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Memorandum Utilities Department
To: Michael Couzzo, Village Manager
From: Sam Heady, Deputy Director of Utilities
Date: 12/ 17/ 15
Subject: Purchase of Sensus Water Meters
I respectfully present the following Comprehensive Analysis to the Village Manager.
The Water Distribution Department is proceeding with the aging water meter replacement
program. HD Supply is the sole source supplier for the Sensus IPERL Meters. These are the
types of ineters that are already installed in the Water Distribution System of the Village of
Tequesta.
Sensus brand meters arrive compatible with the Customer Service billing software. These
meters are highly accurate, very reliable, and tamper-resistant.
For this reason, I do not believe it is in the Village's interest to entertain a quote from any other
manufacturer of ineters. I would recommend that we proceed with the purchase of ineters
from HD Supply.
Cost of ineters not to exceed: $40,000
Staff recommends approval of purchase.
RESOLUTION NO. 102-15
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, TO AUTHORIZE THE SOLE SOURCE
PURCHASING OF SENSUS WATER METERS FROM HD SUPPLY;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the Village of Tequesta Water Utility is in need of purchasing water
meters to be installed in the utility distribution system; and
WHEREAS, the resolution is awarding a contraet to HD Supply "not to exceed"
$40,000; and
WHEREAS, the amount of the purchase has been budgeted and there are
sufficient funds available in 401-411 552.601 Meters, Valves, and Hydrants; and
WHEREAS, the Water Utility Department has provided adequate justification for
an exemption to the competitive bidding requirements in the case of new water meters
from a sole source provider; and
WHEREAS, a copy of the sole source letter and pricing is attached to this
Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 102-15 is hereby approved awarding a contract to
HD Supply for the purchase of different sized water meters at the price provided by the
vendor, not to exceed $40,000;
Section 2 This Resolution shall become effective immediately upon passage.
V Ilage of Tequesta Date: 11 /1612015
Purchase Order Requisition Date Purchase Order is Req'd:
(Not a Purchase OrderJ Department: Water Distribution
•Revlsed Novemb¢r t 4, 20t i Req. #:
Quotes Received: Sole Source (See Attached) Recommended Vendor: Vendor #:
Vendors 8ids HD Sup I WaterWorks, LTD
HD Suppl WaterWorks, LTD Address: 1101 W 17th St.
City: Riviera Beach
State & Zip: FL 334Q4
Comments: This PO Re uest is for the a roval and purchase of Sensus water meters f�om HD Su I Watervvorks.
This is a sole saurce urchase from HD Sup ly Waterworks, LTD
See atfached Quote
Manuf./ Available Balance
item Description Part# Q. Unit Price Tatal Gost Account # Finance Use Onl
5/8 x 3/4 Meters 310 � 1'i0.10 $ 34,131.OQ 401-411 552.601
1" Meters 7$ 157.08 $ 1,�99.56 401-411 552.601
2" Meters 3$ 1,080.01 $ 3,240.03 401-411 552.601
TR/PL Housin 100 $ 15.12 $ 1,512.00 401-411 552.601
� _
$ -
$ -
$ -
� -
Total: $ 39,982.59
FinancelAdministrative Use Oniv:
The DepaKmant Director's t Designee's signature be/ow certifies that (1) this purchase orde�requisifion is complete and in compfiance with the ViNage's
Purchasing Policies and Procedures and (2) alt procurerr�nt requi ents have bean satisfied.
'6�—� zs �
Department Director! Desi nee Si nature: Date:
The Frnance Department sigrrature be/ow certifies that (9} ' requisition has been approved 6y an authorized Department Directorl Designee, (21 th t !he
correct account num4ers have been used and (3) there is dequate funding in fhe accounts Iisted.
Finance Si nature: Date:
Vfla e Mana er A roval: Date:
Vllage Councii Approval: Resolution #: Date:
� if 11r
Bid Proposal
Branch Information:
HD SUPPLY WATERWORKS
4310 NW 10TH AVE
OAKLAND PARK FL 33309
(561) 758-5204Fax: (954) 772-7343
Representative: JEFF BROUILLETTE
Job Information:
.1ob Name: TEQUESTA METER ORDR 10/12 RSVD
Customer: VILLAGE OF TEQUESTA UTILITIES
Address:
Address2: 136 BRIDGE RD
City/St/zip: TEQUESTA FL 33469-2714
Contact: MARK MCCLINTOCK
Phone: (561) 768-0484 Fax: (561) 768-0695
Email mmcclintock@tequesta.org
Location:
Engineer:
Bid date: 10/12/15
Delivery Information:
Delivery Location:
Delivery Location 2:
Date Required:
Method of Shipment:
Notes:
Date Printed: 12/01/15 Page No. 1
,� . . Y
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PS Bid #: JFB393233
Job Name: TEQUESTA METER ORDR 10/12 RSVD Salesman: JEFF BROUILLETTE
Location: Branch: HD SUPPLY WATERWORKS
Customer: VILLAGE OF TEQUESTA UTILITIE Phone: (561) 758-5204
Engineer: Fax: (561) 743-1937
Bid date: 10/12l15
Seq# Qty Description Units Pr ice Ext. Price
10 310 5/8X3/4 IPERL METER 7.5LL 10G EA 110.10 34,131.00
2WIRE TRPL SM 11 S1 GDXX
LESS HOUSING
30 7 1" IPERL METER 10USG TR/PL 6' EA 157.08 1,099.56
CABLE 14S1GDXX
LESS HOUSING
50 3 OMNI 2" C2 MTR 1000 GAL 15.25" EA 1,080.01 3,240.03
W/INT'L STRNR, DEF'T PULSE OUT
70 100 TR/PL HOUSING EA 15.12 1,512.00
Sub Total $39,982.59
Bid Totals
Bid Total $39,982.59
Date Printed: 12/01/15 Page No. 2
Village of T'equesta
345 Tequesta Drive 561-?68-0700
Tequesta, FL 33469 w www.tequesta.org
Date: November 16, 2015
Ta: Michael Couzzo, Village Manager
Re: Sole Source Provider of Meters
Mr. Couzzo:
The Water Distribution Department is praceeding with the aging water meter
replacement program. HD Supply is the sole source supplier for the Sensus IPERL
Meters. These are the types of ineters that are already installed in the Water
Distribution System of the Village of Tequesta.
Sensus brand meters arrive compatible with the Customer Service billing software.
These meters are highly accurate, very reliable, and tamper-resistant.
For this reason, I do not believe it is in the Village's interest to entertain a quo#e from
any other manufacturer of ineters. I would recommend that we proceed with the
purchase of ineters from HD Supply.
Please let me know if you have any questions.
Thank
Sam H dy
Deputy irector of Utilities
�Tice-1Ia}=ar ��ince �rena Zla��or rlbb}� Brennan Council \iember Tom Patemo
Council ltember Steve Okun Council �Iember Frank D' �mbia
Village ttanager llichaei Couzza