HomeMy WebLinkAboutDocumentation_Regular_Tab 11_12/10/2015 Village of T'equesta
345 Tequesta Drive 5G1-768-0700
Tequesta, FL 33469 www.tequesta.org
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TEQUESTA PUBLIC WORKS DEPAR'TMENT
To : IVlichael R Couzzo, Village Manager
From : Douglas M. Chambers, Public Works Superintendent
Subject : Village of Tequesta Fleet Maintenance
Date : November 16, 2015
The attached agenda item addresses the need for a fleet maintenance and repair
program with fixed pricing. The goal of the program is to ensure a safe and
economical fleet operation by having a cost effective preventative maintenance
program in place for general repairs and scheduled maintenance.
I recommend a One (1) year contract with funding available in each department's
budget in Fiscal Year 2015/2016 and not to exceed the combined budget of
$54,600.00
I obtained three (3) bid and St. Lucie Battery and Tire offers the best overall value
based on price and past performance.
Regards
Douglas M. Chambers
Public Works Superintendant
Village of Tequesta
�'ice-i�Iayor Vince Arena 1llayor :�bby Brennan Council Member Tom Paterno
Council Member Steve Okun Council �Zember Frank D'rlmbra
`'illage Manager ��ichael Couzzo
RESOLUTION NO. 103-15
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, APPROVING A ONE (1) YEAR PROPOSAL
FROM ST LUCIE BATTERY AND TIRE FOR THE MAINTENANCE
AND REPAIR OF THE VILLAGES FLEET VEHICLES WITH FUNDING
COMING FROM EACH DEPARTMENTS BUDGET AND NOT TO
EXCEED $54,600, PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the Village has identified the need for an effective vehicle preventative
maintenance and repair program. The Village obtained three (3) bids and St. Lucie
Battery and Tire offers the best overall value based on price and past performance.
WHEREAS, the various Departments have funding available in Fiscal Year 2015/2416
with a combined total Budget of $54,600.00.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 103-15 approving a one (1) year vehicle maintenance and
repair proposal from St. Lucie Battery and Tire not to exceed $54,600.00 is hereby
approved;
Section 2 This Resolution sha11 become effective immediately upon passage.
�
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5500 ORANt3E AVENUE � FORT P ERCE flOR DA 3A9a7 • TELEPHdNE T72•4fit-t746
HOME OF HONHST, REUABIE SERVICE
PR�POSAL
ViLLAGE OF TEQUESTA
FLEET MAINTENANCE
We, at St. Lucie Battery & Tire, propose to provide Village of Tequesta with service secand to
t�one.
We are a ful! service faciiity praviding complete seroice fflr all vehicles and senrice equipment.
We wiN pravide a full maintenanc� program and monthly maintenance eheck of veF�icles.
We offer a mobife servtce vehicle for emergenty service ta get your vehicte hack on the raad
quickly and safety.
We carry Michelln t'rres, so(d an a Michelin �tationaf Account providing a cost savings ta you.
We appreciate you taking the time to cansider our business an�i look f�rward ta continuing our
association with #he Village of Tequesta.
� � �
St. Lucie 8attery & Tire ltdlage of Teguesta
S7UART PORT ST. LUGlE OKHECMOBEE 04WNTOWN PAIM CITY VENO 9EAGM
�t�27 s�2-ra�s {7�2) 488-1814 (B63) 357•2A37 �n2� aea-as�� (»2} 2sa-aeo� (l�z► sse•7s2e
Da Chambers
From: Chuck Copus [ccopus�sBbi.comJ
Sent: Tuesday, October 20, 2Q15 9:32 AM
Tu: Doug Chambers
Subject: FW: 5can From Kyocera Hobe Sourrd
Att�chments: dac04308820151020075610.pdf
I also want yau to know that same of the new vehicles may require synthetic oil to tover the
warranty, I'll do whatever it takes to make sure tha.s is right. All tires are priced at the
Fla sheriffs state contraet prieing. I will alsa da all flat repairs -for free exeluding
tractor tires. We also have service trucks available for most probiems. I have been
servicing the vehicles for the village far aver 20 yrs and have a pretty gaod feel far your
needs. Please Iet me know if there is anything else you need. Thank yau, CF�uck
__�__Original Message-----
Fram: kvc�cera slbt.eom [mailto:kvoeeraf�slbt.com]
Sent: Tuesday, October 20, 2015 8:56 AM
To: ccopus�slbt.com
5ubject: Scan From Kyc�cera Nobe Saund
#08 Hobe Sound
___________________
FS-1135MFP
[00:c6:ee:b5>9c:63]
-------------------
i
Descri tion Perceata e Hour[
I What is our arts cost lus marku ? °!0 40
2 Hourl Sho Rate $ 75.00
Descri tion Unit Price
3 Idarmai Preventive Maintenance Service Charge �QF,ROTATION
for Autos and Pickap Trucks based on five {5) '
27 PT INSPECT
Quarts of oil and oit filter. 1 hour
Bstimated Dawntime: $ 1$.9g
A If more than five (S) quarts of motor flil
re uired rice er additionat uart $ �•��
S Fue! filter for gasoline engines — replace if EVERY GAR 1S
ne eded $ QIFF PRICE �
G Transmission Fiuid, filter and gasket
Estimated downtime: 2 HOl1RS $ 149,99 MOST CARS
7 Transmission Ftush for sutos and pickup
Trucks.
Estimated downtime: 1 HOUR �$ 68.95 s
8 Single Wheel — remove wheets and check brake
Pads, cylinder and drums, and report If needed. i
Rotate tires if needed. €
Estimated downtime: 1 HOUR � E�J/C
9 Dual Wttee! — Remave wheels and check brake �
Pads, cylinder and drums, ar►d report if needed, �
Rotate tires if needed.
Estimateddowntime: 2 HOURS ' $ N/C �
10 Windshieid Wi er Blades, re lace as needed (18". 22", etc $ APROX 20 SET �
I 1 Si at !i ht bulbs re lace if needed $ ~ ��
12 Clearance li hi bulbs re lace if needed $ N/C
I3 Parkin li ht bulbs re laee if needed g
t4 Headti htBu[bs re laca ifneeded $ 15 MOST VHE ,
Note: Estimated dnwntime is defined as the length of time from when our vehic[e arrives
io your shop until our vehicle departs your shop
Descri tion of Normal Maiatenance Service Yes No
Caa ou Cam t }(
1 S Oil Ghan es X
16 Greese Chassis )(
17 Re lace e fittin s, as needed
19 Check exhaust s stem X
24 Chectc c�alin s stem }(
21 Check all beits X
22 Cheak batte levet - Add if needed
23 Remove and ctean batte cabls connections X
24 Check headG hts and arkin Ii hts - Re ort im ro er a eration X
25 Chack horn - Re ort im ra er a eration }(
26 OiI door 6in es X
Check wrndshield wipers and washers - Add fluid if neecled and
27 re ort im ro er o eratian X
28 Checic iransmission - Add f4uid if needed X
29 Check and r�ase U-'oirats
30 Check differential oi1 and inion leaks - Add ear oil if needed X
31 Chcok master c linder fluid - Add if nceded
Descri tion of Norms! Prevecatat►ve Maintenance
Can on Com ! Yes No
32 Cheok wheel bolt studs - ite ort ifNecass X
33 Check for 6ent rims on whaets — report if
necess X
34 Check tires for conditians, cuts and tread depth
— re art if necessa X
35 Ins ect sIl brakes — re ort if nacsssa X
36 Check tire ressure — canect air if necess x
37 Cheek for brokenlcracked glass and/or mitrors
— rc art if necessa X
38 Cheek for damage — bend body e�cterior parts
accident e— re ort if neaess X
39 AfEx windshietd sticker — displsying naxt
service miiea e& date X
Additional Informatf an
40 Can our facili bafance tires X
4 t Caa you instal) hrakes and brake camponents X
At our facil' ?
42 Can minor and majar repair and serviee be X
Done at our facali ?
The S�eecssfu 1 Bidder sha[I warranry labor, materials and parts for a period of
Da s no less than 34 da s for each work re uest. 13 MOUNTH 13K MI
AWe�2D
The Village af Tequesta reserves ttie r�ght to reject any and all Bids at its sole discretion. Bids shall be
swarded by the Village Tequesta whase Bid best serves the interests of and represents t1�e best value to
the Vi�lage of Tequesta.
$udget Tire and Auto Services � �
160 Bridge �.Z.d. � �
Tequesta, FL 334b9
(5� 1) 746-9215
To whom it may concern;
Attached is aur proposal for the fleet maintenance. Th�.nnk yflu for your
consideratian.
Sinc re1y,
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Fr�,nk LoPresti
�,Io� 80L089Z.�.L :woa� �5�05 Si��°BI°(10h#
Descri tion Percenta e Hourt
1 What is our arts cost lus marku ? o/Q
2 Hourl Sho Rate � $ _ S'"
Descri tion Unit Price
3 Norma! Preventive Maintenance Service Charge
for Autos and Pic�up Trucks based oa five {5) �
Quarts of oil and oit fi}ter. !
� Estimated Downtime: a � $ � L �. �S
4 If more than five (5} quarts of motor oil
re uired, rice per additional uart $ ,.�. D�/
5! Fuel fi[ter for gasoline engines — replace if �asv c�c/�•��
� needed� _ $ t� .OV � �,��, on #1� �; cte
C Transmission Fluid, filter artd gasket ��,�-;�;�.
6stimated downtime: h � u �'S � � �� � �.
7 Transmission Flush for autas and pickup
C�sr - f - 1��
� Tcucks.
� Estimated dawntime: 1 � a'��5� $ J �/�/• �/S � �,��
_._.��..._
��'; Single Wheel — remove wheels and check brake i
� Pads, cylEnder and drums, and rsport ifneeded. �
� Ratate tires if needed.
I Estimated dowat�me: I j1o�•/ $ l L l_ 7�-�
9 Dua[ Whee! — Remove wheels and ct�eck brake
Pads, cytinder and drums, and report if needed.
Ratate tires if needed.
Estimated downtime: 1- � hukrS � � �'j- �5
IQ Windshield Wi er Btades, re lace as needed (18", 22", etc) $ j� 1�J
11 ; Si nal 1i ht bulbs, re lace if needed $ S`- dC� o� �4 ���
i2 C6earance tiglit bulbs, replace ifneeded $ f S�' � �„ ���{�e,
13 Parking light bufbs, replace if needed $/)' vt..� ��r,
14 Headli fit Butbs re lace if needed $ �- c�j kr a ,� ��--�
Note: Est�matad downtime is deftned as the tength of time from e��hen our vehicle arrive5 e � j�
in yo��r shop until our vehicle departs your shop
, Descri tion of Normal Maintenaace Service Yes No
Can ou Com 1
IS Oi! Chan es ,/�
16 Gresse Chassis �
17 Re lace rease fittin s, as needed �/'
19 Check exhaust s stem c/
2t} �heck cool'sn s stem J
21 �heck �i! belts
;�2 Gh�ck battea� Ievel - A.dd if need�d `�.
23 R�rnov� a�d clean batte ca#�fe �at�nections v'`
24 Ch��k headl€ hts and arkin 16 hts - Re ort irr� ro er o erati�n
25 Cheek hom - Re ort im ro er o eratis�n
"�b C7ii doc�r hin es �,r''
� °°
��he�k i�ind$hield �tirlpers and ��a�hers - Add f�t,i�i if a�eeded ar�d
� 2" � re�crC irn�ro�er s�peration ,,f
f�$ j Check transrs!3ssinn - Add #luid jf r�eeded ,.�
S�� C�iec�C and re��e LT-`o3nts � .__.—. .
3Q� �heck d ifferential oii and 6nion leaks - Add ear oif if �eeded
��i i�Ch�cl� master cylinder flufd - Add if needed �
{--�--- — --- �
I3es�ri �i�rs of No�°r�ad Prcventative Mainter�anc�
' � �a� �ioat CoinpE� �'es 14ga
�2 � Check wl,ee( balt studs - �e ork ��Nec�ssa � ../�
� 3"s � Check for bent rims an rvheels — rep�rt if y �
� n�cessacy
( 3� I�t�eck tire� fcsr cond�tiot�s, cut� �nd tread depth �
� — re ort if nec�ssa �
,.� � 4ras�ect a1I brake� — repos� if necessary v
�6 Chec� tere ressure — carrect air ifnecessa
37 Check fQC brokenf�racked �lass and�or mirrors �
— re �rt if necessarv
3=�� Ch�ck fc�r dasn��e — b�nd body �xteriar parts �,
(ac�ident - ����re�ort if neces�ary
` a� Atfix «rindshiei� st°s�k�r— d'ssplaying nex� �
s�rvi�e milea e �t, date
Additional Infarra�a#ion
�?Cr �a;� our facili balance �ires
� i� Can ya� in�tal I�rake� a�ad �r�k� comgones�ts ,-
i r�f c�t�r faci�
42 ��:an t�inor and rs�a�or repair and service be �
� Done �� our faciii ?
The Successful Bldtier shat6 warrar�ty iabor, materials and parts for a period of__��
� �7a s n�, less �han 30 days for each wcark re uest,
��
'�h� �it�a�e c�f T�qraest� r�s�r�es th� ri�ht #� re�ect any and ail �ids at i�s sole discretic�n. Bzds sha11 be
a�rardeci by the �Tilt�ge Tequesta whose �id best serves th� interests af ant� represents the best value to
th� �'il4a�� of °I'equ�st�.
u �,�
���►�
��
, �p� ��� .
35a Cypress Drive
Tequesta, Fi. 33459
561-746-8381
www.te questati re.com
Village of Tequesta
Pubiic Works Departtt�ent '
Dou� Chambers
Attached is Qur proposal for Fleet Vehide Maintenance,
We appreciate the apportunity and loak forward to providing you with our top notch service.
Sincerely,
; ? _��`�J� c:-�•�C
_ ��,j.�-�L� •�'t
�
Eugenie 5. Beebe
President
Proposal Acceptance Signature Qate
Descri taon Percenta e Hourl
1 What is��our parts cost plus markup? %
2 Hourl Sho Rate $' i
Descri tion Unit Price
3 Norn7a1 Preventive Mainteayance Service Cfaa�ge `v�., {>, C�'
for Autos and Pickttp Tri�cks based otz f ve 1;.53' R,c' r?� i.� j�
� Quarts of oil and oil fitter. ," ,t r t�k� ?�ud �,���� i
� �st�matecl Downti��e: S� .�ri .�,, �° �-, � � f °,,� � � $
� 4 If more than fius{3� quarts of motor Qil � � �` Cy ��� � � tl �
required, rice er additianaS uart �$ `�' �� �
�.._�_�_
S Fuel filter for gasatine engi�Zes replace if �.' S 67g•c. r�r F�t
�
needed $ . Cc!° � t�'� ;,t �
6 Transmission Fluid fi[ter a��d gasket
Esti�nated dawntirne: _ j h r t; ,�° � $ ( ?i� : �� ��
a Transmission Flcish for autos and pickup {
firttcks. '
Estimat�d dawntime: �� � 6;t i-t ` $ � ' � �'�J
8 Single Wheei — remove wheels and check brake f
Pads, c)�linder and drums, and report iF needed. �
R�tate tires if needed.
Estimatad dowcrtime: ° d G' c�t1 a�� , $ 1 L C` ��c: t �°.
4 I�ua) Wheel — Remove wheels and check brake
Pads, c?�tinder and drums, and report if needed.
Rotate tires if needed.
L•'stin3ated downti�ue: �( � • ; j � �' Z � 4 � G C_ �1G'r �_� �
10 Windshie(ci Wi er B(ades, re ]ace as needed (18", 22", etc � `l: �� �� C��t.' 4�
1! Si nal li ht bulbs, re lace if needed $ n G � y�,,:«� �
12 Ctearance ti ht budbs, re laca if needed � $ t^f t> - -
� 13 Farkin !i ht bu[bs, re lace if needed $ ., ., .,,
l� Headli ht Bulbs re lace if needed $ � �� f•.
i Nate: Estimated downtiine is defined as the lengtli of time froin when our vehicle arrives
� in �=our shop until our vehicle departs your s[�op '
i
t
Descri tian of Normal Maintenance Serviee Yes Na
Can ou Com E
� 15 Qil Chan es
16 Grease Chassis
17 Re Iac$ rease fittin s, as needed �/
I9 Gheck exhaust system
2t� Cf�ecl: co�lin s st�m °°
21 , Check a!1 belts
2? f C4t�ck batkery 1eae1- Add 'af needed
2� � R�rr�ove and ciean batfe � c�b�� conn�ctica►�s �,,,
?4 �lte�k h�adli lt�s and arkin ii hts - Re ort irrS ro er t� eratfor� ; d'
25 � Check �orr� - Re o�t rm ro er o ers�at'ran �
26 C7il c�o�r hirr es "
�h�ck tiv�indshield 44>ipers end washers - Add fSuid i�' needec! and �
, 27 r� nri irn ra er o eratd�r�
�28 ; Cl�eck trans�nissiara - Add #1ui� if needed
� ?3� C hscic ansl rease �-'oir�ts - -
"�t} Clieck dif`ferenti�3 Qii �nd pini�n Ieaks - fidd ear c�il if nc�:d�d
� S �h��k r�aste► G iynder fluid - Add �� raezdec4 ` 3,,✓'
Descri tinn �f I'�trsrm�� Preven�afive Maante��nc�
--. --- Can v�� Cc��n !y Yes Na
32 C.heck whe�l bo(t stutis -Iteport ifNecessB �
33 �'h�ci� for ber�t rims ara avhcets - repr�rt if
� aaeczssa_��__ �
34 Chec� tises far conditic�r�s, cuts and tread deptli ,
- re ast iE n ecessary v�
� 35 iras ect alf brak�s - report `sf necessary _
�6 Clreck tire pressure -correct air `rf necess�ry
�7 �h�ck fc�r br�l:enlcracksd �lass andl�r mirrr�rs
, - re art if necessar � 9
� 3$ Cl��ck �or damage- bend hody exteriar pares '�
accider�c ° e) -- r� ort if necessary �`
39 Af�x wintishietd sticker - disp4ag i�;� ne:ct �
se,>vice mi�ea e & date
� Additao�ai In�'orm�tion
�t} �an our faoiiit balance tires
� 1 Can you i�s€a1� br�kes and brake cornper�sen:c �/
Ai ot3r facilit �?
�� �art r�inor a�d maj�sr repair �nd service be
D�ne at ynur fa�idity? � � �° �
The �aaccessful �adder shail tiuuarranty lab�r, matetials a�d �ar#s for a�Zeriod �f " E. s� s'4j
�ays no l�s� than 3C1 d� s for e�ch wc�rk re uest.
��
The 1`ila�ge �f Teq��sta reserves i�Ze right to r�ject any and aii ��ds at its saJe discretic�n. Bzds sha#1 be
ae�arded by th� �Iitla�� Tequesta �vhtas� �ad best serves the in�eres�s of anct represents th� b�s# vatue to
th� Villa�e �fTeqc�es:a.