HomeMy WebLinkAboutDisposition Forms_07-16_01/27/2016_Clerk •'� '• • �• NO. 7 -16
Revised : 1/22/14 PAGE 1 OF 2 PAGES
1. AGENCY 2. DEPARTMENT Clerk 3. BUREAU
Village of Tequesta N/A
4. ADDRESS (Street, City, and Zip Code) 5. CONTACT (Name and Telephone Number)
345 Tequesta Drive Lori McWilliams, MMC
Tequesta, FL 33469 561- 768 -0440
6. SUBMITTED BY: I hereby certify that the records to be disposed of are 7. NOTICE OF INTENTION
correctly represented below, that any audit requirements for the records
have been fully justified, and that further retention is not required for any The scheduled records listed in Item 8 are to be disposed of in the
litigation pending or imminent. manner checked below (specify only one):
Only the Depe Head has the authority to sign off on item 6.
Recycle
Signature Date 02 -11 -2016
Name Lori McWilliams
Title Clerk
8. LIST OF RECORD SERIES
a. b. C. d. e. f. g.
Schedule Item Title Retention Inclusive Volume Disposition
Item No. Dates in Action and Date
Cubic Completed After
Feet Authorization
GS1 -SL 146 Transitory ROA 1989, 91, 94 -97, 2015, 16 _ .02
GS1 -SL 64 CONTRACTS /LEASES /AGREEMENTS: CAPITAL 10 FY 1990, 1999 .03
IMPROVEMENT /REAL PROPERTY copies
GS1 -SL 65 CONTRACTS /LEASES /AGREEMENTS: NON - CAPITAL 5 FY 1989, 91, 93 -97, 2006, 15 .19
IMPROVEMENT copies
GS1 -SL 32 MINUTES: OFFICIAL MEETINGS (agenda backup .20) Perm 2014-15 .24
copies
GS1 -SL 236 CODE ENFORCEMENT HEARING CASE FILES 5 FY 2015 .02
(Orders copies
PERFORMANCE /MAINTENANCE /SURETY BOND
GS1 -SL 408 RECORDS copies 5 FY 1997 . .01
GS1 -SL 172 REAL PROPERTY RECORDS: PROPERTY 3 FY 1984, 94, 97, 98, 2014 .03
ACQUIRED copies
GS1 -SL 25 ADVERTISEMENTS: LEGAL (Notices) ("J [-/ 6.5 5 FY 2015,16 .01
GS1 -SL 23 INFORMATION REQUEST RECORDS (PRR & LR) 1 FY 10/2014 - 09/2015 .25
(Shred .02) copies
F S1 -SL TOTAL SQ FT ., / .80
C
9. DISPOSAL AUTHORIZATION: Disposal for the above listed records 10. DISPOSAL CERTIFICATE The above listed records have been
authorized. Any deletions or modifications are indicated disposed of in the manner and on the date shown in column g.
(Witness to the Records Disposition)
Signature Ndv Date a l1�l� � Signature Date' A �
Print Name: Lori McWilliams, MMC Print Name (j
Print Title: Village Clerk Print Title 7
NOTE: Upon disposition retain this form for your records
Light gray shading indicates a field required to be completed by department.
Print Form
Light blue requires a signature
RECORDS DISPOSITION DOCUMENT No. 7 -16
Revised : 4/6/12 PAGE 2 OF 2 PAGES
1. AGENCY 2. DEPARTMENT Clerk 3. BUREAU
Village of Tequesta I I N/A
4. ADDRESS (Street, City, and Zip Code) 5. CONTACT (Name and Telephone Number)
345 Tequesta Drive Lori McWilliams, MMC
Tequesta, FL 33469 561- 768 -0440
6. SUBMITTED BY: I hereby certify that the records to be disposed of are 7. NOTICE OF INTENTION
correctly represented below, that any audit requirements for the records
have been fully justified, and that further retention is not required for any The scheduled records listed in Item 8 are to be disposed of in the
litigat' nnn..pending or imminent. manner checked below (specify only one):
1' ill U"" g �J (.
Signature Date 2/11/16 X�a. Destruction b. Microfilming and Destruction
a.1 Shred X1 a.2 Recycle
c. Imaging and Destruction
Name and Title Lori McWilliams, Clerk d. Other
8. LIST OF RECORD SERIES
a. b. C. d. e.
Schedule Item Title Retention Inclusive Volume Disposition
Item No. Dates in Action and Date
Cubic Completed After
Feet Authorization
123 MINUTES: OFFICIAL MEETINGS 2 anniv 2013 .15
GS1 -SL (SUPPORTING DOCUMENTS) Mtg notes
GS1 -SL 297 RESOLUTIONS copies Perm 1997, 2015 .04
GS1 -SL 228 ORDINANCES copies Perm 1992, 2015 .05
TOTAL CUBIC FEET: .24
9. DISPOSAL AUTHORIZATION: Disposal for the above listed records 10. DISPOSAL CERTIFICATE The above listed records have been
authorized. Any deletions or modifications are indicated disposed of in the manner and on the date shown in column g.
(Witness to the Records Disposition)
r
Signature: A C� Date: All 2/k, Signature: Date �(
Print Name: Lori McWilliams Print Name: fj '
Print Title: Village Clerk Print Title:
NOTE: Upon disposition retain this form for your records
Amended: 2/8/16