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HomeMy WebLinkAboutDocumentation_Regular_Tab 01_01/14/2016 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING November 12, 2015 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roli call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Councif Member Tom Patemo and Council Member Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE The Very Reverend Charles Notabartolo led the meeting with the invocation followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda as amended; seconded by Council Member Arena; motion carried unanimously 5-0. PRESENTATION 1. Presentation of Ceremonial Check in the Amount of $50,000 by Scott Duncan representing the Department of Environmental Protection (DEP) for the Florida Recreation Development Assistance Program (FRDAP) Grant. Director of Parks and Recreation, Greg Corbit, graciously accepted the generous donation and expressed his sincere thanks on behalf of the Village of Tequesta. 2. A report on the Operation and Business of the Village of Tequesta for Fiscal Year ending September 30, 2015. Jody Forsythe, Director of Finance, provided a summary of the year end budget with in depth explanation on the fund increases and decreases and noted staff had kept close to the budget. Mayor Brennan stated that she did not need to use the approved appropriation as a reason to celebrate and thanked everyone for their diligence. She also thanked Jody for her great record keeping. CONSENT AGENDA MOT/ON: Council Member Okun moved approval of the following Consent Agenda with items seven, nine and seventeen removed for discussion; seconded by Council Member Arena; motion carried unanimously 5-0 3. Minutes: 8/20/15 Workshop, 8/31 Workshop, 9/10/15 Special Budget; 10/5/15 Workshop, 10/8/15 Workshop, and 10/22/15 Special Minutes — Regular Council Meeting 11/12/15 Page 2 4. Approval of Contracts Signed by Manager Under $25,000 (Per Viilage Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council): Coast Pump Quote-WTP Down Hole Camera -$5,143.00; Latino Election Advertising Agreement -$528.00; Evoqua Water Technologies Hydrogen Peroxide Tank Lease-WTP -$9,000.00; Rood Landscape Contract- WTPTreeTrimming & Vegetation Removal Services -$11,975.00; Security 101 Agreement-WTP Security Cameras - $8,247.43 5. Approval of Three (3) Year Interim Firefighter Contract for Evan Solensky commencing on November 12, 2015 and expiring on November 12, 2018 6. Approval of Three (3) Year Interim Firefighter Contract for Zachary Wichert commencing on November 13, 2015 and ending on November 13, 2018. 8. Approval of FRDAP (Florida Recreation Development Assistance Program) Grant Agreement in the Amount of $50,000 10. Approval of Agreement for Vote Processing Equipment Use and Election Services withthe Palm Beach County Supervisor of Elections Office and the Village of Tequesta 11. RESOLUTION 87-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VtLLAGE OF TEQUESTA, FLORIDA, CALLING FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, MARCH 16, 2016, AND IF NECESSARY, THE PURPOSE OF ELECTING COUNCIL SEATS 1, 3 AND 5 FORTWOYEARTERMS; REQUESTING THE PALM BEACH COUNTY SUPERVISOR OFELECTIONS CONDUCT THE ELECTION; DESIGNATING PO�LING LOCRTIONS; NAMING THE CANVASSING BOARD 12. RESOLUTION 88-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING PIGGYBACKING THECONTRACT BETWEEN BRENNTAG MID-SOUTH, INC AND ORANGE COUNTYFOR THE PURCHASE OF LIQUID CAUSTIC SODA 50% 13. RESOLUTION 89-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THEVILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING PIGGYBACKING THE CONTRACT BETWEEN SHRIEVE CHEMICALS, INC. AND THE TOWN OFJUPITERFOR THE PURCHASE OF SULFURIC ACID 14. RESOLUTION 90-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THEVILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING PIGGYBACKING THECONTRACT BETWEEN AMERICAN WATER CHEMICALS, INC. AND THE TOWNOF JUPITER FOR THE PURCHASE OF ANTISCALANT Minutes — Regular Council Meeting 11/12/15 Page 3 15. RESOLUTiON 92-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THEVILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2015/2016GENERAL FUND #001 BUDGET BY $10,978.00, THE 2015/2016 CAPITALIMPROVEMENT FUND #301 BUDGET BY $8,OOQ.00 AND THE 2015/2016 WATERFUND #401 BUDGET BY $111,117.00 BY AMENDING EXPENDITURES ASSPECIFIED IN THE ATTACHED "SCHEDULE A" PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES 16. REMOVED FROM AGENDA BY MANAGERRESOLUTION 93-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THEVILLAGE OF TEQUESTA, FLORIDA, APPROVING THE PURCHASE OF 14 METALHALIDE PATHWAY POLE LIGHTS FROM REXEL IN THE AMOUNT OF $28,457.50 18. RESOLUTION 95-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THEVILLAGE OF TEQUESTA, APPROVING NETAPP MAINTENANCE AND SUPPORTRENEWAL 2016-2017 IN THE AMOUNT OF $37,065; PROVIDING FOR ANEFFECTIVE DATE; AND FOR OTHER PURPOSES 19. RESOLUTION 96-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THEVILLAGE OF TEQUESTA, APPROVING THE PURCHASE OF MICROSOFT OFFICE2016 IN THE AMOUNT OF $31,515.30; PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES END OF CONSENT AGENDA 7. Approval of the Memorandum of Understanding (MOU) for a one-time amendment to Article 21 (Promotion) of the PBA Contract Council Member Arena questioned why no one was passing the police department test. Chief Elg recommended a different style of test, and explained the department had previously been limited to book style tests, but was now interested in implementing an "in-basket test", for hands- on managerial testing. Chief Elg explained that if no one passed, then he would look outside the agency for candidates. He mentioned that he was looking for two sergeants and had already budgeted for the positions. Council Member Paterno asked what would happen should the resolution not be approved. Chief Elg replied that someone who did not pass or take the test would be promoted. An outside company would grade the test, at a cost, and would be responsible for training staff. Council Member D'Ambra voiced concern regarding the officers not passing the book style test. He further mentioned that if this was a better assessment method, then we should not revert back to the old test. Chief Elg agreed and would discuss this matter in the next negotiations. Council Member Okun complimented the Chief on attempting to enhance the quality of the department and for his focus on good judgment. Council Member Paterno agreed but still felt that text book knowledge was important. He stated that he was hesitant and suggested using both tests. Chief Elg reassured Council that this assessment would require the officers to have the necessary knowledge in order to backup their decisions. He preferred to capture decision making skills versus memorization. Mayor Brennan felt this was a Minutes — Regular Council Meeting 11/12/15 Page 4 balanced approach recognizing strengths in all areas. Council Member Arena supported this approach. MOTION: Council Member Okun moved approval of the Memorandum of Understanding for a one-time amendment to Article 21 (Promotion) of the PBA Contracts; seconded by Vice Mayor Arena; motion carried unanimously 5-0. 9. Council Approval of Island Time Productions Service Agreement for Tequesta Fest 2015 Vice-Mayor Arena inquired about the time of the Tequesta Fest event and the increased cost, mentioning that it increased from $45,000 last year to $49,000 this year. Greg Corbit, Parks and Recreation Director, answered by stating that the Village was extending the festival by one hour, thereby ending at 6 pm. The extra hour brought the cost up to $49,000. MOTION: Vice Mayor Ar�na moved approva! of lsfand Time Productions Service Agreement for Tequesta Fest 2015; seconded by Council Member Okun; motion carried unanimously 5-0. 17. RESOLUTION 94-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THEVILLAGE OF TEQUESTA, FLORIDA, AWARDING A THREE YEAR (3) CONTRACTTO TERRACON SERVICES INC. FOR THE MOWING AND MAINTENANCE OFVILLAGE RIGHT OF WAYS IN THE AMOUNT OF $148,620.00 Attorney Davis read Resolution 94-15 title into the record. Council Member Paterno asked to put in parenthesis that it was $49,539.96 per year. MOTION: Council Member Patemo moved approval of Resolution 94-15 as amended; seconded by Council Member D'Ambra; motion carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS Lou Dowler, of 394 Norfolk Avenue, voiced concern with regard to cars speeding down the street and stated that he had not seen anyone pulled over. Manager Couzzo replied that he would check with Chief Elg regarding the history, who would resonate the issue down to his patrol officers. Harold Taylor, of 13 Chapel Court, addressed code enforcement issues on his street; he commented on the need for a minimum fence height and not just a maximum. He men#ioned that there should not be a maximum on hedges, only screens. He further added that there should be a code regarding grass/weed height and on how people maintain their yards. Manager Couuo spoke with the building official and stated the fence height code was six feet. In regards to the grass and weed height, he stated that the Village Magistrate gives the authority to address property maintenance. Council Member Paterno added that pursuant to the new code, there was a stipulation for an eight foot gate. COMMUNICATIONS FROM COUNCIL Minutes — Regular Council Meeting 11/12/15 Page 5 Council Member Paterno commented on the Jupiter Inlet Colony agreement on the agenda. He reported that the engineer gave the Village a price and that our current contract was higher by approximately $150,000. He commended Manager Couuo on a job well done, in negotiating the contract price down to $1.42 million from the previous price of $1.6 million. Council Member Paterno further recognized that Manager Couuo saved the residents a sizable amount of money and felt he did a great job. Council Member D'Ambra thanked Manager Couuo and Greg Corbit, for extending the hours of this year's Tequesta Fest. Council Member Arena reported that the Business Forum met this month and discussed the possibility of a sign day, open village day, business area at Tequesta Fest, and summer camp goodie bags. He commented that the Food Truck Invasion event was a wonderful family social event. He added that other highly successful events were the Baptist Church Fall Festival, Chili Cook-Off and upcoming Tequesta Fest, along with Run 4 the Pies. Mayor Brennan mentioned that it had been a trying October with the loss of former Mayors Dottie Campbell and Jim Humpage. She thanked Pastor Paul, and his daughter, Kimberly, from the First Baptist Church of Tequesta, for a beautiful "Ceiebration of Life" ceremony. Mayor Brennan noted that next month the proceeds from the Chili Cook-Off would be awarded to four charities. STANDING REPORTS Villaqe Attornev Attorney Davis reported on the foreclosure case of Tequesta vs. Thomas. The court denied Mr. Thomas' motion to dismiss but did allow him until December 5, 2015, to answer the foreclosure complaint. Villaqe Manaqer Manager Couzzo reported that Assistant Police Chief Ricciardi announced his retirement in February of 2016. He also thanked Attorney Davis for his assistance with the JIC contract. Manager Couzzo further revealed that Pastor Paul recently announced his retirement but would continue to assist the Village as needed. REGULAR AGENDA OLD BUSINESS 20. Approve Code Compliance Joint Stipulation for Village Square - Tequesta Investors,LP Attorney Davis provided a status update on the Village Square settlement. This week there was a walk thru on the property and the principals were all in agreement regarding the corrective actions. Council Member D'Ambra asked if there were any new code violations uncovered during the inspection. Attorney Davis answered that there were only minor issues left. Council Member D'Ambra inquired about the paving of the Village Square parking lot and if it met the Village's requirements. Manager Couuo replied that there were two different situations and that milling would be desirable, however, Village Square was cited for sealing Minutes — Regular Counci! Meeting 11/12/15 Page 6 and restriping. In addition, the Vitlage Square agreed to seal cracks and resurface potholes. Manager Couzzo added that the boundary issue was finalized to the south, which was unincorporated Palm Beach County, and that they were working on finalizing the northern boundary. Council Member Paterno mentioned that the county would be coming out to examine the Cove Road drainage and possibly cite the south side mall for paving over the drainage area. He added that Village Square had a 30 day time stipulation. Attorney Davis responded that the Village Square must be working diligently and moving forward, not just doing nothing. Council Member Paterno asked if there was a matrix on what needed to be done. Attorney Davis responded that there was not a matrix, but that they had been working hard, fixing the grease trap, installing sidewalk trip hazards and that the asphalt was close to being completed with the striping underway. Council Member Paterno inquired as to whether the pfanting, hedge and fence had been completed. Attorney Davis answered that all of those areas still needed to be finished, but that they should not have a problem meeting the December 31, 2015 deadline. Council Member Paterno asked if the Village would receive the $80,000 bond should the Village Square not complete the required work. Attorney Davis answered yes, it would receive the money as it was a substitute for the liens on the books. Mayor Brennan mentioned that the point was to obtain compliance. Manager Couzzo offered that an assessment would be done during the first week of December. MOT/ON: Council Member D'Ambra moved approval of the Code Co►npliance Joint Stipulafion for Village Square —Tequesta Investors, LP; seconded by Council Member Okun; motion carried unanimously 5-0. 21. Approval of Second Amended and Restated Interlocal Agreement beiween the Town of Jupiter Inlet Colony, Florida; and the Loxahatchee River Environmental Control District; and the Village of Tequesta, Florida for Joint Participation and Project Funding of the Town of Jupiter Inlet Colony Neighborhood Rehabilitation Project and Reapportionment of Bid Costs. Attorney Davis provided a summary. Manager Couzzo referenced the reapportionment costs, and asked that Council examine exhibit A, potabfe water $1.421,328.00 He believed it contained the language requested by Council and that there was enough built in protection and oversight, to reduce potential issues. Once approved it would go to the Loxahatchee River District. Council Member Paterno asked if the engineer of record would represent all three parties. Attorney Davis responded that the engineer of record would represent all three parties; however, the Village was free to have their own engineer review and render a decision, should they choose. Minutes — Regular Council Meeting 11/12/15 Page 7 MOTION: Council Member Patemo moved approval of the Second Amended and Restated Interlocal Agreement Between the Town of Jupiter Inlet Colony, Florida; and the Loxahatchee River Environmental Control District; and the Village of Tequesta, Florida for Joint Participation and Project Funding of the Town of Jupiter lnlet Colony Neighborhood Rehabilitation Project and Reapportionment of Bid Costs; seconded by Council Member Okun; motion carried unanimously 5-0. NEW BUSINESS 22. REMOVED FROM AGENDA 23. ORDINANCE 24-15, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCILOF THE VfLLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OFORDINANCES AT CHAPTER 46. MOTOR VEHICLES AND TRAFFIC, AT ARTICLEIIi. PARKING, STOPPING OR STANDING, BY AMENDING DIVISION 2. "PARKINGOF COMMERCIAL VEHICLES, TRUCKS AND RECREATIONAL VEHICLES" ATSECTIONS 46-73 AND 46-74 TO REVISE SCREENING REQUIREMENTS FORBOATS ON TRAILERS IN ZONING DISTRICTS R-1A, R-1, R-2 AND R-3; AND ATSECTION 46-71 TO PROVIDE A DEFfNITION FOR THE TERM "EFFECTIVELYSCREENED ON THREE SIDES"; PROVfDING THAT EACH AND EVERY OTHERSECTION AND SUBSECTION OF CHAPTER 46. SHALL REMAIN IN FULL FORCEAND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, ASEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Attorney Davis read Ordinance 24-15 title into the record Attorney Davis summarized that the yellow highlighted language showed where proposed changes were located. He also reviewed the definitions of "effectively screened" and "fully screened". Council Member Okun stated that large vessels would benefit from the eight foot gate and agreed with the restriction. Council Member Arena asked if the eight foot gate was at the owner's discretion. Attorney Davis answered that yes it was, and that the grandfather clause would have been effective as of July 10, 2014, when the ordinance requiring four sides was adopted. He summarized that the only changes made were those defining the effective screening, removal of the gunnet reference and replacing it with a six foot high fence or vegetation, and adding the eight foot height for gates. Council Member Okun brought up an option of having artificial vegetation on chai� link fences. Manager Couzzo commented that it did not hold up in this environment. Detailed discussion ensued regarding fences and coverings. Council Member Paterno hoped that Manager Couzzo and Mr. English would express to the Code Enforcement Officer that just because there was a permit, does not mean the boat could _ __ Minutes — Regular Council Meeting 11/12/15 Page 8 sit out in non-compliance for six months. Manager Couzzo added that there was a new procedure in place. Council Member Paterno remarked that there needed to be structure so that the Magistrates interpretation was narrowed down. He added that the chain link fence and canvassed chain link fence be removed. He cautioned that Council stay away from artificial vegetation covering. He was satisfied with the code, but felt an eight foot fence was too aggressive. Council Member Okun readdressed the artificial vegetation coverings and indicated he was in favor of it. Council Member D'Ambra reminded Council that there was a need for guidelines. He stated that wood fences, concrete and vegetation were all appropriate. He advised that those were all good choices. MOTION: Council Membe►� D'Ambra moved approval, Ordinance 24-95 as amended to eliminate chain link fence and eight foot gate, and grandfafher to effective date of July 10, 2014, seconded by Council Member Patemo; motion carried 4-1 with Council Member Okun opposed. ANY OTHER MATTERS Council Member D'Ambra mentioned that he would like to discuss Old Dixie Highway, signage, the sale of Remembrance Park and the location of the Holiday Tree Lighting. He felt the tree does not get much visibility at Constitution Park and would like to see it displayed at the Village Hall again. Perhaps there could be a movie to follow at Constitution Park. Council Member Paterno stated that he would tike to see a workshop on the water rates. He felt there was a need for a 3-5 year ptan. Council Member Qkun revisited the Holiday Tree Lighting at the Village Hall. He encouraged Council to consider clear lights in addition to the tree. Council Member Arena commented on the recent yard sale at Paradise Park noting how successful it was. He felt it would be a great idea to do more in the future as it eliminates traffic congestion on the weekends and adds a safety benefit, by keeping strangers away from personal residences. Council Member Arena proposed the idea of having restaurants sample their food at future Council meetings. Council Member Paterno countered that it did not seem appropriate to bring food to a council meeting if the food vendor would be appearing before the Counci(. Attorney Davis reminded Council that the food must also be equally available to everyone. Mayor Brennan suggested staff and Legal review the idea. ADJOURNMENT: Councit Member Okun moved to adjourn the meeting; seconded by Vice Mayor Arena. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 8:06 p.m. Minutes — Regular Councii Meeting 11/12/15 Page 9 RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. .�,,,:r„ } � MINUTES VILLAGE OF TEQUESTA REGULAR MEETING December 10, 2015 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member D'Ambra led the meeting with the invocation followed by the pledge of allegiance. Council agreed to recess following item three, move item 15 under consent and hear only items five and 15 under the consent section of the agenda, with the remaining items discussed. APPROVAL OF AGENDA MOTION: Council Member D'Ambra moved approval of the agenda as amended; seconded by Vice Mayor Arena; motion carried unanimously 5-0. Items on this agenda were heard out of their original order. PRESENTATION 1. Presentation for the Jupiter Inlet Village - Love Street Project - Don Hearing. Mr. Don Hearing, Cotleur & Hearing Partner offered a brief history of the Jupiter Inlet Village area - �ove Street project along with a power point presentation. He noted the proje�t was the most exciting project to date in his career. Mr. Hearing explained adverse and positive assumptions associated with the proposed project, that the project had been developed for community improvement, had been in the works approximately three years, met or exceeded all building height criteria and had requested no variances. 4. General Employee Pension Board Presentation by Trustee Carl Hansen. Mr. Carl Hansen congratulated Council on their extended terms, and offered highlights of the pension fund and its positive status. He noted that the Village was a minority with 100% vested interest. Council Member D'Ambra pointed out the board had a vacancy and encouraged involvement to anyone interested. He then questioned the duration component of the fixed income fund, and felt more would become utilized with upcoming retirement benefits within staff. Minutes — Regular Council Meeting 11/12/15 Page 2 Mayor Brennan thanked Mr. Hansen for his presentation and years of service. Clerk McWilliams noted the employee vacancy on the Board had recently been filled by new staff member Dennis Rick, along with the notation of one resident space, which still remained open. 2. Proclamation Recognizing Pastor Paul Beresford for his Service to the Village of Tequesta as the Chaplain of Public Safety Clerk McWilliams read the Proclamation noting many wonderful services which noted Pastor Paul's' dedication to the residents and staff of the Village. Mayor Brennan added that Pastor Paul's acts of kindness and love for his community were endless and much appreciated. Pastor Paul was (for a moment) speechless, thanked everyone for welcoming he, his family and his vision to the community. Vice Mayor Arena invited Mrs. Carol Beresford to stand and be recognized. 3. Presentation of Proceeds from Fifth Annual Chili Cook-off to be presented to Honor Flight, Renewal Coalition, and Operation 300. Chief Weinand thanked the volunteers and introduced Firefighter Dave McGovern. Firefighter McGovern, Event Coordinator thanked Pastor Pau1 for making those around him better people. He then offered insight on the event and noted that 22 WWII Veterans had attended the event and explained that the intent of the organization was to thank and recognize well deserving veterans. Firefighter McGovern continued to thank many who offered items such as property, chili, monetary donations, and their time to make the event a success. He noted the event had raised a total of $121,000 to date. Council recessed at 6:53 p.m., and reconvened at 7:05 p.m. CONSENT AGENDA MOT/ON: Council Member D'Ambra moved approval of the following Consent Agenda with items six through e/even removed for discussion and item fitteen added; seconded by Council Member Paterno; motion carried unanimously 5-0. 5. Minutes: 10/14 Special Meeting, 10/22 Special Meeting, 11/2 Workshop, 11/5 Workshop 15. RESOLUTION 105-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES END OF CONSENT AGENDA 6. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum Minutes — Regular Council Meeting 11/12/15 Page 3 of understanding to Council): 1. Arcadis-WTP Chemicai Tank Replacement Work Authorization -$22,000.00; 2. Comcast Agreement-Parks & Recreation -$112.90; 3. Comcast Agreement-Public Works -$112.90; 4. Comcast Agreement-Water Plant -$112.90; 5. THINKLocal Beaches Small Business Initiative Agreement -$30.00; 6. Toshiba Copier Lease & Maintenance Agreement-Police - $1,999.92 (Lease Agreement / Maintenance Agreement - Costs Varies By Number of Copies Printed); 7. Verizon Network Hardware Proposal - Water Plant - $2,274.00 Council Member Paterno questioned why only ten Verizon GPS units were being purchased. Manager Couzzo explained that the units were being tested on ten vehicles. Council Members Paterno and Okun voiced their support moving forward with implementation of the product on Village vehicles and police cars. Manager Couzzo �esponded that there was no urgency with the planned continuation on implementation; he would exercise Council's direction after the first of the year and his planned discussion with Police Chief Elg. MOTION: Council Member D'Ambra moved approval of the agenda as amended; seconded ;by Vice MayorArena; motion carried unanimously 5-0. 7. RESOLUTION NO. 93.15, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING THE PURCHASE OF 17 CONCRETE LED PATHWAY BOLLARDS FROM K&M ELECTRIC SUPPLY IN THE AMOUNT OF $33,617.00. Council Member D'Ambra felt a color sample had not been received and suggested an accurate sample be obtained before the purchase for certainty. Mayor Brennan agreed the exact color sample would be acquired. MOTION: Council Member D'Ambra moved approval Resolution 93-15; seconded by Vice Mayor Arena; motion carried unanimously 5-D. 8. RESOLUTION 99-15, OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, APPROVING AN AGREEMENT BETWEEN THE VILLRGE OF TEQUESTA AND "THE XPERTS" TO FURNISH THE RENNOVATION AND REPLACEMENT OF THE EOC AUDIO / VIDEO SYSTEM AND OTHER APPLICABLE TECHNOLOGY IN THE AMOUNT OF $55,738.87; PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Brad Gomberg, IT Manager, noted the twelve year old, antiquated equipment would be replaced with a far superior option noted in the resolution. He then offered details of the equipment. MOTION: Council Member Okun moved approval of Resolution 99-95; seconded by Vice MayorArena; motion carried unanimously 5-0. 9. RESOLUTION 10Q-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FL, APPROVING THE PURCHASE OF TWENTY (20) Minutes — Regular Council Meeting 11/12/15 Page 4 SCOTT AIRPACK SELF CONTAINED BREATHING APPARATUS (SCBA) IN THE AMOUNT OF $132,773.77 FROM MUNICIPAL EMERGENCY SERVICES, INC (MES) OF PINELLAS PARK, FL. Chief Weinand noted the necessary dynamics associated with equipment noted in items nine and ten. (Motion for this item accomplished as one motion, after item ten) 10. RESOLUTION NO. 101-15. A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING THE FIVE YEAR FINANCING FOR THE PURCHASE OF TWENTY (20) SCOTT AIRPACK SELF CONTAINED BREATHING APPARATUS (SCBA), IN THE AMOUNT OF $132,773.77, WITH COMMUNITY LEASING PARTNERS OF MANHATTAN, KS. MOTION: Council Member Okun moved approva/ of Reso/ution 100-15 and Resolution 909- 95; seconded by Council Member D'Ambra; motion carried unanimously 5-0. 11. RESOLUTION NO 103-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING A ONE (1) YEAR PROPOSAL FROM ST LUCIE BATTERY AND TIRE FOR THE MAINTENANCE AND REPAIR OF THE VILLAGES FLEET VEHICLES WITH FUNDING COMING FROM EACH DEPARTMENTS BUDGET AND NOT TO EXCEED $54,600 Manager Couzzo explained that the decision as outlined in Resolution 103-15 had been researched and was the most beneficial option to the Village. Mr. Doug Chambers, Public Works Superintendent explained alternate experiences and budgetary values associated with Resolution 103-15, and his decision. MOTION: Council Member Okun moved approval of Resolution 103-15; seconded by Vice Mayor Arena; motion carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS Dusty Smith, Futures Representative, introduced Valerie Jackson, CEO. Mr. Smith noted the facility's progress and their plans to utilize the third floor, primarily for offices. Council thanked the facility for their success and neighborly conduct. Ms Jackson offered her gratitude in conjunction with the location of their facility. Bill Nye, 50 Chapel Court voiced his concerns regarding RV (Recreational Vehicle) ownership, storage regulations and prohibition. Attorney Davis responded that he was unaware of code changes which prohibited RVs, and explained the parking and screening requirements. Mr. Kevin Downs, 34 Chapel Court expressed his concerns regarding RVs and noted that he had contacted a Village representative who was to visit his property regarding acceptability of his RV and had not shown up, or called to date. Mr. Joe Cannon, 7 Chapel Court asked that the group of RV owners be considered the same as a boater, or any other recreational vehicle. Minutes — Regular Council Meeting 11/12l15 Page 5 Elizabeth Nye, 50 Chapel Court questioned what the proposed change was and why it had occurred since she believed there had been no previous issues. She explained her feeling, and understanding that many preferred RV awnership for recreational enjoyment and relaxation. She felt owners should be respected for their preferred vehicle choice. COMMUNICATtONS FROM COUNCIL Vice Mayor Arena commended staff on holiday decorations along with congratulatory kudos on recent events. Council Member Okun commented on Parks & Recreation efforts and the coyote experience. Council Member Paterno wished everyone Happy Holidays. Council Member D'Ambra voiced his concern with speeding in the Village. Mayor Brennan noted redistricting occurrences relating to Tequesta. STANDING REPORTS Villaae Attornev Attorney Davis reported on the upcoming election, foreclosure case and Cox case. Villaqe Mana�er Manager Couzzo reported that 34 applicants had responded to the Assistant Police Chief position, which also included Police Sergeant Keith Smolen. He also noted that the upcoming water rate workshop was in progress and that the year was a productive year for the Village. REGULAR AGENDA OLD BUSINESS 12. ORDINANCE 24-15, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 46. MOTOR VEHICLES AND TRAFFIC, AT ARTICLE III. PARKING, STOPPING OR STANDING, BY AMENDING DIVISION 2. "PARKING OF COMMERCIAL VEHICLES, TRUCKS AND RECREATIONAL VEHICLES" AT SECTIONS 46-73 AND 46-74 TO REVISE SCREENINGREQUIREMENTS FOR BOATS ON TRAILERS IN ZONING DISTRICTS R-1A, R-1, R-2 AND R-3; AND AT SECTION 46-71 TO PROVIDE A DEFINITION FOR THE TERM "EFFECTIVELY SCREENED ON THREE SIDES"; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 46. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Attorney Davis read Ordinance 24-15 title into the record. He then noted changes which had occurred from the first reading. Mayor Brennan opened the public hearing to Council for comments. Minutes — Regular Council Meeting 11/12/15 Page 6 Councii Member Okun suggested language to allow the Village Manager to assess the level of screening. Council discussed simplicity and not involving the manager as a monitor. They also discussed vegetation versus chain link, past issues with chain link and their feelings that this portion of the code had been discussed previously, multiple times. Attorney Davis offered input and advice. Mayor Brennan opened the hearing to the public. Bill Nye, 50 Chapel Court, asked for clarity regarding compliance and stated his desire was to comply. Joe Cannon, 7 Chapel Court noted his experience as a contractor, and stated there was an insert product offered for chain link fences as an option and suggested RV covers made mandatory as a screening alternative. MOTION: Vice MayorArena moved that Ordinance 24-15 be continued to a Council workshop; seconded by Counci/ Member D'Ambra; motion carried unanimously 5-0. NEW BUSINESS 13. Appointment of Two Members to the Historical Preservation Committee Village Clerk McWilliams provided information relating to all four applicants and suggested two members be appointed as regular members and the other finro as alternate members. MOT/ON: Council Member Okun moved approval of Pat Watkins and Marcia Nielson as regu/ar Historica/ Preservation Committee members; seconded by Vice Mayor Arena; motion carried unanimous/y 5-0. MOTION: Council Member Okun moved approval of Jimmy Newman and Kevin Cassidy as Committee a/temates; seconded by Vice Mayor Arena; motion carried unanimously 5-0. 14. ORDINANCE 25-15, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING SECTION 2.81 AT CHAPTER 2. ADMINISTRATION. OF THE CODE OF ORDINANCES, VILLAGE OF TEQUESTA, FLORIDA TO AUTHORIZE THE VILLAGE MANAGER TO EXECUTE INTERIM FIREFIGHTER CONTRACTS WITHOUT PRIOR VILLAGE COUNCIL APPROVAL; PROVIDING THAT EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2 SHALL REMAIN IN FULL EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICT CLAUSE, A SEVERABILITY CLAUSE, AUTHORITY TO CODIFY, AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 25-15 title into the record. Council Member Paterno suggested all employee contracts come before Council. Manager Couuo noted that that was the intent, and that what was before Council in Ordinance 25-15 was for interim employment only. Minutes — Regular Council Meeting 11l12/15 Page 7 Mayor Brennan closed the public hearing to Council; she then opened the hearing to the public. There being no public comment the public hearing was closed. MOTION: Council Member Paterno moved approval of Ordinance 25-15; seconded by Council Member Okun; motion carried unanimously 5-D. ANY OTHER MATTERS Council Member Paterno voiced his concerns regarding parking at Village Square. Manager Couzzo explained the differing ownership at the plaza and that the multiple issues would need to be addressed. Rttorney Davis noted the issues dated back to the development of the plaza, along with the adverse possession dynamics. Vice Mayor Arena questioned if a workshop was in order regarding possible utilization of Tequesta Park for boat/RV storage. Attorney Davis and Manager Couzzo responded that it was State land and that would not be allowed. ADJOURNMENT: Vice Mayor Arena moved to adjourn the meeting; seconded by Council Member Okun. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 9:00 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office af the Village Clerk. All referenced attachments are on file in the Village Clerk's office. : r„__ � MINUTES VILLAGE OF TEQUESTA W4RKSHOP November 30, 2015 CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll cali was taken by Assistant to the Viliage Clerk Deanna Mayo. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, Council Member Tom Paterno and Council Member Frank D'Ambra. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Council Member D'Ambra. Motion carried unanimous/y. 1. Discussion Regarding Adopting a Schedule of Fees and Charges for the Provision of Water Services Rendered by the Village of Tequesta. Manager Couzzo started the discussion by stating there may be annual rate increases in order to support the Village water utility. He added that this did not include the AC pipe program. He further explained that CIP stood for Capital Improvement Plan which applied to infrastructure improvement needs for the entire system, not just the Village of Tequesta. In addition, the Village has a conservation rate schedule that has been put in place to encourage water conservation. Those rates could be adjusted as could the 15 year CIP. Manager Couzzo also mentioned having Council discuss the issue of the asbestos cement pipe and the option of doing a five year increment to fund a project of that nature. Council Member Paterno asked if the numbers represented the standard for the industry. Mr. Sam Heady, Deputy Director of Utilities, answered that it was based upon industry standard. Manager Couzzo added that the current conditions far exceed the industry standard and that it should be used as a guideline only, as the replacement schedule was a plan and not an absolute. Council Member Okun asked if the numbers represented the overall cost of the water system. Manager Couzzo answered that it only represented the capital improvements and did not include any of the operating costs. Council Member Okun further inquired as to whether the security oversight system and technology update were included in the numbers. Mr. Heady answered that there was $50,000 set aside for those updates. Manager Couzzo stated that this was our best assessment currently. Council Member Paterno asked if personnel costs would go down as software and other controls were implemented. Mr. Heady answered that a B rated water plant needed a person on site 16 hours a day and that the added technology would not eliminate that need. Village Council Workshop Minutes November 30, 2015 Page 2 Vice Mayor Arena inquired as to what an approximate amount would be to represent ten percent of the revenue per year. Mr. Heady and Manager Couuo agreed that it was approximately $500,000 per year. Councif Member Paterno asked if it would be correct to ascertain that Mr. Heady would need approximately $900,000 per year for the next 15 years. Mr. Heady cited that the current revenue that was generated only allowed approximately $250,000 in CIP per year. Manager Couzzo added there were many unknown variables such as grants and awards that could affect that amount. Council Member Okun asked if the water utility plant was built out or if there was room for expansion. Manager Couzzo explained that there was very little room for expansion. Council Member Paterno wondered if the $250,000 CIP would be deducted from the $1.4 million dollar improvement amount. Council Member D'Ambra explained that the rate increase that would go into effect now, would go towards capital but after this fiscal year, only 3.8% would go towards the capital. Council Member D'Ambra summarized that the AC pipe replacement would not be a part of the seven percent rate increase and that the Village would be looking at an estimated $40 million dollar capital investment over the next 14 years. Manager Couzzo added that it would be reasonable to do the work °in house" as it would dramatically reduce the cost of the project. Council Member Paterno commented that according to the numbers that were presented, it appeared that the Village would not have the funds to do the project. Manager Couzzo stated that the funds in reserves had to be factored in as well. Council Member D'Ambra questioned the type of grant that was applied for this year. Manager Couzzo stated that is was a State of Florida, EPA grant. He added that a strategy was needed before a plan could be devised for acquiring financing. Council Member D'Ambra counseled that he believed the Village should be proactive on having the AC pipe replaced. He further stated that he did not want to delay the project and have someone else deal with it at a later date. Council Member D'Ambra inquired as to the condition of the current wells and wondered why we would need to drill additional wells. Mr. Heady answered that eventually the wells would be depleted and that salt water intrusion was a possibility. Manager Couzzo added that the current system was in good condition with the exception of the ac pipe. He did not foresee any other AC pipe replacement issues for the next five years. Manager Couzzo added that you could also adjust the water rate tiers to generate more revenue. Council Member Paterno countered that the increased cost for water customers would be substantial. Council Member D'Ambra suggested raising rates in 12,000 gallon increments. Village Council Workshop Minutes November 30, 2015 Page 3 Vice Mayor Arena inquired as to the possibility of having the ratio of salfinrater to freshwater being adjusted to generate more drinking water. Mr. Heady answered that it had already been adjusted properly. Council Member Paterno expressed concern that all the small increases added up to become a large increase very quickly. He cited that it may be more cost effective to simply contract with the Town of Jupiter for the Village water supply. Council Member D'Ambra countered that Jupiter would be faced with the same issues as the Village and he felt it was extremely important to have clean water available as it was an increasingly valuable resource. Council Member Paterno questioned the water plant administration cost of $1 million and asked what it entailed. He further questioned the dollar amount the water utility paid towards the general fund in total. Council Member D'Ambra reminded Council that the important thing was that the charges for services were appropriate. Council Member Paterno also wondered which items on the list were "wish list" items vs. "must have" items. Mr. Heady informed the Council that most all of the items on the list were at least five years past due from the original condition assessment. He explained that some of the parts that were due for replacement had already exceeded the projeeted life by 50 percent and that those items were already giving them problems. Mayor Brennan stated that the focus should be on improvements that were needed minus the AC pipe. Vice Mayor Arena asked for clarification regarding the surcharge and tax for residents and non residents. Manager Couzzo explained that the surcharge was for nonresident water customers and the tax was applicable only to Village resident water customers. Council Member D'Ambra suggested an adjustment be made to the water rate usage tiers so that fhe lowest water usage customers would have minimal rate increases. Mr. Doug Chambers, Public Works Supervisor, added that maintaining good, quality water was an important resource and educating the public was imperative. Council Member Paterno requested that Mr. Heady provide a breakdown of water usage as it related to the rate tiers. Manager Couuo offered that the Village was in the bottom 25-30% of local area utility rates and that the increase was to maintain the system. Mayor Brennan suggested that Council give Manager Couzzo some direction in going forward with Mr. Robert Ori, of Public Resources Management Group, Inc. Ms. JoAnn Forsyth, Director of Finance, added that a decision should be made regarding the scope of work so that Mr. Ori could provide the actual increase figures. Sam reported that the initial increases, without consideration of the AC pipe, would be over a time period of five years and that they would represent each year at a rate of seven and a half percent, five and one half percent, five and one half percent, five and one half percent, five and one half percent respectively, thru the year 2020. These rate hikes would also include reserve funds. He Village Council Workshop Minutes November 30, 2015 Page 4 offered the ability to add the AC pipe replacement at a rate of nine percent for five years. Manager Couzzo revealed that the figures did not include indexing. Council Member D'Ambra suggested using the seven/seven/seven percent plan and to revisit it again going forward from year three, onward to 2030. Council Member Paterno asked for a copy of the five year plan including the adjustment and tiers which should include the number of customers at each tier. Manager Couzzo offered to supply a report showing a one month representation of the requested information. 2. Discussion on Sale of Remembrance Park Property Ms. Nilsa Zacarias, Director of Community Development, reported that there had been no interest in the sale and purchase of Remembrance Park. Manager Couzzo suggested that a real estate brokerage company become involved so that the property could be sold. Council Member Paterno suggested the Village hold on to the property. Council Member D'Ambra felt that this could be an opportunity to sell the property at a reasonable price and create housing that would generate tax revenue. He added that the Village was currently in very high demand for housing. Manager Couzzo mentioned that the asking price was $250,000 for the lot. Ms. Zacarias indicated that she would work with Clerk McWilliams in obtaining a brokerage firm to list the property. 3. Discussion on Pathway Pole Lighting Manager Couzzo described the type of lighting that would be installed along the walkway between Country Club Drive and First Presbyterian Church. He informed the Council that the lighting would be a bollard style, LED, concrete aggregate which also had anti—graffiti properties, plus offered a five year warranty. Doug Chambers, Director of Public Works, also added that many different types of lighting were considered and with the budget of $50,000 this was the best option. Solar lighting was also considered but was not a realistic option due to the amount of daily direct sunlight needed. Mr. Chambers also stated that for this type of lighting fixture, he was about $10,000 to $15,000 over budget. However, much of the work was being pertormed "in house", which offered significant savings. Council Member Paterno asked if sidewalks would be improved while the lighting project was being performed. Mr. Chambers answered that there was no reason to blend the two projects unless there was additional funding available. He further stated that he did an assessment report of all of the sidewalk areas on Tequesta Drive and would go over the report with Manager Couzzo. Manager Couzzo reassured Council that if there were any repairs to be made, they would be accomplished, but that this was a standalone project. Council Member Paterno passed around a hand out that showed some of the sidewalks on Tequesta Drive that were in need of repair. He was concerned with the width of the Village Council Workshop Minutes November 30, 2015 Page 5 sidewaiks and the fact that they were only approximately 2 feet from the street, along with the fact that there was landscaping further crowding the area. Mayor Brennan advised that Council take a look at the colors of the new lighting fixtures and to choose something that would blend with the upcoming US 1 project. Doug mentioned that the lighting had 3 color choices; black, green or bronze. ANY OTHER MATTERS: Council Member Arena expressed interest in asking the US Highway 1 project contractor for a price to complete the Tequesta Drive paving work at the same time. He also asked that Council discuss the code enforcement brochure, that was previously discussed, and that it be distributed to residents accompanying their water bills. He further encouraged Council to consider inviting restaurants to provide food at council meetings. Lastly, he wanted to research the possibility of "Village of Tequesta" branded merchandise that would be available to the public for purchase, at cost. Council Member Paterno inquired as to where we stood on the drone and the 605 budget issues. Manager Couuo confirmed that the Village did purchase one drone. ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Vice Mayor Arena. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 7:58 pm. Respectfully submitted, Deanna Mayo, CMC Assistant to the Village Clerk tVote: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.