublic agency as provided under s 119 011(2)
(b) "Public agency" means a atate, county, district, authority, or muni-
citoal officer, or de�.artment, division, board, bureau�commission, or other
seAarate unit of government created or established by law
(2) In addition to other contract requirements,�rovided bv law, each
public a�encv contract for services must include a.�,rovision that reauixes the
contractor to comDly with public records laws, specifically to•
(a) Keeu and mainta.in public records that ordinarily and necessari.lv
would be req,uired by the�ublic agency in order to perform the service
(b) Provide the public with access to public records on the same terms and
cQnditions that the ublic agency would �rovide the records an.d at a cost that
does no� e$ceed the cost provided in this chapter or as otherwise provided bv
law.
(c) Ensure that public records that are exempt or confidential. and exemnt
from public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retainin��ublic records and tranafer, at no
cost. to the uublic agency al public records in nossession of the cantractor
upon termination of the contract and destro�y duplica.te public records
that are egempt or confidential and egempt from public record.s disclosure
reauirements. All records stored electronically must be provided to the �ublic
a�encv in a format that ia compatible with the information technolo�r
systems of the public agency_
2
, CODING: Words � are deletion.s; words underlined are additions.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
(3) If a contractor does not comply with a public records request, the
public agency shall enforce the contract provisions in accordance with the
contract.
Section 2. Section 215.971, Florida Statutes, is amended to read:
215.971 Agreementa funded with federal or � stats assistance.—
�� An agency agreement that provides state financial assistance to a
recipient or subrecipient, as those terms are defined in s. 215.97, or that
provides federal financial assiatance to a subrecipient, as defined by
applicable United Sta.tes Office of Management and Budget circulars,
must '��.-.e� include all of the followin�:
�.(-�.} A provision specifying a scope of work that clearly establishes the
tasks that the recipient or subrecipient is required to perform_;—a��
�b� A provision dividing the agreement into quantifiable units of
deliverables that must be received and accepted in writing by the agency
before payment. Each deliverable must be directly related to the scope of
work and � specify the required minimum level of service to be performed
and the criteria for evaluating the successful completion of each deliverable.
�c� A provision specifving the financi�l consequences that a�ply if the
recipient or subreci�ient fails to perform the minimum level of service
required by the a�reement The provision can be excluded from the
�„reement onlv if financial conseq,uences are prohibited by the federal
��encv awardin� the grant Funds refunded to a sta.te agency from a
recipient or subreci.pient for failure to perform as required under the
a eement may be egpended only in direct sup�ort of the program from
which the agreement originated.
(d) A�rovision s�ecifyin.g that a recipient or subrecipient of federal or
state financial assistance may eg�end funds only for allowable costs
resulting..from oblieations incurred during.the specified agreement �eriod
�� A�rovision suecifvin� that any balance of unobligated fixnds wluch
has been advanced or �aid must be refunded to the state agencv.
� #'.�A �rovision s�ecifyin.� that any funds paid in egceas of the amount to
which the recipient or subrecipient is entitled under the terms and conditions
of th��reement must be refunded to the state agency.
�g) Any additional information rec�uired pursuant to s 215 97.
(2) For each a�reement ftnded with federal or state financial assistance,
the state a�ency shall desi�nate an em�loyee to function as a�rant manager
who shall be resnonsible for enforcing perfornaance of the agreement's terms
and co nditions and who shall serve as a liaison with the recinient or
. subreci�,ient.
3
CODING: Words � are deletions; words underlined are additions.
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Comp�ehensive Analysis
Utilities Department
To: Michael Couzzo, Village Manager
From: Sam Heady, Deputy Director of Utilities
Date: 10/6/ 15
Subject: Tree Trimming and Vegetation Removal
I respectfully present the following memorandum to the Village Manager.
The Village Utility asked three contractors for quotes to trim/remove various trees and grind the
stumps down after the tree removal was completed.
A few of the trees are located over the Water Plants distributions lines and raw water feed lines
to the Filter plant. A concern of the staff is the trees falling over and demolishing the waterlines.
Rood Landscape, LLC, Terracon Services, Inc, and Only Trees were asked to provide a quote to
prune 72 Sabal Palrns, prune 16 Oak trees, and remove 47 other various native/non-native trees
and vegetation.
Rood Landscape, LLC was the low bidder.
The cost for the tree and removal work is: $11,975
�f
��
LANDSCAPE, LLC
September 29, 2015
Tequesta Water Treatment Facitity
901 Old Dixie Highway
Tequesta, FL 33469
RE: Prune and Clean up Proposal
We are pleased to submit our estimate for the following work:
Scope of work:
Labor to perForm the above projects:
Prune72 Sabal Palms .........................................................................................$3,900.00
Prune Oaks ......................................................................................................
.$2,200.00
Remove Vegetation @ 9 areas and various palms ................................................... .$3,500.00
Stump Grind removed palms .................................................................................$ 725.00
Disposal and Equipment fees ................................................................................ 1 650.00
Total...............................................................................................................$11,975.00
CONTRACT CONDITIONS:
1. This contract is valid for 30 days. It is understood that if this proposal is not accepted within a period of thirty (30) days from above date, the price
quoted may be subject to revision.
2. We will exercise all precautions in performing our work; however, if we run into any underground utilities while performing this contract which were
not previously marked by Owner or Owner's representative, repair cost wiU be Owner's responsibility. If lines are mariced in area of grinding, Rood
Landscape LLC should be notified prior to sending out crew and revisions to contract need to be determined.
3. Rood Landscape LLC cannot accept responsibility for repair of damages to sod or lawn areas (such as ruts, etc.) caused by the heavy equipment
needed to perform the work as set forth in this contract. If desired, said repairs will be performed and billed as an extra in addition to the contract.
4. Payment in full is due upon completion of work. Certificate of Insurartce fumished upon request.
5. AI! accounts unpaid for Ten (�0) days will be subject to a service charge of 1 f percent per month
6. Sho�ld Rood Landscape LLC need to retain the services of an attomey to collect monies due under this contract, or to frle sud to collect said sums,
the Owner shall be responsib/e for all attomey's fees and cost of collection incurred by Rood Landscape, Inc..
Submifted by: Juan Zuniga, Landscape Production Mana er
�.........._ __..._� � ,.,
-� . j , �- �
.._._.-- � .:, ; �, yC l� j
Acce ed by (Signature) ate
�`��t�'.�3a�. �� ��� � �=-� -��% i ��'t a� �
(Please Print Name) ~ ase Print tle
�(...,, �
Please sign and return, Keep one copy for your records.
7900 SE Bridge Road 1 i-�obe Sound, FL 3345� 1 T 561.?46.5186 l 800.?�F 1.51 E6 [ F 56':.?4�_0139
www.R00DL:�� DSCAPE.com
Esti m ate
Date Estimate No.
9/16/2015 3027
PO Box 7144 _ -- ____ .
Jupiter, FL 33468
561-747-8050 �
P CGREDIT� O `
Certified Arborist: -�
Teri Davis FL6004A �
i --
Customer Name/Address Steve VeCChio FL1097A '' �' �� �' '
Village of Tequesta Brandon McMullen FI 6009A '~ 99F�N��� PSS O�' �'�;�
WaterTreatmentFacilities -- ---- �,_:. , ,=
901 N Old Dixie Hwy
Tequesta, FL 33469 • - -- _
Attention: MiChael Sudell Payment Method Only Trees Rep.
Due on receipt Sam(561)262-2913
___ _ _ . __ _ __ _
_ __ _ __
_ _ __
Item Description Location Qty Rate Total
_ _ . _ _ _ _ _...----------- , ----
_ ._ _ _
Tree Services Tree Services @ 901 N OId Dixie Hwy, �
Tequesta, FL '
SCOPE OF WORK: TREE REMOVALS � �'
ARE TAGGED WITH GREEN TAPE: � I
Palm Remo... Cabbage Palm Removed/base cut
Tree Remo... Brazilian Pepper Tree removed/base cut
Tree Remo... Slash Pine Tree Removed/base cut
Tree Remo... Oak Tree Removed/base cut
Vegetation CocoPlum Vegetation removal
Palmetto Pa... Palmetto Palm Cluster removed ! �
1
SCOPE OF WORK: TREE TRIMMING
Oak Trees ... Oak trees Class II Prune 18 0.00
Cabbage P... Cabbage Palm trimmed; trunks shaved 47 0.00
Daily Crew ... Crew Daily Rate-We anticipate 3 days to 3 3,700.00 11,100.00
completed the above scope of work.
Daily Rate includes 7 working men ptus
a supervisor, box truck and chipper. Our
work day is 8am-4:30 PM port to port
with a 30 minute lunch period.
E-mail Thank you for your time and Total
_ _ __ ___. _
consideration. We look forward to
onlytrees@bellsouth.net hearing from you soon.
_ _ __ _
Fax # _ . ignature
561-741-1098
Page 1
Esti m ate
Date Estimate No.
9/16/2015 3027
PO Box 7144 _ __ _
Jupiter, PL 33468
561-747-8050 �
R GGREDITE D
Certified Arborist: - -
Teri Davis FL6004A � � Z
Customer Name/Address Steve VeCChio FL1097A ���� �, � ��9
VillageofTequesta Brandon McMullen F16009A � 9F,tioU�V�,s�o <�
Water Treatment Facilities - �,_ _;,���
901 N Old Dixie Hwy
Tequesta, FL 33469 -� - .
Attention: Michael Sudell Payment Method Only Trees Rep.
Due on receipt Sam(561)262-2913
_ ___ _ _ _ _
Item Description Location Qty Rate Total
_ _ __
_ ._
_ __
Debris Rem... Debris Removal Fee 500.00 500.00
Stump Grin... Stump Grinding of all tagged removals 1,500.00 1,500.00
and 7 pre-existing stumps
TERMS:
Class II Pru... Class II (Standard pruning) shall consist
of the removal
of dead, dying, diseased, decaying,
interfering, objectionable, obstructing,
and
weak branches, as well as selective
thinning. (Dead branches to be
removed will be1.5 inches in diameter or
more, as measured at the base of the
branch ) �
to lessen wind resistance. f
i I I I
Palm Trees The Palm Trees will be trimmed at the i ( i �
9-3 o'clock level. The seed pods and '
fruit will be removed. The boots will be I
cleaned.
W/C Cert. Our Workers Comp. and General
Liability Insurance certificates will be
faxed to you directly from our carrier
upon your acceptance of this proposal.
;
_ _ _ _ - _ _ ___ �_________,—I
_-- . -.._.. __ _ _
E-mail Thank you for your time and Total �
' consideration. We look forward to
onlytrees@bellsouth.net hearing from you soon.
Fax # ignature
561-741-1098
Page 2
Esti m ate
Date Estimate No.
-- ._ _
9/16/2015 3027
PO Box 7144 _ _ _
Jupiter, FL 33468
561-747-8050 �
A GGREDI7E D
Certified Arborist: �—"__—
Teri Davis FL6004A � � ;� z
Customer Name/Address Steve Vecchio FL1097A ` v' m .- �.
Village of Tequesta Brandon McMullen FI 6009A � � ��'��
Water Treatment Facilities - - - - -
901 N Old Dixie Hwy
Tequesta, FL 33469 � --
Attention: Michael Sudell Payment Method Only Trees Rep.
Due on receipt Sam(561)262-2913
_ _._ ____
_ _ __ _ _
Item Description Location Qty Rate Total
____ _ . _ ----_ _ �
Signature of... Upon the acceptance please sign this i
estimate and fax/e-mail it back to our
office.
� ( i �
f ( �
� ( > ;
; ( I
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1 �
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,
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, � I � �
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� . _ ___. ___.. _ '
;,---.___.__ _ _...__.__—__
E-mail Thank you for your time and Total $13,100.00
consideration. We look forward to
onlytrees@bellsouth.net hearing from you soon.
Fax # _ _ ignature
561-741-1098
Page 3
� PI�'� �? � C � �
.�---- _
'I 'ERRACO 9�2 � �20 � 5 # 6470
s �
ERVICES, II�IC.
�5si � �:"; � .-,-� 1 � �
Village of Tequesta - Utilities Job Name
Attn: Michael Sudell Water Plant
345 Tequesta Drive
Tequesta, FL 33469
Q�' Size Unit Price Total
61 Prune Palms includes cleaning up boots 75.00 4,575.00
16 Thin out Oak Trees 400.00 6,400.00
Remove Pines, Palms, and clumps that were 6,875.00 6,875.00
marked. Cut flush and remove all debris.
Stump grind as needed.
DO NOT PAY - PROPOSAL TOTAL $17,850.00
All material and labor are induded. In acceptance of this contract, please sign below and return with a deposit equaling 50% of the
proposal amount.
Customer Signature Date
P.L. �ox 2766 • Jupiter, FL 33468 • 561-743-112� a �=ax 561-743-1079
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor rnu.st provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall reta.in the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
lieu of written agreements far classes of contractual services; revising
ternainology; creating s. 287.136, F.S.; requiring the Chief Financial Officer
to perform audits of e�ecuted contract documents and to discusa such
audits with the agency officials; requiring the agency head to respond to
the audit; amending s. 287.076, F.S.; providing that Project Management
Professionals training for personnel involved in managing outsourcings
and negotiations is subject to annual appropriations; amending ss.
16.0155, 2$3.33, 394.457, 402.7305, 449.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer-
ences; providing e�ective dates.
Be It Enacted by the Legislature of the State of Florida:
Section 1. Section 119.0701, Florida Statutes, is created to read:
119.0701 Contracts; ublic records —
(1) For purposes of this section, the term•
(a) "Contractor" means an individual� partnerahip, corporation, or
businesa entity that enters into a contract for services with a public a encv
and is acting on behalf of the public agency as provided under s 119 011(2)
(b) "Public aeene�' means a atate, countv, district, authority, or muni-
cipal of�`icer, or department, division, board,, bureau, commission, or other
senarate unit of government created or esta.blished by law
(2) In addition to other contract requirements provided by law� each
public a�encv contract for services must include a provision that requires the
contractor to comply with. public records laws, specifically to•
(a) Keep and maintain public records that ordinarily and necessarilv_
would be reauired by the public agency in order to perform the service
�b) Provide the public with access to public records on the same terms and
conditions that the public agene� would provide the records and at a cost that
does not exceed the cost provided in this cha�ter or as otherwise �rovided by
law.
(c) Ensure that public records that are exempt or confidential and exem�t
from public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaaining �ublic records and transfer at no
cost to the nublic agency all public records in �ossession of the contractor
� upon termination of the contract and destrov any duplicate public records
that are egempt or confidential and egempt from public recorda disclosure
requirements. All records stored electronicall must be provided to the public
agency in a format that is compatible with the information technolo�
systems of the public agenc�
2
CODING: Words s�i.e�� are deletions; words undgrlined are additions.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
(3) If a contractor does not comply with a public records re�uest the
pubhc a�encv shall enforce the contract provisions in accordance with the
contract.
Section 2. Section 215.97 i, Florida Statutes, is amended to read:
215.971 Agreements funded with federal or a� state assistance.—
�� An agency agreement that provides state financial assistance to a
recipient or subrecipient, as those terms are defined in s. 215.97, ar that
provides federal financial assistance to a subrecipient, as defined by
applicable United States Office o£ Management and Budget circulaxs,
must include all of the followin�:
�(�} A provision specifying a scope of work that clearly establishes the
tasks that the recipient or subrecipient is required to perform�,��
�(�-} A provision dividing the agreement into quantifiable units of
deliverables that must be received and accepted in writing by the agency
before payment. Each deliverable must be directly related to the scope of
work and �� specify the required minimum level of service to be performed
and the criteria for evaluating the successful completion of each deliverable.
(c) A provision s.�eGif�g the financial conseauences that aAplv if the
reciuient or subrecinient fails to ,perform the minimum level of service
reauired bv the agreement The provision can be excluded from the
a�reement onlv if financial canaequences are prohibited by the federal
a�encv awaxding the grant F�nds refunded to a state agency from a
reci�ient or subrecipient for failure to perform as rec�.uired under the
a�reement may be expended only in direct su�port of the program from
which the agreement originated
td) A provision s�e._cifyin� that a re�i�ient or subrecipient of federal or
state financial assistance may egpend funds on v for allowable costs
resulting from obligations incurred during the specified agreement period
(e) A provision specifying t;hat any balance of unobligated funds which
h�s been advanced or paid must be refunded to the st�te a�en�
(f� A provision specifying that anv funds �aid in e$cess of the amount to
which the reci�ient or subrecipient is entitled under the terms and conditions
of the agreement must be refunded to the atat�agency
(�) Any additional information requi�ursuant to s 215 97
(2) For each agreement funded with federal or state financial assistance
the state a�ency shall designate an employee to function as a�rant mana *�er
who shall be responaible for enforcing performance of the agreement's terms
and conditions and who shall serve as a liaison with the recipient or
subreci�ient.
3
CODING: Words s�ieke� are deletiona; worda underlined are additiona.
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1
Memorandum Utilities Department
To: Michael Couzzo, Village Manager
From: Sam Heady, Deputy Director of Utilities
Date: 14/9/15
Subject: Security Cameras- WTP
I respectfully present the following rnemorandum to the Village Manager.
Request the Purchase and Installation of three new security cameras for the Tequesta Water Plant
from Security 101. The new cameras will oversee the filter gal.lery, the front gate, and the
AmeriGas propane tank located across from the facility. The cameras will add another layer of
protection for the water plant facility and the residents of Tequesta.
Cost for purchase and installation of cameras is $8247.43
Staff recommends approval.
Security 101 - WPB Date: 7/30/2015
• SeCUrity1ol 2465 Mercer Ave. Proposal # 44464.2
��`�•�ww�&P� Suite 101 Proposal Title: Cameras for Old Site
West Palm Beach, FL 33401 Sales Rep: Franklin Crofutt
Phone: 888-909-4101 Phone: 954-415-7048
Fax: 954-984-4284 Emall: fcrofutt@security101.com
Website: www.Security101.com
Proposaf
Bill to: Village of Tequesta - A/P Ship to: Attn: Brad Gomberg
345 Tequesta Drive Village of Tequesta Water Treatment Plant
Tequesta, F4 33469 901 N. Old Dixie Highway
Tequesta, FL 33469
Security101 to provide one (1) camera and one (1) exterior housing for two cameras to be installed on the exterior of the
building. Owner to provide POE Network switch and fiber to MDF. In addition to the two corner cameras we will provide a
new camera to view the propane tank across the highway. Camera will be mounted to the existing pole on the fence line
and trenched to the building where the other two cameras are to be installed.
Security109 will install 3/4" conduit down the side of the building and terminate at #he wall into the room with the switch.
We wili install a junction box at the termination point.
Carneras to be instaHed no higher than 12' AFG, Man iift NOT included in quote. We estimated the cable runs for both
cameras not to exceed 100'.
Vldeo System Clarifications
Others to provide "box" camera for installatian �
Others to provide POE switch at camera location and fiber to MDF.
Permitting NOT incfuded in this scope.
Qty Description Unit Price Total
3 1 camera connection (Genetec GSC-Om-E-1 C) 255.95 767.85
1 2 years e�ctension of the warranty period.Note 1: Maximum warranty on 96.58 96.58
cameras/encoders/decoders is 5 years including standard warranty. IVo possibiliry to
extend total warranty beyond 5 years.Nate 2: 7he warranty code must be redeemed within
six months after purchase (=cade delivery). After that the code will be voided.Note 3:
Extended warranty must be registered within 6 months from camera purchase. After that
the registration is locked. (AX1S COMMUNICATIONS INC 0509-600)
1 AXIS T91A47 Pole Mount for Indoor and outdoor installations (AX/S COMMUN/CAT/ONS 90.83 90.$3
INC 5504-581)
1 Canpact and autdoor-ready HDN camera for day and night surveillance, IP66-rated, 803.68 803.68
varifocal 3-10.5 mm P-iris lens . Remote 3.5 x optical zoam and focus. Automatic IR cut
filter. Multiple, individually configurable H.264 and Motion JPEG streams; max HDN
1080p /2MP resolution at 30 fps.Video motion detection, active tampering alarm, corridor
forrnat and WDR — Dynamic Contrast. I/O ports, microSD/SDHC memory card slot for edge
storage. OptimizedlR, a power-efficient LED technalogy with adaptable angle of IR
ilfumination up to 15 meters (50 feet). Integrated bracket for easy mounting on wall and
ceiling. Power over Ethernet. Operating conditions -30 °C to 50 °C (-22 °F to 122 °F).(AXIS
COMMUNICATIONS 1NC 0623-001)
1 Fixed box protective camera houslng made of IK10 impact resistant and UV resistant 182.81 182.81
palymer. IP66, NEMA 4X rated and UL. listed. C�mpatible with AXIS P13 Series and AXIS
Q16 Series. AXIS T94Q01A Wall mount inctuded. (AXIS COMMUNICATIONS 1NC
5900-261)
� 1 Outdoor, IP66 and NEMA 4X-rated, 1080p HDTV camera with 18x optical zoom, auto 1,608.50 1,608.50
focus and day/night (AXIS COMMUNICATIONS /NC 0509-009)
3 SURGE PROTECTOR MODUL.ALR POWER OVER ETHERNET (DITEK DTK-MRJPOE) 62.99 188.97
Installation Labor 3,896.62
Additional Equipment 611.59
Totallnvestment 8,247.43
Page 1
• security1o� Terms and Conditions
��B �P�e� �P�' 6 P�oflts
Proposal 44464.2 Cameras for Old Site
1. Limited Warranty: Exclusions and Disciaimers
A. To the extent not otherwise warranted pursuant to an applicable manufacturers warranty, Security 101 warrants all equipmeni
and installation labor rendered as part of the Work against defects in mate�tals and labor, not inherent in the quality required or
permitted by the Agreement, for a period of twelve (12) months (the "Warranty Period") from the date of substantial completion of
the instailation of the Wark. Security 101's warranty speqfically excludes remedy for damage or defect to axpendable supplies,
equipment or parts or any portions of the Work caused by misuse, abuse, modifications not executed by Security 101, improper or
insufficient maintenance, improper operation, Acts of God, alteration, modification, manipulation, tampering or vandalism by any
other Qarty, ar normal wear and tear and normal usage. Any and atl warranty claims must be made by written notice to Security 101
within the Warranty Period and any defect claimed will be repaired or replaced at the sole option of 5ecurity 101. My shipPing
charges in connection with a repair or replacement shall be the responsibility of Customer. Notwithstanding anything contamed
herein to the contrary, Security 101's sole liability for any warranty claims hereunder shall be kimited to the repair or replacement of
khe Work or any portion thereof.
B. THE WARRANTY DESCRIBED IN SUBSECTiON tA ABOVE IS THE ONLY WARRANTY COVERING THE INSTALLATION
LABOR, MATERIALS AND EQUIPMENT OR ANY OTHER POR710N OF THE WORK AND IS GIVEN IN LIEU OF ANY AND ALL
OTHER WARRANTIES, EXPRESS OR IMPLIED, STATUTORY OR COMMON LAW, AND ALL SUCH WARRANTIES,
INCLUDING, BUT N07 LIMfTED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND
MABITABILITY ARE HEREBY EXCLUDED AND SPECIFICALLY DISCLAVMED.
C. Except to the extent othervvise provided in Subsection 2A below, in no event shall Securiiy 101 be 1ia61e to Customer or any third
party for actual, speclal, fncidental, consequential, exemplary, punitive damages or any okher type of damages or for lost proftts, lost
sales, injury to person or properly or anX other cause as a resuft of defect in the insiallaGon labor, equiPment, materials or other
suppiies with respect to any ftem fum�shed under the Agreement, the malfunction or non-function of any system, wrongfui
performance of or failure to perform any acts included in the Work, Uansportation delays, breach of warran#y or any criminal or other
activRies by third parties resufting there from.
D. Customer acknowledges that no warranty, representaGon, or statement by any representative of Security 101 not expressly
statad herein shall be binding. The Agreement and #he document or documents attached hereto or to which this writing is a part,
shall canstitute the final expression of the parties' agreement and is a complete and exclusive statement of the terms of the
Agreement.
2. Limitation of Liability
' A. To the extent of Security 101's insurance coverage and subject to the limitations contained in Subsections 2B and 2C below,
Security 101 a�qrees ta indemnify, defend and hold harmless Customer for, from and against all claims, damages, losses, costs or
injury to properly occurring during tha installation of the Work under the Agreement, but only to the extent caused by the negligence
of Security 701, its subcontractors or anyone empioyed by either of them. Customer and Security 101 agree that the indemnification
given herein shall be limited to the amount of loss suffered by the indemnities ar the amount of Security 101's insurance coverage,
whichever is less, which amount is stipulated by tha parties to bear a reasonable commercial reta6onship to this Agreement and is
hereby incorporated into the specifications for this project.
B. The parties adcnowledge and agree that: (a) the Work is intended to constitute ar be a part of a securitysystem designed to
reduce risk of loss for the Customer; (b) Customer has selected, ac:cepted and approved the Scope of the Work after considering
and balancing the levels of protection afforded by varlous types of systems and services available to it and the related costs of them;
(c) neither Security 101 nor any person engaged by Security 101 to perForm any portion of the Work shall be construed to be an
insurer of the person or properly of Customer, its em�loyees, a ents, contractors, assigns, customers, invitees or any other person
at the IocaUon(s) where Uie Wo�lc is performed (the Locations }; (d) the Price and Payment 7erms are based salely on the cost ai
value of Securiiy 101 providing the Work and are unrelated to the value of property of Customer or others located at the Locations;
(e) the Price and Payment Terms da not contemplate any payment being made or consideraUon being given to 5ecurity 701 for any
guasantee, warranty or insuring agreement by arry one or more of them to Customer wlth respect to the person or property of
anyone; a�d fl Security 101 MAKES NO GUARANTEE �R WARRANTY OF ANY KIND THAT THE WORK (INCLUDING ANY
MATERIALS ND EQUIIPMENT SUPPLIED AS PART OF THE WORK) WILL AVERT OR PREVENT OCCURRENCES, CRIMlNAL
EVENTS. VANDALISM pR CONSEQUENCES THEREFROM WHICH THE WORK IS DESIGNED TO DETECT OR AVERT.
CONSEQUENTLY, THE PARTIES ACKNOWLEDGE HIdD AGREE THAT SECURITY 101 IS N07 AN INSURER AND CUSTOMER
WILL OBTAIN FROM ITS OWN INSURER ANY INSURANCE THAT IT DESIRES TO PROTECT ITS PROPER7Y aR PERSONS
FROM ANY SUCH EVENTS OR OCCURRENCES. CUSTOMER HEREBY WAIVES ALL SUBROGATION AND OTHER RIGH7S
OR RECOVERY AGAINST SECURITY 101 THAT ANY INSURER OR pTHER PERSON MAY HAVE AS A RESUL7 OF PAYING
ANY CLAIM OR LOSS OR INJURY TO ANY OTHER PERSON.
C. Wotwithstandtng the limited warranty and the limitation on liability provisions coMained herein in the event Security 101 is found
iiable for personal inJury or property loss or damage caused by a failure to perform by Securiiy 101 or the failure of any materiais or
equipment in any respect whatsoever or a court of competent iurisdiction determines the limitations on warranty or liabilfty are
inapplicable, then Customer agrees that the aggregate maximum iiability of Securiiy 101 under or with respect to the Agreement, the
Work pertortned hereunder and any warranty provided for herein, shall be limited to a sum equal to the lesser of (I) one-tenth (1/10)
of the total Price paid by Customer under the Agreement, or (ii) Five Hundred Dollars ($540.00), and this liabiliiy shall be exduslve,
and the provisions of this Subsection shall apply if loss or damage, irrespective of cause or origin, results directly or indirectly to
persons or property, from performance or nonperformance of the Work, from breach of warranty, or from negligence, active or
- otherwise of Security 101.
3. Indemniflcation
A. Customer acknowledges and agrees that Security 101 is not an insurance campany and does not insure against foss, but rather
Security 101 provides security products and services. Accordingly, Customer agrees to indemnify Securlty 101 and hald Security
101 harmless from any and all claims by third parties related to the above senrices andlor products, other than claims arising ftom
the gross negligence or wiltful, intentional misconduct of Security 101. In agreeing to indemnify Security 101, Customer agrees to
indemnify Security 101 against all claims from third parties related to the above services andlor products inGuding but not limited to
subrogation claims, damages claims, and attomey's fees and costs claims.
4. Design Development, Programming, Drawings, Ownership, and Software License(s)
A. Design Development. Customer and Security 101 have together developed or wfll develop the design and specifications fo� ihe
Work. When Customer has accepted or approved ihe design and specifications, the sole and final responsibility for the design and
Page 2
• Security�.01 Terms and Condifiions (con#)
Pmt�lnt voonk. ProneNr a woxts
Proposal 44464.2 Cameras for C)fd Site
specifications shali be Customers. Security 101 shall have no liability to Customer for any loss or damage claimed against or
incurred by Gustomer or any empioyee, agent or licensee of Customer because of any defect or alleged defect in the design or
spedfications or the failure of the equipment or the Work to perform as desired or antiapated by Customer.
B. Programming. Security system programming is an essential element of the systems operation and pertormance. Cusiomer
acknowledges and agrees that securfty system programming is an ever-changing process, and in signfflcant part subJect to
Customer's day-to-day and other business operations and parameters and the changes or modifications to them. To the axtent
required by the design and specifications of the Work, Security 101 shall:
(i) Load a configuration program that will allow Customers security system to perform basic access control operation, door
timers, lock timers, and basic alarm functions; and
(ii) Provide a total number ot hours of personnel iraining regarding Cusiomer's security system as specified in the Agreement; if
a number of hours is not specified, the total number of hours of haining shall not exceed fifteen (15). Personnel training may
include training of operators, administrators, or other personnel designatad by Customer. Training subjects shall be dictated by
Work specificaGons but may includs password configuration, door identification, timers, alarms and reports. Additional training,
programming or related consulting services provided by Security 101 at Customer's request sMall be provided at an above
contract cost.
C_ Drawings.
(i) To the extent required by the design and speaficafions of the Work, Security 101 shall provide reasonable descriptions of
the functional operation of the system(s) being provided by the Work by furnishi�g riser diagram drawings.
(ii) Unless otherwise stated in schedule of work, Security i01 may provide, at Customer's request and at an above contract
cost, detail drawings utilizing industry standard electronic floor plans.
D. Ownership Prior to compfeGon of the Work, any drawings, specifications and equipment lists developed in connection with the
design for the Work shall remain the property of 5ecurity 101 whether the Work for which they were made is executed or not.
Drawings, speciflcations and equipment lists shall be retumed to Security 101 on demand at any time prior to substantial compietlon
of the Woric. Prior to substantial completion of the Work, any drawings, specifications and equipment Iists: (a) shall be considered
confidenGal information and trade secrets of Security 101 un{ess they constitute information which is exempted or excluded by {aw
from confidential and trade secret status; (b) shall not be used by Customer on other projects or extensians of a project included
within the Work, or to obtain ether bids, except by agreement in writing and with appropriate compensafion to Security 161; and (c)
are not to be reproduced in whole or in part vuithout prior written consent of Security 101. Upon substantial completion of the Work
and final payment in full by Customer, ownership of drawings, specifications and equlpment 1'usts shall become Customer's.
E. Software License(s). 5oflware required to operate systems are governed by the License Agreement provided by the system
manufacturer(s).
Video System
5. A dedicated circuit is recommended for the CCN system, but not included.
6. Current and future lighting requirements are the responsibility of others.
7. Appropriate fumiture or shelving for CCN recording equipmenl is not included, unless specifically identified in the scope of work
and/or the equipment list.
Additional Terms and Conditions
8. Generai
A. Customer to make available adequafe mounting space for all head end devices. Mounting space requirements wiii be provided to
Client upan awarcl.
B. Any High voltage (greater than 48 VAC) requirements are not quoted, unless specifically idenffied in the scope of work andlor th�
equipment list.
C. This installation wiil be done with plenum-rated wire where required for low voltage work installed in free air, above ceilings and in
partition waits. This installation does not inciude costs for asbestos abatement related work.
d) Coriduit is not inciuded, unless speclfically idenBfied in the scope of work and/or the equipment list.
9. InstaOation
A. All required instailation documents are included.
B, lnstallation of aA sequired equipment and materiais with on-site supervision of project is included.
C. Labar quated assumes normal eight (8) hour workirig dsys, excluding weekends, holidays and overtime.
D. Idle time incurred by Security 1U1 employees and their subcontrac#ors due to escorts, dearances, inabiiity to enter workspace,
and other factors beyond our control, will be invoiced at our current labor rates.
E. This proposal includes travel to and from the site to pertorm our stated scope of work. Additional or duplicate stte visits required
due to factors beyond our control, will be invoiced at our current labor rates. _
F. Client to coordinate with local Security 1 U1 staff to provide safe and timey right-of-passage in the work area during cable run and
system installation.
G. Client io provide and coordinate 110 VAC electrical service where needed.
H. AII LAN/WAN connections, addressing and network functionality are the responsibitity of the Client.
t. Any telephone Ilnes or I.AN/WAN con�ections must be installed and operational prior to Securlty 101 commenci�g work. The local
Security 101 representative will verify the availability and functionality of all connections prior to starting work.
10. Changes in Scope af Work
A. Any changes in the understood scope of work will be communicated and approved in writing (by an authorized Client
Page 3
• securitya.o�: Terms and Conditions (cont)
ar�ecc�n� vrowe. �m a� �rwia
Propasal 44464.2 Cameras for Old Site
representative), prior to commencing worlc.
11. Permits/Bonding
A. Unless othervuise stated in the schedule of work herein, all costs for or associated with Permits, Bonds, and other requirements
by any govemment agency are the responsibility of the customer. Customer shafl immediatety reimburse and/or pay said costs upon
wntten request or invoice from Security 101.
12. Sealed Engineered Drawings
A. Sealed Engineered Drawings are not included, unless specificatly identified i� the scope of work andlor equipment lisk.
B. Customer is responsible to provide the unbound .dwg (AutoCAD) electronic files as required.
13. Miscellaneous
A. The bold headings and numbered paragraphs are for convenience only, have no legal significance, and shall not be deemed to
alter or effect any provision of this Agreement.
B. Neither party shall be liable in damages or have the �ight to terminate this Agreement for any delay or defauR in perfor►ning
hereunder if such delay or default is caused by conditions beyond its control including, but not limited to Acts of God, Government
restrictions (including the denial or cancellation of any export or other necessary license), wars, insurcections andlor any other caus�
beyond the reasonabie control of the party whose pe�ormance is affected.
C. Neither party shall be liable for any failure or delay in perFcxmance under this Agreement (oth�r than for delay in the payment of
money due and payable hereunder) to the extent said failures or delays are praximatety caused by causes beyond that party's
reasonable control and occurring without its fauft or negligence, including, without IimitaUon, failure of supplie�s, subcontractors, and
carriers, or pariy to substantially mest its performance obligations under this Agreement, provided that, as a condition to the daim of
nontiability, the party experiencing the difficuity shal! give the other prompt written notice, with fuil details foliowing !he occurrence of
the cause relied upon. Dates by which perfwmance ob6gations are scheduled to be met will be extended for a period of time equal
to the time lost due to any delay so caused.
D. In the event that any one or more of the provisions contained herein sha{I, for any reason, be held to be invalid, illegal or
unenforceable in any respect, such invalidity, tllegaliry or unenforceabilfty shall not affect any other provisions of this agreement, but
this agreement shall be construed as if such Invalid, iNegal or unenforceable provisions had never been contained herein, unless the
deletion of such provision or provislons would result in such a material change so as to cause comptetfon of the transactions
contemplated herein to be unreasonable.
Page 4
✓
• Security�.os
Protecting People, Property & Profils Acce pta n ce
Proposal 44464.2 Cameras for Old Site
For the amount of 8,247.43 (tax not included)
This proposal dated July 30, 2015 is valid until September 30, 2015
The person or persons below represent that they are authorized to sign and execute this binding
agreement. This acceptance indicates understanding of the complete proposal, including clarifications,
design, programming, drawings, ownership and software licenses and the Warranty Service Plan, if
included as a part of this proposal. This system proposal is intended to provide the customer partial
protection of the designated premises. Its design should be understood to represent a compromise
between the costs, understood scope of work and customer feedback. Accordingly, such a system may
not provide ample protection from all possible threats, and Securiry 101 shall not be responsible in such
an event.
Payment Terms
50% upon Deposit
50% upon Job Complete
Under no circumstances may the customer make payments directly to any subcontractor, material
supplier, laborer or any other person performing work or furnishing material under the Agreement without
the prior written consent of Security 101.
Security 101 may assign this Agreement to any other person, firm or corporation without notice to or
approval by the customer and may subcontract any activities which may be performed under this
Agreement, either voluntarily or by operation of law, without the consent of the customer.
Village af Tequesta Water Treatment Plant Security 101 - WPB
....,-•�� .. ........ ...�µ�-' ! � % � �
orized Customer Signature (date) Authorized Security 101 Signature (date)
_�i� c,hu�C. �ouzZU
Printed Name Printed Name
�u
Title Title
Purchase Order Number
Page 5
y ����« f �� y
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To: Mr. Couzzo
From: Brad Gomberg
Date: 8/20/2015
Re: Water Plant Camera Expansion — Sole Source Vendor
Mr. Couzzo,
The Water Plant is proceeding with the expansio� of the Genetec security system to capture
additional areas of the property as well as the Amerigas installation on the west side of Old Dixie
Hwy. As the project is in excess of $5,000 I approached Genetec directly for an authorized
vendor list in our area. They provided me with 2 companies, Security101 who has performed the
majority of the work on our current system, and SiteSecure who performed a �ow bid
installation of cameras and microphones in our PD interview rooms. The work completed by
Security101 has been excelient and their staff is atways professional, however the work
completed by SiteSecure was not up to standard and the company's response is lacking. For this
reason, I do not believe it is in the Village's interest to entertain a quote from SiteSecure for this
job. I would recommend that we proceed by awarding Security101 the project.
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated. with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor sha11 retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereo£ Records that are stored elecixanically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
lieu of written agreements for classes of cantractual services; revising
terminology; creating s. 287.136, F.S.; requiring the Chief Financial Officer
to perform audits of executed contract dacuments and to discuss such
audits with the agency of�"icials; requirin.g the agency head to respond to
the audit; amending s. 287.076, F.S.; providing that Project Management
Profesaionals training for personnel involved in managing outsourcings
and negotiations is subject to annual appropriations; amending ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, ?65.5155, and 893.055, F.S.; canforming cross-refer-
ences; providing effective dates.
Be It Enacted by the Legislatura of the State of Florida:
Section 1. Section 119.0701, Florida Statutes, is created. to read:
119.0701 Contracts; public records —
(1)_ For purposes of this section, the term•
(a) "Contractor" means an individual„_,partnershiQ, coruoration or
business entity that enters into a contract for services with a public a�encv
and is acting; on behalf of the�ublic agency as provided under s 119 011(2)
tb) "Public agency" means a state, county, d�istrict, authority, or muni-
cipal officer. or department, division, board� bureau, commission, or other
seAarate unit of government created or established b, law
(2) In addition to other contract requirements provided by law, each
public a�ency contract for services must include a provision t,hat requires the
cont to comply with public records laws, specificall�to•
(a) Keen and maintain public records that ordinarilX and necessarilv
would be reauired by the uublic agency in order to perform the service
�b) Provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that
does not exceed the cost provided in this cha�ter or as otherwise provided bv
law.
(c) Ensure that public records that are exeTri�t or confidential and exemnt
from nublic records disclosure requirements are not disclosed e�ce_pt as
authorized by law.
(d) Meet all rec�uirements for retainin�public records and tranafer, at no
_ cost, to the public agency all public records i.n possession of the contractor
u�on termination of the contract and destroy any duplica:te public records
that are exempt or confidential and exempt from nublic records disclosure
reauirements. All recorda stored electronically must be provided to the public
a�ency in a format that is com�atible with the infornaation technol�
systems of the �ublic a�ency.
2
CODING: Words s#�eke� are deletions, words underlined are additions.
Ch. 2013-154 LAWS OF FLOR�DA Ch. 2013-154
(3) If a contractor does not complv with a public records request, the
public a�encv shall enforce the contract�rovisions in accordance with the
contract.
. Section 2. Section 215.971, Florida Statutes, is amended to read:
215.971 Agreements fiunded with federal or � state assistance.—
�� An agency agreement that provides state financial assistance to a
recipient or subrecipient, as those terme are defined in s. 215.97, or that
provides federal financial assistance to a subrecipient, as defined by
applicable United Statea Office of Management and Budget circulars,
must include all of the followin�:
�(� A provision specifying a scope of work that clearly establishes the
tasks that the recipient or subrecipient is required to perform_; a�
�(�} A provision dividing the a.greement into quantifiable units of
deliverables that must be received and accepted in writing by the agency
before payment. Each deliverable must be directly related to the scope of
work and � specify the required minimum level of service to be performed
and the criteria for evaluating the successful completion of each deliverable.
�c) A urovision specif �ing the financial consequences that an.ply if the
recipient or subrecipient fails to perform the minimum level of service
reauired by the a�reement. The provision can be excluded from the
a�reement only if financial consequences are nrohibited by the federal
a�encv awarding the gran.t Funds refunded to a state a�ency from a
reciuient or subrecipient for failure to �erform as reauired under the
agreement may be egnended only in direct suAnort of the program from
which the agreement originated
(d) A nrovision specifying that a recipient or subreci�ient of federal or
state financial assistance may expend funds only for allowable costs
resulting from obligations incurred durin� the specified agreement ep riod
�e) A provision specifying that any balance of unobligated funds which
has been advanced or paid must be refunded to the state agen�
(f� A provi.sion specifying that any fiinds baid in excess of the amount to
which the recinient or subrecipient is entitled under the terms and conditions
of the agreement must be refunded to the state agency
(g) .Any additional information reauired pwrsuant to s 215 97
�2) For each agreement funded with fedexal or state financial assistance,
the state a ency sha11 designate an ernployee to function as a�rant manager
who shall be resAOnsible for enforcing performance of the a�reement's terms
and conditions and who shall serve as a liaison with the recipient or
subrecipient.
3
CODING: Words s�c�e�r are deletions; words underlined are additions.