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HomeMy WebLinkAboutMinutes_Workshop_08/20/2015 MINUTES VILLAGE OF TEQUESTA WORKSHOP AUGUST 20, 2015 Call to Order and Roll Call The meeting was called to order at 6:01 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. APPROVAL OF AGENDA MOTION Council Member Okun moved approval of the agenda, seconded by Vice Mayor Arena; motion carried unanimously 5 -0. 1. Discuss 3 Year Budget Plan Manager Couzzo summarized past discussions in regards to a three year plan and offered comparisons using a two year base. He stated he would continue to focus on decreasing expenditures and saving toward capital items. 2. Discuss the Proposed FY 2015/2016 Budget Council Member Paterno offered his perspective of the charted "Total Expenditures" and felt that funds would be used for new hires versus capital. Mayor Brennan questioned changes affecting the police department. Manager Couzzo noted that overtime had been reduced by $14,000 and that budgeted figures were based on the need to increase officer's training. Donald (Rick) Ricciardi, Assistant Chief of Police, stated that the department planned to augment, not substitute the full time employees, and increase presence with the new part time staff. Council Member Paterno recommended the overtime be reduced prior to new hires being brought on. Mayor Brennan suggested the funds be placed in budget cost savings before use, through Council's approval. Council discussed police overtime use and savings variables and felt overtime needed to be managed better. Manager Couzzo offered to update Council on budgetary changes within six months and noted that the department was working to being managed effectively, and noted that training was an integral aspect in today's climate. Manager Couzzo suggested that 2016 be the base for the three year plan, with the added personnel. Ms. JoAnn Forsythe, Finance Director, explained that the budgetary projection offered was a budget summary, excluding capital and operating figures. She noted that with the Minutes —Workshop 8/20/15 Page 2 exception of Jupiter Inlet Colony, which the Village cannot charge a surplus to as a municipality, the Village does collect a surcharge of 25% for non - residents. ANY OTHER MATTERS Council Member Paterno suggested no budget appropriations allowed after July of each year (if funds had not been spent up to that date), from budget cost savings. Vice Mayor Arena supported the idea. Council Member D'Ambra felt unanticipated costs occurred, and that would be an inconvenience for the Village Manager. Council Member Paterno offered suggestions to cut costs in Fire Safety Communications and noted items being cut in other cities included items such as: sending the EMTS (Emergency Medical Training Services) instead of the fire truck to repeat callers, and moving away from 24 hour shifts. Mayor Brennan noted current events of All Aboard Florida, and that the Village would submit their request for a quiet zone at the same time as County Line Road and Riverside Drive. ADJOURNMENT Council Member Paterno moved to adjourn the meeting, seconded by Council Member D'Ambra. The motion to adjourn carried unanimously 5 -0; therefore, the meeting was adjourned at 8:01 p.m. Respectfully submitted, ,� a-Z 0 -� e.) Lct� d,— Lori McWilliams, MMC Village Clerk Note These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.