HomeMy WebLinkAboutDocumentation_Regular_Tab 04_02/11/2016 e
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COMPREHENSIVE ANALY5IS
Villa e Manager's Office - Administradion
To: Michael Couzzo, Village Manager
From: Debra Telfrin, Executive Assistance
Date: 1/27/i6
Subject: Southeastern Printing — Winter Smoke Signals Newsletter #74392
I respectfully present the following memorandum to the Village Manager.
Southeastern Printing is the selected vendor who has printed the 2016 Winter Edition af the
Village's Newsletter, The Smoke Signals. Quote #74392 is to prepare the newsletter for mailing.
Quantity prepared to mail is 4,300 pieces at a cost af $508.00
Thank you.
QUOTATION
southeastern
complexity made simple
Estimate: T43g2
Date: 1/20116
Cust-ID: 2833
Lori McWilliams Phone: 561-768-0443
Viflage of Tequesta Fax: 561-768-0697
345 Tequesta Drive E-Mait: imcwv�lliams�tequesta.org
Tequesta FL 33469 Rep: Tony Eltison
Description:
2016 Wtnter Newsietter - Mailing
Process file including address standard'¢ation, NCOA update, CASS certify, presort, inkjet address,
sort, sack/tray tags, deliver to post office.
Please Note: Price does not include additional services such as indic'ta use, wafer sealing, foreign mail
processing etc. Postage is additional.
Approx. pre-sort standard $.553 each
We understand that you witl be provlding:
Pick ap list from previous #158695-M
Quantiry 4,300
Price $508.00
Tha�k you for the opportunity to provide you with this estimate, based on the specifications submitted. We look .
forward to exceeding your expectations. Piease contact us if you need additional informa6on.
Payment Terms: Due in 30 days
Supplisd files/spec�cations/material will be reviewed and compared to the estimate upon receipt of job. Differences will be
re-quoted which may result in a price change. EMAIL! FAX TRANSMISSION: This document includes our Standard
Terms ot' Sale. If you did not receive, or if ilfegible, please call for a copy before signing.
PLEASE READ, SION AND RETURN TO PLAGE YOUR ORBER
This quotation is subject to the terms and condiNons set forth on the back sids hereof and which are, by reference, made a part hereof. Prices quoted
are based on details fumishad to our estimating depaRment and are subject to revision if, upon receipt of copy it is determined that the material
deviates from original specifications.
My such price revision wi{I he confirmed before the order is processed We reserve the rjght to reject any order upon receipt without Iiabllity on our part .
.--- T�`�e'i�em(s) ordered are for resale and not subject to sales tax. �
Please ln�ial The item(s) ordered are for intemat use. Please charge sales t.
�,. .,__�_---.. ___._.., �..
Accepted by customer _.---�"""���°`"��� ��-�~��" Date r y
Southeasterrr Page 1 of 3
360I SE Dixie Highway, Sa�a�v, Florida 34997 - 772-287-214! • 800-226-8221 � Far 772•28&3988
, SOUTHEASTERN STANDARD TERMS C�F SALE
1. This proposal is mads and, if acc:epted by Southeastem ("Printer"), order will be entered subject to tl�e folbwing trade cvstoms and arry
Wher condifions eupressed herein, which are her�y understood to be binding on both p�ties. Tern� of this proposal sfrell be limited to
thirty (30) deys from date d pro�osel. it is to be dearly unde�stood that such terms consBtute the �tire �reement � Ure pardes, can be
amended or alter� only pursuent M writing signed by both parties, �d in arry event not by any stipulaUon, represenffitfon or agreement
not oonfained in Uds oonUact, or by psrol evidence� end that these terms shali govem tl� adar contrary to pr+a� or subsecluent w�tln�a bY
Gtr�omer not4vithstandinp.
2. Orders regularly eMered cannot be can�lled except upon terms that wIA compensate PriMer agair�t bss. Alf orders are subject to finei
ac�ptence by Printer, and R shall not be liable for any loss or damege resultlng frort► its reasonebie failure to accept orders, ahip products
ord�ed a notifY Custan� of its nwi-acceptant:e of orders.
3. Experirtrental work performed et the Customer's request, such as, but rrot limited to sk�cha4, c�awings, composidan. pletes, presswork
end materials shall be charAed for at arRerd rates.
4. Art wotk. sicetches. coPY. dtanmi�. and all preparatory work ind�ng negative and posi�ve films, pfates, engravin� and other
manufadimng tods or items created w fum�hed by Prir� shail remain its ezclusive propeny� arxi no � of same sh�i be made nor
may any ideas obtairred therefrom be used, except by written pertnissian of Printer and upai compansa8on to be determined by Pdrrter.
5- Art v�ork. trer�p�nc�es. p�os� origlnels, oompucer aisks, negetive artd postrive ftlrr�s, plaees, engrav§�gs and oll,� m�,ufacUmng iterr�s
wh� supplred by Customer are ac�pted at the Cusiomer's risk and Prir�ter si�li not be liabte f� damage or bss in exc�s of
out-of-aocket cost for rew rt�aterials or ve►ue asueed to in writinp beiween Printer and Customer.
6. Authors akeratio�: All changes from original specificatb�s or copy made by Customer shall entltle Prin� W a�itional charg�. at fhe
current rates for tt�e additional work I�rfomied.
7. Errors: PrlMer shall nd be iiabie for errors if priM� rc�tter caifortr�s to oopy f�nished by Custom�. Proofs w�l be eub�tted if requested
by Cu�tort�r. Cortections, If �y, are co be made Uiereon and reiumed wNh Proof/Print aufhorizatbn �orrn merked "O.K' or "O.K. with
corrections". and signed by duly autl�orfz� representative of Customer. If revised proofs are desired, requeet must be rt� when p� is
retumed. Printer shall not be responsible for errors 'rf work � perfortned as per Custome�a'O.K.'
8. Pnss�: M extra ch� will be made tor press proofs. Printer ahall charge fw additlonaf press Nme arismg Trom C�tane� delay during
meke-ready prese check or far chenge orders received aRer job is pleted. B�ause of tl�e diiference in equipmerd and caiditions between
color procfl+ig arnf the pressroom operatio�s, a reasorteble variatlon in color betvreen oobr proofs and the completed job shall constitute
an acceptaDle delivery.
9. Customers Property: AIt Customer's properry that is stored wkh Printer is at the C�tomer's risk, arxi Print� shall not be liable for �y loss
or damagas thereto caused by fire. theft, water leakege. roderrts, insec�s, or any Wher cause beyond Printer's c�trol. ft� unders�ood that
the storaqe of C�tomer's ProPertN is solely for the beneflt of the Custom�.
1Q. Terms: Unless otherwi� arranged fw, a deposit of 5096 ie requested upon the si�ing of this proposel, 25% �on r�INery of tha job proof,
erxl the baiancre upon completion of this order a upon delivery � the first oopy or aopies. PJI accour� rwt paid fw within forty -five (45)
days of tnvof� shall be charged irtLerest at the rate of eighteen per cent (18%) per anrwm. If such rate shall be precluded by local lew, this
such rate shal� be the hiphest rate aliowable pursuant @o s�h law.
11. Werr�iy: Printer warrants that i� work will meet applicable speciflcatlons �d other specific product end work requirements, ff any, of thfs
order and will � of good quality and treo frqm defects in material and w�wkmanship. All daims nwst be made within five (5) deys of
re�ipt of goods, pefective iber� must ba held for PriMer'a inspectiar and retumed M riie original F.O.B. pant �on request. The
foregotn9 is expressly in lieu of aq � warra� whatsoev�, expressed, implied, au�d sffitutory. indudi�. without flmitation. the impii�i
waRantiee of inert�entebility and fttr�ess. Upon Cuatan�'s submiasion of a claim ar� its substarNiation, PriMer shali at its option either
(1) reptace its product or wak at either the aiginal F.O.B. point af delivery w(2) refurid an equitable portion of the ptrm.hase price as
determined by Prir�ter. AH work performed will be done duri� namal wwMng hours of normal wwidnp days. The foregoing is Printer's a�ly
ob►igatian and Customer's only remedy for breech oF wartenty� �d except for gross negliee�x�s and wiAful �r�is�nduct, ihe foregoir�g is
Custaners only rsmedy hereunder by way of breach of oonhact, tort, or oU»enNise. In no eveM shal{ Customer be errtitled to incidental or
conseq�ntial dam�s. Any adion for breach of this pro� must be mmmenced within two (2) years �r the cause af a�tiion has
occurred.
12. Title arxi Risk of L�s: Tide to produc� which Printer aelis to Customer shall p�s t� Customer upai delivery of the prod� to Customer ,
w to a cartier consigned to Customer, and Printer shali not be liabie for bss of, delay in �iprr�ent, or damage fio any products after tiHe
ther�o has pesaed. Prirrt�, howevver, retains title for secuity {wtp�es only to all products until peid for In full in c�h arM rr�y. at PriMer's
ophbn, rep�sess the same from Custaner's defautt in payment t�ereunder and cherge Cusiomer wNh arry de8ciency. It is expressly
agreed that Printer shall not be held lisble fa loss or damape on aocount of delaya due to aMkes, wers, flr�, ftoods, accidents,
9ovemm�t� or muniapal laws, rvles or regutetior�. acts of providence, its inabaity to aecure specified materiefs. or other causes beyor�
Prirrter's reaso�ble andcipaHon w control.
13. No obscene or Hlpal literature wiil be Rxinted by Printer under this conUact, rror shall Printer be li�le for arry damages eri�ng out of
vioietion of copyright lews or IIIeBai use of trede nam� or slog�s. The Cuetomer guaranteea the 4epel propriety of all mat6e� submifRe�i W
PriMer for priMinp andlor pubiicatlon; and wfll defend and indemniTy Prir�ter tran �d against ali da�ns and responsitxlily arising fran the
printlnp andlor pubqcatian of suc�h matfsr, indudinp the lepal expenses end disbursemer�ts irxurred by Prinber in oainectlon ther�n+ith.
14. Unless othenvise speafied, Prir►ter shall use such style, type, size and composition as, in its discretion, seerr� to be to U�e best interest of
Custom�.
15. My and all ma�ing costs incurted by Fkinter in the perfom�nce of ihe speaftcations h�einabove set forlh shell 6e � addltion to ihe
conUact pri� here�above aet forth and shall be at the then current rates � the UMted Stat� Postal Se�vice and/or �on c�rier.
16. Texes: Custorner shail pay ali exdee w other taxes, if any, tl�t may be levied on the pro�cts sdd wxler the contract or upon a� in
cainectiai with the sa�e or shipment thereof.
17. Delivery Detes: Promised delivery date ia oontingent upon Custorrrer's n�ir� Its esfabiished scheduie responsibilitles. Prirrter shail rat
be respansible for cor►sequential damapes for late deliveries.
18. Prices quoted ara based on straigM time wotk. Overiime wak ceus�l by Customer's tailure to meet deadli�, delay in tuming i� copy,
plates, proofs, or oth� materiai neceesary to complete the work within the Ume specifled. shall be cha►ged for at arrreM overtirrre retes ,
ar� and above the price quoted herein.
19. Unless othervvise steted in writing, o�erruns or undertuns, not to exceed ten (1096) per cent afi Nie amount ordered, shall consiitute an
acxeptable delivery and the excess or �ficiency sha{i be charAed or cxedited to Ure customer proporttonateN.
�. Customer Fumished Ntateri�s: My work required on rtreterials fumished by the C�tomer, induding but not limited to oopyr, mechanicals,
negetiva and ��ive fiim, eieotro� paper and piates, shal► be perfarr�ed at Cusbomer's risk and bilbd at aurent market rabas.
Respo�sibility for quelity of material suppl'�ed rvill rwt be assumed by Printer wherr Customer fum� such meteriel used in production of
the prnrted order.
21. If it beoanes necessery to instilute suit in �y court of taw bo enforoe any of tlie provisions of Ure quotation. induding an acdon for
` ad�eaion a to enfane any of fhe st�dard terme of sele. cusborner agrees m pay all le�l expenses end disbuisemenffi incurred by
Printer in oorvredion therewilh.
22. tn tlre svent actual deGv�y excends beyond the date set forth ai Pdnters adcnowie�ment of order entry, Printer shall have the furiher
[ight to rewse pnrss �on Cie applicaHat � a fra�on� tlie rwrr�rator � which shail be Uie Cor�sutr� Price index at the tlme of acd�ei
dNivery �d 1he �rwa�neta� o� � shal! be such index at the proposed time of d�ivery set foAh by tlie PriMer in his adcnowiedgrtrent
to customer of order en6y.
Based on Trade Customs Adopted by Printing Indusdy of America, Inc. Page 3 of 3
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that aze
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or cc�nfidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereo£ Records that aze stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
��
.
C�MPREHENSIVE ANALYSIS
Vi�lage Manager's Of,�ice - Administration
To: Michael Couzzo, Village Manager
From: Debra Telfrin, Executive Assistance
Date: 1/27/16
Subject: Southeastern Printing — Winter Smoke Signals Newsletter #74391
I respectfully present the following memorandum to the Viliage Manager.
Southeastern Printing is the selected vendor who has printed the 2016 Winter Edition of the
Village's Newsletter, The Smoke Signals. Quote #74391 is to print & fold the newsletter.
Quantity prepared to mail is 4,700 pieces at a cost of $1,721.00
Thank you.
QuoTATio�
southeastern
complexity made simple
Estimate: ��g�
Date: 1/20/16
G�st-ID: 2833
Phone: 561-768-0443
�ilage ofTeques#a Fax: 561-768-0697
345 Tequesta Drive E-Mail: imcwilliams@tequesta.org
Tequesta FL 33469 Rep: Tony Ellison
DescNptio�:
2Q16 Winter Newsletter
Flat size - 22 x 17, folds to 91 x 17 and soft-foids to 8.5 x 11 masthead out.
Prin6ng - 4cp/4cp, bleeds
Stock - 8Q# MacGregor Gloss Text
Trim, foid. send 4300 to SEP Mailing Dept, balance delivers to ciie�t
We understand that you will be provtdi�g:
Native Files on FTP
Quantity 4,700
Price $1,721.00
Thank you for the opportunity to provide you with this estimate, based on the specificatians submitted. We look
forward to exceeding your expectations. Pisase cantact us if you need additional information.
Payment Terms: Due in 30 days
Supplied files/specifica6ons/materiai wiil be reviewed and compared to the estimate upon receipt of job. Diiferences will be
re-quoted which may result in a price change. EMAIL / FAX TRANSMISSION: This document inctudes our Standard
Terms of Sale. If you did not receive, or if illegible, please call for a copy before signing.
P�EASE READ, StON AND RETURN TO PLACE YOUR ORDER
This quotation is subject to the ferms and canditions set fo�th on the back side hereof and which are, by referance, made a part hereof. Prices quoted
are based on detai{s fumished to our estimating departmerrt and are subject to revision 'rf, upon receipt of copy it is determined that the material
deviates from original specifications.
Any such price revision will be confirtned before the arder is processed. �l eserve tfie right to reject any order u receipt wittwut liability on our part .
�_�,.�"�..�°� ' em(s)„ordered are for resale and not subjact to sales tax.
PI@1S@ I�ral: The item(s) ordered are for intemaf use. Please charge sales x.
_ . . .... .....�.�
Accepted by customer �,..�!���' D a� te r�"
Southeastern Page 1 of 3
3601 SE Dixie Highway, Snmrt, Ftorida 3499T • 772-287-2741 • 500-216-8211 � Fax 771-288-398$
SOUTHEASTERN STANDARD TERM3 OF SALE
1. This praposal is made s�d. if �cepted bY Soutl�eastem ('Prin�e►"). ader vw'� bs eMered a�bjed to tl�e folluwir� Uade customs end �y
olher ran�itiona expresaed herein, which ara hereby �deratood bo be baxlkig on 6oth perties. Terms of Mis proposel ahe6 be Iknited to
ihiAS+ (30) daya fian date afi proposal. ft is to be d� underffiood tt� � tertns constllute the entire a�eement of fhe parties. can be
amended or altered oMy pursuant to wriiing signed by both parties, and � arry e�reM r� by any stipWetlon, repreaerdatron a� agreement
not cadained in Uus aontrac�, or by peroi evidence. �d thart theso terrr� shaA govem tl�e or�r coMrery M pri� ar subseque�rt writings by
Customer rwtwith�arxfing.
a. Orders re�lary enternd canrwt be canoelied ezoe�# upon � that w�l canper�sa6e PriMer egair�t loss. al orders aro subject to final
a�aP� bY PrirN�� ard it shall not be li8b►e for any b�e w de�r�e tesiddnp from its ieasoneble faNtKe to acxept oMera. ship products
adered or ratifV Cus�r of its non-axepmtxe of orders.
3. Experimeetaf vwak perfomied at the Custorr�er's re9uest, such a�s. but rwt lirni�d to sketches. drawir�gs, �ition� piates. Presswork
and rnatetials sh�l be charped for at twrt�ant rates.
4. Art work. sketdbs� ooQY, dunmi�� end aN prep�atory wak indud� negainre and PosiNve i�ms� Plat�� en9ravin� and other
menufaoWting tools or itema cr�ted a fumished by Prir�ter sheN remein ffs exclusive property, and no �e of same shadl be mada nor
meY s�y ideas abteir�ed therefrom he used, except by wrilten p�mi�ion of PriMer and upon compensetiwi fi be detertnined bY �mer.
5. Art w�k, transParenci�� Pho�s, o�9�nale. com� d�s, r�etive �d Po�e �� plat�, engravings a�d other manufacturing items
wh� supQited by Cust�ner are eccepbed at Yie Custorr�er's rt�c and Prir�er shail not be liable �r dam�e ar bss in excess of
out�-DOCket oost for raw meterials ar val� �reed to � writ�p between Printer � Custar�.
s. fwaiors alceretions: AA chsnges from orig&�e� speciflceUons a copy made by c�rr�e► shan ensne Prin� co additi�al cnargea, at uie
current rates � tlie additionral work perfom�ed.
7. Enors: Ptin�r shall not be I�ble for errors 'rf prinUed metter confortns 40 oopy fian�d by Custom�. Proofs will be submitted if requested
by Customer. Correc3ans, if any. are bo be made therewi erd tetumed wiUi Proof/Pr��t Aufh�ization form merked 'O.K." or "O.K. with
c�nectbns•, and signed by d�y auBarized representatiwe of Custaner. If revised proofa are desired, request m�t be made when proof is
rotumed. Pdnt� shali rrot be responsible for errors if w�ic is perfortned as p� Customers "O.K.'
8. Pr�s: An exMa charge will l� made for press proofs. Pri�er shalt char� for adc�tional press timme arising from Customer delsy during
make-ready preas check or for change wders received aft� job is plated. Becauae of ffie ditference in equipmer�t and conditrons between
cAlor prot�flng and the pressroom operetions� a reasor�able variaUon in oolor between colw proofs end tF�e can�eb�i job shail c�natitute
an accreptable delivery.
9. Customer's P►opetiy: Alf Customer's propaAy tl►at is ator� with Pr�er is at the Cusfiomer's risk, and PriMer shaA not be liable for any loss
w derr�es thereEo caused 6y fxe� theft, water leakape, rodents� inaeds� or erht oiher ce�e beyond Prirrt�'s controi. tt ie undarstood that
the storape of C�tomers property is sd�y for the benefit of the CueQOmet.
1D. Terms: Unless otherwise anar�ged for, a depasit � SO% is raquested upai the signing of this proposal, 2695 upon delivery of the job proof,
and the balance upon com�etlw� of this order a upcx► delivery of the first copy or copies. Aii accaunts not paid for wilhtn forly -flve (4S)
days of invoice shaq be charged irder�t at the rete of eigMeen per cent {18%) per �num. ff such rate shall be preduded by local law. this
such rate shall be the hiphest rete allowable pursuaM to such law.
11. Wertanty: PriMer warranta that its wak wiEl rt�t applicable apecficetions end dher speciRc product and worlc requirements, if any, of this
order and adli be of good quality and free from defects in meGerial end workm�sh�. All de'u� must be made within flve (5) deys of
receipt of goods. Defective �ert�s mu� be heid for P�attaz's inspec6on and rehur►ed to the origi�al F.0.8. po3nt upon req�st. The
foregoing is expressly in lieu of aN other warta� whatsoever, expressed, impli�l, and statutory, including, without limilation, tha im�ied
warraMies of inerchantabilit�l and fiiness. Upon Customer's s�miasion of a cia�n and its a�stantiatan, Printer shall at its optbn either
(1) rePlace its product or work at either the original F.O.B. poiM of delirery or (2) refund an equitabie poition of the purchase price es
detertnined by Printer. All wak perfortned wfli be done during non►rel woMdng Faurs of nortnel worlting days. The foregoing � Printer's anty
obligaHon and Customer's only remedy for breach of �ry, and except for Bross negCgences a� wiilfut misaonduct, the foregoirq� is
Customers only rert�dy hereunder by wey of breach of oontract, tort, or othenvise. In no event shaN Customer be eMitled to incidental a�
c�nsequential darr�ges. Any acYwn for lxeach of this proposal rtwst be commenced within two (2) y�rs after the c�se of actlon hes
oawrr�f.
12. Title and Risk of Loss: Title to pr�uc� which Prirrter sells to Customer shail pass bo Customer upo� delivery of the producta to Cuatomer ,
or to a carrier oaisigned to Custom�, and pr6rter shall rat be liable for toss �, deley in shipment, or darnage to any producis after title
thereto has passed P�irder. however, reteir� tide for �rity purposee �1y to aN products until paid for in full in wsh and may, at Prh�ter's
�n. repossess the sertre from Customer's default in payment F�er�rxJer and cherge Customer wMh any defiaency. It is exp►ess1Y
a�reed that Pti�er shall twt be h�d IiaWe for loss a� damage ai acaourd of deiays due M atrilcee, ware. fires. floods, aocidents,
govemmeMa{ or munidpal laws, rul� or regulations, ads af providence, ifs inabiGly to secure specffied mat�i�s, or other ceuses beyor�
Printers reasoneble anticipallon a �ntrol.
13. No obscene or illogel litereture va'll be printed by Printer under this c�ntrad, rror shali Printer be liabie for any damages arising out of
vioiation of copyright laws or illegal use of trade names or slogans. The Customer guaranteea the legel propriety of all mstter submitted 60
Prtnter for printing andtor publication; and wAI cbfend and indertmify PriMer trom �d ageinst all claims and responsibility acising from the
pr(rH&�p and/or publication of auch mattet, indudinp the lepal expenaes and disbursemenfs incurred bv PriMer in conrrection ifierewith.
14. Unless otliervvise specHied, P�ter shall use such st�lle� tYPe� size and oanpositia� as, in iEn disoretion, seems to be m ihe best interest of
C��r.
15. My end all maaing costs incurred by Printer in the perfo�ence of the apec�ficeBor� hereinabove set fwth ahall be in addition to the
contracx price hereinebove set forth �d shell be at the then current retea of tlie United StaO� Postai Servioe andlor comnwn cerrier.
16. Taxes: Custamer shail pay ail exdse or other faxes, if any, tF�at may 6e ievied on ttie prod� sdd ur�er U� conVect ar upon or in
conn�n wkh tlie sale or shipment theraof.
17. Deiivery Dates: Promised deEivery dete Is contingent upon Customer's m�ting its established schedule resperos�bilities. Printer shall not
be responsA�le for consequentiet damapes for late deliveriea.
i8. Pri�s quoted are based on sUaight time work. Overtime wwk caused by Customer's failure to meet deadline, delay in t�ning in copy,
p�ates� proofs, or oaier material nec�sary m cort�lete me Hrork wiu,ln me ame specifiea, snan be cn�gea far at a,rr�t overtime rates ,
ov� and above the price quoted herein.
19. Unless ofherwise atated in wrifutg, overruna or undercu�, not to exceed ten (1096) per cent of the amount ordered, shall wnstitute an
acceptable d�ivery and the exoeas or deficiency sh�l be cherged or aedked to fhe custamer ProPoNonately.
20. Cusbomer Fumiahed Mateda{s: Any work required on materials fumkF�ed by the Custaner, including but rat lirt�ted to copy, mechanicels,
negative arxl positive flim, eledrotypes, paper and plates, shali be performed at Custarrer's risk and bill�! at current market rates.
Responsibi�ty far quality of material supplied ow11 �ot be assumed by Printer when Custaner fumished auch msterial used In production of
the prfited order.
21. If it becomes neceseary Eo inadtute �it � arry court d law � enforoe anyr of tl�e provisions � the quotation. including an actlon for
cdlection or to �foroe arry of tl�e etandard tenns of sele� arstorr�er a�ees to PaY aA legel sxpenses and �asert�nts incurted by
P►i�r � � fherevritlt.
22. In tlia e�rant actu� delivery extends beyond the data set forth on Prinfiers ackno+Medgrr�rt � ader entry. Pr�der ahaN have tl�e luMer
right to revlse prices � tl�e appikatton of a fradion, il►e numeraror of which shaU be the Cor�sur�r Price index at me tlme of actual
delivery �d tl�e �nominata of whidf shaU be such indeu at tl� proposed t� af deiivery set fortl� by the PriMer in his adcnorMedgment
to custorner of order entry.
Based on Trade Cuaboma Adopted by Pri�ting Industry of /Unerica, Ina Page 3 of 3
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractar and destroy any duplieates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
TEQUESTA PUBLIC �X10RKS DEPARTMENT MEMOR.ANDUM
To : Michael R. Couzzo, Village Manager
Fram : Douglas M. Chambers, Public Works Superintendent
Subject : Public Works Fleet GPS -Vexizon
Date : January 28, 2016
The a�tached agenda item addresses the need to install GPS in the Public Works
Vehicles. The GPS will provide a variety of benefits to rnanage our Fleet Vehicles.
From Location da.ta, idle time, monitoring diagnostic trouble codes, vehicle recall
& alerEs, aufio emails for fleet ma.intenance based on mileage/hours.
The GPS can assist in thef� recovery, monitor fuel usa.ge and help improve driver
safefy based on driving alerts. The GPs will be installed in 6 Public Works
Vehicles,
The total costs of services for the year installation and recurring fees is $2,415.78.
Funding is available in 001-210-546.302 Vehicles maintenance and repair,
Douglas M. Chambers
Public Works Superintendant
Village of Tequesta
Vice-�fayor Vince Axena Nlayoz rlbby Brennan Council �4fembe� Tom Patemo
Council DTember Steve Okun Council i�Iember Frank D'Ambra
�'illage �4anage� tiSichael Couzzo
i
�er� �n iVetworkfleet Hardware & Service Order
Per the Terms and Conditions of Networkfleet's GSA Contract# GS-07F-5559R
Please review popu{ated fiefds and cornpiete athers as directed. For quesGons, please inquire with your sales contact.
`=0rder�i�for�riafion ; .. ` : ,. �
: :�:,: =..:.. :.�. , . _ ....:. . ........ . . .:._.: :-.:
- ,:. _ . . . .:�x
Date Janua 26, 2016 Orcier T e E�6n Business
Purchased 1' e Purchase Pr�cin Set-U Aceount Level
Contract T e GSA Gontraai# GS-07F-55�R Customer # VILL002
PO #(ony f� Account Sub Type PUBLIC SEGTOR
purp�es af �cluding
on invdce
Term 12 Months Sales Contact Lenny AAangaroo
� lenny,mangarooQv�izon.com
.. ...._..
:Cbl'1t an. `� . , �b �Q ;
.,
� aNQn
.....� . .. �,�.. .rrK1. ��:.... :. _ . ..... ..._ , , .7R`aca� a�1Q�;� .,.. �: �
,..}i!.�T-•;, -i
_ ,. ., z.. ...._. .., .,, . ......_. �.. .' ,.._.. -. �. :, � � ..:.:_.� .z...s.,.
Gom an Name Vila e of Te uesta Name
DBA Phone
Address Email
Cit ;Fkeet�lNeti�e User �
State Main User Plame �
Z� Main UserEmail
Coun
Time Zone
�Produet��;;& SeruiE'ss ' " � t : ��
_. _. .. ,.. , ... _. .. „ � ..,.... . .,.,.
_ , . ....,.,,: .. ,..
. .. . .. �...
Qne Time .
- TotaU
Allonth/y
Unit Recurring
Jtem Descri tion Code Q Price TotaJ
Ligh# Duty Harness plus OBD-II Adapter Kit (5500/5200) P �� s � 6 $30.23 $181.38
f-
Base Insta4ation - Plug/Play or 3 W ire INSTALL- 6 $65.00 $39Q.00
UNIT
5500N3VD GPS Diagnostics ��p 3V 6 $80.00 $480.00
5500 monthl service fees 5500M5 8 $18.95 $113.70
' ��otak�On��.: t me;Pii',�c��s� :°`':; $1,051.38
' �o�all:ll�o�if�i�' „ �iE��i��ai�i�� - $113.70
��Aclditional='�'erms &.Coii�litioi�s:;' . :- . ,. .::` ': •..' - ; ` � �.f '
. , ,:
, _ ,.- .. . ... . , 1.. . .. . _. _.;:
;'Shi ��n �Pro�edure�._-. , : • :,:
. ,. _ . . . .. . _... _ , ... ,, ., . . . . ..... .. . . .
Shipping Method" Ground
* Shipqir� andlor appifcabie taxes are not inciuded in ttie above pricing. Any applicabie siypping and taxes wiil be applied to your invace.
If applicable:
Networkfieet GSA ContractN 65-07F-5559R Order Fam
111015
""Qty" tor Configurabte Update Rate: Noiwtthstanding the °qty^ (quantity) specii�l abo+re, tha MontlUy Reatrrtng for Ehe Configurable Update Rate
each month will be detertnined by the iastest actua{ Configura6le Update Rate per device �abled hy ihe Customer at any tane during the respeq'rve
month, via Customer's 33P, ConfiguraWe Update Rate purchases tw the 5000 series tleWCe mode� tequre t4e Custome.r to enabie tfie speaflc tlpd�e
Rate feature (i.e.15, 3Q. 45. 6D secandsj on their SSP after device acdvation and reg�[ration,
Shi to Address #1
Com an
Contact
Street Address
Cit
State
Zi
Coun
Phone
ltems to shi to this address:
.�� ..:,�. � . ..'' - , ...
.. e,tiCs ; �'�:{nfoi;mafion
Credit Card T e Ta�c ID
Credit Card # If Tax Exernpt check box and provide 5tate Tax Exempt
Credit Card E ration mm form to:
Cardholder Name contractcornpliance@networkfleet.com
R uest for C�edit Terms
Tas�i'tifor��
_ tion`.
. , __ .. .
>> . ..:. ,. .. �
Tax ID .. _ _ :
!f Tex Exempt check box and provide State Tax E�cempt form fo:
nwftaxexempt@verizon.com
,7`8rr�is�att�i��C�nsli�io'F,it�.; ;. , -
This order is pursuant to the Terms and Conditions of NeiworkfleeYs GSA Gontract# GS-07F-5559R only. The PO# if listed above is
only for purposes of Including as a reference on the invoice and any terms and conditions from a PO suppiied by Village of Tequesta
are reJected, void and have no force and effect. You acknowledge, guarantee, and warrant that yau are legalip authorized to erifer into
a recurring biilfng arrangement with Networkfleet. Payment Terms are Net 30 days. You understand that in order to make any altemate
payment arrangements, you wili wntact Networkfteet in writlng at nwfaccfluntsret�ivabis(�v�izon.com ten (10) days p�ior to the
scheduled charge date to make the appropriate chariges which require Neiworkfleet's written consent. This order is subject to
�capt�tce by Networkfleet and is not bindirx,� ai Networkfleet unril it has been acceptad by Networkflset by ei#her sending you notice
of acceptance or the shipmen# of the produc�s you have ordered. Yau acknowledge that Village o# T�uesta has the power and
authodty to enter into this agreement and to perform its obligations hereunder, that the individua{ si�ing on behalf of �Nage of
Tequesta has authority to do so, and that Viilage of Tequssta agrees to ail of the t�rms and conditions of Netwrorkfleet's GSA Contract#
GS-07F-5559R and agre� that this order is subject solely � the te�rns and cond'dions of Neiworkfleet's GSA Contraci# GS-07F-
5559R.
� :Cus�omer Si i�ature . : �
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Idame , r �•,��"
Sign Here
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,.,�.�--y--7 � � ..
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TI�@ � � �e.a.s.
Email
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Networkfieet GSA ContractH GS-07F5559R Order 6arm
111015
ADDENDUM
Ptiblic Reoords: In accordance with Sec. 119.0?Ol, Florida Statutes, the Contr�tor
must keep and maintain this Agreement and any other records associated therewith and that are
associatai with the performance of the work described in the Scope of Services. Upon request,
the Contrador must pmvide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contr�ctor shall ensure that any
exempt ar confideatial recards associated with this Agreement or associated with the
�rfomiance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the recotds described in this paragraph
throughout the perfaramanoe of the work described in the Scape of S�rvices, and at the aonclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to ti�e Village in a format that is compatible with the Village's information
technology systerns.