HomeMy WebLinkAboutDocumentation_Regular_Tab 14_03/10/2016 �_ ,
<s j; :,,
�.
Memo
To: Michael R. Couzzo Jr., Village Manager
From: JoAnn Forsythe, Finance Director
Date: Thursday, March 03, 2016
Subject: Budget Amendments
Attached are four budget amendments for the March 10, 2016 Agenda.
Budget Cost Savings
Budget Amendments
Villaae of Teauesta
FISCAL YEAR zo�s Budctet Amendment Request �e #
increase:
Department: Fire Account: v0T Pension Contributions Account #: 001-192-599.100
Original Budget Balance Available Transfer Amount New Balance Available
� 203,600.00 $ -521.00 $ 3,OOQ.00 S 2,479.Q0
Justfficatloa / CommenUa• Funds were moved out of this account after the 2015 Actuariai Evaluation showed that the Viilage had a{ready__
met iYs FY2016 contribution requirement for the firefighfers� however there is one general employee �n th�s department and those _
contributions were moved aut along with the others in error This budget amendment �s returning tha funds to the correct account.
Department: Account: Account #:
Originai Budget Balance Available Transfer Amount New Balance Available
$ 0.00 E 0.00 $ O.UO S 4.04
Justification I Comments:
Oepartment: Account: Account #:
Original Budget Batance Available Transfer Amount New Balance Available
$ 0.00 S 0.00 3 0.00 $ 0.00
Justification 1 Comments:
Department• Account: Accaunt #:
Qriginal8udget Batance Available Transfer Amount New 8alance Available
$ 0.00 $ 0.00 $ 0.40 $ Q.00
Justification / Comments:
Decrease�
Department: Fire Account: Budget Cast Savings Account #: 001-192-599.100
Original Budget Balance Availabte Transfer Amount New Balance Availabte
a O.dO $ 142,890.00 E -3,000.00 $ 139,89Q.00
Justi�cation i Comments Funds were moved into this account after the 2015 Aetuarial Evaluat showed that the Village had aiteady
met iYs FY2016 conUibutian requirement for the frcehghters� however there +s one general emptoyee in thrs department and those
contributions were moved into this account along with the others in error Th+s budget amendment is retumrng the #unds to the correct account.
Oepartmenf: Account: Account #:
priginal Budget Balance Available Transfer Amount New Balance Available
$ o.00 $ a.00 $ o.00 s a.oa
Justification t Gomments:
Department: Account: Account #:
Original Budget Batance Available Transfer Amount New Balance Available
$ 0.0� 3 0.00 $ 0.00 S Q.OD
Justification ! Comments:
Departme�t: Account: Account #:
Original Budget Batance Availabte Transfer Amounf New Balance Availabte
$ 0.00 S 0.00 3 0.00 S 0.00
Justification t Comments:
Approvals. -
Department Head: Date:
Budget Officer: Date:
Vitlage Manager Approval: Dafe:
Village Council Approval: Resolution Number Date:
! _ °
�, .
' �,,�'. � �� ��s
e'
Memorandum Utilities Department
'I'o: Michael Couzzo, Village Manager
F�rom: Sam Heady, Deputy Director of Utilities
Date: 2/4/16
Subject: Budget Cost Savings
Legal Services
I respectfully present the following Budget Cost Savings Analysis to the Village Mana�;er.
The Utility Department has needed additional Legal Services to implement piggyback contracts
for the procurement of chernicals and co��struction types of services.
The use of these services provides guarantced maximutn prices, lower project casts and quicker
completion. Overall, the Utility Deparrment can avoid the time, costs, and market uncertainties
of public bidding.
Legal Services is used to generate a contract on the Villages behalf to ensure our liabilities are
covered.
A}3udget f�mendment Request has becn prepared to ►nove $7,000.00 from Water Administration
�3udget Cost Savings into Water fldministration I.egal Services to cover these costs.
Viilage of Tequesta
FISCA� YEAR 2016 Bud�et Amendment Request ,�� #
tncrease•
Department: Water Administration Account: Legal Services Account #: 401-241-531.301
Originai Budget Balance Available Transfer Amount New Balance Available
$ 2,OOO.QO $ -1,563.00 $ 7,OQ0.00 E 5,437.Q0
Justification 1 Comments� Additional funding required for legal services. More contracts have been added ta the WTP.
_�
Department: Account: Account #:
Originai Budget Balance Available Transfer Amount New Balance Available
� o.00 $ o.00 $ o.00 � a.00
Justtfication ! Comments:
Qepartment: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Avaifabfe
$ Q.00 $ 0.00 $ 0.00 $ 0.00
Justi�cation ( Comments:
Department: Aecou�t: Account #:
Original Budget Balance Availabie Transfer Amount New Balance Available
$ o.00 $ o.00 $ a.00 $ o.00
Justification t Comments:
[3eCrease: .
department: Water Adrninistration Accaunt: Budget Cost Savings Accaunt #: 401-241-599.100
Qriginal Sudget Balance Available Transfer Amount New Balance Available
� p,pp $ 7,400.00 $ -7,000.00 $ 400.00
Justification / Comments: Savin s from chan es in em to ee heafth insurance elections.
Department: Account: Account #;
Qriginal Budget Balance Available Transfe� Amount New Balance Avallable
$ aoo s o.00 $ o.oa S o.00
Justification / Comments:
Department: Account: Account #:
�riginal Sudget Balance Availabte Transfer Amount New Balance Available
$ 0.00 S O.OQ S OAO $ OAO
Justifiaation t Comments:
Department: Account: Acaount #:
Originai Budget Balance Available Transfer Amount New Balance Avaitable
$ o.00 � o.00 $ aoo � o.ao
Ju tification 1 Camments:
Aanrovals�
Department Head: pate:
Budget Officer: Date:
Village Manager Appr4val: Qate:
ViUage Councii Appravat: Resolution Number Date:
,,
,,
���;�
r
y � . s,�, A .
,
�
Memorandum Utilities De�artment
._..�._ -
T'o: Michael Couzzo, Villa�;e Managcr
From: Sam Heady, Deputy Dircctor of Utilities
Date: 2/4/16
Subject: Budget Cost Savings
Landscape and Irrigation
I respectfially present the following I3udget Cost Savings Analysis to the Village Manager.
The Water Ylant is increasing its landscape maintenance to improve the overall appearance of the
facility and surrounding fence line for the neighborhood.
The Water Plant is securing quotes from vendors ta install landscape around the entrance of the
facility and to remove the dense vegetation around the backwash pond.
A T3udget Amendment Request has been prepared to move $7,000.00 from Water Production
Budget Cost Savings into Water Production Landscape & Irrigation to cover these costs.
Villaqe of Tequesta
FISCA! YEAR Zo�s Budaet Amendment Request �E #
inarease•
Department: Water Production Account: �andscape 8� trrigat�on Maint. Account #: 401-242-546.309
Original Budget Balance Available Transfer Amount New Balance Availabie
$ 16,OQ0.00 $ 1,509.00 $ 7,000.00 $ 8,509.00
Justification I Comments• Additional funding required to address landscape maintenance for the WTP.
Department: Accaunt: Account #:
Originai Budget Balance Available Transfer Amount New ealance Availabie
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Just+fication / Comments:
Department: Account: Account #:
��iginal Budget Balance Available Transfer Amount New Balance Qvailable
$ 4.00 $ 0.00 $ OAQ $ OAO
Justi�cation f Comments:
Department: Account: Account #:
Original Budget Balance Avaitable Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ ���Q
Justi#ication / Comments:
Decrease:
Department: Water Product+on Account: Budget Cost Savin�s Account #: 4d1-242-599.10Q
Original Budget Balance Availabfe Transfer Amount New Balance Avaitable
$ 0.00 $ 16,800.00 $ -7,00�.00 $ 9,800.00
Justification / Co�ments• Savings from changes in empioyee heafth insurance elections. _
Department: Account: Account #:
�riginai Budget Balance Available Transfer Amaunt New Salance Available
$ 0.00 $ 0.00 S 0.00 S O.OQ
Justification ! Gamments:
Department: Account: Account #:
Original Budget Balance Availabie Transfer Amaunt New Balance Available
$ O.Op $ 0.00 $ 0.00 $ O.dO
Justificatian ! Comments:
Department: Account: Account #:
Originai Budget Balance Available Transfier Amount New Ba4ance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justi�cation 1 Comrnents;
�Provals.
Department Head: Date:
8udget Officer: Date:
Viliage Manager ApprovaL Date:
Village Council Approval: Resalution Number Date:
�
.
�
-� � � �
,. �� ;�� °r
�
r. ` '
:s
Memorandum Utilities Department
To: Michael Couzzo, Village Manager
From: Sam IIeady, Deputy Director of Utilitie�s
llate: 2/4/ 16
Subject: Budget Cost Savings
Stormwater Maintenance
I respectfully present the following Budget Cost Savings Analysis to the Village Manager.
The Village of Tequesta has six localized areas in need of storm water infrastructure
improvements. These improvements include the replacement of aged corrugated metal pipe at
various locations within the Village.
Area One: Cedarhill Lane
Area Two: Pinehill Trail West
�rea Three: Pinehill Trail East
Area Four: Hickory Hill Road
Area Five and Six: Seabrook Roaci at the intersection of T�equesta Drive and Dover Road.
1 Village is using a pig�y back contract fram the Village of Wellington and the contractor is
Shenandoah Construction.
A Budget Amendment Request has been prepared to move $24,700.00 from Storm Water
F3udget Cost Savings into Storm Water Drainage Maintenance to cover these costs.
Villa�te of Tequesta
FISCAL YEAR Zo�s Budstet Amendment Request �e #
increase•
Department: Storm Water Account: Drainage Maint. Account �t: 403-250-546.308
Originai Budget Balance Avaiiable Tranafer Amount New 8alanae Availabie
$ 42,300.00 3 32,1Q9.00 $ 24,700.00 $ 56,8Q9.00
JustIfication 1 Comments: Additional funding required #o perform drainage maintenance throughout #he Villa�e. This wiN fund
a contract with Shenanadoah Co nstruction for drainage mainieance.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Availabte
$ 0.00 $ 0. QO $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Availabte
$ 0.00 $ 0.04 $ fl.00 $ O.OQ
Justification / Comments:
Department: Account: Accaunt #:
Uriginal Budget Balance Available Transfer Arnount New Balance Available
$ O.QO S 0.00 S 0.00 S 4.00
Justification ! Comments:
Decrease•. _�'
Department: Storm Water Account: eudget Cosi Savings Account #: 403-250-599.100
Originat Bwdget Balance Available Transfer Amount New Balance Avaiiable
$ 0.00 $ 24,700.00 $ -24,700.00 $ O.QO
Justification 1 Comments Savings from changes in empioyee heatth insurance elections and savings from new employee.
Employee was budgeted for the entire Year however he was not hired on 10l01115. Also hired at tower rate of pay than what was budgeted,
Department: Account: Accouttt #:
Original Budget Balance Available Transfer Amount New Balance Availabie
s o.ao a o.00 s o.00 � o.00
Justification ( Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Availabte
$ 4.00 S 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Accaunt: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 E 0.00 $ 0.00 $ 0.00
Justification ! Coroments:
Aaurovais: �—� --� .
Oepartment Head Date:
Budget Officer: Date:
Village Manager Approva�: Date:
ViAage Council Approval: Resolution Number Date: