HomeMy WebLinkAboutAgreement_General_11/12/2015 (5)Comprehensive Analysis
Utilities Department
To: Michael Couzzo, Village Manager
From: Sam Heady, Deputy Director of Utilities
Date: 10/6/15
Subject: Tree Trimming and Vegetation Removal
I respectfully present the following memorandum to the Village Manager.
The Village Utility asked three contractors for quotes to trim/remove various trees and grind the
stumps down after the tree removal was completed.
A few of the trees are located over the Water Plants distributions lines and raw water feed lines
to the Filter plant. A concern of the staff is the trees falling over and demolishing the waterlines.
Rood Landscape, LLC, Terracon Services, Inc, and Only Trees were asked to provide a quote to
prune 72 Sabal Palms, prune 16 Oak trees, and remove 47 other various native/non-native trees
and vegetation.
Rood Landscape, LLC was the low bidder.
The cost for the tree and removal work is: $11,975
1111 R-(�D'�OD
MM LC
LANDSCAPE, o,
September 29, 2015
Tequesta Water Treatment Facitity
901 Old Dixie Highway
Tequesta, FL 33469
RE: Prune and Clean up Proposal
We are pleased to submit our estimate for the following work:
Scope of work:
Labor to perform the above projects:
Prune72 Sabal Palms.........................................................................................$3,900.00
PruneOaks.......................................................................................................$2,200.00
Remove Vegetation @ 9 areas and various palms .....................................................$3,500.00
Stump Grind removed palms................................................................................. $ 725.00
Disposal and Equipment fees.............................................................................. $1,650.00
Total............................................................................................................... $11,975.00
CONTRACT CONDITIONS:
1. This contract is valid for 30 days. It is understood that if this proposal is not accepted within a period of thirty (30) days from above date, the price
quoted may be subject to revision.
2. We will exercise all precautions in performing our work; however, if we run into any underground utilities while performing this contract which were
not previously marked by Owner or Owner's representative, repair cost will be Owner's responsibility. If lines are marked in area of grinding, Rood
Landscape LLC should be notified prior to sending out crew and revisions to contract need to be determined.
3. Rood Landscape LLC cannot accept responsibility for repair of damages to sod or lawn areas (such as ruts, etc.) caused by the heavy equipment
needed to perform the work as set forth in this contract. If desired, said repairs will be performed and billed as an extra in addition to the contract.
4. Payment in full is due upon completion of work. Certificate of Insurance furnished upon request.
5. All accounts unpaid for Ten (10) days will be subject to a service charge of 1 X percent per month
6. Should Rood Landscape LLC need to retain the services of an attorney to collect monies due under this contract, or to file suit to collect said sums,
the Owner shall be responsible for all attorney's fees and cost of collection incurred by Rood Landscape, Inc..
Submitted by: Juan Zuniga, Landscape Production Mana er
Acceped by (Signature) D ate
(Please Print Name) k1fiase Print 'tle
7"772-TRIT
7900 SE Fridge Road C Hobe Sound, Ft, :3:3455 I T 561.746.5186 1 800.741.51861 F 561.743.0139
www.ROODLANDSCAPE.com
561-747-8050 _...
A�c�ED(rEo
Certified Arborist: I
j Teri Davis FL6004A i
Customer Name/Address ( Steve Vecchio FL1097A
Village of Tequesta ll Brandon McMullen FI 6009A
Water Treatment Facilities _w . ........... ........ .. _
CONFIDENCE
901 N Old Dixie Hwy
Tequesta, FL 33469
Attention: Michael Sudell Payment Method
Only Trees Rep.
Due on receipt
Sam(561)262-2913
Item Description ' Locationate
t y
Total
1
Tree Services Tree Services 901 N Old DIxIe H
@ Hwy,
Tequesta, FL
i
SCOPE OF WORK: TREE REMOVALS
ARE TAGGED WITH GREEN TAPE:
Palm Remo... Cabbage Palm Removed/base cut
Tree Remo... f Brazilian Pepper Tree removed/base cut
Tree Remo... s Slash Pine Tree Removed/base cut
i
Tree Remo... I Oak Tree Removed/base cut
Vegetation I CocoPlum Vegetation removal
Palmetto Pa... Palmetto Palm Cluster removed f
SCOPE OF WORK: TREE TRIMMING !
Oak Trees Oak trees Class II Prune 18 j
0.00
...
Cabbage P... j cabbage Palm trimmed; trunks shavedi 47
0.00 �(
f Daily Crew... Crew Daily Rate -We anticipate 3 days to 1 � 3 i
3,700.001 11,100.00
completed the above scope of work.
j Daily Rate includes 7 working men plus r
j a supervisor, box truck and chipper. Our
work day is 8am-4:30 PM port to port
with a 30 minute lunch period.
E-mailThank you for your time and Total
consideration. We look forward to
onlytrees@bellsouth.net hearing from you soon.
._
Fax # Signature
561-741-1098
Page 1
561-747-8050 ........... .
pGCRE`Gl.1TEp ..
Certified Arborist:s
Teri Davis FL6004A'
;%
;
o
o�
Customer Name/Address Steve Vecchio FL1097A
qF�
Village ofTequesta Brandon McMullen Fl 6009A
x`o0
�� ��Nvusra�a° �r
Water Treatment Facilities
CONFIDENCE
901 N Old Dixie Hwy
Tequesta, FL 33469
Attention: Michael Sudell Payment Method
Only Trees Rep.
Due on receipt
Sam(561)262-2913
Item Description Location Qty
i
Rate Total
Debris Rem... Debris Removal Fee
500.00 500.00
Stump Grin... Stump Grinding of all tagged removals
1,500.00 1,500.00
and 7 pre-existing stumps
1
f TERMS:
Class II Pru.., Class II (Standard pruning) shall consist
I of the removal
of dead, dying, diseased, decaying,
interfering, objectionable, obstructing,
and
weak branches, as well as selective
thinning. (Dead branches to be
j removed will be1.5 inches in diameter or
more, as measured at the base of the
branch )
Ito lessen wind resistance.
Palm Trees The Palm Trees will be trimmed at the
9-3 o'clock level. The seed pods and
fruit will be removed. The boots will be
r
cleaned.
i
W/C Cert. } Our Workers Comp. and General
Liability Insurance certificates will be
faxed to you directly from our carrier
upon your acceptance of this proposal.
1
E-mail Thank you for your time and Total
consideration. We look forward to
onlytrees@bellsouth.net hearing from you soon.
_
Fax # Signature
561-741-1098
Page 2
PO Box 7144
Jupiter, FL 33468
Customer Name/Address
Village of Tequesta
Water Treatment Facilities
901 N Old Dixie Hwy
Tequesta, FL 33469
Attention: Michael Sudell
Date Estimate No. ?
9/16/2015 3027
p;GCRED,ITE�
Certified Arborist: .
Teri Davis FL6004A �% o
Steve Vecchio FL1097A,�� 9 0
Brandon McMullen FI 6009A
CONFIDENCE
Payment Method Only Trees Rep.
Due on receipt Sam(561)262-2913
Page 3
Village of Tequesta - Utilities
Attn: Michael Sudell
345 Tequesta Drive
Tequesta, FL 33469
Qty
61 Prune Palms includes cleaning up boots
16 Thin out Oak Trees
Remove Pines, Palms, and clumps that were
marked. Cut flush and remove all debris.
Stump grind as needed.
P10("Mosal
9/21/2015 # 6470
Job Name
Water Plant
Size Unit Price
Total
75.00
4,575.00
400.00
6,400.00
6,875.00
6,875.00
DO NOT PAY - PROPOSAL TOTAL $17,850.00
All material and labor are included. in acceptance of this contract, please sign below and return with a deposit equaling 50% of the
proposal amount.
Customer Signature
Date
P.O. Box 2766 - Jupiter, FL 33463 - 561-743-1129 - Fax 561-743-1079
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
lieu of written agreements for classes of contractual services; revising
terminology; creating s. 287.136, F.S.; requiring the Chief Financial Officer
to perform audits of executed contract documents and to discuss such
audits with the agency officials; requiring the agency head to respond to
the audit; amending s. 287.076, F.S.; providing that Project Management
Professionals training for personnel involved in managing outsourcings
and negotiations is subject to annual appropriations; amending ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer-
ences; providing effective dates.
Be It Enacted by the Legislature of the State of Florida:
Section 1. Section 119.0701, Florida Statutes, is created to read:
119.0701 Contracts; public records.—
(1) For purposes of this section, the term:
(a) "Contractor" means an individual, partnership, corporation, or
business entity that enters into a contract for services with a public agency
and is acting on behalf of the public agency as provided under s. 119.011(2).
(b) "Public agency" means a state, county, district authority, or muni-
cipal officer, or department, division, board, bureau, commission, or other
separate unit of government created or established by law.
(2) In addition to other contract requirements provided by law, each
public agency contract for services must include a provision that requires the
contractor to comply with public records laws, specifically to:
(a) Keep and maintain public records that ordinarily and necessarily
would be required by the public agency in order to perform the service.
(b) Provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that
does not exceed the cost provided in this chapter or as otherwise provided by
law.
(c) Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no
cost, to the public agency all public records in possession of the contractor
upon termination of the contract and destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure
requirements. All records stored electronically must be provided to the public
agency in a format that is compatible with the information technology_
systems of the public agency.
2
CODING: Words cstr"en are deletions; words underlined are additions.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
(3) If a contractor does not comply with a public records request, the
public agency shall enforce the contract provisions in accordance with the
contract.
Section 2. Section 215.971, Florida Statutes, is amended to read:
215.971 Agreements funded with federal or and state assistance.—
Fer An agency agreement that provides state financial assistance to a
recipient or subrecipient, as those terms are defined in s. 215.97, or that
provides federal financial assistance to a subrecipient, as defined by
applicable United States Office of Management and Budget circulars,
must the agreement shall include all of the following:
Laj(1) A provision specifying a scope of work that clearly establishes the
tasks that the recipient or subrecipient is required to perform_;; and
�(2) A provision dividing the agreement into quantifiable units of
deliverables that must be received and accepted in writing by the agency
before payment. Each deliverable must be directly related to the scope of
work and must specify the required minimum level of service to be performed
and the criteria for evaluating the successful completion of each deliverable.
(c) A provision specif inng the financial consequences that apply if the
recipient or subrecipient fails to perform the minimum level of service
required by the agreement. The provision can be excluded from the
agreement only if financial consequences are prohibited by the federal
agency awarding the grant. Funds refunded to a state agency from a
recipient or subrecipient for failure to perform as required under the
agreement may be expended only in direct support of the program from
which the agreement originated.
(d) A provision specif ling that a recipient or subrecipient of federal or
state financial assistance may expend funds only for allowable costs
resulting from obligations incurred during the specified agreement period.
(e) A provision speci ing that any balance of unobligated funds which
has been advanced or paid must be refunded to the state agency_.
(f) A provision specifying that any funds paid in excess of the amount to
which the recipient or subrecipient is entitled under the terms and conditions
of the agreement must be refunded to the state agency.
(g) Any additional information required pursuant to s. 215.97.
(2) For each agreement funded with federal or state financial assistance,
the state agency shall designate an employee to function as a grant manager
who shall be responsible for enforcing performance of the agreement's terms
and conditions and who shall serve as a liaison with the recipient or
subrecipient.
3
CODING: Words str"en are deletions; words underlined are additions.