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HomeMy WebLinkAboutDocumentation_Regular_Tab 08_02/11/2016 Village of 'I'equesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org .�:. , � ` .;a� TEQUESTA PUBLIC WORKS DEPARTMENT MEMORANDUM To : Michael R. Couzzo, Village Manager From : Douglas M. Chambers, Public Works Superintendent Subject : Resolution 94-15 Supplemental bid sheets Date : February 1, 2016 The Village of Tequesta received 4 bids in October 2015 for (1 � the monthly maintenance of the Village's right of ways and (2) basic service rates for extra work performed outside the specifications of the monthly maintenance. Terracon Services Inc. won the bid. Council approved the monthly mainfenance portion of the bid on November 12, 2015 with Resolution #94-15. We are asking fhat Council accept and approve the additional service rates submitted by Terracon. Any additional services will require a quote matching pricing in Terracon's bid sheet and will be paid when services are rendered. Douglas M. Chambers Public Works Superintendant Village of Tequesta Vice-:�Iayor Vince Arena �layor r16by Brennan Council Member Tom Paterno Council Member Steve Okun Council Member Frank D'rlmbra Village Manager i��ichael Couzzo I ��-..�ti.� ���r,�_�. � Comrnercial Contract ��..-�.--� _. '�'ERRACt7 10/14/2015 Agreement # SERVICES, INC. � cssi� ?43 -1129 6s1� ViIlage of Tequesta - Public Works 345 Tequesta Drive Tequesta, FL 33469 Monthly Total 'I'his contract is for a period af three (3) years and includes mowing, ferUlization, pest management, 4,128.33 49,539.96 trimming and detail maintenance as specified on attached sheets. Items 10,14,15, and 17 are not included The tota� is an annuai cost on this sheet is an annual price (12 months}. Items 14 (Uover Ditch) and 17 (Russell St Pondi can be added fnr $18,000. per year. See attached pricing and schedule A compiete check and adjustment of ihe irrigation system will take place once per month. All clocks w�ili be checked and set at this tune. All additional work includin breaks and raisin ��� will be done only with written approval. g ���gation heads This contract may be canceled by either party with a thirty day written nodce Terracon Services, Inc. reserves the right to ce�se services without notice if the Owner's account becomes thirty (30) days past OAO due. All work will be performed with supervision. A supervisor will be available for walk around inspections as deemed necessar� by the customer. Any repairs or extra work done nutside the �� specifications of this agreement wil! be dune at an additional charge Terracon Services, Inc. as a business is licensed and quahfied to spray lawns and ornamentats in the State of Florida Terracon Serviees, Inc. is licensed by Palm Beach County to perform irrigation work �� Terracon Services, Inc. agrees to maintain general liability and workers compensation insurance. Copies of our cunent certificates of insurance are available upon request 0.00 Number 10, and 1S are not included. kecommendation for number 11 is once per year. Thin out suckers and deadwood, raise off road, and �� crim to keep in bounds. �� See attached licenses 0.00 DO NOT PAY - PROFOSAL TOTAL $49,539.96 Terracon Services, Inc. as a business is lieensed and qualified to spray lawns and ornamentals in the State of Florida. Terracon Serviees, inc, is licensed b} Martin County and Palm Beach Counry to perform ircigation work and maintain;s generai liability and workers compensauon insurance. Certificates of insurance are availablc upon reques! In acceptance of this cn ct, le� sign bel w an turn. �� - C�astamer Si�afature Date / P,O. Box 66 • Jupiter, FL 33468 • 561-743-1129 • Fax 61-7 3-1079 p�ed �' ��as C�arab�rs 1lIl.L.�G� UF �►c W � .. .�._..�,.-�---� �, o►� �.�r'+r�r�t __,.. PR CE/FREQUENCY PR'�CEIFREDUENCY LOCATION MOW EQOE 1 Tcquesla Dr Medians (5- tdal) '� �,J �� � I� ! U 2 Tequesta Dr snd US1 Weicome 5ignage (2) ---- ...-----. 3 Tequesta Welcome Signage U51 3 Counlyline Rd (1) --°– `– — 4 US7 Beach Rd to Countytine Rd Medisna (13 . tataq �� �i o2, �( 5 US1 East s�da io Beach Rd �, r 9 y2 / r r 6 Tequesta Welcome Sgnage Beach Rd No�th-West Comer (1) �_ «– � �y // 7 Beach Rd to Cato's Bridge - Bolh sides of Beach Side /�� 7� � f 8 BeaCh Rd Swele - South East Side of Brldgs (�� �Z, �� 9 8each Road • Center island East aide of Cato's Bddge ` 3 �� � � Barryan Ttee TeQutsia Or (Carriage House Apb) Arborfsf musl 10 ouGne trimming .__.—._ � -- Banyan Tree Pant Drive (South of 1'equesta Dr) A�6orisf must outtine 11 trimming �_-�– ,�-- Country Club Dr. West Slde - South side heading North to Welcome ,�� � � 1 1 Sigrtege Couniry Club Dr Welcome Signage IMedian - North slda of Country �D C� 13 Club Orive r [{�j � ( 14 Dover D�lch to Venus Avenue lo Seabrook and lo IntracoastaE ��� �.�p �, 15 Fire 5tation 1 t on Seahraok Rd -- 16 Seabrook to Tequesta Dr amd !o Do+rer Ditch (Bpth sides of the road) f �� � y � �.2 �� 17 Russel! SUeet Pond - ��/6 � �, �� Tequesla Drive � Old D'ncis Isfands North 3 Soulh 5ide of Reilroad 1 I 16 Tracks e�O � � Adders: I..abor Rate for Service Calls � S� �� Labor Rate for Palm Removal � Labor RaEe for Stump Grinding � Labor Rate for Tree Removal � � Labor Rate for Irrigatio� Repairs f ` Labor Rate for Oak Tree Tnmming f � i 7�t�UES�"A �R(?P��RTY i�At{+I'i`��NG'� i`AB St�i��' �_ -____ _ PRICE/FREQUENCY PR10E/FREQUENCY PRICE/FRE�UENCY PRICEJFREflUENCY PRI � CEIFREQUENCY WEED EAT TRIM HEOGES TRIM PALMS fRRGlATION SYSTEM �, CHECKS . FERTIIIZATION �� L��� ..�,� 1���d �,�� lu�E� ��z �s --- � y'' �� -- ____.__ —_ s� � � �_____ � s ' � T � r l 5�C� � �C� a- �/� � ► l � ► � __ . � s� � � _ i a s � � ri l l -�'-� ___. �7� !� /c9Q `� t--� . - y � ` �' �' t t _._ , `�,� � _ ---._ -- N �l -- ___.__ _ _ _ 'r �� /` �l �( 1 � 1( �I tr �p � r ► ------ �� _ .. � j� 1( �/caC.J / /�'c �a `�G�c� 1 l � - —� �,.____ �1�to� 20'i 5 (�is�; � PRICEIFREQUENCY PRICElFREQUENCY PRICE/FREQUENGY � GOST PEST CONTROL MAIM. FLOWERS MU�CH �� 1 kd�� � j� c, � 3 ov� rr , � �r �° � 7a , ,� 1( i� av � r ,� � �c��� !! r , �� r v. � r „ 3d � / � r ( .-- v0. rr � �a. ,� — — 1 '(�Q, � _ �� � �— — � i 1 �i �(?o � s- . ri �� � -- r ► � . .^ - /U l� c s �� !Sv i 0 0. � � �� , - _ _�.� � , �� � �U, � _ _...._...._..._ _ �._ � Terracon ADDENDUM Public Records: In accordance with Sec. 119.0701, Florida Stata�tes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Scope of Services. Upon request, the Contractor must provide the public with access to such records in accordance with access and cost requirements of Chapter 119, Florida Statc�tes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Scope of Services are not disclosed except as authorized by law. Finally, the Contractor shall retain the records described in this paragraph throughout the performance of the work described in the Scope of Services, and at the conclusion of said work, transfer to the Village, at no cost to the Village, all such records in the possession of the Contractor and destroy any duplicates thereof. Records that are stored electronically must be transferred to the Village in a format that is compatible with the Village's information technology systems. RESOLI'TION NO. 94-15 A RESOLUTION OF THE VILLAGF. C."OIJNCIL OF THE VILLAGE O�' TEQUESTA, FLORIDA, AWARDING A THREE YEAR (3) CONTRACT TO TF,RRAt:ON SERVICES ItiC. F'OR THE MOWING AND MAIN'TENANCE OF VILGAGF. KIGHT OF W'AYS IN TNE AMOUNT OF �49,539.96 PER YEAR, PROVIDING FOR SEVERABILITY; PROVIllING AN EFFECTIVE DATE; AND FOR OTHER PLIRPOSES. WHERF,AS, ihe Viilage of "l equesta contracts out portions af the mowii�g and maintenance af Village righl of ��ays. WHF,REAS, the Public Works Department received four bids and Terracon Services �vas the lowest of four biaders: WHEREAS, this contract will be funded in Public Work's �perating budget, acc�unt �# 001-? 10-546.3Q9� Landscape and lrri�,�ation Maintenance over the next three years: NOW, THEREFORF, BE IT RF.SOL�'I?D BY' THE VILLAGE COUNCIL OF THE VILLAGE OF TF,QIi�STA, PALM BEACH COL�NTY, FLORIDA, AS FOLLOWS: Section � Resolution Na 94-15 a��arding a three (�) year contraet t� Terracon Services Inc. in the amount of $49,5 ;9.96 per year, is hereby approved; Section 2 This Resolution shall heci>me effective immediately upon }�assage. RESOLUTION 94-IS MOTION SECOND Council Member T'om Paterno Council Member Erank D'Ambra VOTE FOR AGAINST ABSF.NT ADOPTION ADOPTION Mayor Abk�v Brennan � � � � Vice-Ma��or Vince Arena � �] u � C'ouncil Meml�er Steve Okun � O � � (`ouncil Member Tom Paterno � � a ❑ ❑ � Cc�uncil Member Frank D'Ambra � � The Mayor thereupon declared the Resolutic�n duly passcd and adopted on 1?-Nov-?015 �1;1YO� Ot I I:(1l_;t;S"l;1 �; ;. -� -�—�— "� , . , • � ; , ..__ . y-- . . _ �'� � L � ������,. �.7 r "...� ���; ��.�'%. ., y ,� ��.,,."' � � .., 4 :.,, .� ��P J� �-';. ^ ,_, ; , '���;` �.s. : Lori McWilliams. MMC �' �., ViliageClerk � �.��t �= ',y�(:?Rcr�A; c� . - ,1 �� ,- t�'","` �1 �k.w.: � � . �..,,'�=~ 1 .