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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_02/11/2016 MINUTES VILLAGE OF TEQUESTA WORKSHOP January 4, 2016 CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll cail was taken by Administrative Coordinator Deanna Mayo. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun and Council Member Frank D'Ambra. Council Member Tom Paterno was absent. APPROVAL OF AGENDA A motion was not completed. 1. DISCUSSION REGARDING ORDINANCE 24-15, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 46. MOTOR VEHICLES AND TRAFFIC, AT ARTICLE III. PARKING, STOPPING OR STANDING, BY AMENDING DIVISION 2. "PARKING OF COMMERCIAL VEHICLES, TRUCKS AND RECREATIONAL VEHICLES" AT SECTIONS 46-73 AND 46-74 TO REVISE SCREENING REQUIREMENTS FOR BOATS ON TRAILERS IN ZONING DISTRICTS R-1A, R-1, R-2 AND R-3; AND AT SECTION 46-71 TO PROVIDE A DEFINITION FOR THE TERM "EFFECTIVELY SCREENED ON THREE SIDES"; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 46. SHAL� REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Manager Couzzo offered a synopsis on the item. Vice Mayor Arena noted his recent research with boating residents and a trailer company. He offered suggestions and noted trailers weight capacity and revealed that only boats up 30 feet could be transported safely by a resident. He suggested that the boat registration act as the indicator of size. Council and Attorney Davis discussed screening dynamics, the possibility of an eight feet option and the fact that the Village code did not cover all residential storage scenarios. Vice Mayor Arena mentioned that there was a new resident with a very large boat prompting discussion on size limits once again. Using a wall or fence to screen large boats was not effective as wind would be a negative force. He expressed that vegetation was the only option to screen above a six foot fence. Mayor Brennan pointed out the fact that the word "boat" currently mentioned in the Village code, should to be changed to "water craft" in order to accommodate those residents that Village Council Workshop Minutes November 30, 2015 Page 2 own canoes, paddle boards, kayaks and wave runners. Attorney Davis acknowledged that he could add "water craftH to the definition list. Mayor Brennan also recommended that Council revisit the topic of having certain residents "grandfathered" in on applicable ordinances. She felt that the grandfathering of an older ordinance, should be attached to the object and not the owner. Attorney Davis cautioned that monitoring this type of scenario would be unrealistic. Council Member D'Ambra advised Council to consider allowing boats up to 32 feet, as this was a very common boat length. He further advised against attaching a"grandfather" rule to an object as this would preclude a resident from replacing an existing boat with a newer boat of the same exact size. Mayor Brennan reaffirmed that the entire Village should be moving towards overall compliance. Vice Mayor Arena explained that the issue was not the size of the boat, but rather the manner in which the boat was expected to be screened, once a resident lost the ability to be grandfathered. Attorney Davis informed Council that the current code stated if a resident was grandfathered in two years ago, then that resident could continue to go forward without having to comply with the new code. The other code was a non conformity code and was not intended to be applied towards boats. Mayor Brennan stated that code compliance should be clear and even handed. Manager Couzzo advised that any questionable code issues would go to Mr. Tim English, Director of the Building Department. Council Member D'Ambra reiterated his position regarding boat size and supported a change allowing boats of up to 32 feet to be stored and screened within the Village. He further expressed that the boat registration act as the determining factor of official size. He also maintained that Village residents should have the ability to remain grandfathered in on the screening code, if they were replacing a same sized boat. COMMUNICATIONS FROM CITIZENS John Nichols of 212 River Drive requested a recap of the three axel boat trailer discussion. He stated that a three axel boat trailer was safer than a two axel because it would sway less and it offered a quicker braking abitity. Manager Couzzo announced that the ordinance would need to be changed to reflect permission of a three axel trailer. Mr. Nichols added that the original ordinance, allowing only a finro axel vehicle, was never intended to affect boat trailers. He recalled it was meant to keep large commercial vehicles from using the Village as a short cut route. Mr. Tom Uhrig of 50 Golfview Drive, asked for clarification on the point of ineasurement for height restrictions on boats and their effective screening. Attorney Davis informed Mr. Uhrig that the point of reference would be from the grade upon which the boat sat. Furthermore, the screening would not include the windshield. Attorney Davis would clarify this in the ordinance. Mr. Uhrig stated he believed the 32 foot maximum length was fair, however he would have liked to see the grandfather clause phased out. Mr. Jeff Leslie of 111 Golfview Drive, stated that it would be preferable to get rid of the axel requirement for boat trailers. He requested that Council consider wording the ordinance to Village Council Workshop Minutes November 30, 2015 Page 3 specify "under 33 feet" instead of the proposed 32 feet. The reason would be to encompass all the owners that have boats that are 32 feet and several inches in length. Mr. Harold Taytor of 13 Chapel Court, inquired as to the manner in which landscaping within the Village should be watered, according to code. Attorney Davis responded by stating that he would not advocate enforcing the functionality of Village irrigation systems. As long as a resident's landscaping was healthy and maintained, there should not be any need for clarification regarding the manner in which it is being watered. Mr. Taylor asked if RV screening needed to be on the street side of the residence. Attorney Davis recalled that the point of the ordinance was to allow what was there, while discouraging any new RVs. Mr. Taylor wondered if camper tops were permitted to sit in a driveway for several days. Vice Mayor Arena answered that it could not be left on the driveway for more than three days. Vice Mayor Arena offered a summary of the changes that Attorney Davis would need to address as a resul# of the workshop discussion. He mentioned that the ordinance language should be adjusted to encompass the areas of water craft wording, the grandfather clause could not allow a larger boat than the current code permitted and that boats were permitted to be less than 33 feet. Vice Mayor Arena also restated that three axel trailers would be permitted within the Village. Attorney Davis also added that there would be additional language changes to windshield exceptions, measurement of height in terms of grade, and the addition of abutting property to areas of screening. ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Vice Mayor Arena. The motion to adjourn carried unanimously 4-0; therefore, the meeting was adjourned at 7:11 pm. Respectfully submitted, Deanna Mayo, CMC Administrative Coordinator Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. - . _ _ __-_ MINUTES VILLAGE OF TEQUESTA REGULAR MEETING JANUARY 14, 2016 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:02 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Vince Arena, Council Member Steve Okun, and Council Member Frank D'Ambra. Council Member Tom Paterno was absent. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Arena led the meeting with the invocation followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Vice Mayor Arena; motion carried unanimously 4-0. CONSENT AGENDA MOTION: Council Member D'Ambra moved approval of the following Consent Agenda with item number eight removed to discuss later with item number 11; seconded by Council Member Qkun; motion carried unanimously 4-0. 1. MINUTES: December 10, 2015 Regular, November 12, 2015 Regular, November 30, 2015 Workshop 2. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council): 1. FDG Flagler Station & Village of Tequesta Real Estate Lease -$3,519.00; 2. Sherwin Williams Line Striper Agreement-Public Work - $4,988.00; 3. JMC Health Services & Village of Tequesta Agreement - N/A; 4. Toshiba Sales Order 3 Year Lease Agreement-Amended/Finance -$184.30 p/month; and 5. Automated Business Machines Renewal Annual Contract-Finance -$425.00 Yr. 3. Approval of January 2016 Budget Amendments 4. RESOLUTION NO 102-15, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, TO AUTHORIZE THE SOLE SOURCE PURCHASING OF SENSUS WATER METERS FROM HD SUPPLY Minutes — Regular Council Meeting 01/14/2016 Page 2 5. RESOLUTION 107-15, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY. 6. RESOLUTION 109-15, AUTHORIZING THE WRITE-OFF OF UNCOLLECTABLE ANNUAL FIRE INSPECTION FEES RECORDED IN THE GENERAL FUND #001 OF THE VILLAGE OF TEQUESTA AND AS IDENTIFIED IN EXHIBIT "A", APPROPRIATING FUND BALANGE TO FUND BAD DEBT EXPENSE AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON BEHALF OF THE VILLAGE PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 7. RESOLUTION 01-16, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING THE PURCHASE OF 7 CONCRETE LED PATHWAY BOLLARDS FROM K&M ELECTRIC SUPPLY IN THE AMOUNT OF $13,697.00; END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were no communications from citizens. COMMUNICATIONS FROM COUNCIL Vice Mayor Arena announced that there was no election this year as the incubents ran unopposed. He thanked the residents for the opportunity to have Council Member D'Ambra, Council Member Okun and himself, serve for another finro years. Vice Mayor Arena noted that this represented a$17,000 savings to the Village. He reminded Council of the Business Forum scheduled for January 15th at the Corner Caf�. Vice Mayor Arena recalled prior discussion regarding the boat and RV ordinance and noted its success. Village Clerk McWilliams offered information regarding the "Discover the Palm Beaches" booth created by the Village for the South Florida Fair. Vice Mayor Arena announced January 30th, 2016 was scheduled for the second Village Yard Sale. He also expressed his desire to have a "Welcome Wagon/Ambassador" style representative, to welcome new residents into the Village and noted that Pastor Paul would be a wonderful choice. Mayor Brennan mentioned the in-house promotions at the police department that had occurred earlier in the evening. She applauded the efforts of the police officers for remaining visible and accessible throughout the Village. STANDING REPORTS Villaqe Attornev Attorney Davis mentioned that he had been working on matters regarding the recent boat and RV discussions. Villaae Manacter Council Member D'Ambra asked Manager Couzzo the status of the crosswalk projects located near Tequesta Drive and Country Club Drive, and the crosswalk on Tequesta Drive and Paradise Park. Manager Couzzo answered that he had just received a proposal from an engineer and that it was not going to be a large project. He added that Minutes — Regular Council Meeting 01/14/2016 Page 3 the Village had its' own road striping equipment and would also be able to touch up those areas that would not have been taken care of in the past. Council Member D'Ambra asked about the installation date for the lighting on the Tequesta Drive sidewalk area. Manager Couzzo answered that the order for lighting would be placed tomorrow and that there was a 10-12 week lead time. OLD BUSINESS 9. ORDINANCE 25-15, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING SECTION 2.81 AT CHAPTER 2. ADMINISTRATION. OF THE CODE OF ORDINANCES, VILLAGE OF TEQUESTA, FLORIDA TO AUTHORIZE THE VILLAGE MANAGER TO EXECUTE INTERIM FIREFIGHTER CONTRACTS WITHOUT PRIOR VILLAGE COUNCIL APPROVAL; PROVIDING THAT EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2 SHALL REMAIN IN FULL EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICT CLAUSE, A SEVERABILITY CLAUSE, AUTHORITY TO CODIFY, AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 25-15 title into the record. Mayor Brennan opened the public hearing to Council for comments; there being none she opened the hearing to the public. There being no public comment, the public hearing was closed. MOT/ON: Council Member Okun moved approval of Ordinance 25-95; seconded by Council Member D'Ambra; motion carried unanimously 4-0. NEW BUSINESS 10. Appointment of Two Members to the General Employee Pension Board to Fill the Remainder of Two Unexpired Terms Which will Expire on 5/11/17. Clerk McWilliams announced that there were three applicants and twa vacant positions. The applicants were Mr. Jesse Oakley III, Mr. Bernard Ward, and Ms. Anne Amadeo. Mayor Brennan felt that all three applicants were highly qualified. The appointment went to Mr. Jesse Oakley III and Mr. Bernard Ward, as they were both in attendance. MOTION.� Council Member Okun moved to appoint Mr. Jesse Oakley ll! and Mr. Bernard Ward to the General Employee Pension Board; seconded by Council Member D'Ambra; motion carried unanimously 4-0. 12. Consideration of Bush Wildlife Sanctuary, Inc. Donation Request. Mayor Brennan asked if Council would like to personally donate to Busch Wildlife Sanctuary as some Council Members had done in the past. Vice Mayor Arena and Council Member D'Ambra both pledged $500 respe�tively. Minutes — Regular Council Meeting 01/14/2016 Page 4 8. RESOLUTION NO. 02-16, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A SCHEDULE OF FEES AND CHARGES FOR THE PROVISION OF WATER SERVICES RENDERED BY THE VILLAGE OF TEQUESTA FOR ITS CITIZENS AND OTHER MEMBERS OF THE PUBLIC; PROVIDING THAT THIS SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Resolution 02-16 title into the record. MOTION: Council Member D'Ambra moved approval of Resolution 02-16; seconded by Vice Mayor Arena; motion carried unanimously 4-0. Council Member D'Ambra pointed out that item numbers 8 and 11 were related which was why he felt they should be discussed simultaneously. He reminded Council of the fact that water resources were critical, and thus had retained a rate expert to analyze the Village's rate structure and water facility. Council Member D'Ambra further explained the process of a"phased in" rate increase while also activating a"phased out" utility tax. Vice Mayor Arena reiterated the fa�t that a rate increase would be applied towards the water utility while the tax decrease would be applied towards the general fund. He also reminded Council that the Village was at the lower end of the rate scale Council Member D'Ambra further emphasized to Council the importance of maintaining a sound water system. He pointed out that there were other cities across the country that did not take action in upgrading their systems as needed. Those cities were now facing a crisis. He would like to ensure the Village is proactive in its' objective of providing an exceptional product. Manager Couzzo thanked Mr. Sam Heady, Deputy Utility Director and Mrs. Joanne Forsythe, Director of Finance for their contribution to the Village Water System for many years. He also recognized Council Member D'Ambra for his efforts in reducing the utility tax. COMMUNICATIONS FROM CITIZENS Mrs. Maureen 41in of 19874 Jasmine Drive commented on the quality of the water at her residence. She revealed that her home was located just off of the main line and that the water quality was so poor she had to install a full home water softener. Manager Couzzo assured her that Mr. Heady would look into the matter. MOTION: Council Member D'Ambra moved approval of Resolution 02-96; seconded by Vice Mayor Arena; motion carried unanimously 4-0. 11. ORDINANCE 01-16, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCII. OF THE VILLAGE OF TEQUESTA AMENDING CHAPTER 70. TAXATION. OF THE CODE OF ORDINANCES OF THE VILLAGE OF TEQUESTA BY AMENDING ARTICLE IV. PUBLIC SERVICE TAX, DIVISION 2. ELECTRICITY, GAS AND WATER., SECTION 70-121, BY REDUCING THE PUBLIC SERVICE TAX ON THE Minutes — Regular Council Meeting 01/14/2016 Page 5 PURCHASE OF ELECTRICITY, NATURAL GAS, LIQUEFIED PETROLEUM GAS, MANUFACTURED GAS AND WATER FROM 9% TO 6%. Attorney Davis read Ordinance 01-16 title into the record. MOTION: Council Member Okun moved to approve Ordinance 09-16; seconded by Council Member D'Ambra; motion carried unanimous/y 4-0. ANY OTHER MATTERS ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor Arena; the motion to adjoum carried unanimously 4-0; therefore, the meeting was adjoumed at 6:41 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.